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HomeMy WebLinkAboutVILLAGE BOARD - 09/10/1964 - VILLAGE BOARD MINUTES. OF THE REGULAR MEETING OF THE PRESI DENT-AN D BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JEPTEMR. TO..''.396/.x, President James R. Gibson called the meeting to order at 8:06 pi mi in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT"- Francis J. Dillon, Ralph A. Lewis, George E. Mullen, Charles J. Zettek, Jr; "ABSENT" - Eugene V. Keith, Ralston D. Malonek. The minutes of the regular meeting of September 3, 1964 were not ready for presentation at this meeting. Mr. George Majoros, Village Administrator, reported that Mr. Andrews, Street Department Foreman, has made a survey of the number of trees which need replacing. In view of the price quoted in prior years, Mr. Majoros said that the cost of the approximately 200 trees now needed will amount to close to $3,000 and he recommended that the Board advertise for bids to be opened at the regualar meeting of October 1 , 1964. i It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board authorize the Village Clerk to advertise for bids for approximately 200 trees, bids to be opened October 1 , 1964. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Mr. Majoros also reported that Mr. Andrews has made a survey of public sidewalks which need replacing. The contractor who did this type of work last year and at a considerable lesser cost than other quotes received, was contacted and asked to submit a quote on removal and replacement of the approximately 1 ,428 sq. ft. needed. His quote is 62¢ per sq. ft. According to Mr. E. N. Fletcher, this is an excellent price and the reputation of this company (Paolo Salce & Company) I for satisfactory work performance is good. Mr. Andrews is well satisfied with the job they did on replacing sidewalks in the Village last year, and Mr. Majoros recommended that the Board accept this quotation and authorize said work. It was moved by Trustee Dillon and seconded by Trustee Mullen that the Board authorize the removal and replacement of approximately 1 ,248 sq. ft . of sidewalks by Paolo Salce & Company at a cost of 62¢ per sq. ft. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees- answered. "AYE" - Dillon, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Keith, Malonek. Whereupon the President declared the motion carried. j Mr. Majoros reported that Chief Jenkins has solicited the following two proposals ; for a Harley Davidson Police Servi-Car (motorcycle): Ronniets Harley Davidson Sales $1 ,958.90 Villa, . Park 400.00 trade-in Illinois Harley Davidson Sales $1 ,957.30 Oak Park 485.00 Trade-in Discussion followed as to the use to which this vehicle will be put, and the fact that the potorcycle (purchased used) that the Police Department now has is in need of constant repair. It was moved by Trustee Zettekand seconded by Trustee Lewis that the Board approve the purchase of a 1965 Harley Davidson Police Servi-Car and authorize the purchase of same from the Illinois Harley Davidson Sales, Oak Park, Illinois equipped as stated in their purchase proposal at a cost of $1 ,957.30 less a trade-in of the old motorcycle of $485.00 for a net purchase price of : 1 ,472.30. The President directed the Clerk to csll the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Keith, Malonek;. Whereupon the President declared the motion carried. - 1 - Reg. 9-10-64 With the permission of the Board, President Gibson said he would deviate from the agenda for the opening - of bids on Section 6-CS, improvement to Elk Grove Boulevard, Victoria Lane, Tonne Road and Wildwood Road. - It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board direct the Village Clerk to open and read the bids received on Section 6-CS. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk then opened and read the following bids: i Mayer Asphalt Corporation X84,776.75 (Y$5,000 check enclosed) Skokie, Illinois Arcole Midwest Corporation $89,513.55 ($5,000 check enclosed) Evanston, Illinois Rock Road Construction 0 ,989.40 ($5,000 check enclosed) Chicago, Illinois Allied Asphalt Paving Company X85,144.20 05,000 check enclosed) Hillside, Illinois The above bids were referred to the Village Engineer for review. Mr. Albert Walla, Building Inspector, read a report of Building Department activities for the month of August 1964. 