HomeMy WebLinkAboutVILLAGE BOARD - 09/24/1964 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD_ CIV SEPTEMBER 24. 1964,
President James R. Gibbon called the meeting to order at 8:15 P. M. in the
Municipal Building in said Village and directed the Village Clerk to call
the roll. Upon the roll being called the following Trustees answered "PRESENT" -
Francis J.- Dillon, Eugene V. Keith, Ralph A. Lewis, Charles J. Zettek, Jr.,;
"ABSENT" - Ral-Abn D. Malonek, George E. Mullen. Also absent was Village Attorney
Edward C. Hofert.
It was moved by Trustee Zettek and seconded by Trustee Lewis that the minutes
of the regular meeting of September 17, 1964 be approved as submitted and that
the Board dispense with the reading thereof. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
Mr. George Majoros, Village Administrator, gave a report, a copy of which is
attached hereto and made a part hereof.
Regarding item #4 of Mr. Majoros' report, it was moved by Trustee Dillon and
seconded by Trustee Lewis that the Board authorize an expenditure of .P"350.00
for the purchase of an "Economist Scotchlite" brand vacuum applicator machine
from the Minnesota Mining and Manufacturing Company and an expenditure up to
$500.00 for sign faces from the same company. The President directed the Clerk
to call the roll on the rm tion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Keith, Lewis, Zettek; "NAY" - none; "ABSENT" -
Malonek, Mullen. Whereupon the President declared the motion carried.
Regarding item #5 of Mr. Majoros' report, it was moved by Trustee Zettek and
seconded by Trustee Lewis that the Board authorize the rental of the Village's
power sewer rodder contingent upon its being operated by Village personnel at
the rate of $16.00 per hour with the provision that the Village will determine
to whom this equipment may be rented; and with the provision that this rental
arrangement incurs no liability to the Village. The President directed the
Clerk to call the roll on the motion and upon the roll being ealled,..the following
Trustees answered "AYE" - Dillon, Keith, Lewis, Zettek; "NAY" .- none; "ABSENT"-
Malonek, Mullen, Whereupon the President declared the motion carried.
Trustee Dillon suggested that there be an agreement or contract executed by
both parties when this equipment is rented. Other members of the Board agreed
that such a procedure would be wise and should be followed.
Referring to itemj�6 of Mr. Majoros' report, it was moved by Trustee Zettek and
seconded by Trustee Lewis that the Board authorize the attendance of two volunteer
firemen at the Chicago Engineer Pump School October 5th through October 8th,
and authorize an allowance for expenses of up to X130.00 per man, subject to
submission of an expense voucher upon their return, and provided that in no
case shall reimbursement for loss of wages exceed 425.00 per day. The President
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Dillon, Keith, Lewis, Zettek; NAY" - none;
"ABSENT" - Malonek, Mullen. Whereupon the President declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Keith that the Board
authorize an expenditure of no more than $515.80 for the purchase of two cameras
to be used by the Elk Grove Village Police Department. The President directed
the Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Lewis, Zettek; "NAY" - none;
"ABSENT" - Malonek, Mullen, Whereupon the President declare.d the motion carried.
Regarding item #8 of Mr. Majoros' report, it was moved by Trustee Dillon and
seconded by Trustee Keith that the Board instruct the Village Engineer to prepare
specifications for a turn-around in front of Morton Chemical Company on Pratt
Boulevard and inspect its construction.
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VILLAGE ADMINISTRATOR'S REPORT
SEPTEMBER 24, 1964
1. On September 17, 1964 I represented the Village at a meeting sponsored
by the Illinois Department of Public Works and Buildings held at the
Conrad Hilton Hotel. The purpose of the meeting was to emphasize that
after July 1, 1965 federal financial assistance would only be available
under the provisions of the Federal-Aid Highway Act of 1962 for highway
projects based on a continuing comprehensive transportation planning
process carried on cooperatively by the State of Illinois and Chicago
and the suburbs. Three of the four major requirements of the Act have
been accomplished. An initial transportation plan has been prepared
by the Chicago Area Transportation Study and is being kept up to date
in a comprehensive manner by the cooperakion of the Northeastern Ill-
inois Metropolitan Area Planning Commission. The final requirement is
that the planning process be carried out cooperatively by the State
and Chicago and the subLrbs. To fulfill the final requirement the
State proposes the following courses of action:
a. That the Chicago Area Transportation Study and the Northeastern
Illinois Metropolitan Area Planning Commission be recognized as
the principal staff agencies charged with the responsibility of
ccmprehensive, ' continuing planning at the metropolitan level.
b. That local communities join with these staff agencies in con-
solidating and coordinating their plans into a metropolitan plan.
