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HomeMy WebLinkAboutVILLAGE BOARD - 11/12/1964 - VILLAGE BOARD • • I MINUTES OF THE REGULAR MEETING OF . THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD CN NOVEMBER 12, 196-4i , I i President James R. Gibson called the meeting to order; at 5:19 p. m, in the N�unicipal Building in said Village and directed the Village Cleric to call the roll. Upon the roll being called the following Trustees answered Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis; George E, Wiullen, Charles J. Zettek, Jr. ; "ABSENT" - none. Attorney Hofert was also present at this meeting. It was moved by Trustee Zett.sk and seconded by Trustee Lewis that the minutes of the regular meeting of. November 5; 1964 be approved as submitted and that the' Board dispense with the reading thereofa The motibn was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson read a report, 2copy of which is attached hereto and made a part hereof. I 9t the suggestion of Trustees Keith and Lewis, the recommFi,dations of President Gibson are to be held for one week before taking action so the Trustees I can study the recommendations, j I Attorney Hofert gave the following report: 1 . Regarding the pending annexation and rezoning of the McLennan prooer'-,ies. Mr. McLennan is in the process of having the annexation agreement, whie'l was prepared in accordance with the Board's approval, executed by the parties to the agreement. Mr. McLennan is not certain w beth el or not one of the parties will sign, and he will advise Attorney Hofert b Tuesday, November 17th, as to the outcome on this. Attorney Hofert said that he will then prepare the necessary ordinances based on the information supplied to him at that time. I` 2. The resolution requesting School Districts to observe the Village's set back lines will be prepared within the next two weeks aftei he has gone into this question farther. 3. That his associate is working on the comparison or: the land covenants with the Zoning Ordinance and Building Code, and a report will be ready in approximately two weeks, 4. That he wishes to discuss with Trustee Lewis that proposed change on parking divider requirements in shopoinQ center narking lots. Trustee Keith said that in the recent issue of the Illinois Municipal Review there is a statement indicating that a recent court decision indi-3ates _'fiat, school districts must meet the requirements of the municipal zoning an ,_bui----------- regulations. ,riyregulations. Attorney Hofert said that there has been one court ruling am Attorney General reports on this subject, and he will investigate this area and submit a report to the Board with the resolution referred to in item n2 above. Mr. George Majoros, Village Administrator, reported that ?resident Gibson, the various Department heads and he have discussed holding an open hcuseof the Municipal Buildings on Saturday afternoon, November 28, 1964 to give residents and property owners in the Village an opportunity to the ',tillage's physical facilities equipment, and operat~.ons; and perp:ips serve coffee and soft drinks, Trustee Keith suggested sending post cards to all residents notifying em of the above-referred to Open House. Other members :sere of the opinion that the i Elk Grove Herald and the Town Crier newspapers could give the Village adequate notice of this affair without the expense of sending post cards, 1 - Reg. 11-12-64 I 1 1 II PRESIDENTS'S REPORT NOVEMBER 12, 1964 1 . In preparing a revised index for our Municipal Code, Village Clerk, Eleanor Turner, discovered several items to which she called my attention. I have the following recommended amendments to our Municipal Code: a. Section 1 .003 provides that the President shall designate duties of appointed officers if they are not otherwise designated. Section 9.108 provides that the Board of Trustees make such designation. As this properly is an executive function, I recommend that Section 9.108 be repealed. b. Section 3.010 provides that the Village Clerk shall be ex-officio Village Collector unless a separate collector is appointed. Section 4.502 provides that the Village Treasurer shall be ex-officio Collector. As the Village Clerk is and has been in fact the i Village Collector, I recommend that Section 4.502 be repealed. c. Article IV establishes the position of Superintendent ;i of Public Works and provides that the duties thereof shall include responsibility for construction and care of streets, sidewalks; repair and maintenance of sanitary and storm sewers; supervise lighting and lighting system maintenance; supervise water distribution system and maintenance. Article IX, establishes the position of Superintendent of Water and Sewer Department. As there now is no need for the position of Superintendent of Public Works and to avoid confusion, I recommend that i Article IV be repealed. Il - 1 - i d. Section 6.001 , provides that the President and Board of Trustees appoint the members of the Fire Department. Section 7.502 provides that the Board of Fire and Police Commission make such appointments. I recommend that Section 6.001.. be amended to merely establish the Fire