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HomeMy WebLinkAboutVILLAGE BOARD - 12/23/1964 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD Cid DECEMBER 23, 1964. President James R. Gibson called the meeting to order at 8:15 P. M. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Harry R. Mikkelsen, Gebrge E. Mullen, Charles J. Zettek, Jr. ; "ABSENT" - none. Attorney Hofert was present at this meeting. It was moved by Trustee Lewis and seconded by Trustee Mullen that the minutes of the regular meeting of December 3, 1964 be approved as amended, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motinn carried. It was moved by Trustee Mullen and seconded by Trustee Lewis that the minutes of the regular meeting of December 10, 1964 be approved as amended, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Lewis asked that the minutes of the December 17th meeting be held for approval until the next regular meeting. President Gibson appointed Mr. Warren B. Jacobsen, 1050 Carswell, to succeed Mrs. A. E. Kiehl as a member of the Playground and Recreation Board for the period ending April 30, 1969, and requested the concurrence of the Board in this appointment. I It was moved by Trustee Dillon and seconded by Trustee Keith that the Board concur in the President's appointment of Mr. Warren B. Jacobsen as a member of the Play- ground and Recreation Board for the period ending April 30, 1969. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Letd s, Mikkelsen, Mullen, Zettek; "NAY" - None; "ABSENT" - none. Whereupon the President declared the motion carried. President Gibson said that it was with extreme pleasure that he delivered the badge of office to newly appointed Trustee Harry R. Mikkelsen. The President complimented the residents of the Village on the excellent job they have done of decorating their homes for this holiday season. Mr. George Majoros, Village Administrator, reported that the tree at the lift station at Ridge Avenue and Elk Grove Boulevard has been lighted for the holiday with lights loaned from Centex Construction Company. The Fire Department tested and strung the lights and special credit was given to John Haar, Glen Freitag and Allen Busse for their help. White Way Sign Company supplied the equipment to enable the men to reach the top of the tree. Mr. Majoros reported that the Remington adding machine in the Village offices is in need of repair at an estimated cost of $271 . The cost of an identical replace- ment has been quoted at $499. A Victor machine, which also doubles as a calculator, has been used on a trial basis and found to be quite sati9factory and preferable to the Remington. The price of the Victor is $571 .50 less a trade in of :1110 on the old Remington. Mr. Majoros recommended that the Board authorize the purchase of the Victor machine at a net cost to the Village of $461 .50. Following discussion, it was moved by Trustee Keith and seconded by Trustee Dillon that the Board authorize the purchase of a Victor Calculator on the basis of $461 .50 net cost to the Village, said cost to be charged to the Water and Sewer Department Operating Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. - 1 - Reg. 12-23-64 I With the permission of the. Board, President Gibson deviated from the agenda and j administered the oath of office to Mr. Warren Jacobsen, newly appointed member of the Playground and Recreation Board. Mr. E. N. Fletcher, Village Engineer, reported that the changes in the engineering plans on Section 12 have been made but he has not received a copy of the revised plans and will hold off on a recommendation until the next meeting. Mr. Fletcher said that there were bidders in the audience who had submitted bids I on the pump for well 73. It was moved by Trustee Keith and seconded by Trustee. Zettek that the Board direct the Clerk to open and read the bids received bh the pump for well #3. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Attorney Hofert said that, for the clarification of the record, the opening of the bids should not be construed-"by any person having any interest in this meeting as an admission on the part of the Village that, it is; or has any obligation to, take over any different responsibility between itself and Centex Construction Company as there is in fact dertain areas of dispute.betwben the Village and Centex in relation to this item and. it is hoped that the. bids produced tonight may act as a vehicle for a satisfactory settlement for all parties concerned. It is with this in mind that the bids are opened, with the idea of finding an area of settlement. The Clerk then opened and read the following bids for furnishing and installing a deep well pump: i J. P. Miller Artesian Well Co; $26,536:.00 Post Office Box 359 Bid bond in ambient of 5% of Brookfield, Illinois amount bid enclosed. Wehling Well Works, Inc. $26,400.00 P. 0. Box 488 Bid bond in amount of 5% of Beecher, Illinois amount bid enclosed Layne-Western Company 422,497.00 721 Illinois Avenue Bid bond in amount of 5% of Aurora, Illinois amount bid enclosed President Gibson referred the bids to the Village Engineer, Mr. Majoros and the Water and Sewer Committee. Trustee Mikkelsen presented the Accounts Payable Warrant with 10 invoices totaling :6,610.72 payable from the Water and Sewer Department Operating Account, 19 invoices totaling $2,215.38 payable from the General Corporate Account, and 3 invoices totaling .11,097.56 payable from Motor Fuel Tax funds. (Itemization will be on file in the Clerk's office. ) It was moved by Trustee Mikkelsen and seconded by Trustee Leas that the Board authorize the disbursement of $6,610.72 from the Water and Sewer Department Operating Account, 4-2,215.38 from the General Corporate Account, and . 