Suggestions are being solicited on the kind of organization required
to accomplish this cooperative planning. Further discussion on this
matter will be held at one of the workshops of the 1964 Metropolitan.
Area Planning Conference to be held September 28.
2. This week I distributed to all permanent full time Village employees
a position classification questionnaire. I expect they will be com-
pleted next week. I expect to review these questionnaires and prepare
a preliminary classification and pay plan for Board review about t--do
weeks after their completion.
3. We have received one copy of the "Report on Specific Traffic Problems
in the Village of Elk Grove Village" prepared by Midwest Traffic Sur-
veys, Inc. Chief Jenkins is the only one that has had a chance to re-
view it thus far. Additional copies will be requested. Some of their
recommendations for speed limit, thru street, and parking controls will
require the purchase of additional signs to insure compliance.
4. Mr. Andrews and I have conducted an investigation of our existing
signs throughout the Village and tried to estimate our requirements
for signs at new locations and replacement of existing signs. I have
also reviewed the "State of Illinois Manual of Uniform Traffic Control
Devices for Streets and Highways" and the "Illinois Laws Relating to
Motor Vehicles" to determine our compliance with these standards re-
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garding size, height, spacing, set back and type of materials used
in our sign program: I am convinced that we will Lave to spend our
entire budget allocation on signs this fiscal year to meet and main-
tain compliance. I recommend the immediate purchase of an "Economist
Scotchlite" brand vacuum applicator machine from the Minnesota Mining
and Manufacturing Co. for $350 as the basis for a change-over to a
completely reflectorized sign program to be accomplished by the Village
personnel. I also request authority to order $500 of sign faces at
this time from the same company to fill our immediate reeds for stop,
speed limit, parking and Village identification signs. Next week I
hope to present proposals from various suppliers for the purchase of
aluminum blanks, posts, and bolts for your consideration.
5. We have received a request from a plumber who holds a contract to
maintain a sanitary sewer system in a subdivision of homes in a nearby
unincorporated area to rent our power sewer rodder to clean plugged
sewers, Mr. Clementi and I feel that with proper controls and adequate
rental charges this arrangement could be adventageous to the Village.
We recommend that the machine with our operator when not being used
by ourselves be made available to this plumber and other qualified
parties for a rental of $16.00 an hour.
6. Fire Chief Haar has requested approval for the attendance of two fire-
men to be selected by him at the Chicago Engineer Pump School, October
5-8. Expenses are estimated at 130 per man for lost wages and lunches
which has been budgeted.
7. Police Chief Jenkins has requested approval for the purchase of two
cameras from the General Camera Company, Devon_ Avenue, Chicago. One
would be for station use for identification purposes for $263.90.
Money has been budgeted for this purpose, I request authorization to
purchase these cameras.
8. We have received a request from the Morton Chemical Company for per-
mission to build at their expense a turn-around between the north and
south lanes of Pratt Blvd. in front of their driveway. The turn-around
would greatly ease the company's present problem of trucks backing into
their loading dock getting stuck in the parlevaq. It would also aid
the general public by adding a second turn-around between Nicholas
Blvd, and Elmhurst Road. I anticipate that other firms in the indust-
rial Park may request permission to solve similar problems in the same
way. Although we should not indiscriminately grant these requests be-
cause the spacing between them may not be in the public interest, the
Morton request appears reasonable. I recommend approval of the request
and recommend the Village Engineer be directed to prepare specifications
for the installation.
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9: Last night President Gibson and myself attended the monthly meeting of
the Northwest Municipal Conference held at the Wheeling Village Hall.