Department; that a section be added providing that the President and Board of Trustees appoint the Fire Chief; that Section 7.502 be amended to read "---all appointments except the Chiefs of the Fire and Police Departments. " e. Chapter 10 establishes the office of Police Magistrate. I recommend that this Chapter be repealed. f. Section 16.206 prohibits the burning of garbage or trash. Section 24.015 prohibits fores close to buildings, structures, etc. I recommend that Section 24.015 be repealed. g. Sections 22.201 and 22.202 prov-de for the licensing of General Contractors. As we are not authorized to license General Contractors, I recommend that these Sections be revised accordingly. I request the concurrence of the Board in these recommendations and an instruction to the Village Attorney to prepare the necessary ordinances. James R. Gibson I �.. --- -------- - - --- - - - II I I As to approval of- the expenditure for serving coffee and soft drinks, this action was withheld pending information as to whether or not the sof:. drinks I will be donatedi Mr,. Ma3Oros reported that;. using recommended spacing; a plan;has been developed I to plant 28. trees 'on.•Kennedy-Boulevard and two trees on-Fleetwood Lane. This plan resulted from the Boar"d1p direction to investigate these areas for planting in addition to the 200 treesalready authorized+ Mr. Majbros said he talked to the successful bidder on the.200 trees, Wayne E; Runk Landscaping, Inc. , who stated that he was having difficulty securing the Honey Locust and Ash and offered Sugar Maples at 414.00 instead of the 415.50 bid price, this ! : 14.00 figure being an average of the bids submitted on the three types of trees. I It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board authorize an expenditure to plant 30 additional Sugar Maple trees at the price of 414.00 per tree. The President directed tYe Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Regarding a liZht or lights at the Salt Creek Bridge c-;7. Kennedy Boulevard, Mr. Majoros said that he contacted Mr. Sietz of Public Service Company and learned that the primary underground line crosses the credo at that point but there is no transformer there. He also said that the Elk Grove Village Public Library is taking bids for construction of a building on the southeast corner of Kennedy Boulevard and Brantwood Avenue and will tap into the primary line on the west side of the bridge and when this transformer becomes available it will be less expensive to install a lif,,,t on the west side. Mr. Sietz' engineers are trying to locate the nearest transformer so the Village will not have to excavate a street or auger under the street to get a light on the east side, Mr. Majoros sl-J.d he hopes to have this information at the next regular meeti.n- of the Board. Regarding Trustee Keith's question on the "wrong way" traffic on Elk Grove Boulevard at Arlington Heights Road, Mr. Majoros said that the "do not enter" sign on the north lane is further back from the intersection than is desirable and is not reflective. He said that this sign will be removed on November 13, 1964 iand a reflective "do not enter" sign will be installed closer to the Intersec.ti_on which will give motorists adequate warning. Mr. Majoros distributed copies to Board members of a list of persons who have moved from the Village since April 1963 and who left unpaid water and sever bills. This list contained only those who became residents of the Village prior to the requirement of a 4`20 deposit for water and sewer service. Mr. Majoros reported that Centex Construction Company, Inc. , has indicated they will schedule a meeting with the Building Department and others interested in the analysis of the Suburban Building Officials' Building Code within the next few weeks, and he will notify the Building Committee as soon as he learns the exact time. Regarding the traffic problem at Route 83 and Landmeier Road, Mr. Majoros said he checked with the State Highway Department and found that it is not in their planned program to widen Route 83 during 1965.. Mr. Majoros said that there is a possibility of encouraging the State and/ or County to widen the intersection and install stand-by left turn lanes to partially relieve the situation; and j that he would like to explore this and report back to the Board on the results. i Regarding item #2 of Mr. Majoros' report of October 15, 1964, it was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize a substitution in the water storage tank painting specifications and that the contractor be permitted to substitute theee coats of Phenolic Zinc dust paint instead of one primer and two finish coats of rubber base paint, and that the contract drive be reduced in the amount of .k'97.50. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, 'Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. 