HomeMy WebLinkAboutVILLAGE BOARD - 02/13/1964 - VILLAGE BOARD I
I
MINUTES OF THE REGULPR MEETING OF
THE PRESID51T AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE j
HELD -ON FEBRUARY 13. 1964
i
President James R. Gibson called the meeting to order at 8:15 p.m. in the
Municipal Building in said Village and directed the Village Clerk to call
the roll. Upon the roll being called the following Trustees answered "PRESEINT" I
Francis J. Dillon, Eugene V: Keith, Ralph A. Lewis, Ralston D. Malonek, George I
E. Mullen, Charles J. Zettek, Jr.: "ABSENT" - none.
I
At the request of Trustee Keith, the approval of the minutes of the regular I
meeting of February 6, 1964 and the Special Meetings of January 30, 1964 and
February 3, 1964 were held until he could review same.
President Gibson read a report, a copy of which is attached hereto and made a
part hereof.
Board members were not opposed to Paul D. Speer's submitting a proposal for his
services to the D.A.M.P. Water Commission, (see the President's report) .
The Board favored the appointing of Elk Grove Village V.F.W. Post No. 9284 (see
President's report) as the official Color Guardfor the Village.
I
IAll Board members voiced their approval of releasing. the Water Department mailing
list to the A-lexian Brothers Foundation to publicize their Charity Ball to be
held in April.
Attorney Hofert read a letter dated February 11, 1964 from Mr. John Black, of
Alvord, Burdick & Howson, stating that before they proceed further with any
I engineering work in connection with the "Hotpoint" well, including legal surveys
of the site and discharge piping right-of-way, they must have official approval
as requested in their letters of January 23, and January 28, 1964. Copies of these
'i two letters were distributed to the Board for review. (These letters contain
Alvord, Burdick & Howson's recommended plan of pumping from the "Hotpoint" well
to the storage tanks at Pump House #2, located at Route 83 and Touhy, rather than
I pumping directly into the distribution system. The reasons for the recommendation
are outlined and the estimated total construction cost is stated at 567,000. )
I It was moved by Trustee Keith and seconded by Trustee Malonek that the Board
approve the proposal of Alvord, Burdick & Howson and authorize them to proceed
' with the engineering work to pump directly into the storage tank. The President
I directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen,
Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the
I motion carried.
Attorney 1,Iofert said that within the last week he has for the first time been
I consulted with reference to an application for rezoning and a change in the text
of the Zoning Ordinance by the Realty Company of America to the Village. In
I that time he stated he has familiarized himself with the proposal by conversing
with Realty's Attorney, Mr. Ash, the Village's Plan Consultant, Mr. J. Kesler,
I President Gibson, and Trustee Lewis. Mr. Hofert said that the question concerns
a speedy, but sound, zoning action involving approximately 1100 acres and after
a preliminary investigation of the facts and a review of their proposed
Iordinance, he has prepared a written opinion.
attorney Hofert then read a letter dated February 13, 1964 from him to the
I President and Board of Trustees regarding a proposed ordinance submitted by the
Realti• Company of America to the Village calling for a Planned Development of
some 1100 acres, and said that at the request of President Gibson and Trustee
ILewis, Chairman of the Judiciary Committee, he has reviewed the proposed
ordinance. This letter further stated that the ordinance as proposed does not
j constitute a legal document of any force and effect and cannot be used as a
i tentative ordinance for publication inasmuch as it permits the owner and/or
developer complete discretion as to density, intensity of land use, height of
buildings, placement of same, spacial relationship, choice as to land use without
-1- Reg. 2-13-64
I
,t' I
I
1
t
PRESIDENT'S REPORT
FEBRUARY 11, 1964.
I � '
I
I
'I 1, Attorney Hofert, Consulting Engineer Black, Trustee Keith and I
met with Centex representatives today to complete the drafting
of the contract for construction of well #3 and the 500,000
gallon elevated storage tank.
IIt is anticipated that copies of the contract will be available
j for review by the Board on Tuesday, February 18th and that
action to authorize signing the contract will be taken on Thursday,
February 20, 1964.
Construction will begin within 30 days of signing the contract.
I
I
2. The Alexian Brothers Foundation has requested the Water Dept.
I mailing list to publicize their Charity Ball to be held in
April.
I
3. Paul D. Speer, our Financial Consultant, has requested approval
I to submit a proposal for his services to the D.A.M.P. Water
11 Commission, on the basis of there being no conflict of interest.
i
4. Elk Grove Village V.F.W. Post No. 9284 has offered the use of
the Post Color Guard to the Village.
I
i I recommend that we appoint this as the official Color Guard
Ifor the Village.