Perhaps the most important itmm of business was a presentation by the
Village President of Wilmett representing a group of North Suburban
communities who are requesting the support of the Conference for
r legiAlation next year to permit communities to cooperate financially
in solving their refuse disposal problems. A trustee from Glenvie:v
objected to one of the provisions of the proposed legislation that
would eliminate the present right of Villages to prevent the extab-
lishment of a refuse disposal site within one mile of its borders.
A representative of a private disposal company also objected to the
whole idea maintaining it was not necessary since private enterprise
can do the job. Action will be taken at the October 28 meeting in
Mt. Prospect. Other business included the re4.i,�,-a.ttance of Barrington
Hills as a member, the waiving of the $40 membership dues this year
because the treasury balance is adequate and a program by representatives
of the Cook County Air Pollution Control Bureau on their progress
thus far in air pollution measurement and control.
10. I request permission to attend the 50th Anniversary Conference of
the International City Manager's Association being held at the Sherman
House in Chicago September 27-30 and approval of normal conference
expenses.
At the suggestion of the President, the foregoing motion was amended by
Trustee Dillon, with the consent of the second to read as follows: that the
Board instruct the Village Engineer to prepare specifications for a turn-around
�-- in front of Morton Chemical Company on Pratt Boulevard and inspect its
construction, and that the Board authorize the installation of such a facility,
The President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Zettek;
"NAY" - none; "ABSENT" - Malonek, Mullen. Whereupon the President declared the
motion carried.
It was moved by Trustee Dillon and .seconded by Trustee Lewis that permission
be granted, as requested, to Mr. Majoros to attend the 50th Anniversary Conference
of the International City Manaeer's Association being held at the Sherman House
in Chicago, September 27th through 30th, and approve normal conference expenses.
The motion was voted upon by acclamation; whereupon the President declared the
motion carried.
It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board
authorize an allowance of : 75.00 toward expenses of Mr. Majoros to attend the
International City Manager's Association meeting September 27th through 3uth,
subject to an accounting of expenses. The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
Hir Quigley Fletcher, representing Village Engineer E. N. Flectcher, reported that
an inspection has been made of the pavement, curb and gutter and storm sewer
in Unit 10 of Centex Industrial Park and it is recommended by the Village
Engineer that these improvements be accepted by the Village subject to a two
year maintenance bond in the amount of $8,000.00.
Mr. Quigley Flectcher also reported that at the request of Mr. Majoros, the
Engineer's office has inspected the interior of the water storage tank at Busse
Road (Route 83)and_Touhy Avenue, and has found that the tank is in good condition.
The welds and seams are free from rust and pitts with the exception of the roof
and roof girders. The non-oxide grease coating has worn off large areas of the
tank leaving these areas unprotected. It is the recommendation of the Engineer
that the interior of the tank be cleaned by sand blasting and wire brush and
primed and painted with a good quality tank paint. Mr. Flectcher recommended
that specifications be prepared and this work let out for bids. In reply to a
question from the Board, Mr. Quigley Flectcher said that it was his estimate
that this would cost approximately $2,000.00 and thatthis. protection would last
for a period of 10 years.
It was moved by Trustee Zettek and seconded by Trustee Keith that the Board concur
in the Village Engineer's recommendation and advertise for bids to provide
protection to the interior of the water storage tank,
according to ,specifications supplied by the Village Engineer
bids to be opened at the regular meeting of the President and Board of Trustees
on October 8, 1964. The President directed the Clerk to call the roll on the
motion and upon the roll being called the following Trustees answered "AYE" -
Dillon, Keith, Lewis, Zettek; "NAY"- none; "ABSENT" - Malonek, Mullen.
-Whereupon the President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Keith that the Board
adopt Resolution No. 40-64 entitled "A RESOLUTION ACCEPTING STREETS AS SHc3,N CN
A PLAT OF . SUBDIVISICN DESIGNATED AS CENTEX INDUSTRIAL PARK UNIT 10 WHICH
COVERS MC CABE AVENUE FRCM LANDMEIER ROAD TO TOUHY AVENUE. " The President
directed the Clerk to call the roll on the motion and upon the roll being
called the following Trustees answered "AYE"- Dillon, Keith, Lewis, Zettek;
"NAY" - none; "ABSENT" - Malonek, Mullen. Whereupon the President declared the
motion carried.
