HomeMy WebLinkAboutVILLAGE BOARD - 11/12/1964 - VILLAGE BOARD • • I
MINUTES OF THE REGULAR MEETING OF .
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD CN NOVEMBER 12, 196-4i , I
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President James R. Gibson called the meeting to order; at 5:19 p. m, in the
N�unicipal Building in said Village and directed the Village Cleric to call
the roll. Upon the roll being called the following Trustees answered
Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis; George E, Wiullen, Charles
J. Zettek, Jr. ; "ABSENT" - none. Attorney Hofert was also present at this
meeting.
It was moved by Trustee Zett.sk and seconded by Trustee Lewis that the minutes
of the regular meeting of. November 5; 1964 be approved as submitted and that
the' Board dispense with the reading thereofa The motibn was voted upon by
acclamation; whereupon the President declared the motion carried.
President Gibson read a report, 2copy of which is attached hereto and made
a part hereof.
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9t the suggestion of Trustees Keith and Lewis, the recommFi,dations of President
Gibson are to be held for one week before taking action so the Trustees I
can study the recommendations, j
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Attorney Hofert gave the following report:
1 . Regarding the pending annexation and rezoning of the McLennan prooer'-,ies.
Mr. McLennan is in the process of having the annexation agreement, whie'l
was prepared in accordance with the Board's approval, executed by the
parties to the agreement. Mr. McLennan is not certain w beth el or not
one of the parties will sign, and he will advise Attorney Hofert b
Tuesday, November 17th, as to the outcome on this. Attorney Hofert
said that he will then prepare the necessary ordinances based on the
information supplied to him at that time.
I` 2. The resolution requesting School Districts to observe the Village's
set back lines will be prepared within the next two weeks aftei he
has gone into this question farther.
3. That his associate is working on the comparison or: the land covenants
with the Zoning Ordinance and Building Code, and a report will be
ready in approximately two weeks,
4. That he wishes to discuss with Trustee Lewis that proposed change
on parking divider requirements in shopoinQ center narking lots.
Trustee Keith said that in the recent issue of the Illinois Municipal Review
there is a statement indicating that a recent court decision indi-3ates _'fiat,
school districts must meet the requirements of the municipal zoning an ,_bui-----------
regulations.
,riyregulations. Attorney Hofert said that there has been one court ruling am
Attorney General reports on this subject, and he will investigate this area
and submit a report to the Board with the resolution referred to in item n2 above.
Mr. George Majoros, Village Administrator, reported that ?resident Gibson, the
various Department heads and he have discussed holding an open hcuseof the
Municipal Buildings on Saturday afternoon, November 28, 1964 to give residents
and property owners in the Village an opportunity to
the ',tillage's physical facilities equipment, and operat~.ons; and perp:ips
serve coffee and soft drinks,
Trustee Keith suggested sending post cards to all residents notifying em of
the above-referred to Open House. Other members :sere of the opinion that the
i Elk Grove Herald and the Town Crier newspapers could give the Village adequate
notice of this affair without the expense of sending post cards,
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PRESIDENTS'S REPORT
NOVEMBER 12, 1964
1 . In preparing a revised index for our Municipal Code, Village
Clerk, Eleanor Turner, discovered several items to which she
called my attention.
I have the following recommended amendments to our Municipal
Code:
a. Section 1 .003 provides that the President shall
designate duties of appointed officers if they are
not otherwise designated.
Section 9.108 provides that the Board of Trustees
make such designation.
As this properly is an executive function, I
recommend that Section 9.108 be repealed.
b. Section 3.010 provides that the Village Clerk shall
be ex-officio Village Collector unless a separate
collector is appointed.
Section 4.502 provides that the Village Treasurer
shall be ex-officio Collector.
As the Village Clerk is and has been in fact the
i Village Collector, I recommend that Section 4.502
be repealed.
c. Article IV establishes the position of Superintendent
;i of Public Works and provides that the duties thereof
shall include responsibility for construction and care
of streets, sidewalks; repair and maintenance of sanitary
and storm sewers; supervise lighting and lighting system
maintenance; supervise water distribution system and
maintenance.