James R. Gibson
I
1
I
I
.I
i
------------
limitation,
-limitation, and extension of same. Mr. Hofert further said that to
prepare a tentative zoning ordinance will require the employment of the
technical assistance of a land planner and legal research, and that !
normally such a project would .require 90 to 120 days. To accelerate the
project would require wide discretionary powers in the author of the ordinance,
due to the pressure of time requirements, a forced work program for all con-
cerned commencing immediately and expenditure for technical and legal work of !
approximately x7500; and that the Board must immediately issue a general policy
directive as to the population to be quartered in the area and a decision as to I
land balance of industry and residential, etc. 9 whether high-rise buildings are
to be stimulated as an aid. to land conservation or not; and whether the zoning !
is to be given at once or in stages.
A discussion followed concerning Realty's option to purchase the land (1100
acres west of Route 53) which expires on March 16, 1964, and the publication
requirements of a zoning amendment. (The question which was to be decided was
a time schedule for preparation of the ordinance, publication of same, scheduling
of a zoning hearing, and a recommendation from the Zoning Board so that the
Village Board can take action by March 16th.)
iTrustees Zettek and Dillon questioned the legal and technical fees referred to
in the foregoing. Attorney Hofert said he would not debate his legal fees at
la public meeting, that such is properly a matter to be considered in private.
It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board
I recess. The President directed the Clerk to call the roll on the motion and upon
I the roll being called the following Trustees answered "AYE" - Dillon, Keith,
Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the
President declared the motion carried, and the meeting stood in recess at 8: 50 p.m.
President Gibson reconvened the meeting at 9:47 p.m. and directed the Clerk to
Icall the roll. Upon the roll being called the following Trustees answered
I
11PRESTj7NT" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "ABSENT" - none.
4ttorney Hofert stated that, as a result of discussion, it is his understanding
j there will be a publication on February 27, 1964 of a tentative ordinance which
is to be drafted in accordance with the recommended procedure contained in his
letter of February 13, 1964, referred to above.
I
It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board
authorize the Village Attorney to draft a tentative ordinance for publication
! on February 27, 1964. The President directed the Clerk to call the roll on the
motion and upon the roll being called the following Trustees answered "AYE" -
Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none.
Whereupon the President declared the motion carried.
Attorney Hofert said that as a result of the discussion, the draft of the
Iordinance which he will prepare for publication and hearing will have as its density
per gross acre -, 5.45 dwelling units;and that the application for zoning at this
ratio will refer to that property which lies south of Nerge Road, approximately
300 acres in total. Mr. Hofert asked the President if there was a consensus on
this.
It was moved by .Trustee Lewis and seconded by Trustee Mullen that the Board
direct the Village Attorney to prepare a tentative ordinance for publication and
i hearing which will have at its density per gross acre, 5.45 units; and that the
application for zoning at this ratio will refer to that property which lies south
j of Merge Road, approximately 300 acres in total. The President directed the
IClerk to call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Lewis, Malonek, Mullen, Zettek; "NAY" - none;
� "A.BSENT" - none; "ABSTAIN" - Keith. Whereupon the President declared the motion
carried.
Trustee Zettek questioned Mr. Harvey Rawson, representative of Realty, as to
whether or not they would be agreed to a density of 5.45 since this question
j should be considered before the Board incurs the legal and technical expenditures
for drafting this ordinance. Mr. Rawson said he could not answer at this time,
it would have to be discussed in his group first; but he said he could not under-
stand this action since they were under the impression, as a result of a meeting
I -2- Reg. 2-13-64
I
I
I
last Monday night, that a density of 8 was agreed upon. I
Trustee Dillon stated scme of the Board might resent -his divulging'it, but that
the Board was not unanimous in its opinion that the ordinance for publication
should contain a 5+45 density, but that they had come to this agreement in order I
to authorize publication, but that the density figure might be changed as a result
of Zoning Board action, or as a result of recommendation and action by the
Village Board.
It was then pointed out, and confirmed by Attorney Hofert, that there is a
serious problem in having a zoning density increased following publication of
the tentative ordinance, however, it is not difficult to decrease the density i
as published for hearing. I
Trustees then related to the representative of Realty, present in the audience,
that the School Boards of Districts 54 and 59 have met with the Village Board
and expressed their concern with the proposed density of 8. Realty's officials
then appealed to the Board for publication of the ordinance at a density of 8
to give them an opportunity to explain to the Zoning Board and the School Board
their proposal and the projected population figures, adult and school-age children.
