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Home My WebLink AboutVILLAGE BOARD - 11/30/1964 - VILLAGE BOARD I I MINUTES. OF AN ADJOURNED MEETING -OF THE PRESIDENT ANL BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD CN NOVEMBER 304 1964+ I President James Ri Gibson called the meeting to order at 8:21 p, m in the I Municipal Buildirig in said Village and directed the Village Clerk to call the roll; Upen the roll being called the following Trustees answered "PRESENT"- Francis J. Dillon, Eugene V.-Keith, Ralph A. Lewis, F&-ry R. Mikkelsen, Georges Ei Mullen; "ABSENT" - Charles J. Zettek, Jr. . Attorney Hofert also was absent from this meeting. Mr. George Majoros, Village Administrator, reported that he talked to Village Engineer Fletcher and to Mr. Brooks from Layne-Western Company late today and the latest developments in the bailing of the Hotpoint well are: Layne-Western worked a double shift Friday and Saturday and cleaned out the cavern of sand. On Monday morning they checked the depth of the sand and found that none had fallen in during Sunday. On Monday they progressed another 8 feet which indicated to them that they are out of the cavern and into the well. When they get to where the well was shot before they are hoping to make continued progress and Mr. Brooks would like to continue bailing Tuesday, 4ednesday and Thursday with one shift and if the same rate of progress is maintained he feels they may finish the entire well. However, if no progress is being made Mr. Brooks would like to stop bailing on Thursday and then consider what to do. Mr. Fletcher is of the opinion the bailing should continue until Thursday. 1 In reply to Trustee Lewis, Mr. Majoros said that the cost thus far has totaled approximately : 1 ,300.00 which is about $58 per feet for the 24 feet they have bailed. It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board authorize Layne-Western Company to continue bailing through Thursday, December 3, 1964. President Gibson questioned if it is intended that the bailing should stop, if in the opinion of Layne-Western, Mr. Majoros and Engineer Fletcher, the bailing should stop before Thursday. Trustees Mullen and Dillon siad that it was. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen; "NAY" - none; "ABSENT"- Zettek. Whereupon the President declared the motion carried. Trustee Mullen suggested that an accurate record be kept of the details and progress being made at the Hotpoint well in the bailing operation. President Gibson asked if the Bosrrd was ready to take action on the Zoning Board's I recommendation as concerned with Docket 64-16, the petition for rezoning for townhouses along Tonne Road. He said the purpose of receiving the recommendation without action was on the request of the Attorney for the School Board of School ! District 59 who said they were submitting the resolution. The resolution has been received and copies distributed to the Board. Trustee Dillon requested that this be held until Thursday, and Trustee Lewis requested that he would like to hold this for further study of the recommendations of the Zoning Board. President Gibson asked if the Board was ready to tike action on the proposed ` ordinance designating the Plan Commission as the Zoning Commission. Trustee Mullen said he would like to have this held until the regular meeting on Thursday of the current week. It was moved by Trustee Dillon and seconded by Trustee Lewis that the salary of Mrs. Margaret Weith be increased to 41 .90 per hour effective December 1 , 1964. i The President directed the Clerk to call the roll on the motion and upon the roll being called the rollowing Trustees answered"AYE" - Dillon, Keith, Lewis, Mikkelsen, Mullen; "NAY" - none; "ABSENT" - Zettek; Whereupon the President declared the I motion carried. I Adj. 11-30-64 I 1 I 1 I i I I It was moved by Trustee Keith and..secohded by Trusbee'Mullen that the salary of Mrs. Rosalie Burke be increased to *'1 :85 per hour effective December 1 , 1964. I The President directed the Clerk to call the roll oh the motion and upon the roll being called the following Trustees answered "AYE" Dillon, Keith, Lewis, Mikkelsen, Mullen; "NAY" - none; "ABSENT" - Zetteki Whereupon the President declared the motion carried; The Board then discussed the recommendations contained in the Presidents' l November 12th report. I The first recommendation read.. as follows: -"Section 1 ;003 provides that the President shall d_esienate duties of aop616ted officers if they are not otherwise designated. Section 94108 provides that the Board of Trustees make such designation. As this properly is an executive function, I recommend that Section 9.108 be repealed." The President said he wouid like to amplify on this; based on Trustee Zettek's comments it seems to be ambiguous. The President said that a set of duties is given each officer by ordinance when the office is established.