HomeMy WebLinkAboutVILLAGE BOARD - 12/17/1964 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD ON DECEMBER 17, 1964,
President James R. Gibeon called the meeting to order at 8:16 p. m. in the
Municipal Building in said Village and directed the Village Clerk to call
the roll. Upon the roll being called the following Trustees answered "PRESENT" -
Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, HaTry.:R. Mikkelsen, George E.
Mullen, Charles J. Zettek, Jr.; :; "ABSENT" none: Attorney Hofert was present
at this meeting.
Trustee Mullen asked for clarification 6f..p4ragraph..8 .of page 2 of. the minutes
of the regualr meeting of December 10, 1964: . Mr. ,George'.Majbros, Village
Administrator, stated that the report from Midwedt Traffic Surveys suggested
two lights - one at Devon Avenue and Tonht Road and one at'Devon Avenueand
Arlington Heights Road: .Mr. Majoros said he:adked .the Village Engineer to also
consider one at Arlington Heights Road a' hd Kennedy Boulevard and that Mr1 Fletcher i
passed on his (Mr. Majoros') comments that he felt the most important were those
at Devon/Tonne and Arlington Heights/Keririedyj and that the light at Devon and
Arlington Heights Road could wait.
Trustee Mullen asked that the que9tion by Mri Thoinas da;rrityy Chairman of the I
Zoning Board c,f 4pealaj pertaining t6 the Zoning Board membership be incorporated
in the December 10th minutes on page 5: i
Trustee Mullen pointed out that the minutes of December 10th do not dentain reference
to a vote taken on the motion shown in paragraph 1 of page 6. Upon inspection of
her notes,the Village Clerk said that there was a vote taken on the motion but it
was omitted in the typing of the minutes.
The minutes of the December 10, 1964 meeting were held pending amendments as
noted in the two preceding paragraphs.
With the permission of the Board, President Gibson deviated from the agenda and
distributed copies of a proposed amendment (prepared by Attorney Hofert, Centex
Attorney George Jirgal, Mr. Stebbins of Centex and President Gibson) to the
purchase agreement concerned with the acauisition of the water and sewer facilities.
In response to Trustee Zettek's question, Attorney Hofert said that this amendment
would relieve Centex of its obligation to furnish plans and specifications for
a new well pump and to install and test said pump upon consideration of the
reduction by Centex of the total contract price of the work to be performed by
Centex from : 180,000 to $16o,500.
President Gibson said that the amendment contains a 60 day extension on the completion
date of the well, this extension made because of the delay occasioned by the review
of the specifications for the. pump. The plans were submitted to the Village's
consulting engineer in September so the 60 day extension, requested by Centex, is
not an unreasonable one. The President also said that in order to meet Mr. Black's
(Alvord, Burdick & Howson Consulting Engineers) specifications the project price
quoted by Centex* contractor would total x$195,000; and that it is the opinion of
Mr. Black, and of the Village Engineer that the Village can produce the desired
result at less than $195,000 and that the equipment in question can be purchased
for less than $34,500.
Trustee Mullen said he has gone over Mr. Black's specifications and does not
completely agree that the Village should absorb everything he proposes. Trustee Mullen
also said that when the bids are opened the prices may be higher than anticipated
and the Board may not then want to proceed on that basis, and he did not see any
difficulty in waiting a week for the December 23 bid opening on the equipment in
question. President Gibson said that he met with Mr. R. Brooks, President of Layne-
Western Company, Village Engineer Fletcher, Village Administrator Majoros and Mr.
Brooks, working with Messrs Fletcher and Majoros, prepared an estimate of the cost
of the pump to meet Mr. Black's specifications. This cost would be approximately
$27,000 or x$28,000.
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President Gibson stated he had discussed the matter with Attorney Hofert and
there may be a technical problem in waisting and the. Baa �d could be questioned as I
to the authority upon which the bids ark accepted'; .as the contract stands (without
the above amendment) Centex is the supplier�of=the pump. and the question is why
is the Village buying another: The President said that while the bids are opened
and studied, more delay will. take.place in' having the well:on the line and too
many more delays will mean it will not be ready when production is needed.
