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HomeMy WebLinkAboutVILLAGE BOARD - 02/06/1964 - VILLAGE BOARD i I MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES i OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 6. 1964 President James R. Gibson called the meeting to order at 8:15 p.m. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Eugene V. Keith, Ralph A. Lewis, George E. Mullen, Charles J. Zettek, Jr. ; I "ABSENT" - Francis J. Dillon, Ralston D. Malonek. It was moved by Trustee Zettek and seconded by Trustee Mullen that the minutes of the regular meeting of January 16, 1964 be approved as submitted and that the I Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. i The following corrections were made to the minutes of the regular meeting of January 23, 1964: Page two, paragraph 9, line 2 should read "that they have invested $25,000 in long term (to 1983)"; and page five, paragraph seven, line two, word number six is "unopened". It was moved by Trustee Zettek and seconded by Trustee Mullen that the minutes of the regular meeting of January 23, 1964 be approved as corrected and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Malonek arrived 8:20 p.m. President Gibson read a report, a copy of which is attached hereto and made a part hereof. ' President Gibson was called from the room to accept a telephone call, 8:22 p.m. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board appoint Trustee Mullen as temporary Chairman. Upon the roll being called by the Clerk, the following Trustees answered "AYE" - Keith, Lewis, Malonek, Mullen, I Zettek; "NAY" - none; "ABSENT" - Dillon. Whereupon the motion was declared carried. Police Chief Jenkins said, in* referring to the statements in the President's I Report, that one man alone could not make the changes to the Elk Grove Village Police Department and that without the cooperation and backing of the Village I Board, the progress made would not have been possible. He said that in the interviews with the newspaper reporters this fact was related to them, however, was not printed. The Chief thanked the members of the Village Board for their cooperation during the past 10 months. President Gibson returned - 8:24 p.m. Trustee Mullen said that the General Contractor for the office addition to the Municipal quarters, D. J. Velo & Company has requested payment and he asked Attorney Hofert to examine the sworn construction statement, waivers of lien and affidavits supporting the request for payment. I I- Trustee Dillon arrived 8:26 p.m. Trustee Zettek said that he has received a proposal from Midwest Traffic Surveys which will be discussed by the Public Safety Committee and a recommendation made at the next regular meeting. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board authorize the payment of $150 to members of the Elk Grove Village Fire Department in payment for 75 hours of service flooding ice rinks in the Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. -1- Reg. 2-6-64 • I 1 JAMES R, GIBSON TRUS:MES I President VILLAGE OF FRANCIS J. DIiLON ELEANOR G. TURNER i EUGENE V. KEITH "tri GLORGE C. CUNIiI` Elk Grove Village RALPH A. LEWIS Treasurer RALSTON U. J1A1_Ur:C•.k rr EDWARD C. HOFERT 666 landmeier Road GF.URGE F.. MULLEN(;FlARL1iS J. ZET'I"EK, JR. Attorney Elk Grove Village, Illinois PRESIDENT'S REPORT FEBRUARY 6. 1964.. 1. The Chicago's American began a series on suburban Police Departments on Sunday, February 2, 1964. This series is a critical analysis of the constitution and operation of suburban Police Departments. I In the February 6, 1964 edition the Elk Grove Village Department j was mentioned specifically. The caption preceding the article was ' Northwest Village Switches to Green". In- the approximately one year since his appointment, Chief Jenkins' contribution to this 'i Department and to the Village is much more than a change of color i of Police uniforms. The operation of the Department in supplying outstanding Police protection to the residential and industrial 1 communities of the Village far out-shadows the selection of color. 