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HomeMy WebLinkAboutVILLAGE BOARD - 02/20/1964 - VILLAGE BOARD i MINUTES OF THE REGULAR MEETING OF j THE PRESIDENT AND BOARD OF TRUSTEES r OF THE VILLAGE OF ELK GROVE VILLAGE I HELD ON FEBRUARY 20, 1964 I President James R. Gibson called the meeting to order at 8:25 p.m. in the I Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees-answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Ralston D. Malbnek, George.E, Mullen; - "ABSENT" - Charles J. Zettek, Jr. I It was moved by Trustee Mullen and seconded by Trustee Lewis that the minutes of the special meeting of January 30, 1964 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Keith said he would like to listen to the tape recording of the special meeting of February 3, 1964 before the minutes are approved: It was moved by Trustee Mullen and seconded by Trustee Malonek- that the minutes of the regular meeting of February 6, 1964 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. I The minutes of the regular meeting of February 13, 1964 were held at the re- quest of Trustee Keith until he could review same. President Gibson gave the following report: 111. I appoint Mr. Harry Mikkelsen as Chairman of the Plan Commission and request the concurrence of the Board in this appointment. 2. I appoint Mr. Jack Carlson as Secretary of the Plan Commission; and request the concurrence of the Board in this appointment." The reason for the above action, the President said, was because of the resigna- tion of Mr. Les Knudson from the Chairmanship of the Plan Commission because of the pressure of other affairs. Mr. Knudson wishes to continue to serve as a Member of the Plan Commission. It was moved by Trustee Mullen and seconded by Trustee Dillon that the Board concur in the appointment of Mr. Harry Mikkelsen as Chairman of the Plan Commission and Mr. Jack Carlson as Secretary of the Plan Commission. The motion was voted upon by acclamation; whereupon the President declared the I motion carried. President Gibson said that Attorney Hofert is occupied with a meeting with officials of the Realty Company of America, Inc. and cannot be in attendance at this meeting. lFire Chief John Haar read a report of Fire Department activities for the month of January 1964. (This report will be on file in the Clerk's office. ) I In reply to President Gibson, Chief Haar said that the Roselle Fire District is having a meeting this week and they will notify him when a meeting can be Ischeduled with Elk Grove Village officials to discuss disannexation proceed- ings for that area within the corporate limits of Elk Grove Village which is now in the Roselle Fire District. I Mr. Jack Andrews, Foreman of the Street Department, gave a report of hours spent on various types of activity by members of that Department for the month of January 1964. (This report will be on file in the Clerk's office. ) II Trustee Dillon said that when Arlington Heights Road was improved last year the County requested that the Village pass an ordinance prohibiting parking on the portion of that road within the Village limits. The question of posting I -1- Reg. 2-20-64 the area involved has arisen and if it is to be posted, permission must be i obtained from the County. The Clerk was requested to determine whether or not this prohibition requested by the County was for the limited period of time during which the road was under repair, or if this was a permanent action by the Board. I President Gibson complimented Mr. Andrews and the other members of the Street I Department for the excellent job they have done of repainting office furniture in order to have all in a matching color. President Gibson recommended that the Board recess for 15 minutes in order that all Board members can read the contract for construction of the water storage tank which he, Trustee Keith and Attorney Hofert have reviewed, and that upon I reconvening that the Board deviate from the agenda to take action upon this matter. It was moved by Trustee Lewis and seconded by Trustee Dillon that the Board declare a recess. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting stood in recess at 8:40 p.m. President Gibson reconvened the meeting at 8: 55 p.m. and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Lewis, Malonek, Mullen; "ABSENT" - Zettek. It was moved by Trustee Keith and seconded by Trustee Mullen that the Board i adopt Resolution No. 6-64 entitled "A RESOLUTION AUTHORIZING A CONSTRUCTION CONTRACT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CENTEX CONSTRUCTION COMPANY, INC. , FOR A WELL, TANK, PUMP AND RELATED FACILITIES". The President directed the Clerk to call the-roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen; "NAY" - none; "ABSENT" - Zettek. Whereupon the President declared the 'i motion carried. ITrustee Zettek arrived - 9:00 p.m. Trustee Keith reported that the Cook County Department of Health has inspected I the water department facilities and have indicated they are pleased with the cleanliness of the pump houses and equipment; and recommendations made by the Village regarding water sampling are being adopted. The Water and Sewer Department billing for the month of December 1963 was $29,886.44. IA brief discussion followed concerning the suggested tap-on fee of 4`100 for water and •'25 for sewer. It was moved by Trustee Lewis and seconded by Trustee Keith that the Board I adopt Resolution No. 7-64 entitled "A RESOLUTION ESTABLISHING TAP-ON FEES". