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Home My WebLink AboutVILLAGE BOARD - 06/25/1964 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD (N JUNE 25, 1964. President James R. Gibson called the meeting1 to order at 8.3 p. m. in the Municipal Building is said Village and directed the Deputy Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT'i Francis.J. Dillon, Eugene V. Keith, Ralph A. Lewis, George E. Mullen, Charles J. Zettek; "ABSENT" =Ralston D. Malonek. It was moved by Trustee 'Zettek and seconded by Trustee Dillon that the minutes of the regular meeting of June 18,1964 be approved as submitted and that the i Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Lewis that the minutes li of the special meeting of June 22, 1964 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Village Administrator, Mr. George L. Majoros, gave a report, a copy of i which is attached hereto and made a part hereof. Treasurer George Coney presented a report for the Water and Sewer Department, Statement of Income and Expense, Year Ended April 30, 1964, a copy of which is attached hereto and made a part hereof. Village Administrator Majoros and Treasurer- Coney requested authority to invest excess funds in the Revenue Account, Working Cash Fund and Acquisition and Construction Account in short term Treasury bills, at their discretion. i It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board grant authority to the Village Administrator and Treasurer-to invest excess ` funds in the Revenue Account, Working Cash Fund and Acquisition and Construction Account in short term Treasury bills. The President directed the Deputy Clerk to call the roll on the motion and-upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; ":ABSENT" - Malonek; Whereupon the President declared the motion carried. In the absence of the Finance Chairman - Trustee Malonek, Trustee Keith presented the Accounts Payable Warrrant showing 6 invoices totaling , 427.85 payable from the Water and Sewer Department Operating Account and 20 invoices totaling ;12,960.97 payable from the General Corporate Account. (Itemization will be on file in the Clerk's office. ) It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize the disbursement of ;x427.85 from the Water and Sewer Department Operating Account and x;2,960.97 from the General Corporate Account in payment of the invoices per the Accounts Payable Warrant. The President directed the Deputy Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY'! - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried; President Gibson presented an invoice dated June 23, 1964 from Centex Construction Company for work completed to date on the elevated storage tank for Well rf3 in the amount of X36,000.00, along with a certification of approval signed by _John B. Block of Alvord, Burdick & Howson. It was moved by Trustee Keith and seconded by Trustee Dillon that the Board authorized the amount of 9'36,000.00 in partial payment for work completed to date on the elevated storage tank for Well t3 to be paid from the Acquisition and Construction Account. The President directed the Deputy Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY". - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. - 1- Reg. 6-25-64 'j i o I Village Administrator's Report June 25, 1964 WELL NO. Drilling has just been completed somewhat ahead of schedule. . The depth is 1400 feet which is a little shallower than estimated but still 30 feet into the proper aquifer. There is 510 feet of standing water. Testing of the well could start as early as tomorrow. After the well testing is completed Mr. Bldck of Alvord, Burdick & Howson will need about 5 working days to complete hydraulic studies before the specifications for the well pump can be completed. The specifira- j tions. will include standard and easily available motor wiring, starters, and controls to insure the earliest possible delivery date. The well should be in full operation by September. I ELEVATED TANK i The physical construction of the tank has been completed. X- ray inspection of the welding will .not delay the painting of the tank which will start in about a week. Some additional pipe remains to be laid from the overflow away from the tank to protect the foundation. The 12 inch line connecting the tank with the distribution main on Tonne Road will probably be laid next week so the tank could possibly be filled within 3 weeks. Since the automatic pressure control valve is not scheduled for delivery until September, and since we still have j a �bf pumping capacity from ground to storage the tank will be effective only once during each peak demand period this summer. The tank will be filled manually during slack periods -and its 500,000 gallons I and resultant pressure will therefore be utilized during the next i peak demand. HOTPOINT-WELL The rental pump has been installed and the connecting main has been i laid to within a few' feet of the pump. The connection can be easily —. made in a short period of time. The decision on the construction of a pump house and its estimated completion date will hopefully be made this i evening. The chlorination equipment has been delivered and is awaiting construction of adequate shelter to be installed. Public Service will . deliver power poles to the site tomorrow preparatory to installing a service line at their expense from Tonne Road east