1 I2. We accept with regret the resignation of James S. Morita, Chairman i of the Youth Advisory Committee. i Mr. Morita's resignation is submitted because of the demands upon his time which do not permit him to devote the necessary hours to I Village problems. Mr. Morita has been a member of the Youth Advisory Committee since January, 1962 as a Member, Co-Chairman and Chairman of the Youth Advisory Committee, and during this period has made an outstanding contribution to the welfare of the Community. We thank Mr. Morita for the many hours he has-- devoted to the benefit: of Elk Grove Village. I 3. On Monday, February 3, 1964, Village Attorney Hofert and I met I with the representatives of the Metropolitan Sanitary District I of Greater Chicago and Centex representatives. The purpose of the meeting was to discuss the extension of Metropolitan Sanitary District facilities to that property in the Village in DuPage County which is outside of the Miietropolitan Sanitary District. I As a result of this discussion a contract between the Village of Elk Grove Village and the Metropolitan Sanitary District of I Greater Chicago will be- submitted to the respective Boards for acceptance. Tzvstee Zettek said that the list of firemen to whom payment was made for lost 4 wages while fighting the Pioneer Plastics fire was not coMlete at the time the authorization was made and that there are three additional firemen to whom $25 each is due for lost wages. j It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board authorize payinent of $75 to three members of the Elk Grove Fire Department for I reimbursement of wages lost while combating the Pioneer Plastics fire. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "N.AY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Malonek that the Board authorize the payment of $125 (5 days Q $25 each) to Mr. A . Selvig, Fire Prevention Bureau, for his services in the capacity of investigating the Pioneer Plastics fire. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; ".NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Malonek that the Board authorize the payment of $148.50 to Fire Chief Haar for reimbursement of lost wages (4 days @ $30 per day), mileage, $22.50, and meals, x6.00 while conducting an arson investigation of Pioneer Plastics fire. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - I none; "ABSENT" - none. Whereupon the President declared the motion carried. i Trustee Zettek stated that the Public Safety Committee has discussed a recommendation presented by Chief Haar that the Board authorize the attendance of the Fire Chief and Lt. .Kemnitz at a fire fighting school in Memphis. Tennessee from March 23 through March 27, 1964. Attendance by members of the Fire Department during the last year's conference proved to be beneficial. It was moved by Trustee Zettek and seconded by Trustee Malonek that the Board authorize an expenditure of no more than $500 ($150 each for lost wages and '$100 each for room, board and transportation) for the attendance of Fire Chief Haar and Lt. Kemnitz at a fire fighting conference to be held in Memphis, Tennessee from March 23 through March 27, 1964. The President directed the Clerk to call ! the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. ti Upon the recommendation of President Gibson, it was moved by Trustee Malonek and seconded by Trustee Keith that the Board authorize an expenditure of X25 for membership dues in the Associated Police Communication Officers, Inc. The President directed the Clerk to call the roll on the motion and upon the roll i being called the following Trustees answered ".AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the .President declared the motion carried. 1 Fire Chief Haar requested a change in Section 1 of the Fire Department Rules and !I Regulations. Trustee Zettek said his Committee will review the proposed change. Trustee Keith said that the test pump will probably be set on the "Hotpoint" well on February 11th and he questioned the Village Attorney on the question of doing this without holding title to the property. President Gibson said that he thought the property owners would agree to indemnify the Village should the I transaction for the transfer of the property not go through, and he said he would contact the property owner for a written commitment. I 1 Trustee Mullen said that Attorney uof ert has checked the affidavits and waivers of lien in connection with the building addition and has found them to be in order. Trustee Mullen also said that the contractor is requesting full payment, however, he has examined the contract and he is entitled to 90% at this time. -2- Reg. 2-6-64 I i I It was moved by Trustee Mullen and seoonded by Trustee Dillon that the Board I authorize the payment of 134,185 to D. J. Velo & Company, chargeable to the Water and Sewer Construction Fund, for the office building east of the Street Department garage. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - I Dillon, Keith, Malonek, Mullen, Zettek; "NAY" - Lewis, "A.BSENT" - none. Whereupon the President declared the motion carried. I Trustee Malonek presented the Accounts Payable Warrant showing 15 invoices totaling X7,912.57 payable from the Water Department Operating Account, 29 invoices totaling $5,480.87 payable from the General Corporate Account, and I 1 invoice for $285.00 from the Motor Fuel Tax Fund Account. (Itemization will be on file in the Clerk's office. ) I It was moved by Trustee Malonek and seconded by Trustee Keith that the Board authorize the disbursement of '7,912.57 from the Water Department Operating Account, : 5,480.87 from the General Corporate Account, and 3285.00 from the Motor Fuel Tax Fund Account in payment of invoices per the Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. !Thereupon the President declared the motion carried. Mr. George Coney, Treasurer, said that the Budget and Estimates Committee requests that proposed working budgets for each Department be submitted to the Committee no later than February 15th. The Clerk read a letter dated February 6, 1964 from Mr. E. W. Stebbins, Real ,I Estate Manager for Centex Construction Company, requesting permission to move one more house from the model home area on the north side of Higgins Road to a vacant 'I lot on Forest Lane just south of Higgins Road. He said that arrangements have been made with the utilities involved and the State Highway Department, and j that the Village was supplied with a one year's Bond at the time other model ihomes were moved in November 1963, which Bond does not specify a limit on the number of buildings to be moved. IIt was moved by Trustee Zettek and seconded by Trustee Mullen that the Board authorize Centex Construction Company to move a fifth house from the sales model area on the north side of Higgins Road to a vacant lot on Forest Lane just south 1 of Higgins Road. The motion was voted upon by acclamation; whereupon the i President declared the motion carried. The Clerk read a letter dated February 4, 1964 from the State Department of Public Works and Buildings - Division of Highways, to President Gibson stating that in response to his letter of January 16th, their Bureau of Traffic has been instructed to see that reflectorized side road siens with Devon Avenue name plates are erected on York Road at the Devon .Avenue intersection, and that this work will be handled as soon as their schedule will permit. The Clerk reported receipt of the Municipal Police Indemnity Policy for the year January 15, 1964 to January 15, 1965 and a notice of premium due in the amount i of Wo. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize the payment of ;500 to Carl M. Behrens Insurance Agency in payment of the Municipal Police Indemnity Policy from 1-15-64 to 1-15-65. 1 The foregoing motion was withdrawn with the consent of the second following the suggestion by Trustee Keith, and concurrence of the Finance Chairman, that the Finance Committee make a comprehensive study of the insurance policies as has been done annually in previous years. I The Clerk read a letter dated January 28, 1964 from Hazel S. Caravia, Secretary I of T & D Cab Service applying for license to operate a taxicab business within the Village limits from a stand. This request was referred to the Finance Committee, -3- Reg. 2-6-64 I i I The Clerk read a letter dated January 29, 1964 from the Salvation Army requesting permission to conduct its annual Doughnut Day in Elk Grove Village on Friday, June 12, or on June 19th in case of inclement weather. The Clerk also read a letter from the Camp Fire Girls to sell candy in Elk Grove Village from March 17, 1964 through April 6, 1964. The Board agreed that no objections would be offered to these two groups coming into the Village on the dates as requested. The Clerk read a notice dated January 30, 1964 from Public Service Company stating that a light has been installed at the northeast corner of Devon and Ridge Avenues, effective January 24, 1964. t The Clerk reported that Mr. Milton Stillmank has requested a refund of the I 1i�35 filing fee and a90 court reporter deposit made when he requested pre- annexation zoning of his property located on Devon Avenue. (The zoning re- I quested had been held in abeyance pending a determination as to whether or not Public Service Company would annex a portion of their right of way to provide a corridor for the annexation of Mr. Stillmank's property.) It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board authorize the refund of 5125 to Mr. Milton Stillmank, representing the P35 filing fee and .�90 court reporter deposit made in conjunction with his pre- annexation zoning petition. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; ".ABSENT" - none. Whereupon the President declared the motion carried. Copies were distributed to .Board members of a February 6, 1964 progress inform- iation report on Chicago Magnet Wire Corporation's plant improvement program. President Gibson said that, following communications sent to all Congressmen, information has now been received that the Post Office facilities in Elk Grove j Village will be expanded and that a contract has been let. I Copies were distributed of a proposed Resolution designating the Bank of Elk Grove as depository for the "Village of Elk Grove Village General Account". This is being proposed based upon the desirability of establishing a daily ideposit system, as recommended by the auditors, Arthur Anderson & Company and 'i the Village Treasurer. It was moved by Trustee Keith and seconded by Trustee Lewis that the Board adopt Resolution No. 3-64 entitled "RESOLUTION DESIGNATIAIG THE BPNK OF ELK GROVE AS DEPOSITORY FOR THE "VILLAGE OF ELK GROVE VILL/+GE GENERAL ACCOUNT" AND DESIGTATIuG PERSONS TO SIGN CHECKS, DRAFTS AND ORDERS AGAINST SAID ACCOUNT." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, 1 Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk read a proposed resolution establishing tap-on fees for water and sewer connections, and copies of same were distributed. i President Gibson said, that based on an informal survey of neighboring municipalities, he would recommend that a water tap-on fee be $100 and a sewer tap-on fee be 325.00. j Trustee Keith said that he would like to withhold action pending a study by I the Water and Sewer Committee. President Gibson asked for a recommendation at the next regular meeting. i j Copies were distributed of a tentative ordinance,proposed by President Gibson, to amend the present zoning ordinance of Elk Grove Village by providing certain additional information regarding paint plants in Article XII B, Section A 1, of the Zoning Ordinance. Trustee Lewis said that he would like to check this prior to authorizing a public hearing. Trustee Lewis opened discussion on a letter dated March 7, 1963 from Mr. Evan W. Stebbins, Real Estate Manager for Centex Construction Company, wherein a commit- -4- Reg. 2-6-64 I ment is made to dedicate an amount of land not to exceed 10% of the approximate 1100 acres annexed to the Village at the time of the Mater and Sewer purchase. Trustee Lewis said he brought this up due to recent developments (an option to I purchase said land by Realty Company of America). At the suggestion of Trustee Zettek, President Gibson called for a Judiciary Committee report on this subject. Trustee Mullen said that he has been receiving complaints about the fact that Cypress Lane is not paved and that it is his understanding that it was not paved because Centex Construction Company planned to build additional apartments and if paved, the construction traffic would tear up the pavement. Mr. Stebbins, j present in the audience, said he did not know when the street is scheduled for I paving but he will check and call Trustee Mullen as to the planned date. i Trustee Keith said he sent a memo to the Board, the first item on which is j listed is the Administrative Assistant, and said he would like to set up a target { date. A_ meeting was scheduled for 7 PM Tuesday, February 18th to discuss action to take on this matter. i It was moved by Trustee Keith and seconded by Trustee Mullen that the Clerk be instructed to open and read the bids received on the Water and Sewer Department truck, with snow plowing attachments. The motion was voted upon by acclamation; whereupon the President declared the motion carried. j i The Clerk then opened and read the following bids on a truck with snow plowing attachments: Elmwood Ford Motors, Inc. '$2,969.00 1823 N. Harlem Avenue, Chicago V-8 engine - 183.60 additional Jim Aikey Ford, Inc. (Holmes Motor Co. ) 13,411.08 651 Pearson Street, Des Plaines George Poole Ford ; 3,000.00 400 West Northwest Hwy. , Arlington Heights Roselle Motor Sales, Inc. $3,127.55 'I P. 0. Box 237, Roselle John F. Garlisch & Sons $2,895.00 ! 1200 E. Higgins Road, Elk Grove Village The foregoing bids were referred to the Water and Sewer Committee and the Streets and Parks Committee. The Board then received questions and comments on various matters from residents in attendance at this meeting. 'i It was moved by Trustee Zettek and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:32 p.m. Eleanor G. Turner Village Clerk Approved: I { 59mes R. Gibson { President i { 1 -5- Reg. 2-6-64