Article IX, establishes the position of Superintendent
of Water and Sewer Department.
As there now is no need for the position of Superintendent
of Public Works and to avoid confusion, I recommend that
i Article IV be repealed.
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d. Section 6.001 , provides that the President and Board
of Trustees appoint the members of the Fire Department.
Section 7.502 provides that the Board of Fire and Police
Commission make such appointments.
I recommend that Section 6.001.. be amended to merely
establish the Fire Department; that a section be added
providing that the President and Board of Trustees
appoint the Fire Chief; that Section 7.502 be amended
to read "---all appointments except the Chiefs of the
Fire and Police Departments. "
e. Chapter 10 establishes the office of Police Magistrate.
I recommend that this Chapter be repealed.
f. Section 16.206 prohibits the burning of garbage or trash.
Section 24.015 prohibits fores close to buildings, structures,
etc.
I recommend that Section 24.015 be repealed.
g. Sections 22.201 and 22.202 prov-de for the licensing of
General Contractors.
As we are not authorized to license General Contractors,
I recommend that these Sections be revised accordingly.
I request the concurrence of the Board in these recommendations and an
instruction to the Village Attorney to prepare the necessary ordinances.
James R. Gibson
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As to approval of- the expenditure for serving coffee and soft drinks, this
action was withheld pending information as to whether or not the sof:. drinks I
will be donatedi
Mr,. Ma3Oros reported that;. using recommended spacing; a plan;has been developed I
to plant 28. trees 'on.•Kennedy-Boulevard and two trees on-Fleetwood Lane. This
plan resulted from the Boar"d1p direction to investigate these areas for planting
in addition to the 200 treesalready authorized+ Mr. Majbros said he talked
to the successful bidder on the.200 trees, Wayne E; Runk Landscaping, Inc. ,
who stated that he was having difficulty securing the Honey Locust and Ash
and offered Sugar Maples at 414.00 instead of the 415.50 bid price, this !
: 14.00 figure being an average of the bids submitted on the three types of trees. I
It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board
authorize an expenditure to plant 30 additional Sugar Maple trees at the price
of 414.00 per tree. The President directed tYe Clerk to call the roll on the
motion and upon the roll being called the following Trustees answered "AYE" -
Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon
the President declared the motion carried.
Regarding a liZht or lights at the Salt Creek Bridge c-;7. Kennedy Boulevard,
Mr. Majoros said that he contacted Mr. Sietz of Public Service Company and
learned that the primary underground line crosses the credo at that point but
there is no transformer there. He also said that the Elk Grove Village Public
Library is taking bids for construction of a building on the southeast corner of
Kennedy Boulevard and Brantwood Avenue and will tap into the primary line on
the west side of the bridge and when this transformer becomes available it will
be less expensive to install a lif,,,t on the west side. Mr. Sietz' engineers
are trying to locate the nearest transformer so the Village will not have to
excavate a street or auger under the street to get a light on the east side,
Mr. Majoros sl-J.d he hopes to have this information at the next regular meeti.n-
of the Board.
Regarding Trustee Keith's question on the "wrong way" traffic on Elk Grove
Boulevard at Arlington Heights Road, Mr. Majoros said that the "do not enter"
sign on the north lane is further back from the intersection than is desirable
and is not reflective. He said that this sign will be removed on November 13, 1964
iand a reflective "do not enter" sign will be installed closer to the Intersec.ti_on
which will give motorists adequate warning.
Mr. Majoros distributed copies to Board members of a list of persons who have
moved from the Village since April 1963 and who left unpaid water and sever
bills. This list contained only those who became residents of the Village
prior to the requirement of a 4`20 deposit for water and sewer service.
Mr. Majoros reported that Centex Construction Company, Inc. , has indicated they
will schedule a meeting with the Building Department and others interested in
the analysis of the Suburban Building Officials' Building Code within the
next few weeks, and he will notify the Building Committee as soon as he learns
the exact time.
