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HomeMy WebLinkAboutVILLAGE BOARD - 05/21/1964 - VILLAGE BOARD i i MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD CN MAY 21 , 1964. President Jambs R. Gibson called the meeting to order at 8:03 P. m. in the Municipal Building in said Village and directed the Village Clerk to call the rolls Upon the roll being called the following Trustees answered "PRESENT" - Eugene V. Keith,.Ralph A. Lewis, George E. Mullen, Charles J. j Zettek: 'Jr.: 7ABSENT" - 7rancis*J. Dillon, Ralston Di Malonek. It was moved by Trustee Lewis and seconded by Trustee-,Mullen that the minutes i of the regular meeting of May 7,. 1964 .be approvedas submitted; and that the Board dispense with the reading thereof: The Motion,was voted upon by i acclamation; Whereupon the Presidynt-.declared the motion carriedA It was moved by Trustee Lewis and seconded by Trustee Mullen that the minutes of the .regular meeting of May,.14, 1964: be approved.as submitted and that the Board dispense with the read ng ;theredf, The motion was Voted upon by aedlaraation-whereu0o' n the President declared the motion carried. President Gibson gave a report, a copy of which is attached hereto and made a part of these minutes. I The President read a Proclamation proclaiming the week of June 14 through June 20, 1964 as Boys Baseball Week and encouraged all boys and parents to fully participate in the sport of baseball. It was n.;:ied by Trustee Mullen and seconded by Trustee Keith that the Board concur in the President's appointment of Edward C. Hofert as Village Attorney for the period ending April 30, 1965., made on- May 14, .1964. ' T2 e President directed the Clerk to call -the roll on the motion and upon the roll being called-:the following Trustees answered "AYE" Keith, Lewis, Mullen Zettek; "NAY" - none; "ABSu:T" - Di_'.lon, Malonek. Whereupon the President declared the motion carried. Regarding item #4 00 the President's Report, it was agreed that the Board of Education of School District 54 is welcome to present their facts at any regular meeting of the Village Board. The Village Attorney reported that he will obtain a copy of the opinion rendered in a recent Supreme Court case concerning licensing of general contractors. In the meantime, Mr. Hofert advised that the Village's present licensing regulations be enforced with the understanding that if the ordinance is invalid the license fees will be refunded to the contractors. Mr. Hofert also reported: 1 . That he has reviewed a proposal regarding licensing of barber shops and it is within the purview of the powers granted to municipalities by the State, and he has prepared an ordinance, in essence the same as submitted to him by the Judiciary Committee. 2. That he has prepared a letter to all Board members as to the question of prohibiting concrete block construction, and has detailed reasons why he feels such an ordinance may run into difficultyi 3. That he has been in contact with Mr. Earl McLennan regarding aanexa4-ion of property at the southwest corner of Devon Avenue and York Rt.ad; and that a draft of a preannexation agreement will be prepared. - 4. A "form" resolution has been prepared and submitted to the Clerk for duplication. These will be used when plats of subdivisions and final acceptance of streets are apprcved by the Board. Mr. Howard Kaufman, Village Prosecutor, gave the Board a comprehensive report on the current procedures, and problems, of the court system instituted on January 1 , 1964. Trustee Dillon arrived at.-the meeting 8:40 P. m. . - 1 - Reg. 5-21-64 iJ I I I I I PRESIDENT'S REPORT MAY 21, 1964. . i 1. We receive with regret the resignation of Mrs. A. E. Kiehl from the Playground and Recreation Board. We thank Mrs. Kiehl for her work during the past eleven months. i 2. Docket #742, before the County Zoning Board of Appeals on June 4, 1964, is referred to the Plan Commission for a recommendation. 3. We have received notice of a hearing on June 1, 1964 by the Illinois Commerce Commission to consider an application by the Northern Illinois Gas Company for construction of certain gas distribution facilities. As we already have given approval of this project as it affects Elk Grove Village, no action is necessary. 