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HomeMy WebLinkAboutVILLAGE BOARD - 06/04/1964 - VILLAGE BOARD I MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 4. 1964. i President James R. Gibson called the meeting to order at 8:10 p. m. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" � Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Ralston D. Malonek, George E. Mullen, Charles J. Zettek; "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Malonek that the minutes of the regular meeting of May 28, 1964 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson read a report, a copy of which is attached hereto and made a part hereof. A legal notice of public hearing on Docket 738, a petition before the Cook County ! Zoning Board of Appeals, concerning a map amendment to R-5 General Residence ! District at Algonquin and Linneman Roads, was referred to the Plan Commission. Trustees Dillon, Zettek and Lewis expressed their regret upon the resignation of Mr. Mikkelsen from the Plan Commission and their appreciation to him i-or the work he has done for the Village. It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board concur in the President's appointment of Mr. Robert C. Hansen to the Youth Commission, to fill the vacancy of Mr. James Morita. The motion was voted upon by acclamation; whereupon the President declared the motion carried. With the permission of the Board, the President deviated from the agenda for comments to the Board from Dr. Roger M. Bardwell, Superintendent of School District 59. I Mr. Bardwell then presented to the Board a Design Manual giving a complete ; description, cost estimates, broad specifications, and copies of the preliminary drawings of the proposed combined school-park building on the southeast corner of Elk Grove Boulevard and Ridge Avenue. (The School District has written to Centex Construction Company, Inc. requesting that Centex donate to the Village the five acres on said corner. Centex now is commited to the Village for a parcel of 3 acres under provisions of the Subdivision Control Ordinance. The School District would ih en purchase from the Village a portion of this site, as well as the 22 acre park site in Section 1 East on which the School District would build a school to accommodate the pupils from Section 1 East. In addition to the money from the sale of these parcels the Village would add X25,000 to create the joint school-park building - .) Mr. Bardwell -said he has been un- successful in securing a commitment from Centex for the donation of the additional 2 acres of land. The Board of Education's representative, Mr. Brubaker, requested the assistance of the Village Board in attempting to work out the final details in this program so the facility can be ready for occupancy no later than the second semester of the coming school term. A meeting of the Committee (Trustees Zettek, Mullen and Dillon) with members of the Board of Education of District 59 was then scheduled for 4:00 pm. Saturday, June 6th. tgith the permission of the Board, President Gibson again deviated from the agenda for a report from Mr. Robert Negele, Vice President of Chicago ?�iaznet Wire Corporation. Mr. Negele reported that their plant improvement program is completed with thy_ exception of the testing of the equipment which will be done within the next 3 or 4 days. In reply to Trustee Lewis' question, Mr. Negele said that they have not used the same technique in their approach to the control of the odor problem as was discussed at the November 14, 1963 meeting, however, the result is expected to be same. Mr. Negele was requested to attend the next reRul?r meeting to be held on June 11 , 1964 for a report as to the outcome of the equipment test. - 1 - Reg. 6-4-64 i I i PRESIDENT'S REPORT June 4, 1964 1. We receive with regret the resignation of Harry R. Mikkelsen. as Chairman and Member of the Plan Commission because of 'business, personal and medical reasons' . The Village is indebted to Mr. Mikkelsens devotion to its service during the past year. 2. I appoint Mr. Robert C. Hansen, 266 Thorndale Ave. , to the Youth Commission to fill the vacancy created by the resigna- tion of Mr. James S. Morita. I request the concurrence of the Board in this appointment. 3. My recommendations concerning the proposed contract submitted by Tec-Search, Inc., of Evanston, Illinois, are being distributed separately to the Board. James R. Gibson i President Gibson introduced Mr. George L. Majoros, Village Administrator to the audience. Fire Chief John Haar read a report of Fire Department activities for the month of April 1964. This report will be on file in the Clerk's ffice. Police Chief Harry P. Jenkins read a report for the month of May 1964 of the activities of the Police Department. This report will be on file in the Clerk's office. Treasurer George C. Coney distributed copies of the April 1964 report showing the following cash balances as of April 30, 1964: Balance April Disburse- Balance 3,31-64 Receipts ments 4-30-64 GFNERAL ACCOUNT ,Q 34,570.64 23,713.81 ;P 38,510.61 19,773.84 Motor Fuel Revenue 23,802.25 28,461 .25 637.38 51 ,626.12 Bond Fund Account #1 3,181 .55 - 60.00 3,121 .55 Working Cash Fund 98,984.23 - - 98,984.23 Escrow Fund 13,339-12 - - 13,339.12 Water & Sewer Department Acquisition & Const. 202,913.42 - 2,368,45 200,544,c, Operating Account 19,772.52 16,000.00 5,098.31 30,67'..<`1 Revenue Account 112,604.21 33,823.87 321103.73 11/-;32L.. -,` Bond Account 92,255.00 16,051 .00 702255.00 58.051 .00 .-.$601 ,422.94 i 118.049.93 ;il 49,033.48 .�570.439. 