Regarding the traffic problem at Route 83 and Landmeier Road, Mr. Majoros said
he checked with the State Highway Department and found that it is not in their
planned program to widen Route 83 during 1965.. Mr. Majoros said that there is
a possibility of encouraging the State and/ or County to widen the intersection
and install stand-by left turn lanes to partially relieve the situation; and
j that he would like to explore this and report back to the Board on the results.
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Regarding item #2 of Mr. Majoros' report of October 15, 1964, it was moved by
Trustee Zettek and seconded by Trustee Keith that the Board authorize a
substitution in the water storage tank painting specifications and that the
contractor be permitted to substitute theee coats of Phenolic Zinc dust paint
instead of one primer and two finish coats of rubber base paint, and that the
contract drive be reduced in the amount of .k'97.50. The President directed the
Clerk to call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Keith, Lewis, 'Mullen, Zettek; "NAY" - none;
"ABSENT" - none. Whereupon the President declared the motion carried.
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Trustee Dillon suggested that there may be need for additional street lighting ti
at the intersection of Kennedy Boulevard and Arlington Heights Road, and asked
Mr. Majoros to discuss this with Mr. Sietz of Public Service Company. i
Engineer Fletcher reported the pavement, curb and gutter, sanitary sewer and
r watermain on Pratt Boulevard from RouteM to Tonne Road has been completed
according to the engineering plans and the improvements have been inspected by
his office. He said that .there is a problem with storm water drainage and he
has asked Centex' engineers how they propose to handle this. A final report
on these improvements.wiil _be withheld until this question is cleared.
Mr. Fletcher reported that he has made a study• oV the land west-of -Arlington
Hei hts Road that the ro osed main ganita sewer (gs
g proposed by Centex in
their Section 12 plane might serve] and found it to be approximately 700 acres,
plus the 50 acres in Section 12j He said that this will require a._24" sewer and
that he is sending the plahs back to Centexi engineers with the recommendation
that the sewer be enlarged to 24" and that they extend the storm sewers in the
streets to pick up street interseatiofi st A fingl report will be submitted to
the Board when Centex replies to these recommendationsi
Mr. Albert Walla, Building Inspector, gave the following October report: 82
permits issued, construction value was ;62,866,657.00 and inspection fees
collected for the month totaled ;11 ,398.34. Mr. Walla also reported his
attendance, on October 26th, at the Midwestern Air Pollution Associatinn
Seminar in Chicago. (This report will be on file in the Clerk's office for
review.)
Police Chief Harry P. Jenkins distributed copies of and read a report of
Police Department activities for the month of October 1964. (This report will
be on file in the Clerk's office.)
Chief Jenkins said that the Village does not now have an ordinance prohibiting
a truck driver from dropping an unattended trailer in either the residential
or industrially zoned areas of the Village, and suggested that perhaps the
' Board would wish to consider so doing. In reply to Trustee Zettek's question,
Attorney Hofert said that it is within the police powers of the Village to adopt
such an ordinance.
It was moved by Trustee Zettek and seconded by Trustee Keith that the Board
instruct the Village Attorney to draft an ordinance prohibiting the dropping
of a trailer in the residential or industrial area within the confines of
Elk Grove Village and further stipulate that the ordinance include those areas
such as towing, fines and other areas which he feels are relevant to the ordinance.
The motion was voted upon by acclamation; whereupon the President declared the
motion carried.
ITreasurer George C. Coney presented a report for the month of October 1964 showing
the following cash balances as of October 31 , 1964:
GENERAL ACCIXNT 61 ,223.08
Motor Fuel Revenue 131 ,744.62
I Bond Fund Account #1 22,783.32
Working Cash Fund 11196.33
Escrow Fund 11 ,139.12
Water & Sewer Dept.
Acquisition & Const. 52,193.91
Gperating Account 18.185.77
Revenue Account 90,557.38
Bond Account 48.051 .00
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437,074.53
(This report in its entirety will be on file in the Clerk's office. )
Mr. Coney said that almost every Department is close to, or under, 50n of the
amount of the working budget, and that based on past spending and the anticipated
j revenue,the fiscal year will close with approximately ; 17,000 surplus as opposed
to the 00,000 to _,40,000 planned deficit in the General Corporate Account.