4. The Board of Education of School District 54 has requested an opportunity to present their facts to the Village Board as concerned with the pro- posed Planned Unit Development Ordinance. James R. Gibson i . I In the absence of the Street Department Foreman, the Clerk read the report of that Department for the month of April 1964. A copy will be on file in the Clerk's office. Trustee Dillon reported that contact has been made with Centex`Construction Company and assurance was given that the unpaved portion of Cypress Lane will' � be paved within the next'two weeks. Trustee Mullen said he does not have a Committee report on the request of i Northern Illinois Gas regarding their well and septic system since this is more a matter of concern to the Water and Sewer Committee. Trustee Mullen reported receipt of a proposal from Overhead Door. Company for inspection and maintenance service to the overhead doors on the municipal buildings. This was referred to Trustee Zettek for consultation with Fire Chief Haar. �I Trustee Mullen said that he has bee'n`coriderned .with the cost of street lighting and suggested that the Board consider contracting for the furnishing of materials and installation of the systemi Copies were distributed to the Board of specifications prepared by Trustee Mullerii Trustee Malonek arrived at the Meeting = 800. P. ini , Trustee Malonek presented the Accounts Payable Warrant listing 14 invoices totaling 9369.29 payable from the Water & Sewer Department Operating Account; 30 invoices totaling . 6,227.77 payable from the General Corporate Account; and 1 invoice for ;p15.00 payable from Motor Fuel Tax Account. (Itemization will be on file in the Clerk's office.) I It was moved by Trustee Malonek and seconded by Trustee Reith that the Board I authorize the disbursement of -sP369.29 from the Water a Sewer Department Operating Account; ;'6,227.77 from the General Corporate Account; and :, 15.00 from Motor Fuel Tax Account in payment of invoices on the Accounts Payable Warrant. The � President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Lewis reported that he and Trustee Mullen met twice, some time back, and discussed the Sign Ordinance but they have not reached any definite conclusions. It was moved by Trustee Lewis and seconded by Trustee Zettek that the BM rd instruct the Village Attorney to prepare an amendment to the Subdivision Control Ordinance, page 52 of the Municipal Code, increasing the minumum lot size to 7500 square feet. Attorney Hofert said that this action would have no retroactive effect to lots in subdivisions heretofore approved. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board instruct the Village Attorney to prepare an amendment to the existing 'Zoning Ordinance classification "R-2 Ten Thousand Square Foot Single Family Dwelling District Regulations`.'; at the Conclusion of this article the lot size permitted is substantially less than 10,000 square feet, and the amendment would change the minimum lot size to 10,000 square feet. And that the Board instruct the Village Attorney to prepare an amendment to the R-3 Zoning Ordinance classification changing the minimum lot size to 7500 square feet, except lots of record. President Gibson expressed the opinion that the R-3 change as noted above would be a mistake. It was moved by Trustee Mullen and seconded by Trustee Zettek that the foregoing motion be amended to read that the amendment to the Zoning Ordinance be prepared by Tuesday, May 26th and that the motion include the direction to the Clerk to - 2 - Reg. 5-21-64 have this amendment published and the direction to the Zoning Board of Appeals to hold a public heaiing'on. _the amendment June 12, 1964: The motion was voted upon by acclamation; wheretipori the President declared the. amendment to the motion carried. ; The President pointed out that. ihe present R-3 classification provides for a i minimum lot width of 50 feet and the Municipal Code (subdivision control) provides that lots shall be not less than 60 feet,at the building set back line. It was moved by Trustee ;Lewis 'and seconded by Trustee Mulle'n 'that the motion. be amended by adding that the R=3 classification of. the .Zonidg Ordinance be amended i by changing the minimum lot width from 50 to 60 feet; The motion was voted upon by acclamation; whereupon the President declared the amendment to the motion carried. i The amended motion reads as follows That the Board instruct the Village k ttorney j to prepare an amendment to the existing Zoning Ordinance classification "R-2 Ten f Thousand Square Foot Single,Famil:y Dwell ing .District Regulations"; at the i conclusion of this article ..the lot size permitted is substantially less than i 10,000 square feet; and the amendment would change the minimum lot size to 10,000 square