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HomeMy WebLinkAboutVILLAGE BOARD - 02/27/1964 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 27, 1964 President James R. Gibson called the meeting to order at 8:12 p. mp. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "-' PRESENT"- Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, George E. Mullen, Charles J. Zettek, Ralston D. Malonek. "ABSENT" - None. Trustee Keith presented a proposed addition, in lieu of paragraph 5 of page one, to the minutes of the Special Meeting of February 3, 1964, a copy of which addition is attached hereto. It was moved by Trustee Keith and seconded by Trustee Mullen that the minutes of the Special Meeting of February 3, 1964 be approved as corrected with the I aforementioned addition, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Lewis that the minutes of the Regular Meeting of February 13, 1964 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Mullen and seconded by Trustee Malonek that the minutes of the Regular Meeting of February 20, 1964 by approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson requested the permission of the Board in deviatill' from the agenda for the opening of bids on resurfacing of streets. There were no ob- jeCtions. It was moved by Trustee Mullen and seconded by Trustee Dillon that the Board direct the Clerk to open and read the bids received on resurfacing, known as ,I Section 4-CS. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk then opened and read the following bids: IArcole Midwest Corporation Wv32,595.80 (Qy2,500 check enclosed) 3225 Main Street Evanston, Illinois Arrow Road Construction X31,151.85 ( ; 3,200 Check enclosed) P.O. Box 334 IMount Prospect, Illinois i Rock Road Construction .428,719.20 (.,x2,500 check enclosed) 5915 North Rogers Avenue Chicago, Illinois 1 Mayer Paving Company 432,082.00 (42,500 check enclosed) 7000 North Street Skokie, Illinois Allied Asphalt Paving Company X28,461.25 (13,000 check enclosed) Box 635 Hillside, Illinois i The above bids were referred to the Tillage Engineer for review. I President Gibson read the following report; I 111. I appoint Richard A McGrneera as Chairman of the Zonina Board of Appeals for the six month period ended August 31. 1964. - 1 - Reg.2-27-64 I I I , President Gibson made the following statement: "I am informed that there is concern on the part of one or more of the Trustees that I I do not make a living selling insurance. This would therefore imply something else. I would like the person or persons concerned to identify themselves. No Trustee expressed themself as being concerned and the following discussion took place. Trustee Mullen asked President Gibson where he had heard this statement and President Gibson replied that he had heard it from two sources. Trustee Zettek asked if this had been reported by a Trustee and President Gibson said no. Trustee Mullen asked if Mr. Gibson knew who the Trustee was and President Gibson replied, "In one case, yes." Trustee Keith asked President Gibson, "Did someone say that you were not making your living selling insurance"? Trustee Zettek suggested that sometimes remarks are misconstrued and President Gibson replied, � In one instance perhaps, in two instances it begins to build up some substance". Trustee Dillon stated, "I've had some people ask me - this." Trustee Mullen indicated that people had asked him how much insurance President Gibson was selling in the Industrial Park, however he had never heard anyone suggest that President Gibson was not making his living selling insurance. There had been some concern as to whom he wa4 selling. Trustee Zettek and Trustee Dillon stated that they did not feel there should be any concern as to whom President Gibson sold insurance. Trustee Zettek stated further, however, that such sales should not be made under duress involving village business. j President Gibson stated for the record that as of this date (2/3/64) and this hour (approximately 8:00 p.m.) he does not have any accounts in the Industrial Park. ITrustee Zettek made a comment to the effect that he knew that people had questioned his honesty since be .had been in office, and suggested that Pyr. Gibson as President was probably subjected to even more speculation due to his high office, plus his occupation which allows hien to spend more time in the Village and also the fact that he was required to spend much time in direct contact with Centex personnel. �1 Mr. Gibson pointed out that he agreed with Mir. Zettek one hundred percent when such comments are made from the general public but when they emanate from a Member of the Board more credance is given such a , statement, be it right or wrong. j I i I I i i I i 2. I appoint Thomas P. Garrity as Secretary o f the Zoning Board of Appeals for the six month period ended August 31, 1964." Attorney.Hofert reported that the proposed or tentative ordinance which he has drafted