along a 10 foot ease- ment which ends at the S. E. corner of the Magnet Wire property. This line will be staked next Monday at Village expense. We have obtained: a verbal authorization from Magnet Wire to install two poles and a service line from the easement 170 feet along the east side of their property to a point near the S. W. ccrner of our well site. This 170 foot line will be the financial responsibility of the Village and Public Service will bill us after construction. This short 440 volt service line will, however, be a small part of the estimated $5,600 total cost of the project which includes over 2300 feet of 12,000 volt service which the utility company will absorb. Public Service estimates that power will be available to -the well site on or before July 9, 1964. George L. Majoros i i Mr. Robert Larberg, Chairman of the Fire and Police Commission, reported that 16 applicants have taken -the examination for the vacancy on the Polio Depart- ment. Of these 16 applicants, 7 have passed and will be sent to John Raid for a Polygraph Test. A decision should be reached within the next two to three weeks on filling this vacancy. The Deputy Clerk read a letter dated June 25, 1964 from Realty Company of America, Incorporated requesting an itemized statement as to the expenditures of the P,500.00 deposited with the Village in February, relative to the Planned Unit development and property west of Route 53, for their fiscal audit. Realcoa requested that any remaining funds be directed to Brother Gregory for the Alexien Brothers Hospital. It was moved by Trustee'Dillon and seconded by Trustee Mullen that the remaining I funds of the ,x7,500.00 deposited with the Village by the Realty Company of j America, Incorporated be directed to Brother Gregory for the Alexian Brothers Hospital. The President directed the Deputy Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. { I The Deputy Clerk read the following correspondence: (1 ) a memo dated June 25, 1964 from Chicago Maenet Wire Corporation on plant improvement program progress information; (2) Copies of letters sent to Vale Development Company, Dallas, Texas a and the Chicago Title and Trust Company, Chicago, Illinois from Tract Land Development Corporation, cancelling the real estate contract agreement of November 22, 1963 in connection with land in Elk Grove Village; { (3) A letter from Centex Construction Company dated June 24, 1964 requesting approval of the Plan Commission of three prints of a proposed Plat of Subdivision for Centex Industrial Park,, Unit 22; (4) a letter and two plats dated June 25, 1964 from Centex Construction Company announcing plans for the construction of six new model homes _ to be built on Lonsdale Avenue in Elk Grove Village, Section 11_ (5) a letter from Jack Pahl, Chairman of the Plan Commission dated June 25, 1964, recommending that the proposed 36" gas line be constructed on the south portion in the Public Service right-of-way west of Tonne Road rather.than in the north portion. The Deputy Clerk read a proposed resolution, authorizing the President to sign a "right-of-way agreement between the Village and Northern Illinois Gas Company". It was moved by Trustee Keith and seconded by Trustee Lewis that the Board adopt Resolution No. 25-64 entitled "A RESOLUTION AUTHORIZING THE PRESIDENT TO SIGN A RIGHT-OF-4AY AGREEMENT BETWEEN THE VILLAGE AND NORTHERN ILLINOIS GAS CC101PANY". { The President directed the Deputy Clerk to clll the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon; .Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board concur in the recommendation of the Plan Commission. The President directed the Deputy Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, 'Zettek; "NAY" - none; "ABSENT" - Malonek.. Whereupon the President declared the motion carried, Trustee Mullen read the following bids received for the construction of a Pump House for the Water Department. D. J•-. Velo and Company `S6,390-00 20 North 'Tacker Drive Chicago, Illinois - 2 - Reg. 6-25-64 I George Knight Construction Company :4,6,500.00 576 Northwest Highway Des Plaines, Illinois It was moved by Trustee Mullen and seconded by Trustee Zettek that the Board award the bid for the construction of a Pump House for the Water Department to D. J. Velo and Company at the cost of 1;$6,390.00, and direct the Village Engineer to draw up plans and secure bids for the electrical portion of the pump house. The President directed the Deputy Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. i It was moved by Trustee Keith and seconded by Trustee Lewis that the salary of Mrs. Virginia James be increased to 045. per month, effective July 1 , 1964. The President directed the Deputy Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT': - Malonek. Whereupon the President declared the motion carreed. Mr. George Majoros recommended that we accept the alternate bid from W. L. Hodes of 35Y per foot for trenching and backfilling, of underground cable for street lights on Ridge Avenue, Charing Cross Road -and Kennedy Boulevard, and use Village forces to open cut the pavement surfaces on Elk Grove Boulevard and j the three apartment entrances. It was moved by Trustee Keith and seconded by Trustee Mullen that the Board concur in the recommendation of Mr. Majoros to accept the bid from W. L. Hodes for trenching and backfilling of the above streets at 350 per foot. The. motion was voted upon by acclamation; whereupon the President declared the motion carried. At this time .