Mr. Rawson of Realty, offered to reimburse the Village for the costs incurred
I for legal and technical assistance in preparing the proposed ordinance, and said
they would be willing to submit a check in the amount of '7500 to cover said
li costs, which would not obligate the Board to passage of the ordinance. The
Board did not either reject nor accept this offer, however, Attorney Hofert ad-
vised that to accept would place the Board in a rather peculiar position.
Professor Alfred Caldwell, Land Planner for Realty, then spoke to the Board and
the audience, explaining in very broad outline, the concept of a planned develop-
ment. When questioned by Attorney Hofert, .Professor Caldwell would not specify
a density which he would recommend for this particular area.
!
I When questioned by Mr. Rawson regarding the proposal of zoning only that part
of the acreage lying south of N erge Road, Attorney Hofert stated that from what
he understands of the thinking of the Board, by taking this in stages they can
judge from the work product of stage one whether or not the same rules and
regulations would pertain to stage two and to stage three.
it Further discussion on the above subject was withheld until other matters of
1 business on the agenda were taken up.
I
r. Albert Walla, Building Inspector, gave the following report for the month
1 of January 1964: 18 permits issued, construction value - ?1,190,825 and fees
! collected were 05,391.30. Mr. walla also gave the Board a recap of building
I permits issued during the calendar year 1963, showing 586 permits issued for a
total construction value of "13,519,578 and total fees .collected were -$48,847.73.
j Mt. Walla estimated the total population of the Village at the present time at
12,400.
Mr. Walla reported that he was requested to obtain a price for several signs
needed on the Municipal site and Municipal buildings. He stated he has received
Ia quote of 1164.50 from the Johnson Sign Company which will include repainting
i the existing sign on the Police Department wing, and will cover the cost of
signs on the buildings housing the Fire Department, Building Department, Street
Department, Water Department and Clerk's office and a projecting type of sign
i in front of the Municipal Building to identify the buildings and the address.
I
It was moved by Trustee Mullen and seconded by Trustee Malonek that the Board
authorize an expenditure in the amount of 1164.50 for six signs identifying
the Municipal Building. The President directed the Clerk to call the roll on
the motion and upon the roll being called the following Trustees answered
l "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT"-
none. Whereupon the President declared the motion carried.
Chief Jenkins read a report of activities of the Police Department for the
month of January 1964. (This report will be on file in the Clerk's office. )
-3- Reg. 2-13-64
Trustee Malonek said that he felt there should be meritorious raises given to
Police Officers for outstanding police work. President Gibson said that he
had suggested to the Public Safety Committee some months ago that a Committee
be set up which would judge each such case to determine whether or not there
was a merit raise due, and that he also suggested a longevity increment for I
those officers who have reached the top level of salary advancement within !
their rank.
I
Treasurer George Coney presented a report showing the following cash balances
as of January 31, 1964:
General .Account - $46,279.35
Motor Fuel Revenue - 26,867.06
Bond Fund Account #1 - 4,799.73
Working Cash Fund - 8,921.23
Escrow Fund - 13,339.12
Water & Sewer Department -
Acquisition & Construction - 239,255.11
Operating Account - 12,494.40
I Revenue .Account _ 129,207.13
Bond Account 60,153.00
,I Mr. Coney also reported that the Police Pension Fund is under current audit
Iby the State.
Trustee Malonek presented the Accounts Payable Warrant showing 14 invoices
totaling $1,110.53 payable from the Water Department Operating Account, and
I-- 21 invoices totaling $1,148.97 payable from the General Corporate Account.
(Itemization will be on file in the Clerk's office.)
It was moved by Trustee Malonek and seconded by Trustee Keith that the Board
authorize the disbursement of $1,110.53 from the Water Department Operating
1�ccount and `1p1,148.97 from the General Corporate Account in payment of the
invoices presented. The President directed the Clerk to call the roll on the
motion and upon the roll being called the following Trustees answered "A.YE"-
Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "A.BS11EdT" -
Inone. Whereupon the .President declared the motion carried.
It was moved by Trustee Malonek and seconded by Trustee Keith that the Board
i authorize the payment of U.75 to Albert Walla, and $11.43 to Tom Rettenbacher
for reimbursement of expenses. The President directed the Clerk to call the
j roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none;
i "ABSENT" - none. Whereupon the President declared the motion carried.
I
It was .moved by Trustee Zettek and seconded by Trustee Mullen that the Board
I authorize the payment of $35 each to two firemen for wages lost fighting the
Pioneer Plastics fire. The President directed the Clerk to call the roll on
the motion and upon the roll being called the following Trustees answered
I "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT"-
none.. Whereupon the President declared the motion carried.
l The Clerk reported that the maps are ready to be mailed to the Bureau of
Census as required by them for conducting a Special Census, and that a check
in the amount of ;91,284.00 payable to the Bureau of Census is now necessary
Ito cover the cost of the supervisor's expenses, tabulation of results, and
I other items in connection with the census.