-- Section 1 .003 does not give the President the authority to change these; but it does give him the authority if there is no provision. in the Code and if a need arises to make an assignment of duties not provided for where there could be ambiguity between one or two officers, executives or employees. The President said that that is what is referred to in the above recommendation. Following discussion, this was held for further study and possibly a re-writing of both sections so ,j as not to interfere with the power of the Board of Trustees to assign duties to an officer by ordinance. The Board then discussed the following recommendations contained in the same report: "Section 3.010 provides that the Village Clerk shall be ex-officio j Village Collector unless a separate collector is appointed. Section 4.502 provides that the Village Treasurer shall be ex-officio Collector. As the Village Clerk is and has been in fact the Village Collector, I recommend that Section 4.502 be repealed. " j Following a discussion on the duties of the Collector and the manner that monies are handled in relation to the actual collecting, depositing, and reconciling, the bank statements, it was moved by Trustee Lewis and seconded by Trustee Mullen that the Board instruct the Village Attorney to prepare an ordinance repealing Section 4.502 of the Municipal Code. The motion was voted upon by acclamation; whereupon the President declared the motion carried. j The next recommendation of the President reads as follows: "Article IV establishes j the position of Superintendent of Public Works and provides that the duties I thereof shall include responsibility for construction and care of streets, sidewalks; repair and maintenance of sanitary and storm sewers; supervise lighting and lighting system maintenance; supervise water distribution system and maintenance. Article IX, establishes the position of Superintendent of Water and Sewer Department. As there now is no need for the position of Superintendent of Public Works and to avoid confusion, I recommend that Article IV be repealed. " ` A lengthy discussion followed as to the duties and responsibilities as outlined in the Municipal Code of the Superintendent of Public Works, the Foreman of Public Works and the Superintendent of the Water and Sewer Department and of the possike changes which can be made. Trustee Lewis suggested, and President Gibson agreed, that it would be well to i provide for two Foreman of Public Works, these to be filled by the now Street Department Foreman Jack Andrews, and James Clementi of the Water & Sewer Department. i j No action was taken as to the foregoing. President Gibson suggested that action be withheld on the following recommendation pending receipt of legal clarification he is trying to get: "Section 6.001 provides that the President and Board of Trustess appoint the members of the Fire Department. Section 7.502 provides that the Board of Fire and Police Commissioners make such appointments. I recommend that Section 6.001 be amended to merely establish the Fire Department; that a section be added providing that the President and Board } of Trustees appoint the Fire Chief; that Section 7.502 be amended to read" -----all appointments except the Chiefs of the Fire and Police Departments." _ 2 - Adj. 11-30-64 i I , I Regarding item #e of the President's November 12 report, it was moved by Trustee Lewis and seconded by Trustee Keith that the Board instruct the Village ,I Attorney to draft an ordinance repealing Chapter 10, the office of Police Magistrate. The motion was voted upon by acclamation; whereupon the President I declared the motion carried. The following recommendation of the President was then discussed: "Section 16.206 prohibits the burning of garbage or trash. Section 24.015 prohibits fires close to buildings, structures, etc. I recommend that Section 24.015 be repealed. " Trustee Mikkelsen questioned whether or not the repealing of this section would then prohibit the burning of an old or unusable building, and the Board then instructed Mr. Majoros to re-write either or both of these sections and submit the text to Trustee Mikkelsen for recommendation to the Board. It was agreed that a written legal opinion should be secured from Attorney Hofert before taking action on the following recommendation of the President; "Sections 22.201 and 22.202 provide for the the licensing of general contractors. As we are not authorized to license General Contractors, I recommend that these Sections be revised accordingly". Trustee Dillon had raised the question as to whether or not the recent court decision reflects the law as it concerns the power of municipalities to so license general contractors. l Trustee Lewis questioned how the Village might compel contractors to clean up dirt and other debri left on the street and sidewalk following construction. It was the consensus that the Police Department is to follow up on this. President Gibson said that he has sent a etter to the Finance Committee on the contractor's bond provision (13.108) in the Municipal Code. He said the Village is not getting the type of bond specified in the Code and it is problemet'.cel 1_.11at such a bond could be gotten. The bond requirements of the Code are to safeouaid public property and if the construction is not completed within a year the excavation shall be refilled and the surface restored to its original condition, and the bonding companies won't supply such a bond. 1 It was moved by Trustee Mullen and seconded by Trustee Dillon that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 9:30 p. m. f i I i I i i �,Iennor G. Turne Village Clerk I I 1 APPROVED: , ,I J es R. Gibson President i 3 _ Adj . 11-30-64