(10.00 p. m.) the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board I members. President Gibson reconvened the meeting at 10.22 p. m. and directed the Deputy Clerk to call the roll. Upon the roll being called the following Trustees i answered "PRESENT" - Dillon, Keith, Lewis, Mullen, Zettek; "ABSENT" - Malonek. Mr. Majoros .presented a letter from Mr. Warren Edwards stating that the bond for the Village Treasurer expires July 1 , 1964. In his letter, Mr. Edwards submitted the following three proposals for a bond which would be in effect from July 1 , 1964 to April 30, 1965, in the amount of M0,000. I General Insurance Company 4�1 ,510.00 Aetna Casualty & Surety Company ;p23*189.00 Ohio Casualty Company .-?1 ,300-00 It was moved by Trustee Keith and seconded by Trustee Mullen that the Board accept the proposal of the Ohio Casualty Company for the Village Treasurer's Bond in the amount of X1 ,300.00 effective July 1 , 1964 to April 30, 1965. The President directed the Deputy Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT Malonek. ' Whereupon the President declared the motion carried. President Gibson presented a bid for the Dictaphone eouiAment being used, on trial, in the Clerk's office. This includes two desk sets and a carrying case and amounts to !x836.50. It was moved by Trustee Keith and seconded by Trustee Lewis that the Board authorize the disbursement of $836.50 for Dictaphone equipment. The President directed the Deputy Clerk. to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, :Zettek; "NAY"- Mullen; "ABSENT" - Malonek. Whereupon the President declared the motion carried. - 3 - Reg. 6-25-64 i It was moved be Trustee Lewis and seconded by Trustee Zettek that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 11 :00 p.m. . Eleanor G. Turner Village Clerk i :Deputy Clerk I I i Approved: I J#es R. Gibson i President i I I i i I r - 4 - Reg. 6-25-64 x l i I I i Village of Elk Grove Village Water and Sewer Department Statement of Income and Expense Year Ended April 30, 1964 I I i i i Village of Elk Grove Village Water and Sewer Departipent Statement of Income and Expense Year Ended April 30, 1964 i Operating Revenues Water $316,271.72 Sewer 90,087.57 Total operating revenue $406,359.29 i Operating Revenue Deductions i Water Operating Expenses $73,799.44 Maintenance Expenses 24,656,36 Total Water $98,455,80 Sewer Operating Expenses $4•,250.25 Maintenance Expenses 7,527.06 I Total sewer $11,777-31 Total operating revenue deductions $110,233.11 j Net Operating Income $296,126.18 Other Expenses i Amortization of debt discount $ 3,457.49 Interest expense (140,510 paid) 154,561.00 Bond reserve requirement 241000.00 Depreciation and replacement 12 000.00 19 ,o1 . E9 Other Income Miscellaneous non-operating income 1,057.48 195,075.97 Net Income $ L2050.21 Depreciation @ 2% (50 years) 69,532.16 $31,5�5 -1- f-. • • 7' Village of Elk Grove Village Water and Sewer Department Schedule of Operating Revenue Year Ended April 30, 1964 I Operating Revenue Water Unmetered sales $ 149.40 Metered sales 297,708.10 Private fire protection 12,100.00 Forfeited discounts 6,255.22 Miscellaneous service revenue 59.00 Total dater $316,271.72 I Sewer 90,087.57 Total water and sewer $406,359.29 i I I • ji I I I Village of Elk Grove Village Water and Sewer Department Schedule of Water - Operating Expenses Year Ended April 30, 1964 Operating Revenue Deductions Water Operating expenses i Pumping Power purchased $ 24 901.17 Labor and Expenses 477,97 Miscellaneous 433.30 25,812.2,4 I Water Treatment i Chemicals $ 4,745.60 I Labor and Expenses 4.80. Miscellaneous Expenses 2.80 . 4,753.20 i Transmission & Distribution Line Expenses $ 448.27 i Miscellaneous 113.1-0 561.97 j Customer Accounts Meter reading 4,534.43 . Records and collection 13,468.-36 . Uncollectible accounts 39,90 Miscellaneous 213.81 . 18,256.50 Administrative & General Administrative and general salaries 1,565.46 Office supplies and expenses 3,780.o4 Outside services employed 6,415.46 Property insurance 3,241,95 Injuries and damages 824.08 Employee pensions and benefits 5,375.36 . Miscellaneous 283.86 . Rents 2,929.12 24,415.33 Total operating expenses $ 73,799.44 -3- i i I Village of Elk Grove Village Water and Sever Department Schedule of Water Maintenance Expenses Year Ended April 30, 1964 Operating Revenue Deductions Water i Maintenance Expenses: Source of Supply Operation labor & expenses $ 16.08 I Maintenance of wells i —2> 4 y 27,143.32 Pumping ' Maintenance of structures 2,268.24 Maintenance of equipment 3977.35 6,24 Water treatment - 5.59 Maintenance of equipment Transmission and Distribution 74.80 Maintenance of Mains $ 1,478.75 Services 8,882.95 Meters 8,882.95 Hydrants 744.24 Miscellaneous plant Administrative and General 82'32 .11 -)2 Maintenance of general plant $15.13 Maintenance of Transportation equipment 2,925.20 3 Total maintenance expenses i $ 24,656.35 i i I 1 i _4_ 1 { x- I i f Village of Elk Grove Village Water and Sewer Department Schedule of Sewer - Operating Revenue Deductions Year Ended April 30, 1964 Operating Revenue Deductions Sewer Operating Expenses: Labor $ 817.74 Power Purchased 3,432.51 I Total operating expenses $ 1 ,250,25 Ai Maintenance Expenses: Labor $ 2,824.14 General maintenance 4,702.92 Total maintenance expenses 7,527.00 i i i -5-