creating new use district and providing for a planned development represents what Realty Co.. of America desires in the way of philosophy and what he believes the Village would insist upon in the way of controlls c6nsistent with that philosophy. Mr. Hofert stated that the proposed 6rdinance- is'based on two assumptioris:- (1) that a planned development of mixed housing types is legally proper (there is a question as to whether or not this is an acceptable concept to the Illinois Supreme Court) and (2) that you can have a planned development without simultaneously submitting the plan for the development at the time the petition for rezoning is submitted, (in this case the pressure of I time and the large amount of land involved do not allow for a plan being required) . Mr. 1Iofert also said that there is virtually no legal precedent to follow and that the document has difficulties and problems which are inherent in the situation, and that he will report on these at another time. He said that this ordinance is a point of beginning and he thinks of himself in terms of this ordinance not as an author but as a draftsman; that Realty Company of America does not agree with the entire ordinance, and that Mr. Joseph Kesler, the Village's Plan Consultant, does not agree with all of it and intends to issue a separate report. A lengthy discussion following concerning the Zoning Board hearing scheduled for March 13, 1964 at the Ridge Elementary School to hear the petition for the Planned Development ordinance and the rezoning of approximately 1100 acres west of Route 53 for this use. During this discussion Mr. Hofert stated, in answer to questions, that amendments to the ordinance can be presented to the Zoning Board at the hearing. Mr. Fletcher reported that he has reviewed the bids submitted on Section 4-CS and found them to be in order, and he recommended that the Board award the contract to Allied Asphalt Paving Co. in the amount of $28,461.25. It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board award the contract to Allied Asphalt Paving Co. in the sum of $28,461.25- for resurfacing stredts north of Oakton - Evergreen, Forest & Briarwood, known as Section 4-CS. The President directed the Clerk to call the roll on the I motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. '.dhereupon the President declared the motion carried. At this time (9:10 p.m.. ) ,the President declared a recess to permit residents in attendance at this meeting``to address questions and comments to the Board members. President "Gibson reconvened the meeting at 9: 22 p.m. and directed the !Tillage Clerk to call the roll. Upon the roll being called the following Trustees anwsered "PRESENT" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "ABSENT" none. Trustee Keith reported that the "Hotpoint" well is being tested, and that the first report indicates over 900 gallons per minute and very little sand. In reply to Trustee Mullen"s question, President Gibson stated that it is his understanding that the well will be operated at 750 9-P.m. which is a satisfactory output under present conditions, and that it -will not be necessary to bail the well. Mr. Thomas Garrity, member of the Zoning Board of. Appeals, read a report dated February 21, 1964 from the Zoning Board concerning the hearing held on December 17, 1963 regarding an amendment to the Zoning Ordinance (paragraph 2 of Section A , IArticle XII B.) which would eliminate the wording "as are specifically licensed by the Village from the aforementioned paragraph. The Zoning 'Board report stated "The elimination of this wording removes the right of the Village-Board to grant la license to store certain quantities of certain substances in excess of those quantities otherwise permitted in the unchanged portions of the ordinance. Passage of the requested modification will require that anyone seeking to store such quantities in excess of those delineated in the ordinance seek a variation before the Zoning Board of ^ppeals under established procedure". The Zoning Board recommended that this proposed amendment to Ordinance 302 be corrected to read P-4 in lieu of A-5 in line 7 of paragraph 2 of Section P , Article XIIB, (which concerns a typing error), that with this correction, that the proposed amendment by enacted. - 2 - Reg. 2-27-64 It was moved by Trustee Lewis and seconded, by Trustee Dillon that the Board concur in the foregoing recommendation of the Zoning Board of Appeals: The President directed the Clerk to call the roll on the motion and upon the I roll being called the following Trustees answered "AYE" -- Dillon, Keith, Lewis, I Malonek, Mullen, Zettek; "NAY"- none; "ABSENT" - none. Whereupon the President declared the motion carried.