It was moved by Trustee Keith and seconded by Trustee Mullen that the Board
authorize the disbursement of ' 1,284 to the Bureau of Census to cover the cost
of the supervisor's expenses, tabulation of results and other items in con-
nection with the census. The President directed the Clerk to call the roll on
the motion and upon the roll being called the following Trustees answered
"AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; 11ABSE!?T"-
none. '.thereupon the President declared the motion carried.
IMr. Les Knudson, Chairman of the Plan Commission, reported that the base map
-4- Reg. 2-13-64
i
I
which is needed by Mr. Kesler for the land use map and comprehensive plan is I
accurate as to the southern portion which includes all of Elk Grove Village. !i
The other part of the map which covers the area north of the Village limits is i
inaccurate and out of date and it is estimated that approximately $500 will be
needed to make necessary corrections.
Mr. Knudson also reported that he attended a meeting on February 13, 1964 at
which time Mr. Wenzel of the State Department of Aeronautics said that the
purpose of the meeting was to hear objections to the proposed zoning regulations I
pertaining to O'Hare International Airport. Numerous objections were noted and
Mr. Wenzel asked all interested parties to write to the State outlining their
objections. Mr. Knudson suggested that the questions and suggestions of the
Plan Commission be forwarded to Mr. Haupt who is the Attorney for the Suburban
Municipal Council for O'Hare Field Zoning Regulation (the Village is a member
of this group) .
The Clerk reported receipt cC notice from the State Department of Revenue of
I Sales Tax to be remitted to the Village for the month of November 1963 in the
amount of34,955.92.
A revised edition dated January 1964 of Municipal Street Procedures covering
the use of Motor Fuel Tax funds allotted to municipalities was referred to
Trustee Dillon, Chairman of Streets and Parks Committee.
The Clerk read a letter dated February 13, 1964 from Village Engineer E. N.
Fletcher stating that the State Highway Department informed him that there has
been a misunderstanding in the date for receiving bids for Section 4-CS, re-
surfacing streets north of Oakton. The State has their records marked as
February 27th and the published bid notice gave a bid opening date of February
i13th. Mr. Fletcher asked that any bids received be held unopened until
i February 27th.
I
The Clerk read a copy of a letter dated February 6, -1964 from Mr. Robert J.
DeLeonardi to Mr. John Patrick O'Brien, Attorney for Elk Grove Rural Fire
I Protection District stating that on January 31, 1964 the hearing on the petition
lto disconnect territory from the Elk Grove Rural Fire Protection District has
been continued to March 17, 1964 at 11:00 a.m.
The Clerk read a letter dated February 11, 1964 from Mr. F. E. Hansen, President
of the Bank of Elk Grove, to the President and Trustees thanking them for the
General Account recently opened and for the confidence the Board has placed in
j the Bank.
The Clerk reported receipt of a copy of a "Local Government Study Report" dated
February 10, 1964 from the Local Government Study Group. This will be on file
in the Clerk's office.
Copies were distributed of a proposed resolution establishing inspection fees
for water and sewer connections.
President Gibson recommended an inspection fee of 15.00 which would recover the
Village's cost which is the purpose of establishing such a fee.
The Board discussed the Department whose responsibility it would be to inspect
the water and sewer connections. No decision was reached as to whether it
would be Building, Water or Street.
It was moved by Trustee Lewis and seconded by Trustee Malonek that the Board
j adopt Resolution 4-64 entitled "A. RESOLUTION ESTABLISHING INSPECTION FEES". The
President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
IMalonek, Mullen, Zettek; "NAY!' - none; "ABSENT" - none. Whereupon the President
i declared the motion carried.
It was moved by Trustee Keith and seconded by Trustee Mullen that the Board adopt
Resolution No. 5-64 entitled "A RESOLUTION REQUESTING PERMIT FROM THE STATE OF
ILLINOIS FOR CONSTRUCTION ON STATE HIGHWAY PROPERTY". The President directed the
Clerk to call the roll on the motion and upon the roll being called the following
-5- Reg. 2-13-64 -
j
1'I
Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" _
none; "ABSENT" - none. Whereupon the President declared the motion carried. j
i
Trustee Lewis said that from the investigation he has made during the past week I
on the proposed change to the text of the Zoning Ordinance regarding paint
plants, he would believe that this would be an acceptable change. This ordinance '
was then referred to the Zoning Board of Appeals for a public hearing.