1 ,097.56 from Motor Fuel Tax funds, in payment of the invoices on the Warrant. The President directed the Clerk to call the roll and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY".- none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Keith reported that during the month of November 1964 the water sold and metered totaled 42,923,000 gallons as compared with 38,392,000 for the same period in 1963. During the month- the maintenance personnel attended the Rockwell Water Meter School. A program of power-rodding the sewers has been started and work has been completed in Section 1 N, 1 S and 1 East. Mr. Majoros reported that the Plan Commission met on December 23rd and recommended the annexation of land on the west side of Arlington Heights Road at its inter- section with Cosman, and the dedication of Arthur Avenue between Nicholas Bc,ulevard and Route 83. - 2 - Reg. 12-23-64 I I It was moved by Trustee Mullen and seconded by Trustee Lewis that the Board ! direct the Village Attorney to prepare. an ordinance annexing land on the west side of Arlington Heights Road at its intersection with-Cosman Road. The motion was ! 'Noted upon by acclamation; whereupon the President declared the motion carried. A resolution will be prepared adcepting the dedication of that part of Arthur Avenue from Nicholas Boulevard to Route 83; In response to Trustee Lewis question, Mi'i. Majgros reported that he had talked to the property owners at the southeast c6r-nbr:.6£ Arlington Heights Road and ! Cosman Road and they expressed no interest in annexing at. tihis timei Following a question as to involuntary,annexation; Attorney Hbfert said that he doubted that the Forest Preserve dould be donsidered A boundary as required by Statute provisions for involuntary annexations. Trustee Keith suggested that the Trustees submit names to President Gibson of persons I for consideration for appointfiient to. the two vacancies on the Plarl Commission. i The Board then can meet to taik to noinineesi Mr. Tom Rettenbacher, Chairman of the Electrical Commission, reported that the test papers for qualified electricians have been graded and all applicants passed. Certificates and permits will be issued shortly,,....,,-During the first week in January another examination will be given for those who•' " missed the test in December, The Clerk read a letter dated December 17, 1964 from Virginia F. Dodge, Postmaster, United States Post Office, Arlington Heights, stating that it has been brought to her attention that Elk Grove Village does not permit signs advertising private business. Firs. Dodge said that the Post Office cannot be considered "private business", but rather it is a public service and the sign at the Grove Shopping Center was placed as a means of information for residents requiring the services of a Post Office. Following discussion, the Clerk was instructed to notify Mrs. Dodge that it is not the intent of the Village Board to ask the Post Office to remove the sign in question. The Clerk read a letter dated December 23, 1964 from Frank M. Hines, School District 59 Attorney, requesting a variation fromof the strict application of.. set back requirements with reference to Lot Oin Section 1 East, and also requesting that the requirement relating to the presence of a court reporter at the hearing be waived and that the payment of the filing fee be deferred for approximately 10 days. It was moved by Trustee Keith and seconded by Trustee Mikkelsen that the Board waive the requirement for a court reporter's presence at the aforementioned zoning hearing. Following a brief discussion as to when such is done, Attorney Hofert said that when the Zoning Board is the last determinant, as in this case, if there is a review of their action, the case goes to the Circuit Court of Cook County under the Administrative Review and it is extremely difficult to review unless there is an adequate record; however, in cases where it is not a question of large public interest, then the common record maintained by the Zoning Board's Secretary is - sufficient. President Gibson suggested that the possible solution would be to have the testimony taken but not transcribed unless at some future date the transcript is ! needed. I The foregoing motirn was then withdrawn with the consent of the second. Mr. A. Bernstein, member of the School Board of District 59 who was present in the ! audience, said that it appeared inconceivable to him that the School Board would appeal the decision rendered by the Zoning Board on this question. ! 