- Mr. arried:Mr. Garrity then read a report dated February 21, 1964 from the Zoning Board on Case 64-1, a hearing on the following amendment to Sections 5 (a) (2) of I Articles V. VI, and VII of the Zoning Ordinance: "where lots have .a double i frontaee the required front Yard requirement shall be provided on.both streets.11 The Zoning Board recommended that the Board enact the proposed amendment I as written. i It was moved by Trustee Lewis and seconded by Trustee Dillon that the Board concur in the Zoning Board of Appeals' report in Case 64-1. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. President Gibson administered the oath of office to Mr. Robert Fleming, member of the Zoning Board of Appeals. I A pamphlet received from the Illinois Municipal League entitled "Pension, Disability and Death Benefit Plans Available to Municipalities" was referred to the Finance Committee and the Treasurer. The Clerk reported receipt of a letter dated February 24, 1964 from Mr. H. L. Schlichenmyer, Superintendent of Township High School District 214, requesting the Board for its support of the bond referendum, scheduled for February 29th, for construction of a fifth high school at a cost of approximating P5,350,00 and the purchase of two additional sites at a cost of $650,000. It was moved by Trustee Mullen and seconded by Trustee Dillon that the Board refer to the Village Attorney the proposed amendment to Chapter 22 of the Municipal Code regarding the licensing of barber shops. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" -none. Whereupon the President declared the motion carried. ITrustee Malonek presented the Accounts Payable Warrant showing g invoices totaling ;4,779.47 payable from the Water Department Operatin g Account, and 30 invoices totaling . 3,604.72 payable from the General Corporate I Account. (Itemization will be on file in the Clerk's office.) It was moved by Trustee Malonek and seconded by Trustee Keith that the I Board authorize the disbursement of .;p'4,779.47 from the Water Department Operating Account and X3,604.72 from the General Account in payment of the invoices on the Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" -* none. Whereupon the President declared the motion carried. IIt was moved by Trustee Lewis and seconded by Trustee Mullen that the Board authorize the payment of p105.00 to Mr. Joseph Kesler for attendance at seven meetings (315 permeeting) in accordance with the terms of the contract i with the Village for Plan Consultant services. The President directed the IClerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, IZettek; "NAY" -none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Malonek that the Board authorize the payment of Q165.00 (66 hours @ .; 2.50 per hour) to Mr. Vincent T. Notson for drafting time expended on the base map for the Village from January 13, 1964 to February 13,1964. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees �I 3 Reg. 2-27-64 answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" _ none "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board I authorize the payment of : 565.50 to G. & T. Trucking, Inc. for snow plowing, j 4450 of which is to be paid from Motor Fuel Tax funds and a 115.50 from General Corporate Account, which amounts are for work from February 12 through February 16,1964. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE." - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" -none. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Dillon that the Board authorize the payment of : 1650 to John A. Mergens for the construction and installation of office partitions in the office addition, of this amount '1155 to be charged to the General Corporate Account and ,'495 to the.Water Department Acquisition and Construction Account. The President directed the Clerk to call the roll on the motion and)upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" -none; "ABENT" - none. :'thereupon the President declared the motion carried. IFollowing a question by Treasurer Coney, it was moved by Trustee Dillon and I seconded by Trustee Zettek that the previously authorized payment of -700 for the service counter in the office addition ty paid as follows: 50% from the j General Corporate Account and 50% from the Water Department Acquisition & j Construction Account. The President directed the Clerk to call the roll on I the motion and upon the roll being called the following Trustees answered j "AYE" - Dillon', Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. i^ The Clerk reported that the :;?1400 previously authorized for disbursement from the Water Dept. funds and 01400 from General Corporate for desks, files and chairs is not sufficient to cover the cost of the number of items which are needed to properly furnish and equip the office quarters. An additional j X250 from the Water Dept, and $300 from General Corporate funds are needed. i It was moved by Trustee Zettek and seconded by Trustee Malonek that the Board I I authorize an additional expenditure not to exceed x250 from the ?later Department Acquisition and Construction Fund Account and $ 00 from the Municipal ii Bond Account ##1 for Desks, files & chairs. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" -none; "ABSENT" - none. Whereupon the President declared the motion carried. i I j The Clerk reported receipt of cost figures on a conference table and chairs. Pictures of those being considered were then passed to the Trustees, and the j Clerk stated that of two prices submitted on these identical table and chairs the bid of S. L. Schwartz & Associates was the lower. I It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize an expenditure of $248 for a conference table and $819 for 12 chairs for the conference room in the office ad.dition, which funds are to be disbursed from the Municipal Bond Account ,�l. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" -Dillon, Keith, Malonek, Mullen, Zettek; "NAY" - Lewis; "ABSENT" - none. !thereupon the President declared the motion carried. The Clerk reported that following complaints and concern regarding inadequate lighting in the office addition, a quote on additional lighting fixtures was obtained from Mohawk Electric Construction Co. The proposal is to disconnect and remove the two eight foot two-light fixtures in the conference room and replace with eight foot four light fixtures of the same quality, and furnish and install eight new eight foot two-light fixtures in the general office area j of the same type as exist-ing fixtures; install the two fixtures removed from Ithe conference room, in the general office area and provide additional circuits for the added load and maintain the switching of each row on a separate switch. iThis work will be done, and materials furnished, for a cost of X716.00 I _ 4_ Reg 2-27-64 I It was moved by Trustee Keith and seconded by Trustee Zettek that the Board auth- orize an expenditure of $716.00 to b-- paid from the Water Department Acqusition and Construction Fund Account to provide additional lighting for the office addition in accordance with the proposal dated February 26,1964 from Mohawk Electric Construction Co. The President directed the Clerk to I call the roll on the motion and upon the roll being called the following Trustees answered "AYE" -Dillion, Keith, Malonek, Mullen, Zettek; "NAY"- Lewis; "ABSENT"- none. Whereupon the President declared the motion carried. Trustee Malonek reported receipt of a request, and a financial statement, from St. Jude Research Hospital-', dated February 25, 1964 concerning a Teen- I Awe March Against Leukemia in Elk Grove Village on May 3, 1964. Trustee Malonek recommended that the Board grant permission. There were no objections. Trustee Mullen reported that Building Inspector Rettenbacher has investigated light bulb purchasing and has obtained a purchase agreement form from General Electric whereby the Village would agree to purchase all light bulbs from them at a discount of 40%. It was moved by Trustee Mullen and seconded by Trustee Dillon that :the Board authorize the Village President to sign a purchase agreement with General I Electric Company for the purchasing of light bulbs. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Mullen reported the results of intensive investigation of the use of Ineoprene joint Gaskets for soil pipe and fittings, and the conclusion is I that this would be a preferable specification as opposed to what the Building Code now provides. jam\ It was moved by Trustee Mullen and seconded by Trustee Lewis that the Board supply the Village Attorney with a letter received from DuPont and a copy of the "Specifications for Molded Neoprene Joint Gaskets for Case Iron Soil Pipe and Fittings" and authorize the Attorney to draft an amendment to the Building Code permitting the use of neoprene based upon the specifications supplied by the Alabama Pipe Company and forwarded to the Village by DuPont. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk requested that the Board confirm the appointment of Fay M. Bishop as Deputy Clerk for the purpose of accepting voter registrations between 12 Noon and 5 P.M. on March 2nd,March 3, 1964, and the appointment of Coral Berkhoff as Deputy Clerk for the purpose of accepting voter registrations between 5 P.M. and 9 P.M. on March 2nd and March 3, 1964. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board concur in the Clerk's appointment of Fay M. Bishop as Deputy Clerk for the purpose of accepting voter registrations between 12 Noon and 5 P.M. on March 2nd and3rd, 1964 and the appointment of Coral Berkhoff as Deputy Clerk for the purpose of accepting voter registrations between 5 P.M. and 9 P.M. on March 2nd and 3rd, 1964. The motion was voted upon by acclamation; whereupon the President declared the motion carried. it mo:-od by Trustee Dillon and ^econded by Trustee- Mullen that the meeting . c-­,ncd. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10: 20 p.m. Eleanor G. Turnff 1 Village Clerk IApproved; I ames R. Gibson President g• -5- Re 2-27-64 I