2 _ Reg. 11-12-64 r Trustee Dillon suggested that there may be need for additional street lighting ti at the intersection of Kennedy Boulevard and Arlington Heights Road, and asked Mr. Majoros to discuss this with Mr. Sietz of Public Service Company. i Engineer Fletcher reported the pavement, curb and gutter, sanitary sewer and r watermain on Pratt Boulevard from RouteM to Tonne Road has been completed according to the engineering plans and the improvements have been inspected by his office. He said that .there is a problem with storm water drainage and he has asked Centex' engineers how they propose to handle this. A final report on these improvements.wiil _be withheld until this question is cleared. Mr. Fletcher reported that he has made a study• oV the land west-of -Arlington Hei hts Road that the ro osed main ganita sewer (gs g proposed by Centex in their Section 12 plane might serve] and found it to be approximately 700 acres, plus the 50 acres in Section 12j He said that this will require a._24" sewer and that he is sending the plahs back to Centexi engineers with the recommendation that the sewer be enlarged to 24" and that they extend the storm sewers in the streets to pick up street interseatiofi st A fingl report will be submitted to the Board when Centex replies to these recommendationsi Mr. Albert Walla, Building Inspector, gave the following October report: 82 permits issued, construction value was ;62,866,657.00 and inspection fees collected for the month totaled ;11 ,398.34. Mr. Walla also reported his attendance, on October 26th, at the Midwestern Air Pollution Associatinn Seminar in Chicago. (This report will be on file in the Clerk's office for review.) Police Chief Harry P. Jenkins distributed copies of and read a report of Police Department activities for the month of October 1964. (This report will be on file in the Clerk's office.) Chief Jenkins said that the Village does not now have an ordinance prohibiting a truck driver from dropping an unattended trailer in either the residential or industrially zoned areas of the Village, and suggested that perhaps the ' Board would wish to consider so doing. In reply to Trustee Zettek's question, Attorney Hofert said that it is within the police powers of the Village to adopt such an ordinance. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board instruct the Village Attorney to draft an ordinance prohibiting the dropping of a trailer in the residential or industrial area within the confines of Elk Grove Village and further stipulate that the ordinance include those areas such as towing, fines and other areas which he feels are relevant to the ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. ITreasurer George C. Coney presented a report for the month of October 1964 showing the following cash balances as of October 31 , 1964: GENERAL ACCIXNT 61 ,223.08 Motor Fuel Revenue 131 ,744.62 I Bond Fund Account #1 22,783.32 Working Cash Fund 11196.33 Escrow Fund 11 ,139.12 Water & Sewer Dept. Acquisition & Const. 52,193.91 Gperating Account 18.185.77 Revenue Account 90,557.38 Bond Account 48.051 .00 i 437,074.53 (This report in its entirety will be on file in the Clerk's office. ) Mr. Coney said that almost every Department is close to, or under, 50n of the amount of the working budget, and that based on past spending and the anticipated j revenue,the fiscal year will close with approximately ; 17,000 surplus as opposed to the 00,000 to _,40,000 planned deficit in the General Corporate Account. 3 _ Reg. 11-12-64 I Mr. Coney ,also said that he has received Water Departmgnt prQ-cedural recommendations from Arthur Anderson & Company and that copies will be made available for the Board: There are no major defici"ncies but there are strengthening recommendations; and Mri Coney said ' e will meet with Mr: Majoros I to go over the proposed. changes In acdounting and go into machine accounting and present recommendations as to paying bills, purchasing machines, etc, Mr. Majoros presented the Accounts Payable Warrant and read.those in amounts over '100.00. (Itemization will be on file in the Clerk's office:) It was moved by Trustee Lewis and seconded by Trustee Mullen that the Bbard I authorize the disbursement of 45,070.24 from the Water and Sewer Department Operating Account, $3,755.67 from the General Corporate Account, and ;?279.07 from Motor Fuel Tax funds in payment of the invoices on the Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek;"NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Mr. Tom Garrity, Secretary of the Zoning Board of Appeals, reported: 1 . A recommendation on the A-2 rezoning petition for Tonne Road ' property cannot be made at this time since they have not received i the transcript of the hearing. i 2. A recommendation on the proposed ordinance regarding parking between the buildina and street in the industrial area and a �. recommendation on the rezoning petition for R3 zoning of land located north and east of Devon &: Arlington Heights Road will be reported next week. i 3. Regarding the proposed ordinance designating the Plan Commission as the Zoning Commission, the Zoning Board "is of the opinion that both the present ordinance and the proposed ordinance are much -too rigid to provide necessary flexibility and freedom of action. it is our opinion that in some cases the Plan Commission is better equipped to review some of the subject matter and in some cases the Board of Appeals and, perhaps, in some