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HomeMy WebLinkAboutVILLAGE BOARD - 01/30/1964 - VILLAGE BOARD i MINUTES OF A SPECIAL MEETING OF THE PRESIDENT 4ND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE r- HELD ON JANUARY 30, 1964 President James R. Gibson called the meeting to order at 7.10 p.m, in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A.. Lewis, George E. Mullen, Charles J. Zettek, Jr. ; "ABSENT" - Ralston D. 14alonek. I The Clerk read the following notice of special meeting which was delivered to the President and each Trustee on Tuesday, January 28, 1964: "Pursuant to a request from James R. Gibson, you are hereby notified of a Special Meeting to be held at 7:00 p.m. Thursday, January 30, 1964 at the Municipal Building, Landmeier and Tonne Roads, for the purpose of f discussing the development of the "Hotpoint" well and authorizing work to be started." The Clerk read the following letters: i 1. From Mr. Carlton G. Smith, Mileager Well and Pump Company, Inc. dated January 16, 1964 quoting the following prices on services to the "Hotpoint" well: move equipment to site - '>150; clean well from 1330 to 1416 feet @ X18 per hour; furnish, install and remove test pump - ;11800; test pumping Q $18 per hour; move equipment from well site - >150. Owner to furnish ingress and egress to site as well as electric power. 2. From Mr. R. W. Brooks, Layne--Western Company, dated November 27, 1963 quoting the following on servicing the "Hotpoint" well: Move service rig to site, and for furnishing, setting, and removing test pump, for checking well for total depth before and after test - ', 1975; should it be necessary to bail sand before or after pumping the cost for a service rig with a crew of 2 men would be '' 18 per hour; if the well requires drilling in order to bail the sand, the cost of moving the equipment in and out would be 1400 plus a charge of $18 per hour for 2 men to set up, dismantle and bail sand. This quote includes the cost of electric power and bringing a generator to the site. i President Gibson pointed out that information received from Mr. John Black of I ^.lvord, Burdick &. Howson, indicates that it will take from 2 to 4 months to commission this well, and said that it was incumbent upon the .Board to take immediate action so that the well can be put into service prior to the first peak demand in late spring; and that this was the purpose in calling this Special Meeting. The Board then discussed whether or not the sand should be bailed from the well, and that it was Mr. Black's and Layne-Western's opinion that it not be done at this time. The Board also discussed the following two facts: (1) the Mileager Well and Pump Company drilled the "Hotpoint: well and therefore is well acquainted with all pertinent information; and (2) Mr. Black, Consulting Engineer, has stated that, while it is the Board's decision, and either company could do a competent job, he would prefer Layne-Western since he has worked with them in the past, and if called upon in the course of servicin gthe well, Layne could produce more highly qualified technicians. It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board award the contract to Mileager Well and Pump Company for test pumping of the "Hotpoint" well. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Keith, Lewis, Mullen, Zettek; "NAY" - Dillon; "ABSENT" - Malonek. Whereupon the President declared the motion carried. Following discussion of the length of time which will probably be required to run -1- Special 1-30-64 electric service to the site, the Board discussed reconsideration of the pre- ceding motion. i It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board rescind the previous motion. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Mullen; "NAY" - Keith, Lewis, Zettek; "ABSENT" - Malonek. Whereupon the President declared the motion carried. � It was moved by Trustee Dillon and seconded by Trustee Mullen that if Mileager Well & Pump Company cannot furnish electric power, at their expense, and give the Board an answer within 24 hours, the preceding motion is thereupon void; , and the contract is awarded to Layne-Western; however, if either firm is not on the site within one week, this action is rescinded. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. There was no objection from the Board members for other matters being brought before the Board. I President Gibson issued a Proclamation proclaiming the week of February 7 through February 13, 1964 as* Boy Scouts of America week. The Clerk reported that a letter from Attorney Hofert's office indicates that in order to have the name of Biesterfield Parkway replaced with John F. Kennedy Boulevard on maps prepared from recorded plats in the County Recorder's office, it will be necessary to file a plat so indicating this change together with the j ordinance which was adopted so changing this street name. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize the drafting of the proper plats changing Biesterfield Parkway to John F. Kennedy Boulevard for the purpose of filing same with the County Recorder's office. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"- Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. A letter from D. J. Velo & Company enclosing a sworn construction statement, and waivers of lien in connection with the construction of the office addition east of the Street Department garage, was referred to the Building Committee by President Gibson with a request for a recommendation at the next regular meeting. The Clerk reported receipt of prices on drapes for the window in the office addition ranging in price, dependent upon quality, from 7145 to 'P37. The Clerk recommended that the same type and quality material be used as is in- stalled in the Municipal Building and Fire Station. The cost of this by Honquest Drapery would be o'237 for the office building and ~$80 for the window in the Street Department office. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize an expenditure for draperies, not to exceed "6237 for the Office Building, and ''680 for the Street Department office. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Zettek, President Gibson; "NAY" - Trustees Lewis and Mullent "ABSENT" - Malonek. 114hereupon the President declared the motion carried. Copies were distributed to Trustees Keith and Mullen of a quotation dated January 26, 1964 from J. F--llen Mergens on office partitions consistinP. of five office spaces in the Office Building. The prices quoted were: 31650 for prefinished light walnut panels; 1$1360 for birch panels painted; X1136 for fir panels painted. During the discussion that followed it was pointed out that the prices received from other contractors at the time of bid taking for the construction of the -2- Special 1-30-64 i I I building ranged in price, depending on material, from 5645, $1600 to 52850. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board award the contract to J. Allen Mergens for office partitions and that pre- finished light walnut panels with dark -brown framing be installed at a cost of $1650. The President directed the Clerk to call the roll on the motion and i upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Zettek; "NAY" - Lewis, Mullen; "ABSENT" - Malonek. President, i Gibson voted "AYE" and declared the motion carried. Trustee Keith reported as follows on a telephone conversation he had with Mr. Mileager during part of the preceding discussions: They (Mileager Well & Pump) do not agree with John Black and Layne-Western that this well should not be bailed, they feel that it would not be advisable to draw water through the sand which is in the well. On the basis as proposed to them, they do not want the contract for this job. �I It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board rescind the following motions made previously at this meeting: 1 "that the Board award the contract to Mileager Well 9: Pump Company for test pumping of the "Hotpoint" well." and, i "that if Mileager Well & Pump Company cannot furnish electric power, at their expense, and give the Board an answer within 24 hours, the preceding motion is thereupon void; and the contract is awarded to Layne-Western; however, if either firm is not on the site within one week, this action is rescinded". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board award the contract to Layne-Western for test pumping of the "Hotpoint" well. Trustee Keith said he thought that the Board could be making a mistake. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Malonek. Whereupon the President declared the motion carried. I President Gibson asked Trustee Keith to contact either Mr. Black, or Layne-Western, ' inform them of this action, and get a written commitment as to when they will be on the site. I A discussion followed concerning prices received on office furniture and eouipment from Olsen's Office Supply, Oak Park; Gilbert A. Force Company, Chicago; and Franz Stationery Company, Chicago. President Gibson said that in reviewing the bids, there was a difference of less than 1"100 in the total prices submitted by the two low bidders for desks and files. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board i authorize an expenditure up to $1400 for furniture for Mater Department personnel and up to "$1400 for general corporate personnel, said expenditures to be made from the Water Department Operating Account, and the Municipal Building Bond I Account #1. The Clerk noted that the items being considered for immediate purchase are desks, files, tables, desk and side chairs. The foregoing motion does not include authorization for the purchase of a conference table and chairs, President Gibson said. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Mullen, Zettek; "NAY" - Lewis; "ABSEiTT" - Malonek. Whereupon the President declared -3- Special 1-30-64 1 I the motion carried. It was moved by Trustee Mullen and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; wherea4DOn the President declared the motion carried and the meeting adjourned at 8: 50 p.m. i Elefnor G. Turn Village Clerk Approved: ames R. Gibson i President I I i -4- Special 1-32-64 P i