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Mr. Coney ,also said that he has received Water Departmgnt prQ-cedural
recommendations from Arthur Anderson & Company and that copies will be made
available for the Board: There are no major defici"ncies but there are
strengthening recommendations; and Mri Coney said ' e will meet with Mr: Majoros I
to go over the proposed. changes In acdounting and go into machine accounting
and present recommendations as to paying bills, purchasing machines, etc,
Mr. Majoros presented the Accounts Payable Warrant and read.those in amounts
over '100.00. (Itemization will be on file in the Clerk's office:)
It was moved by Trustee Lewis and seconded by Trustee Mullen that the Bbard I
authorize the disbursement of 45,070.24 from the Water and Sewer Department
Operating Account, $3,755.67 from the General Corporate Account, and ;?279.07
from Motor Fuel Tax funds in payment of the invoices on the Warrant. The
President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
Mullen, Zettek;"NAY" - none; "ABSENT" - none. Whereupon the President declared
the motion carried.
Mr. Tom Garrity, Secretary of the Zoning Board of Appeals, reported:
1 . A recommendation on the A-2 rezoning petition for Tonne Road
' property cannot be made at this time since they have not received
i the transcript of the hearing.
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2. A recommendation on the proposed ordinance regarding parking
between the buildina and street in the industrial area and a
�. recommendation on the rezoning petition for R3 zoning of land
located north and east of Devon &: Arlington Heights Road will
be reported next week.
i 3. Regarding the proposed ordinance designating the Plan Commission
as the Zoning Commission, the Zoning Board "is of the opinion that
both the present ordinance and the proposed ordinance are much -too
rigid to provide necessary flexibility and freedom of action. it
is our opinion that in some cases the Plan Commission is better
equipped to review some of the subject matter and in some cases the
Board of Appeals and, perhaps, in some cases the Village Board of
Trustees might be the proper body to review some of these matters. "
The Zoning Board recommends to the Village Board that the ordinance
be adopted with the following changes: "That no specific body be
designated as the Zoning Commission or the Committee to hear map
amendments, changes in text or in districts and that all specific
references to the Plan Commission be deleted. We further recommend
the following division in responsibilities: The Plan Commission to
hear the following matters - pre-annexation rezonings, comprehensive
amendments in text, to act as the Zoning Commission in the formulation
of the text of any new Zoning Ordinance. The Board of Appeals to
hear the following matters: Map amendments within the corporate
limits, minor text amendments, variations and appeals from the
decision of the Building Inspector." (A copy of the entire report
with the Zoning Board's reasons for the foregoing recommendations
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will be on file in the Clerk's office. )
The Clerk read a letter dated November 12, 1964 to the President and Board of
Trustees from Jack Pahl, Chairman of the Plan Commission, stating that they have
examined the final plat of Unit 23 of Centex Industrial Park and recommend that
it be approved. Following discussion action on this was withheld pending
determination as to whether or not a part of the subdivision is to be rezoned
to M-1 .
The Clerk read a letter dated November 12, 1964 to the President and Board of
Trustees from Jack Pahl, Chairman of the Plan Commission, reporting the Plan
j Commission's feelings on Cook County Zoning Dockets 783; 803 and 804 (described
in the November 5, 1964 minutes. ) They have no objecti*ns to deckets 783 and 803,
however, the Plan Commission objects to the rezoning on Dockets 804 because of
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its close proximity to Dempster Jr. High School and it would represent strip
zoning. The rezoning in question is from R4 Single Family to B4 General Service
District for a restaurant, cocktail lounge and office building.
It was moved by Trustee Lewis and seconded by Trustee Dillon that the Board
concur in the recommendation of the Plan Commission with regard to Docket 804
and instruct the Village Attorney to prepare a formal objection.
It was pointed out that the hearing on the aforementioned Docket had not been I
held... Attorney Hofert said that the procedure to follow would be for the person
whA does attend the hearing on November 20, 1964 as the Village's representative,
to ask for a period of time within which to file objections. The objections
would then be filed if the Board so directed.