In the absence of the Finance Chairman, Mr. Majoros presented the Accounts
Payable Warrant listing 10 invoices totaling ; 1 ,240.96 payable from the Water
& Sewer Department Operating Account, 18 invoices totaling $1 ,615.54 payable
from the General Corporate Account and 1 invoices for X16.50 payable from
Motor Fuel Tax funds. (Itemization will be on file in the Clerk's office. )
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It was moved by Trustee Keith and seconded by Trustee Dillon that the Board
authorize the disbursement of X1 ,240,96 from the Water and Sewer Department
Operating Account, o"1 ,615.54 from the General Corporate Account and 316.50
from Motor Fuel Tax funds in payment of the invoices on the Warrant. The President
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees ansrered "AYE" - Dillon, Keith, Lei:,is, Zettek; "NAY" -none;
"ABSENT" - Malonek, Mullen. Whereupon the President declared the motion carried,
Mr. Warren Edwards, member of the A _a.`• .n,i Co_nmitteeJ read a report submitted
by the Chairman of the Committee, Torn T. Hamilton, which report stated that
every effort has been made by all agencies concerned to encourage compliance
with noise abatement procedures even though there has been a 4 to 6 percent
increase in air traffic at O'Hare Field since the summer of 1963. A runway
closed durinu the surLner months for lengthening, also caused some unaccustomed
traffic over Elk Grove Village, There are future plans for lengthening another
runway and building a taxiway which will enable planes to reach the runway more
conveniently, thus further increasing its use. The runway in question is the
one which parallels Elk Grove's runway, and which can take traffic away from the
Village.
Mr. Edwards also reported that the Committee is conducting a survey by means
of a "watcher" at the north, mid section, and south end of the Village log•_ing
all flights, their positions, time and name of the air line. With this information
the Committee will be in a position to request the air lines whose planes fly
too low to comply with the noise abatement procedures.
The Clerk read a letter dated September 21 , 1964 from Mr. Grant E. GallowaY,J_.r,_L
960 Carswell Avenue, requesting a hearing before the Zoning Board of Appeals
for a variation from the Zoning Ordinance in order to erect a garage ad_d.?_tion_.
at 960 Carswell Avenue, due to the fact they find it necessary to include two
feet 6 inches of the northerly easement to obtain the required measurements
for a two car garage. Mr. Galloway stated that he has waivers from the electric,
gas and telephone companies giving them the right to build on the easement and
resigning all future claims on this section of property. Mr. Galloway requested
that the requirement for a court reporter's presence at the hearing be waved
because he feels that there will- be no need for a transcript of th—s si-role
revision. This request was referred to the Zoning Board _'or a public hear .ng,
It was moved by Trustee Keith and seconded by Trustee Zettek that the Board
waive the requirement for the services of a court reporter at the public hearing
requested by Mr, Grant E. Galloway. The motion was voted upon by accla,ntion;
whereupon the President declared the motion carried.
The Clerk read a letter dated September 24, 1964 from Mr. Evan W. Stebbins, Real
Estate Manager, Centex Construction Comp..^ny, Inc. , enclosing threo prints of the
proposed plat of subdivi sic-: for Centex Industrial Parr Urit 2 Mr. Stebbins
stated that the engineering plans covering this area have previously been
submitted to and approved by the Village Engineer, This was referred to the
Plan Commission for recommendation,
The Clerk read z letter dated September 23, 1964 from Mr. Stebbins, requesting
that Centex Constr�,--tion Company be allowed to put up a perpetual bond running
from the' date of installation of the first strip of sidewalk until one year after
the last portion of sidewalk is installed in lieu of the following motion made
September 3rd: "that the Board authorize a X100 deposit from Centex for each
application for installation of sidewalk along the east side of Arlington Heights
Road from Elk Grove Boulevard to Oakwood Drive as a guarantee that said sidewalks
will be maintained and repaired by Centex for one year following Lnstallation-----",
Mr. Stebbins' letter stated that records will be kept by Centex as to dates of
installation of each portion of sidewalk- and they will notify the Village as
to when the one year maintenance expires on each portion and the Village becomes
responsible.