cases the Village Board of Trustees might be the proper body to review some of these matters. " The Zoning Board recommends to the Village Board that the ordinance be adopted with the following changes: "That no specific body be designated as the Zoning Commission or the Committee to hear map amendments, changes in text or in districts and that all specific references to the Plan Commission be deleted. We further recommend the following division in responsibilities: The Plan Commission to hear the following matters - pre-annexation rezonings, comprehensive amendments in text, to act as the Zoning Commission in the formulation of the text of any new Zoning Ordinance. The Board of Appeals to hear the following matters: Map amendments within the corporate limits, minor text amendments, variations and appeals from the decision of the Building Inspector." (A copy of the entire report with the Zoning Board's reasons for the foregoing recommendations �1 will be on file in the Clerk's office. ) The Clerk read a letter dated November 12, 1964 to the President and Board of Trustees from Jack Pahl, Chairman of the Plan Commission, stating that they have examined the final plat of Unit 23 of Centex Industrial Park and recommend that it be approved. Following discussion action on this was withheld pending determination as to whether or not a part of the subdivision is to be rezoned to M-1 . The Clerk read a letter dated November 12, 1964 to the President and Board of Trustees from Jack Pahl, Chairman of the Plan Commission, reporting the Plan j Commission's feelings on Cook County Zoning Dockets 783; 803 and 804 (described in the November 5, 1964 minutes. ) They have no objecti*ns to deckets 783 and 803, however, the Plan Commission objects to the rezoning on Dockets 804 because of _ 4 _ Reg. 11-12-64 • o its close proximity to Dempster Jr. High School and it would represent strip zoning. The rezoning in question is from R4 Single Family to B4 General Service District for a restaurant, cocktail lounge and office building. It was moved by Trustee Lewis and seconded by Trustee Dillon that the Board concur in the recommendation of the Plan Commission with regard to Docket 804 and instruct the Village Attorney to prepare a formal objection. It was pointed out that the hearing on the aforementioned Docket had not been I held... Attorney Hofert said that the procedure to follow would be for the person whA does attend the hearing on November 20, 1964 as the Village's representative, to ask for a period of time within which to file objections. The objections would then be filed if the Board so directed. The following motion was then withdrawn with the consent of the second: "that the Board concur in the recommendation of the Plan Commission with regard to Docket 804 and instruct the Village Attorney to prepare a formal objection. " Mr. Thomas F. Rettenbacher, Building Inspector, read a report of his attendance at the 60th Annual Meeting of the Western Section International Association of Electrical Inspectors in Lansing, Michigan, September 21 - 23, 1964. (This report will be on file in the Clerk's office.) The Clerk reported receipt of a notice of hearing to be held November 30th, to disconnect land from the Elk Grove Rural Fire Protection District which land is within the corporate limits of the Village of Mount Prospect. The Clerk reported receipt of notice from the State Department of Revenue of Municipal Tax to be remitted to the Village for the month of August in the amount of p8,380.22. 11 The Clerk reported that the agreement with the Village of Schaumburg_for police message relay service expires December 1 , 1964 and that Mr. Majoros has talked with the Village President of Schaumburg and they wish to renew the agreement. Following distribution of a proposed resolution and agreement, it was moved by Trustee 'Zettek and seconded by Trustee Mullen that the Board adopt Resolution No. 41-64 entitled "RESOLUTION AUTHORIZING AGREEMENT BETWEEN VILLAGE OF ELK GROVE VILLAGE AND VILLAGE OF SCHAU14BURG CCh'CERNING POLICE, MESSAGES. " The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, 1{eith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Copies were distributed of a proposed resolution amending the rules and regulations as concerned with water and sewer service. President Gibson explained that the rules and regulations were adopted by resolution, and that an ordinance was adopted amending the Code and changing the rate structure, however the rules were not changed. This proposed resolution will bring the two documents into agreement. It was 'moved by Trustee Lewis and seconded by Trustee Zettek that the Board adopt Resolution No. 42-64 entitled " A RESOLUTICN AMENDING RESOLUTION 22-63 REGARDING SCHEDULE OF RATES FOR WATER SERVICE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answere d"AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Copies were distributed of a proposed resoluticn regarding planning assistance. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board adopt Resolution No. 43-64 entitled "A RE30LUTICN APPROVING AND PROVIDING FOR THE EXECUTICI\1 OF A PROPOSED CCS�TRAC1 FOR PLANNING GRANT FOR URBAN P"LP1i�JIi'1G ASSISTANCE FOR ELK GROVE VILLAGE, ILLINOIS UNDER SECTIGv 701 OF THE HCUSING ACT OF 1954, AS AMENDED, BY AND BETWEEN THE BOARD OF ECCNCMIC DEVELOPMENT, THE VILLAGE OF ELK- GROVE VILLAGE, ILLINOIS, AND TEC-SEARCH, INC. , PLANNING CCiN3ULTP1,1T. " 5 - Reg. 11-12-64 I 1 ,I The President directed the Clerk to 6a11 the roll on the motion and upon the roll being called the following Trustees answered "AYE".._ Dillon, Keith, Lewis, l Mullen, Zettek; "NAY" - none; "ABSENT" none; '4hereupon the President declared the motion carried. I Copies were distributed of a proposed ordinance restricting parkin-d.in I the industrial area to two hours on all days of the week from 7 A,M. to 7 P; M. and prohibiting parking from 7 P.M. to &7A. M. The streets so effected are described in the ordinance. i It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board 1 waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; .whereupon the President declared the motion carried. Following its reading, it was moved by Trustee Zettek and seconded by Trustee Lewis that the Board adopt Ordinance No. 362 entitled "AN ORDINANCE AMENDING SECTION 14.511 6F THE MUNICIPAL CODE OF ELK GROVE VILLAGE". A discussion followed concerning the cost of signs which will be required as a result of the above. The President directed the Clerk to call the roll on the motion and upon the I roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. No action was taken on approval of the expenditure for signs pending further study by Mr. Majoros as to the exact number which will be needed. Copies were distributed of a proposed ordinance rezoning property at the j northwest corner of Devon Avenue and Arlington Heights Road from R-1 to R-3. It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Following its reading, it was moved by Trustee Lewis and seconded by Trustee Mul en that the Board adopt Ordinance No. 363 entitled "ANI ORDDgANCE AMENDING THE VILLAGE OF ELK GROVE VILLAGE ZONING ORDINANCE RELATING TO PROPERTY AT THE NORTHWEST CORNIER OF DEV04 AVENUE AND ARLINGTON' HEIGHTS ROAD. " The President directed the Clerk to call the roll on -,he motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk reported that the petition of Mr. & Mrs. Ricci and Mrs. Waterman of 880 Brantwood Avenue for a variation from the zoning ordinance for construction of a fence, has been forwarded to the Zoning Board. The petitioners have requested that the requirement for a court reporter's transcript of the proceedings be waived. It was moved by Trustee Mullen and seconded by Trustee Keith that the Board waive the requirement for a court reporter's transcript of the proceedings at j the zoning hearing on the petition of Mr. & Mrs. Ricci and Mrs. Waterman, I 880 Brantwood Avenue. The motion was voted upon by acclamation; whereupon the I President declared the motion carried. Village Clerk, Mrs. E. Turner, reported that she and Mir. Majoros viewed sketches of floats available through Associated Attractions, Inc. for rent for the State Street Christmas Parade on November 29, 1964. Of those available, they preferred one which is self-propelled and which is constructed so that a banner, approximately 18" x 50", with some type of greeting or identification may be used instead of the usual identification near the bottom of thefloat. ' The rental on this float is $220, the additional .;�20 is for the driver. This ' firm prefers to use their own personnel in driving self-propelled units since they are experienced in the handling of the float. _6 _ Reg. 11-12-64 i f . l It was moved by Trustee Zettek and seconded. by Trustee" Keith that the Board authorize an additional experiditiire of 420 for the rental of a float for the Village's entry in the State Street Christmas Parade on November 29th. The President directed the- Clerk to call the roll on the motions Upon the roll being called the following Tr.Ustoes answered "AYE" Dihoh" Le,1s, Zettek; "NAY" - Keith, Mu len; "ABAklt � fiohe: President Gibson voted "AYE", and declared the motion carriedi The Board then discussed a'letter dated November 12, 1964 from Mr. Bernard j Block; representing Chicago Magnet Wire Corporation, 901, Chase Avenue, Elk Grove-Village'. Mr:. Block quotdd in his letter a memorandum that the Chic go Magnet Wire Corporation has received from Mrj Leori Kirschner following a resident i s complaint -on the odor emanating 'eofti the plant, Mr; Kirschner saie that a substantial reduction in the atnount:of odor•ai ground level has already been achieved and they are pursuing steps to even further improve the situation. i Board members expressed to Mr. Block (who was present in the audiende) their displeasure that the corrective measures, promised by Magnet ''Vire to eliminate the odor, have not produced the results they promised by May 1 , 1964. � In response to President Gibson's question, there were no persons in the audience who wished to address the Board members. It was moved by Trustee Zettek and seconded by Trustee 1ewis that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:37 p. m. 1 l Eleanor G. T r er Village Cler APPROVED. James R. Gibson President i _ 7 _ Reg. 11-12-64