The following motion was then withdrawn with the consent of the second: "that
the Board concur in the recommendation of the Plan Commission with regard to
Docket 804 and instruct the Village Attorney to prepare a formal objection. "
Mr. Thomas F. Rettenbacher, Building Inspector, read a report of his attendance
at the 60th Annual Meeting of the Western Section International Association of
Electrical Inspectors in Lansing, Michigan, September 21 - 23, 1964. (This
report will be on file in the Clerk's office.)
The Clerk reported receipt of a notice of hearing to be held November 30th,
to disconnect land from the Elk Grove Rural Fire Protection District which
land is within the corporate limits of the Village of Mount Prospect.
The Clerk reported receipt of notice from the State Department of Revenue
of Municipal Tax to be remitted to the Village for the month of August in the
amount of p8,380.22.
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The Clerk reported that the agreement with the Village of Schaumburg_for
police message relay service expires December 1 , 1964 and that Mr. Majoros
has talked with the Village President of Schaumburg and they wish to renew
the agreement.
Following distribution of a proposed resolution and agreement, it was moved
by Trustee 'Zettek and seconded by Trustee Mullen that the Board adopt
Resolution No. 41-64 entitled "RESOLUTION AUTHORIZING AGREEMENT BETWEEN
VILLAGE OF ELK GROVE VILLAGE AND VILLAGE OF SCHAU14BURG CCh'CERNING POLICE,
MESSAGES. " The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered "AYE" - Dillon, 1{eith,
Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President
declared the motion carried.
Copies were distributed of a proposed resolution amending the rules and
regulations as concerned with water and sewer service. President Gibson
explained that the rules and regulations were adopted by resolution, and that
an ordinance was adopted amending the Code and changing the rate structure,
however the rules were not changed. This proposed resolution will bring the
two documents into agreement.
It was 'moved by Trustee Lewis and seconded by Trustee Zettek that the Board
adopt Resolution No. 42-64 entitled " A RESOLUTICN AMENDING RESOLUTION 22-63
REGARDING SCHEDULE OF RATES FOR WATER SERVICE". The President directed the Clerk
to call the roll on the motion and upon the roll being called the following
Trustees answere d"AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none;
"ABSENT" - none. Whereupon the President declared the motion carried.
Copies were distributed of a proposed resoluticn regarding planning assistance.
It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board
adopt Resolution No. 43-64 entitled "A RE30LUTICN APPROVING AND PROVIDING FOR
THE EXECUTICI\1 OF A PROPOSED CCS�TRAC1 FOR PLANNING GRANT FOR URBAN P"LP1i�JIi'1G
ASSISTANCE FOR ELK GROVE VILLAGE, ILLINOIS UNDER SECTIGv 701 OF THE HCUSING ACT
OF 1954, AS AMENDED, BY AND BETWEEN THE BOARD OF ECCNCMIC DEVELOPMENT, THE
VILLAGE OF ELK- GROVE VILLAGE, ILLINOIS, AND TEC-SEARCH, INC. , PLANNING CCiN3ULTP1,1T. "
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The President directed the Clerk to 6a11 the roll on the motion and upon the
roll being called the following Trustees answered "AYE".._ Dillon, Keith, Lewis, l
Mullen, Zettek; "NAY" - none; "ABSENT" none; '4hereupon the President declared
the motion carried. I
Copies were distributed of a proposed ordinance restricting parkin-d.in I
the industrial area to two hours on all days of the week from 7 A,M. to 7 P; M.
and prohibiting parking from 7 P.M. to &7A. M. The streets so effected are
described in the ordinance.
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It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board 1
waive the first reading rule with respect to the above ordinance. The motion
was voted upon by acclamation; .whereupon the President declared the motion carried.
Following its reading, it was moved by Trustee Zettek and seconded by Trustee
Lewis that the Board adopt Ordinance No. 362 entitled "AN ORDINANCE AMENDING
SECTION 14.511 6F THE MUNICIPAL CODE OF ELK GROVE VILLAGE".