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Trustee Keith said that he tied asked for'.a letter. froin Attorney Hofert indicating
that.the Village's position uhder' the original contract in' regard to this pu:.p
was indefensible:_; President Gibson said the original. contract is not inde_'er_sible,
that he talked: to Mir'! Hofert who stated that the speoifications for the pump i;hat
Centex16 cohtractor was to. furnish'did meet the. literal requirements of the contract, !
and that Mr $lack- without reservatiori, will state that the specifications for the
pump that Cehtex Pr.�o osed dill meet these requirements, The specifications supplied
by Centex will produde the desired level for two years; whereas Mr. Black' s I
specifications wili produce the desired level for five to six years.
In reply to Trustee Keitho Attorney Hofert said that. the responsibility for the
pump would be with the Village and that Mr. B1ack.8tates that the responsibility
as to the pump and other related parts of the well can be easily fixed between the
two parties - the Village and Centex. j
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President Gibson said that he did not believe Centex has any vested interest in the
amendment and is of the opinion that they would revert to the original provisions
after the bid opening if the Board so wished.
In response to the President's request, there was no motion to adopt a resolution
authorizing the signing of the aforementioned amendment to the purchase agreement
as concerned with the water and sewer facilities.
Trustee Mikkelsen reported that he has consulted with Attorney Hofert regardinc
a proposed change in the provisions of the Municipal Code relating to li:consin:
of taxicabs and he will report after further information is received from Mr. 117o ert.
With the permission of the Board the President deviated from the agenda and as'."ed
for a report from Mr. Ron Chernick, Chairman of the Playground and Recreation Board,
as to their interest in the park site located on the west side of Tonne Road and I
south of Walnut Lane, and assuming their interest, to give the Board a summary
of their projected plans.
Mr. Chernick said that this is the nicest area for a park that the Village has ever
had; there are 23 fully grown trees which will provide a perfect picnic area;
permanent grills can be installed; there is room for a softball diamond; a pu,no
can be run into the area to provide for ice-skating in the winter; tots' equipment
can be relocated from other parks where it is not being used. Mr. Che=•nick Said
that there will be very little work as the area does not need sodding or seeding,
however there is some debris which will have to be loaded and hauled away. The
sidewalk on Tonne Road will have to be extended and Tonne Road will have to be
fenced off, but the initial cost show.-,d not exceed $500. Mr. Chernick stated that
it is the recommendation of the Playground and Recreation Board and the Plan
Commission that this site be accepted for a park.
In response to President Gibson's question, Mr. E. W. Stebbins of Centex Construction
Company, Inc. said that the value of the land in question, as presently zoned, ?_s
: 6,000 an acre.
Mr. Majoros reported that he attended a meeting of the Chicago Area Transnortaion_
Study group prompted by a meeting held recently on the provisions of the Federal
Aid to Highways Act. The purpose of the meeting was to explain a proposed
memorandum of agreement expected to be received by the municipalities next ,reek,
There is no commitment expected of the Village in the agreement except to accept
the Chicago Area Transportation Study group as the body to coordinate plans in a
comprehensive highway program with the State, County, the Northeastern Illinois
Planning Commission and municipalities in this area. In order to have a voice in
the planning the Chicago area municipalities have been divided into ten regional
groups. Elk Grove Village is in Region ##2 together with Buffalo Grove, Wheeling,
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Palatine, Rolling Meadbws; ,Arlington Heights, Des Plaines, Park Ridge and Mount
Prospect. They have suggested that the Village President or someone else be
designated as the Villagers representative to serve on on the Regional Board-and the
Regional Boards will elect 1 of their number to serve on the 1rea Study Board to
participate in tho decisions which will ultimately be made; Three reports have been
prepared by the Chicago,Area Transportation Study group which .fornalize their „pork over
the wt few y�grs and copies will be available P6r the Board's review in the office,
Pr, wt
sain.
Mr. Majoros gave a progress report on the installation of the new pump and motor
for the Hotpoint well. Test pumping, is expected.December 22nd -or 23rd and assuming
that there will be no problems encountered at that time, the well will be in service
after Christmas.
Mr. Majoros said that he and Mr. Andrews, Street Department Foreman; have discussed
the report the Board requested justifying the request for radios for the Street
Department equipment, they have investigated other means of accomplishing the
same results expected of the radios, and other suppliers of equipment have been
requested to furnish cost proposals but they all have not been received. Mr. Majoros
asked that the Board wait until the regular meeting of December 23rd for a formal
report on this subject.