39 Trustee Mullen referred the "review of the Sign Ordinance" to fir. Majoros together with his comments on this subject. Trustee Mullen said that he has inspected the location at Ridge Avenue and Peach Tree Lane where a property •wner plans to construct a detachedgaraee and that he agrees with the neighboring residents who are unhappy about it. However, Mr, Mullen said he has reviewed the Zoning Ordinance, the Municipal Code and the Subdivision Control Ordinance and he can find no violation. President Gibson then directed the Building Department to issue a permit for this construction provided the application is in conformity with all requirements. Regarding the proposed annexation of the McLennan property at the southWast corner of Devon Avenue and York Road, Attorney Hofert said that Mr. McLennan is assembling the documents necessary to be referenced into . the proposed pre-annexation agree- ment and the draft of the agreement, on which he is now working, cannot be completed until these documents are given to him which should be within the next week or ten days. Mr. Hofert said that, in the meantime, he could give the Board a broad outline of the draft of the agreement. President Gibson asked that he do so. Regarding the proposed sewerage treatment plant for the above described land, Trustee Keith said he would like a meeting with Mr. Clementi and the Engineers for the construction of this plant, to discuss any problems involved in the operation of this equipment. Trustee Malonek presented the Accounts Payable Warrant showing 14 invoices totaling ; 5,530.82 payable from the Water & Sewer Department Operating Account, 12 invoices totaling X1 ,024.08 payable from the General Corporate Account, and 1 invoice for 05.80 payable from the Acquisition & Construction Account, (Itemization will be on file in the Clerk's office.) - 2- Reg. 6-4-64 Trustee Malonek reported that he has made a partial investigation regarding the application of the Bensenville Yellow Cab Company for a license to operate in Elk Grove Village, and that at the next regular meeting he will have a recommendation following the completion of the investigation. Trustee Malonek said that the Village employees' annualip cnic will be held on July 26th at Groves 11 and 12 of the Forest Preserve. A letter will be sent in the next few days to all employees and members of Boards, Commissions and Committees. I Trustee Malonek referred to Mr. Majoros the following two matters which have been on the agenda for the Public Relations Committee: Personnel policv, and Newsletter Trustee Zettek reported that during the months of January, February and March, 1964 the Fire Department made 1339 man calls at no expense to the Village. This is in compliance with the agreement made previously wherein the Firemen agreed that after x7500 had been expended by the Village in the fiscal year for payments for j fire calls, that the men would respond to the fire calls without reimbursement. I Trustee Dillon reported that on July 7th he, Mr. Majoros, and Village Engineer E. N. Fletcher will meet with the Centex Industrial Park Board of Directors to discuss the problem of the drainage on Nicholas and Pratt Boulevard Trustee Dillon said that the Street Department Foreman has been instructed to get grill work with which to cover the storm drainage pipes and a. report will be made as to how this works. It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board award the tree pruning and spraying bid to The Davey Tree Expert. Company. I Trustee Dillon said this bid was considerably lower than the others received He also said that this Company, if awarded the bid, will begin pruning on June 8th and spraying will begin on June 15th. A letter will be sent to the residents notifying them of the spraying operations so that they can move their automobiles. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. A program regarding a street tree program recommended by the American Public Works Association was referred to Mr. Majoros by Trustee Dillon. Trustee Keith reported that the new well is drilled to a depth of 1 ,052 feet. They have reached limestone and are going 8 to 10 feet per day. Trustee Keith requested the cooperation of the Police Department in warning residents of the regulations regarding lawn sprinkling. Mr. Robert Fleming, Chairman of the Budget and Estimate Committee, complimented the Police, Street and Public Works Departments for keeping within their budgets for the past fiscal year. Mr. Fleming submitted the Working Budget for 1964-65 as recommended for a adoption by the Committee in the amount of ;6 420,940.00; anticipated revenue is ; 447,375.00. The Clerk read a letter dated June 4, 1964 from Mr. Evan V!. Stebbins, Real Estate Manager, Centex Construction Company, Inc., requesting rezoning of certain oroaerty alone Tonne Road from R-3 to A-2 Multiple Family Dwelling District. This request was referred to the Zoning Board of Appeals and Plan Commission. The Clerk read a letter dated June 21 1964 from Mr. Stebbins to the President and Board stating that Centex would not feel responsible for any damage done to streets, curbs, gutters or sidewalks as a result of private construction traffic after the improvements have been turned over to the Village and are under maintenance bond. Mr. Stebbins referred specificially to Salt Creek School, Touhy, Estes, McCabe, Arthur and Nicholas south of Arthur, Criss Circle and King Street. - 3 -- Reg. 6-4-64 i . i i The Clerk read a letter dated June 3, 1964 from Mr. Norman S. Burtt; Chairman, apecial Projects, Elk Grove Village Lions Club, outlining the activities the Lions Club has planned for July. 4, J1 64 and requesting permission for same. He said there will be a ball game, display and activities by the Police 6. Fire Departments and Cub Scouts, dancing on the patio adjacent to Lions Park pool, and a z hour display of fireworks at 9:30 p.m. supervised by experieheed personnel and subject to the Fire Department's final approval. Refreshments, inciluding soda-pop, ice cream and pop corn will be sold in addition to balloons to help defray expenses. Proper insurance meeting with the Village standards will be provided, Mr. Burtt stated. It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board authorize the issuance of the necessary permits with out charge to the Lions Club for the July 4th activities. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read a notice dated June 1 , 1964 from Mr. J. E. Wenzel, Director, Department of Aeronautics, of a public hearing to be held on Thursday, June 11 , 1964 at 10 A.M. at the office of the Department of Aeronautics, Capital Airport, .Springfield concerning the establishment of Airport Zoning Regulations for Chicago- O'Hare International Airport, Chicago. It was moved by Trustee Dillon and seconded by Trustee Lewis ,that the Village President send a letter protesting the place of the hearing on the Airport Zoning Regulations. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read a petition dated June 4, 1964 from the Lions Club of Elk Grove Village recommending that the "Village Board reject the proposed ordinance providing for planned development; that they pursue a future course of unhurried action designed to study the needs and desires of a Planned Development Ordinance for Elk Grove Village; and allow their appointed bodies to perform their delegated functions before taking action on matters that have been assigned to them." Copies were distributed of a Resolution Requesting Planning Assistance from the Housing and home Finance Agency for Urban Planning Assistance through the offices of the Board of Economic Development; and resolving that the Village provide 33 1/3% of the cost of the proposed planning work. It was moved by Trustee Lewis and seconded by Trustee Keith that the Board adopt Resolution No. 21-64 entitled "RESOLUTICN REQUESTING PLANNING ASSISTANCE''. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Hlullen, Zettek; "NAY" - none; "ABSENT" _ none. Whereupon the President declared the motion carried. Conies were distributed of a proposed resolution stating the intent of the Village to annex, upon the filing of annexation petitions, and to provide police and fire services to certain territories west of Arlington Heights Road. It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board adopt Resolution No. 22-64 entitled "RESOLUTION - ANNEXATICN OF LANDS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President d.eclar`a. the motion carried. The Clerk summarized actions preceding the presentation of the proposed ordinance, first read on May 28th, regarding set back requirements on corner lots. It was moved by Trustee Lewis and seconded by Trustee Malonek that the 3oard adopt Ordinance No. 34.0 entitled "AN ORDINANCE A1V1ENDING THE TEXT OF THE ELS GROVE ZCNING ORDINANCE". The President directed the Clerk to call the roil on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "A.BSENT" - none. Whereupon the President declared the motion carried. - 4 - Reg. 6-4-64 { Copies were distributed of a proposed ordinance amending the Code to provide that fences which enclose swimming pools shall be five feet in height. i It was moved by Trustee Mullen and seconded by Trustee Keith that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Mullen and seconded by Trustee Plalonek that the Board adopt Ordinance No. 341 entitled "kN ORDINANCE AMENDING SECTIO? 23.610 3Wr1*,!.U4G POOL FENCES IN THE MUNICIPAL CODE OF ELK GROVE VIL'AGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon,:.Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. A first reading was held on "AN Ordinance Licensing Dry Cleaners, Spotters, and Slf Service Coin Operated Dry Cleaning Establishments". It was moved by Trustee Keith that the Board concur in the request of the Zoning Board of Appeals to appoint Richard Haupt as Attorney for the Zoning Board of Appeals. Mr. Haupt would be available to advise the Zoning Board on all matters and would be used at the discretion of the 'Zoning Board: President Gibson ruled the abobe an improper motion on the basis that it is improper for any membE.r of the Board to make a motion for an appointment. It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board authorize the Clerk to open and read the trenching and backfilling bids. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk then opened and read the one bid received: d. L. Hodes, ,x.35 per lineal foot for trenching Hodes Trenching Service and backfilling for street light 201 East North Avenue, Northlake, Ill. cable. It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board award the contract to W. L. Hodes for trenching and backfilling for the fiscal year 1964/65 at 35¢ per lineal foot. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered 'iAYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSriT- none. Whereupon the President declared the motion carried. The Board then discussed the proposed budget totaling p467,255.00 which was the figure arrived at during a meeting of the Board as a Committee on June 1 , 1964, It was moved by Trustee Keith and seconded by Trustee Dillon that Account }111 be changed from 05,000 to ;'4.,500. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Lewis that Accountir605 Miscellaneous be changed to 606 Miscellaneous and add #605 Building of Recreational Building and provide for a budget of $52,000.00. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Malonek that the Board approve the budget for 1964 - 65 with the changes noted above, for a total of ;608,755.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. :Thereupon the President declared the motion carried. At this time (10:22 p. m. ) the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. - 5 - Reg. 6-4-64 President Gibson reconvened the meeting at 10.23 P. m. and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "'ABSENT" - none. It was moved by Trustee Dillon and seconded by Trustee Keith that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the meeting adjourned at 10:24 P. m. Eleanor G. Turn Village Clerk APPROVED: ames R. Gibson President - 6 - Reg. 6-4-64