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Malonek presented the Accounts Payable Warrant showing 18 invoices totaling P3,350.77 payable from the Water Department Operating Account and 20 invoices totaling $8,115.54 payable from the General Corporate Account. (Itemization will be on file in the Clerk's office. ) It was moved by Trustee Malonek and seconded by Trustee Keith that the Board I authorize the disbursement of 43,350.77 from the Water Department Operating Account and X8,115.54 from the General Corporate Account in payment of the invoices presented. i I . I Following a question by Trustee Mullen, the Commonwealth Edison street light- ing bill was removed; and the foregoing motion was amended with the consent of I the second to read as follows: That the Board authorize the disbursement of $3,350.77 from the Water Department Operating Account and 44,589.41 from the j General Corporate Account in payment of the invoices on the Warrant. The -2- Reg. 2-20-64 i I President directed the Clerk to call the roll on the amended motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. I Regarding the Northeastexh, Illiriois.:Metropolitan Area .Plarinine Commission's I request for anappropriation of $200 fp0the Village's share of the Commission's 1964 program, Trustee Malbnek said that this group does a very worthy job of benefit to the Village and that the 1964 program will be directed mainly toward air pollution and transportation studies. Trustee Malonek said he felt that 13150 would be an equitable share for the Village to support this work. It was moved by -Trustee Malonek and seconded by Trustee Keith that the Board authorize the disbursement of ;150 payable to the Northeastern Illinois Metropolitan Area Planning Commission as the Village's contribution for the work of the year 1964. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT"- none. Whereupon the President declared the motion carried. Trustee Malonek reported that the Elk Grove Insurance Agents Association has inspected the Municipal Police Indemnity Policy which covers the Regular and Reserve Officers, and has found it to be adequate. The amount of coverage is x50,000 for each officer and an aggregate amount of p100,000. It was moved by Trustee Malonek and seconded by Trustee Keith that the Roard authorize the payment of .?'500.00 to the Carl M. Behrens Insurance Agency in payment of the premium on the Municipal Police Indemnity Policy from Tanuary 15, 1964 to January 15, 1965. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Lewis reported that the Judiciary Committee recommends that the Board direct a Board Member or Plan Commission Member to contact the owner of the property at the northwest corner of Biesterfield and Arlington Heights Roads regarding annexation to the Village. The Board then discussed the desirability of contacts made to other property I owners whose land is either completely surrounded by the Village or is con- tiguous. IIt was moved by Trustee Mullen and seconded by Trustee Lewis that the Board 1 direct the Plan Commission to contact owners of property of those areas com- pletely surrounded by the Village and report back to the Board the feeling of the property owners as to annexation to the Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. A first reading was held on a proposed amendment to Chapter 22 of the Municipal Code regarding licensing of Barber Shops. Trustee Lewis reported that the Judiciary Committee has discussed the memo of Mr. Al Walla pointing out the requirement in the Municipal Code that approval on final plats of subdivision be accomplished by Resolution of the President i and Board of Trustees. The Judiciary Committee concurs and also recommends i that the final acceptance of streets b.e by Resolution. I It was moved by Trustee Lewis and seconded by Trustee Dillon that the Board I instruct the Village Attorney to incorporate in the Municipal Code the pro- vision that the final acceptance of streets will be by Resolution as well as final plats of subdivision. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered i "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT"- none. Whereupon the President declared the motion carried. -3- Reg. 2-20-64 I ....:. ..:... . I Trustee Lewis said that he has discussed with Attorney Hofert the question of prohibiting the construction of detached buildings on residential lots and I that Mr. Hofert feels such is an almost impossible limitation to incorporate into the Zoning Ordinance; and this was requested removed from the agenda. Following clarification on the reason for the assignment regarding the question of parking stalls in shopping center parking lots, Trustee Lewis said he will I report on this in two weeks. The reason, as explained during discussion, is that the present ordinance may possibly be too restrictive in this area. Trustee Lewis said that a copy of a suggested ordinance licensing dry cleaning 1 plants has been given to Fire Chief Haar for his comments. I Trustee Dillon said that the Streets & Parks Committee feels the Board should consider giving Monarch Disposal Company a 90 day cancellation notice on the Agreement forr.ental of space in the Street Department garage for their garbage disposal trucks. He said that the space is limited now that additional equip- ment has been purchased by the Street Department, and that it will be mandatory they be out by next fall. By notifying them now it will give Monarch sufficient time to locate garage space elsewhere. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board serve, according to the terms of the contract, a 90 day notice on Monarch Disposal Company of the intention of the Village to terminate the rental of I the Village garage space. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; ."NAY" - none; "ABSENT"- I � none. Whereupon the President declared the motion carried. Trustee Dillon said he will prepare a letter to send to those residents along I Elk Grove Boulevard who will be affected when Public Service Company begins I trenching for street lights which will be installed in the spring along those portions of the street which are not now lighted. I Mr. Fleming said that the Budget & Estimate Committee will begin meeting around March 15th to begin work on the proposed budgets submitted by the various Departments. At this time (9:45 p.m. ) the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. President Gibson reconvened the meeting at 10:25 p.m. and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees II answered "PRESENT" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "ABSENT"- none. The Clerk read a letter dated February 14, 1964 from Mr. Harvey M. Rawson, Realty Company of America, Inc. enclosing a check in the amount of ."7,500 in accordance with the oral commitment made at the February 13th meeting. The II letter stated "Said sum is to be used to reimburse the Village for such I extraordinary legal expenses and land planning expenses as may be incurred by the Village in connection with the ordinance ordered published by the Board of i Trustees. There are no conditions attached to the commitment made with refer- ence either to the passage of the ordinance itself or the passage of the petition which is being processed simultaneously with the ordinance. The only thing we will expect, is that in the event the entire sum is not expended by the Board of Trustees, that the balance remaining if any, be returned to our company. " The Clerk reported receipt of notice of Motor Fuel Tax Allotment for the month of January 1964 in the amount of 4P5,264.88• The Clerk read a copy of a letter dated February 20, 1964 from Chief of Police Harry P. Jenkins to Paddock Publications, Inc. stating that the February 20, i 1964 issue of the Elk Grove Herald does not reflect a true accounting of the proceedings involved in the hearing of the charges brought by the Chief against ILt. Edward Clifford in asking for his dismissal from the Elk Grove Village I -4- Reg. 2-20-64 ; Police Department. Chief Jenkins, in his letter, outlined those charges that were dropped and the reasons for that action by the Fire and Police Commission. I The Clerk read a copy of a letter dated February 14, 1964 from Mr. Evan W. Stebbins, Vale Development Company, and a copy of a letter dated February 18, 1964 from Chicago Title and Trust Company, both letters addressed to Tract. Lane Development Corporation, Mr. Joseph Ash (Attorney for.Realty Company of America) and both letters stated that in connection with the Real Estate Sales Contract dated November 22, 1963 and amendments and supplements thereto, they agree to extend the closing date provided for in the contract from March 16 to March 27, 1964, all other matters to remain without change or modification of any kind. Copies were distributed to the Board of a Resolution adopted February 17, 1964 by the Board of Education of School District 59 pertaining to the planned development of the 1100 acres west of Route 53. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize the Village Clerk to deposit the tiR,500 check received from Realty Company of America, said monies to be used for any extraordinary expenses for legal and planning service in connection with the drafting of the planned development ordinance. The President directed the Clerk to call the roll on I the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Malonek, Zettek; "NAY" Lewis, Mullen; "ABSENT" none. Whereupon the President declared the motion carried. A brief discussion followed concerning an appointment to the vacancy on the Zoning Board of Appeals. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board I recess to discuss the Zoning Board appointments. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meet- I ing stood in recess at 10:45 p.m. I President Gibson reconvened the meeting at 10:55 p.m, and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees I answered "PRESENT" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "ABSENT"- none. i I President Gibson appointed Mr. Robert Fleming, 736 Milbeck Court, to the Zoning Board of Appeals to fill the unexpired term of Frank Vt. Hines. The President requested the concurrence of the Board in this appointment. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board i concur in the President's appointment of Mr. Robert Fleming to the Zoning Board of Appeals to fill the unexpired term of Frank M. Hines. The President directed the Clerk to call the roll on the motion and upon the roll being called the I following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek. "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. i The Clerk stated that the furniture and equipment needs of Judge Ahlgren for the Circuit Magistrate's office as reported by Trustee Lewis included a type- writer for the use of that office; and that it is suggested that the manual typewriter in the Water Department be transferred to Judge Ahlgren's quarters iand a new IEM electric typewriter be purchased for the Water Department since obviously this machine would receive the greater use. It was moved by Trustee Keith and seconded by Trustee Malonek that the Board authorize the purchase of a new electric IBM typewriter, at a cost not to ex- ceed ;441.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Where- upon the President declared the motion carried. The Clerk reported that the Bureau of Census requires the name of the local official who will be authorized to sign the formal agreement for the conducting. of a _Special Census in Elk Grove Village, I -5- Reg. 2-20-64 i It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board i authorize the Village President to sign the necessary documents authorizing a Special Census to be conducted by the U. Si Bureau of Census. The President directed the Clerk to call the roll on the motion and upon the roll being I called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Mullen that the meeting ! be adjourned. The motion was voted upon by acclamation; whereupon the President j declared the motion carried, and the meeting adjourned at 11:06 p.m. i Eleanor G: Tur Village Clerk APPROVED: I IJ es R. Gibson i President i I 1 i I ,I I I I\ I I 1 -6- Reg. 2-20-64 i I