Mr. Majoros also reported that the Fire Chief and other members of the Department
have written broad outline specifications for the rescue wagon or all-purpose t..^Uc-k
which is in the budget and they expect to have formal plans and specifications
early in January for the Board's approval. i
In the absence of the Fire Chief, the Village Clerk read the Fire Department' s
monthly report for November 1964. (This report will be on file in the Clerk's office. )
Mr. Jack Andrews, Street Department Foreman, read a report for the month of Nov mb er
1964. (This report will be on file in the Clerk's office. )
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Trustee Mikkelsen presented the Accounts Payable Warrant showing 5 invoices totaling
:;'105.96 payable from the Water and Sewer Department Operating Account, 26 invoices
totaling $2,943.86 payable from the General Corporate Account and 1 invoice for
;6280.60 payable from the Motor Fuel Tax Account. (Itemization will be on file in
the Clerk's office.)
It was moved by Trustee Mikkelsen and seconded by Trustee Keith that the Board
authorize the disbursement of $105.96 from the Water and Sewer Department Operating
Account, 02,943.86 from the General Corporate Account and $280.60 from the ;Motor
Fuel Tax Account in payment of the invoices on the Warrant. The President di-rected
the Clerk to call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" -
none; "ABSENT" - none. Whereupon the President declared the motion carried.
Trustee Mikkelsen said that it has been brought to the Board's attention that
the contractors' bond provision as stated in the Municipal Code is unenforceable
because the bonding companies won't comply; that this subject has been discussed
in a joint meeting of the Finance Committee and the Judiciary Committee and it is
the opinion of this group that the second paragraph of Section 13.108 of the
Municipal Code be deleted.
Trustee Mullen said that the reason the bonding companies won't supply the bond
as required by the Code is that it requires that a building be completed in a year
and many buildings are not.
Trustee Mikkelsen said that perhaps the Board can look into this further and seek
some other way to attain the result desired.
It was moved by Trustee Mikkelsen and seconded by Trustee Lewis that the Board
instruct the Village Attorney to draft an amendment to delate the second paragraph
of Section 13.108 of the Municipal Code. The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
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Trustee Mikkelsen asked that the various Committee Chairmen ask their Department
Heads to prepare work on next year!s- budeet and submit the preliminary budget
by January 21st.
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Trustee Lewis reootted that the Juiciary Coinmittee met to discuss the subject
of bonds for licensees arid,pefi6ittee5 and the Committee feels that the bond
requirements in the Municipal Code for those engaged in building trades are
sufficienti Trustee Lewis also §a-aid that thore are bonds required under the I
provisions-of the .Sign. Ordiriande; for moving structuresj . conducting circuses and
various other activities! He asked that the subject be removed from the agenda
unless someone has a s�eoifio applicatio-.i for which they would like a bond
established, in which case he would be glad to take it tinder advisement,
Trustee Lewis said that the Judiciary Committee recommends that Mr. Campbell of
Tec-Search and Mr. Marshall Bennett of Bennett & Kahweiler, developer of the
Centex Industrial Park, be asked to meet with the Board to discuss the thoroughfare
pattern in the Hotpoint area, and suggested that it be done as soon as possible
before the development of the area proceeds too much farther.
President Gibson suggested that the Plan Commission also be invited to participate
in the above-mentioned discussion. Mr. Majoros will arrange the meeting date with
the various parties.
Trustee Zettek said that Trustee Mikkelsen's request that Trustees get their
Department heads to submit their budgets by January 21st is more properly directed
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to Mr. Majoros, Village Administrator.
The Clerk reported:
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1 . Receipt of notice from the State Division of Highways of Motor Fuel 'Tax `
allotment for the month of November 1964 in the amount of 47,597.32.
2. Receipt of a check in the amount of $300.00 from the Newcomers Club of
Elk Grove Village for equipment for the Youth Center.
President Gibson suggested a resolution of appreciation to the Newcomers Club
for this donation.
It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board
direct the Village Attorney to draft a resolution thanking the Newcomers Club I
for the gift of X300 for Youth Center equipment. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
The Clerk reported receipt of a letter dated December 12, 1964 from Mr. Arthur C.
Braming of the State Department of Public Works and Buildings enclosing a copy of
a proposed resolution regarding the planned improvement to Touhy Avenue, Wolf Road,
Mount Prospect Road,Elmhurst Road, Landmeier Road and Higgins Road. The plans
and specifications referred to in the proposed resolution have not been received
by the Village as of this date, the Clerk reported. The foregoing was referred to
the Streets and Parks Committee.