feet, And.that the Board.instruct the Village Attorney to prepare an j amendment to the R-3 'Zoning Ordiinariee.clasdification..ohahging the minimum lot size to 7500 square feet, and the minimum lot width to 60 feet; that these amendments be prepared- by. Tuesday: May 26th; tht[t the Clerk be directed to have these amendments published; that theZoriing Board of Appeals be directed to hold a public hearing on the amendments June 12, 1964 The amended motion was voted upon by acclamation; whereupon the President declared the motion carried, I The Clerk asked if the Board wished to consider reprinting the existing ZoninK Ordinance and incorporating all of the changes into the text of the Ordinance for convenience and ease of understanding. The Clerk proposed having the ordinance mimeographed and bound with "Acco" type fastners under a semi-hard cover. As pages are effected by amendments, new pages would be typed and issued so that the ordinance would always be in an up-to-date form. The Board agreed that work on this could begin immediately. Trustee Malonek stated that Forest Preserve picnic groves are available on July 12th and 26th for the Village employees' annual picnic. A majority of the Board voiced a preference for the 26th. A discussion followed as to the cost of the picnic. (Last year the Board members paid for the refreshments at the picnic..) It was moved by Trustee Malonek and seconded by Trustee Dillon that the Village pay the cost of the Village employees' annual picnic, to be held on July 12th or 26th. The President directed the Clerk to call the roll on the motion. Upon the roll being called the following Trustees answered "AYE" - Dillon, Malonek; "NAY" - Lewis, Mullen, Zettek; "ABSTAINt' - Keith; "ABSENT" - none. President Gibson voted "NAY" and declared the motion not carried. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board approve a .; 25 registration fee for the purpose of Patrolman Holdmann's attendance_ at the Delinquency Control Institute seminar beginning Monday, May 25, 1904 The President directed the Clerk to call the roll on the motion and upon the roll ^ being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Attorney Hofert left the meeting. It was moved by Trustee Zettek and seconded by Trustee Malonek that the Bcard authorize Chief Jenkins to attend the Federal Bureau of Investigation's Illinois Chapter, National Academy Associates meeting at Galesburg, Illinois from June 19, 1964 through June 21 , 1964; and that the Board authorize an advance of ,60 toward expenses with the stipulation that these expenses are properly vouchered, The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Dillon, Keith, Lewis, Malonek, "NAY" - none; "ABSENT" - none. Whereupon the President declared Mullen, Zettek; lthe motion carried. Reg. 5-21-64 I i I Trustee Keith suggested that the large storm drainage pipes be covered to prevent children entering them. i Trustee Keith reported that the new well is drilled to a depth of 850 feet as of May 21st. A discussion followed concerning the issuance of a building permit to Northern Illinois Gas Company for addition to their existing building. No objections were i raised inasmuch as it was pointed out that the engineering problems regarding the i sewer and water extensions to the Gas Company property are being worked on, and said Company has stated its intentions to connect to the Village facilities as soon as they are available. . The Clerk reported receipt of notice from the State Division of Highways of Motor Fuel Tax allotment for the month of April 1964 in the amount of ,°55,045.96. i A request dated May 18, 1964, from the Bensenville Yellow Cab Company, 14 East Green Street, Bensenville, for a license to operate in Elk Grove Village was referred to the Finance Committee. The Clerk read a proposed ordinance amending Chapter 5 of the Municipal Code regarding personnel of the Police Department. It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. I Following its reading, it was moved by Trustee 'Zettek and seconded by Trustee Malonek that the Board adopt Ordinance No. 334 entitled "AN ORDINANCE AMENDING CHAPTLR 5, POLICE DEPARTMENT, SECTION 5.001 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE. " The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ASSENT" - none. Whereupon the President declared the motion carried. Copies were distributed of a proposed ordinance annexing 25 acres on the Northwest corner of Biesterfield and Arlington Heights Roads. It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board