A discussion followed concerning the cost of signs which will be required as a
result of the above.
The President directed the Clerk to call the roll on the motion and upon the
I roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis,
Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President
declared the motion carried.
No action was taken on approval of the expenditure for signs pending further
study by Mr. Majoros as to the exact number which will be needed.
Copies were distributed of a proposed ordinance rezoning property at the
j northwest corner of Devon Avenue and Arlington Heights Road from R-1 to R-3.
It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board
waive the first reading rule with respect to the above ordinance. The motion
was voted upon by acclamation; whereupon the President declared the motion carried.
Following its reading, it was moved by Trustee Lewis and seconded by Trustee
Mul en that the Board adopt Ordinance No. 363 entitled "ANI ORDDgANCE AMENDING
THE VILLAGE OF ELK GROVE VILLAGE ZONING ORDINANCE RELATING TO PROPERTY AT THE
NORTHWEST CORNIER OF DEV04 AVENUE AND ARLINGTON' HEIGHTS ROAD. " The President
directed the Clerk to call the roll on -,he motion and upon the roll being called
the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek;
"NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried.
The Clerk reported that the petition of Mr. & Mrs. Ricci and Mrs. Waterman
of 880 Brantwood Avenue for a variation from the zoning ordinance for construction
of a fence, has been forwarded to the Zoning Board. The petitioners have
requested that the requirement for a court reporter's transcript of the
proceedings be waived.
It was moved by Trustee Mullen and seconded by Trustee Keith that the Board
waive the requirement for a court reporter's transcript of the proceedings at
j the zoning hearing on the petition of Mr. & Mrs. Ricci and Mrs. Waterman,
I 880 Brantwood Avenue. The motion was voted upon by acclamation; whereupon the
I President declared the motion carried.
Village Clerk, Mrs. E. Turner, reported that she and Mir. Majoros viewed
sketches of floats available through Associated Attractions, Inc. for rent for
the State Street Christmas Parade on November 29, 1964. Of those available,
they preferred one which is self-propelled and which is constructed so that a
banner, approximately 18" x 50", with some type of greeting or identification
may be used instead of the usual identification near the bottom of thefloat.
' The rental on this float is $220, the additional .;�20 is for the driver. This
' firm prefers to use their own personnel in driving self-propelled units since
they are experienced in the handling of the float.
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It was moved by Trustee Zettek and seconded. by Trustee" Keith that the Board
authorize an additional experiditiire of 420 for the rental of a float for the
Village's entry in the State Street Christmas Parade on November 29th. The
President directed the- Clerk to call the roll on the motions Upon the roll
being called the following Tr.Ustoes answered "AYE" Dihoh" Le,1s, Zettek;
"NAY" - Keith, Mu len; "ABAklt � fiohe: President Gibson voted "AYE", and
declared the motion carriedi
The Board then discussed a'letter dated November 12, 1964 from Mr. Bernard j
Block; representing Chicago Magnet Wire Corporation, 901, Chase Avenue, Elk
Grove-Village'. Mr:. Block quotdd in his letter a memorandum that the Chic go
Magnet Wire Corporation has received from Mrj Leori Kirschner following a
resident i s complaint -on the odor emanating 'eofti the plant, Mr; Kirschner saie
that a substantial reduction in the atnount:of odor•ai ground level has already
been achieved and they are pursuing steps to even further improve the situation. i
Board members expressed to Mr. Block (who was present in the audiende) their
displeasure that the corrective measures, promised by Magnet ''Vire to eliminate
the odor, have not produced the results they promised by May 1 , 1964. �
In response to President Gibson's question, there were no persons in the
audience who wished to address the Board members.
It was moved by Trustee Zettek and seconded by Trustee 1ewis that the meeting
be adjourned. The motion was voted upon by acclamation; whereupon the President
declared the motion carried, and the meeting adjourned at 10:37 p. m.
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Eleanor G. T r er
Village Cler
APPROVED.
James R. Gibson
President
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