I
It was moved by Trustee Mullen and seconded by Trustee Dillon that the Board !
authorize an expenditure not to exceed '$50 for enrollment fees for the Building
Inspectors in the Annual Training School for Building Inspectors to be held on
March 5, 12, 19, and 26, 1964. The President directed the Clerk to call the
roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; 111.4AY" - none;
11ABS7,NT" = none. Whereupon the President declared the motion carried.
Trustee Mullen said that Peter Karlis, Janitor for the Municipal Building, has
I requested an increase in salary. Trustee Mullen said he has checked with neigh-
boring communities and the minimum salary for this job classification
i
is -$2.10 per hour'.
I
It was moved by Trustee Mullen and seconded by Trustee Lewis that the Board
authorize an increase in the salary of the Janitor, Mr. Peter Karlis, from Q.00
per hour to !$2.10 per hour effective February 16, 1964. The President directed
I the Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek;
"NAY" - none; "ABSENT" - none. Whereupon the President declared the motion
carried.
I
Copies were distributed by Trustee Zettek during the past week of a proposal
f from Midwest Traffic Surveys. Several questions were raised concerning various
points in this proposal.
I
I
It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board
authorize the hiring of the services of Midwest Traffic Surveys to conduct a
traffic survey in Elk Grove Village as proposed, not to exceed ?3,000 and that
Ithe Board authorize the immediate payment of '$300 as a retainer. The President
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek;
I "NAY" - Malonek; "ABSENT" - none. Whereupon the President declared the motion
i carried.
I
ITrustee Malonek said that it is his understanding the Magistrate now is required
to wear a robe, and that the Village has never made such a purchase for its
Magistrate.
I
It was moved by Trustee Malonek and seconded by Trustee Zettek that the Board
authorize the purchase of a robe for the Circuit Court Magistrate, at a cost
not to exceed :$50.00. The President directed the Clerk to call the roll on
the motion and upon the roll being called the following Trustees answered
""YE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "f,?S:,1:NT"-
none. Whereupon the President declared the motion carried.
i President Gibson administered the oath of office to Mr. James Kettler, Electrical
Commission member.
I
Trustee Mullen left the room - 12:01 a.m.
Trustee Keith stated that it is the recommendation of Mr. J . Clemer_ti, '-later
I Department Foreman, to accept the low bid on the water department truck (with
Isnow plow attachments) , and that the Committee concurs.
j It was moved by Trustee Keith and seconded by Trustee Lewis that the Board accept
the bid of John F. Garlisch & Sons for a one ton International truck with snow
I plowing attachments, at a cost of 12,895.00. The President directed the Clerk
to call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Zettek; "'NAY" - none;
IIAB.Sj,T" - Mullen. 14hereupon the President declared the motion carried.
-6- Reg. 2-13-64
I
Trustee Mullen returned - 12:03 a.m.
I
The matter of reviewing the cost of the contents of the Municipal Building as
compared to the figure at which they are insured was referred from the Building
to the Finance Committee.
Further discussion followed on the Planned Development oroposal. I
It was moved by Trustee Dillon and seconded by Trustee Malonek that the Board
rescind the following motion: "that the Board direct the Village Pttorney to I
prepare a tentative ordinance for publication and hearing which will have at its den-
sit�l per gross acre, 5.45 dwelling units; and that the application for zoning at
this ratio will refer to that property which lies south of Merge Road, approx-
imately 300 acres in total. " The President directed the Clerk to call the roll
on the motion and upon the roll being called the following Trustees an..Svered
"n.YE" - Dillon, Keith, Malonek, Mullen, Zettek; "?d^Y" - Lewis; 11ABSE?-!T" -
none. 14hereupon the President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Keith that the Board
direct the Village Attorney to prepare a tentative ordinance for publication
I and hearing which will have at its density per gross acre, 8 dwelling units; and that
the application for zoning at this ratio may refer to the entire 1100 acres in
question. The President directed the Clerk to call the roll on the motion and
i upon the roll being called the following Trustees answered "?YE" - Dillon, Keith,
.Y"
Malonek, Zettek; "NA - Lewis, Mullen; "ABSE1T" - none. Whereupon the
President declared the motion carried.
I
,�. It was moved by Trustee Dillon and seconded by Trustee Mullen that the meeting
be adjourned. The motion was voted upon by acclamation; whereupon the President
,I declared the motion carried, and the meeting adjourned at 12: 55 a.m.
I
Eleanor G. Turner
1 'Tillage Clerk
1!�
APPROVED:
I
mes R. Gibson
President
I
I
I
i
I
i
I
I
i
I
I
-7- Reg. 2-13-64
I