The Clerk reported receipt of a letter dated December 17, 1964 from Mr. E. W. Stebbins
of Centex Construction Company enclosing a preliminary plat of Elk Grove Village
Section 12, stating that the engineering plans have been approved by the Village
Engineer and reminding the Board that this preliminary plat was previously submitted
to and approved by the Village Board in August 1961 . This was referred to the Plan
Commission.
Copies were distributed of a proposed resolution expressing the appreciation of
the Village to Centex for the donation of a park site.
It was moved by Trustee Zettek and seconded by Trustee Keith that the Board adopt
Resolution No. 46-64 entitled " A RESOLUTIChN COMMENDING CENTEX CCNSTRUCTIGi CGIPANY
FOR DONATION OF PARK SITE? The President directed the Clerk to call the roll on the
motion and upon the roll being called the following Trustees answered "A E" - Dillon,
Keith, Lewis, Mikkelsen, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Where-
upon the President declared the motion carried.
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Copies were distributed of z 4>ropo-sed..ortiire --amending the Municipal Code,
Sections 7.702 and 7.703,to provide that the P1ari'.Commission membership shall
number 8, the Village President as exyofficio '.ridtber and 7 other members.
President Gibson said that Mr. Hofert has .advised that this ordinance may be
adopted and a subsequent ordinance can establish the quorum requirements.
It was moved by Trustee Dillon,and' seconded.-by Trustee Mikkelsen that the Board
waive the first reading- rule withrespe6t to the above ordinance. The motion
was -votad- upon--by aCCls tjpil; yiher n- llie Presitieht_deelared the motion carried.
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Following its rea' ing,' i,t was moved by Trustee -Lewis and. seconded by Trustee Keith
that the Board adopt, Ordihalice No 374 -entitled " AN ORDINANCE AMIIIDING THE MUNICIPAL
CODE AS TO THE MEMbdINIP OF THE.PLAN dd�MISSIdq OF THE VILLAGE". The President
directed the Clerk to call the xo" ll.,-bn the mot16ri &rid upon the: roll being called
the following Trustees answered "AYE" -.Dillons Keith, Lewis, Mikkeisen, Mullen,
Zettek; "NAY" - none; "ABSENT" none i Whei ro*4ori the President-declared the
motion carried. j
Trustee Lewis said he would like to withhold action for another week on the
proposed change to the Sign Ordinance.
President Gibson said that X years ago and since then there has been discussion
of a bridge over Salt Geek at the extension of Clearmont Drive. This has been
discussed with Centex Construction Company -recently and they have offered the
following proposal: they will eaate land in Section 12 which would be occupied
by one house and they will contribute ;$20,000 toward the cost of the bridge,
assuming a cost of $60,000 total. They will provide the engineering service for
the design of the bridge. If the cost exceeds x$60,000 Centex will donate 50/o of
that amount over X60,000. If the cost is x$70,000 they will contribute x$25,000, �
if the cost is 490,000 they will contribute "$35,000.
In answer to Trustee Mullen, President Gibson said that the street name on the
preliminary plat of Section 12 would have to be changed but the provision for the i
bridge is incorporated in the plat.
Trustee Keith suggested that the Streets & Parks Committee give the Board a
recommendation as to the expenditure of the necessary funds for this bridge.
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President Gibson said that Tec-Search has recommended a bridge at this location.
Trustee Mullen said that the Police Department and Fire Department also have
recommended this extension.
In reply to President Gibson, Trustee Dillon said his Committee will have a recommenda-
tion in two weeks.
Trustee Lewis asked if there are reports or any action on the pending recommendations
contained in the Presidentts November 12th report. There were no reports and
no action was taken, following a brief discussion.
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The Clerk reported that certain pages of the Municipal Code have been re-typed
to record, in their proper places, the inserts previously supplied as ordinances
were adopted amending the Code. A revised table of contents and index have been
prepared and within the next two weeks a completely revised set will be forwarded
to each Board member.
.In response to President's Gibson question, there were no persons in the audience
who wished to address the Board members.
It was moved by Trustee Di11on and seconded by Trustee Lewis that the meeting
be- adjourned. The motion was voted upon by acclamation; whereupon the President
declared the motion carried, and the meeting adjourned at 10:02 p.. m.
Eleanor G. TU
r
APPROVED: Village Clerk
ames R. Gison
President
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