3 - Reg. 12-23-64 I It was moved by Trustee Zettek and sec"8idO8 by Trustee Keith that the Board waive the requirement for a court reportet!s presence at the hearing in .question; The motion was voted upon by acclamation; Trustee Dillon cast a dissenting vote; whereupon the President declared the motion car"riedt I During further discussion of this subjectj' Attorney Hofett said that when the hearing is before a body that makes the fingl decision, it is to the petitioneris advantage to have a transcript; however, when the hearing is before a group who makes a recommendation to the Village Board, then it is to the Villagers advantage i to have a transcript of the proceedings. Mr. Tom Garrity, Chairman of the Zoning Board of Appeals, said that he would I prefer a court reporter's transcript of all hearings; that during his term on the f Zoning Board there have been 2 cases which were not recorded by a court reporter, one in which there was no problem but one which developed into a controversy and a transcript would have been extremely valuable. Trustee Dillon continued his arguments, voiced previously, that a court reporter should be required. j It was moved by Trustee Lewis and seconded by Trustee Dillon that the Board rescind j the previous action by the Board. Following further discussion, the President directed the Clerk to call the roll on the motion, the following Trustees answered "AYE" - Dillon, Lewis, Mikkelsen, Mullen; "NAY" - Keith, Zettek; "ABSENT" - none. Whereupon the President declared the motion carried. � The conclusion reached on the basis of the foregoing action is that a court reporter will be present at the hearing and it will be up to the judgment of the Zoning Board of Appeals as to whether or not the testimony shall be transcribed for their use in reaching a decision on the variation requested. The Clerk reported receipt of notice from the State Department of Revenue of Sales Tax to be remitted to the Village for the month of September 1964 in the amount of $10,398-93. Trustee Lewis said that he has received complaints from the industrial, commercial and residential areas on the odor continuing to emanate from the Chicago Ma-gnet "Wire Corporation plant and he requested that the Board ask Mr. Negele of that firm to meet with the Board and discuss what their recent program has been and where they stand in the elimination of the odor problem. The Clerk was requested to contact Mr. Negele and invite him to attend the January '7th meeting and if he cannot be there on that date to find out when it would be convenient, but that a representative from the plant, other than Mr. Negele, would not be acceptable. Trustee Mikkelsen asked what has been done about the proposed change to the Zoning ordinance on a planned development classification. Trustee Lewis said that the Plan Consultant should consider this as a part of the new ordinance they will produce. Trustee Mikkelsen suggested that the material on the subject be given to Tec-Search. Trustee Lewis said that a meeting has been scheduled for December 29th to acquaint the planners from Tec-Search with the Village's history and present conditions. No action was taken on the proposed amendment to the Sim Ordinance. Mr. Majoros said that the Building Department has submitted comments to him and the amendment will probably have to be retyped. The Clerk reported receipt of a letter dated December 17, 1964 from the Northeastern Illinois Metropolitan Area Planning Commission asking that the Village contribute $200 in support of metropolitan planning services in 1965. It was moved by Trustee Zettek and seconded by Trustee Mikkelsen that the Board contribute $200 to the Northeastern Illinois Metropolitan Area Planning Commission in support of planning services for 1965. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen . Mullen, Zettek; "NAY" - none; "ABSENT" - none. "Whereupon the President declared the motion carried. _ 4 - Reg. 12-23-64 I The Clerk reported receipt of a Buil ding.-Use­,A eeinent which would hold School District 59 harmless for any claims for damage`.to prop-erty *or p.efi.sons arising incidential to the use of the Rup1;y.Schoo premises on January 5, 1965 for the meeting in relation to the comprehensive plan, It was moved by Trustee Zettek and seconded by Trustee Mullen that the Board authorize the Village President to sign a Building Use Agreement for the use of the Rupley School premises on January .5, '1565i",-The' -President directed the Clerk to call the roll on the motion and'.upbn. the. roll being called the following Trustees answered "AYE" - Dillon; Keith; Ldwis; 'Mikkelsen . Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk requested Baard direction as to whether of not to charge a second filing fee of $35 for the hearing before the Zoning Board of Appeals; heard as Docket 64-16. This was the petition of Centex Construction.Cofnpany for a change in zoning to A-2 for townhouses along Tonne Road. Following the initial hearing, the Zoning Board said that there was insufficient testimony presented upoh which to base a decision. Centex then requested the opportunity tC present ah additional witness or witnesses; the Zoning Board agreed to this and published a notice of additional testimony being taken which notice cost $22.60. i Following a lengthy discussion, it was moved by Trustee Mikkelsen and seconded by Trustee Zettek that the Village bill the petitioner for the actual dollar expenses incurred arising out of the second hearing, in addition to :the court reporter's costs. The Bresident directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Mikkelsenf Zettek; "NAYU- Dillon, Keith, Lewis,Mullen; "ABSENT"- none. Whereupcn the President declared the motion not carried. The result of the foregoing is that- the petitioner will be billed for a second X35. filing fee, together with court reporter's costs. President Gibson asked if there were anyone in the audience who wished to address the Board. Mr. Norman Atkins, representative of the Centex Industrial Park Association requested Trustee Lewis to supply him with the names of the complainants against Chicago Magnet Wire Corporation. Trustee .Lewis said he would do so. It was moved by Trustee Dillon and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 9:35 p. m. I I i I Eleanor G. Tur �e Village Clerk ' APPROVED: Ames R. Gibson President - 5 - Reg. 12-23-64