It was moved by Trustee Keith and seconded by Trustee Dillon that the Board
rescind the following previous motion: "that the Board author,_ze a X100.00 deposit
from Centex for each application for installation of sidewalk along the east si;1e
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of Arlington Heights Road from Elk Grove Boulevard to Oakwood Drive as a
guarantee that said sidewalks will be maii;tained and repaired by Centex for
one year following installation" and that in lieu of this the Board will accept
a perpetual bond from Centex running from the date of installation of the first
strip of sidewalk on the East side of Arlington Heights Road from Elk Grove
Boulevard to Oakwood Drive, until one year after the last portion of sidewalk
is installed.
A discussion followed as to the amount of the bond. The foregoing motion was
then withdrawn with the consent of the second.
Copies were distributed of a progress report dated September 24, '1964 from
Chicago Magnet Wire Corporation on its plant improveinent program.
The Clerk reported receipt of a request from WTTW/Channel 11 for endorsement
of their house to house canvassfor .funds during the week of March 6th through
March 14th, 1965 in Elk Grove Village. ..The Clerk was requested, to reply and
notify WTTW that they are permitted to conduct their drive but it is the policy
of the Village Board to not endorse a particular drive or compaign.
The Board then discussed the proposed ordinance amending the telephone- franchise
so as to increase the number of telephones furnished the Village, This ordinance
has a paragraph not heretofore included in the franchise which states that "the
Municipality will not, by ordinance or otherwise, vacate any street; alley or
public way in which the Company has its structures installed without reserving
the easement rights of the Company in and to the street or alley to be vacated",
Mr. Majoros said that Attorney Hofert has advised him that the Village has the
legal right to make su6h .a .commitment if it so chooses. President Gibson objected
,-. to this. requireinent .in the ordinance oh the basis that this could be inadvertently
overlooked at some future date when a street is vacatdd; and thus a contract is
violated: Mr. Majoros was requested to contact the ]Local representative of
the Illinois Bei11 Telephone Company and ask for suggestions as to flow this
re4uirement may be handled.
The Board members then discussed the request received from the Presbyterian Church
for permission to place four metra signs in the Village to let members of their
faith know of the presence of the church in the Village. The church has purchased
property at Elk Grove Boulevard and Tonne Road for future building, is now meeting
in Grove Junior High. The location of the requested signs would be: corner of
Elk Grove Boulevard and Arlington Heights Road: , southwest corner of Route 83 and
Landm-eier Road, northwest corner of Devon Avenue and Tonne Road, Higgins Road
near model homes.
It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board
authorize the President to reply to this request and state that it is the policy
of the Village Board to not grant such requests because it will cause an over
abundance of signs at strategic locations throughout the Village; The motion
was voted upon by acclamation; whereupon the President declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board
authorize an advance of '$75.00 toward expenses of the officials attending the
Illinois Municipal League Conference in Chicago from September 26th through 29th,
1964, subject to the expenditures being properly vouchered. The President directed
the Clerk to call the roll on the motion and upon the roll being called the
following Trustees answered "AYE" - Dillon, Keith, Lewis, Zettek; "NAY" - none;
"ABSENT" - Malonek, Mullen. Whereupon the President declared the motion carried.
At this time (10:03 p.m. ) the President declared a recess to permit residents
in attendance at this meeting to address questions and comments to the Board
members.
President Gibson reconvened the meeting at 10:17 p.m. and directed the Village
Clerk to call the roll. Upon the roll being called the following Trustees
answered "PRESENT" - Dillon, Keith, Lewis, Zettek; "ABSENT" - Malonek, Mullen.
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It was moved by Trustee Dillon and seconded by Trustee Lewis that the meeting
be adjourned. The motion was voted upon by acclamation; whereupon the President
declared the motion carried, and the meeting adjourned at 10:18 p.m.
Eleanor G. Tur
Village Clerk
APPROVED:
/aures R. Gibson
President
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