waive the first reading rule with respect to the foregoing ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Following its reading, it was moved by Trustee Dillon and seconded by Trustee MU..11en that the Board adopt Ordinance No. 335 entitled "AN ORDINANCE ANNEUNG 25 tC_,;J OF PROPERTY AT THE NORTHWEST CORNER OF ARLINGTON HEIGHTS ROAD AND BIESTERFIELD ROAD TO THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "N"Y" - none: "ABSENT" - none. Whereupon the Presidnet declared the motion carried. Copies were distributed of a proposed ordinance licensing barbers and barber shoos. It was moved by Trustee Lewis and seconded by Trustee Keith that the Board waive the first reading rule with respect to the foregoing ordinance. Trustee Dillon suggested that no action be taken on this ordinance other than to have a first reading at this meeting. y :lith the consent of the second, the foregoing motion was withdrawn by Trustee II Lewis, and a first reading was held. I Copies were distributed of a proposal to license dry cleaners and spotters. Copies were distributed of a proposed ordinance amending Chapter 7 of the Municipal Code relating to the Plan Commission. President Gibson said that the reason for the changes proposed is to have the Village regulations comply with those provided for by the State in contemplation of the possible use of the 701 plan. A first reading was had on this ordinance. - 4 - Reg. 5-21-64 Fir. Richard McGrenera, Chairman of--the Zoning Board, requested that the Clerk be asked to check with competitive court reporting firms in an effort to find a reliable firm which would give faster 'service in furnishing :transcripts of hearings. Mr. McGrenera said that the one Currently being used has not produced copies of the transcripts of the zoning hearings.regarding Planned Unit Development as rapidly as had been promised and 6x** Mr. PvicGrenera reported that the".Zoning Board, at its hear.ng'op .May 19th, accepted the withdrawal of the School District 59 petition rr,�RardinFt- se't back reouirements at Grove School; that the oning;Board ;recommends the striking of the words "paint plants" from the text of the performance`standards (Ordinance #302) and that a � letter of confirmation of this..action will follow; and that- the. Zoning is taking into consideration the question of a variation for a radio tower at Overhead Door Comoan.y.. I i i It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board concur in the Zoning Board's recommendation regarding paint plants, heard under Zoning Board Docket No. 64-8. The;Pr.esder.;t directed the .Clerk.to call the roll on the motion and upon the roll being Called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen; Zettek; "NAY" - norie; "ABSENT" - none. '.dhereupon the President declared the motion carriedi The Clerk requested that the Board authorize the employment of .a full time Clerk- i Typist -9 0 .85 per hour to r'epl'ace the part time (4 hours per day) Clerk-typist who has voluntarily- resigned- The reason for the additional time requested is to provide clerical assistance to the Village Administrator; i It was moved by Trustee Dillon and seconded by Tiustee Keith that the Board authorize the employment of a full time Clerk Typist @ :;;;1 :85 per hour replacing, the part time Clerk-typist effective May 18, 1964. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; none; "ABSENT" - none. 1.4hereupon the President declared the motion carried. --- Trustee Malonek suggested that the Board consider a Village si,-n on the main_ thoroughfares stating "Welcome to ELK GROVE VILLAGE" under which would be the current population figure and perhaps a list of the national organizations ' established in the Village. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board waive the carnival license fee for the Jaycees' carnival to be held June 10 through June 14th, subject to evidence of proper insurance coverage. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Dillon said that the Street Department is postponing the painting of school cross-walks green until the fall term begins. A meeting of the Board was scheduled for 8:30 P. m. Tuesday, May 26th to discuss the 701 plan and the individuals who have submitted proposals covering this plan. i It was moved by Trustee Malonek and seconded by Trustee Dillon that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the meeting adjourned at 10:15 P. m. . Eleanor G. Turner Village Clerk APPROVED: ,/aures R. Gibson President s s.— Reg. 5-21— 64