29 permits were issued, construction value was ;410,105.00 and inspection fees collected totaled X1 ,060.30. In the absence of the Fire Chief, the Village Clerk read the Fire Department j report for the month of July 1964. This report will be on file for review at I the Clerk1s office. In the absence of the Finance Chairman, Mr. Majoros presented the Accounts Payable Warrant listing 12 invoices totaling $598.33 payable from the Water and Sewer Department Operating Account, and 36 invoices totaling $9,766.12 payable from the General Corporate Account. (Itemization will be on file in the Clerk' s office.) i It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board authorize the disbursement of $59$.33 from the Water and Sewer Department Operating Account and �9,766.12 from the General Corporate Account in payment of the invoices on the Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered A YE" - Dillon, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT"- Keith, Malonek. Whereupn the Preiident declared the motion- carried. Mr. Quigley Fletcher, representing Village Engineer E. N. Fletcher, reported that he and a representative from the State Highway Department have reviewed the bids received on Section 6-CS and recommend that the contract be awarded to the low bidder. Mr. Fletcher said that this bid is lower than the Engineer's estimate of what the construction cost would be. It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board accept the Engineer's recommendation and award the contract for construction known as Section 6-CS to Rock Road Construction, Chicago, Illinois for the b price of $81 ,989.40, subject to State Highway Department approval. The :resident directed the Clerk to call the roll on the motion andupon the roll being called the following Trustees answered; "AYE" - Dillon, Lewis, Mullen, Zettek; "N AY"- none; "ABSENT" - Keith, Malonek. Whereupon the President declared the motion carried. Mr. Quigley Fletcher reported that the Engineer's office recommends that the Board advertise for bids for salt for the streets this coming winter, and that the bids be opened on October 8th. I - 2 - Reg. 9-10-64 i It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board authorize the Clerk to advertise for salt, bids to be opened on October 8, 1964. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read a letter dated September 10, 1964 from Mr. E. N. Fletcher, Village Engineer, reporting that an inspection has been made of Centex Industrial Park Unit 11 and that the pavement,_curb and putter.-and storm sewer has been satisfactorily completed in accordance with the plans and specifications, and recommended that the work be accepted by the Village subject to a maintenance bond in the amount of 45,000 for a period of -one year to October 1 , 1965. (The area involved includes ' Arthur Avenue which is in a part of Units 7 & 8). It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board accept the Engineer's recommendation and adopt Resolution No.. 37-64 entitled "A RESOLUTION ACCEPTING STREETS AS SHOGIN ON PLATS OF SUBDIVISION DESIGNATED AS CENTEX INDUSTRIAL PARK UNITS 7, 8, and 11 AND INCLUDING iNICHOLAS BOULEtiARD FRCM ARTHUR AVENUE TO DEVCIV AVENUE AND ARTHUR AVENUE FRCM ELMHURST ROAD ^1O 109 FEET WEST OF NICHOLAS BOULEVARD. " The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered RAYS"- Dillon, Lewis, Mullen, Zettek; "NAY" - none; "ABS111T" - Keith, Halonek. Whereupon the President declared the motion carried. Regarding a recommendation as to flood hazards which has been on the Plan Commission agenda for some time, Mr. Jack Pahl, Chairman of the Plan Commission, reported that this is on their "check"list for each plat of subdivision submitted by the developer, and if there is any indication of a flooding problem they will submit the plat to the Northeastern Illinois Metropolitan Area Planning Commission which will review same and give the Village a recommendation as to how the problem, if there is one, should be handled. Mr. Tom Rettenbacher, Chairman of the Electrical Commission, presented recommended changes to page 12 of the proposed amendment to the Electrical portion of the Municipal Code which proposed amendment had its first reading September 3, 1964. Copies were distributed of a report from the Director of Recreation giving statistical information on the 1964 summer program and recommendations for consideration.. Mr. Phil Waldbillig, member of the Playground and Recreation Board and Mr. Ron Chernick, this Board's Chairman, discussed this report and plans for the maintenance of the parks. i Trustee Dillon stated that on September 23 - 25, 1964 in Rockford, Illinois there will be a Joint Annual Conference of the Illinois Association of Park Districts and the Illinois Recreational Association and matters dealing with parks will be discussed which will be of interest to the Village. It was moved by Trustee Dillon and seconded by Trustee Lewis that the Board authorize an expenditure of not to exceed , 80 for one person or 11*020 for two persons toward their expenses while attending the Joint Annual Conference of t~.- Illinois Association of Park Districts and the Illinois Recreational Association in Rockfoxy ,Illinois September 23 - 25, 1964. The President directed the Clergy: to call the roll on the motion and upon the roll being called the following Trustees anwsered "AYE" - Dillon, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT" - Keith, Malonek. ',thereupon the President declared the motion carried. The Clerk read a letter dated September 10, 1964 from Mr. E. W. Stebbins, Centex Construction Company, Inc, , requesting permission to temporarily locate a directional sign 8 x 16 feet to be located approximately 400 feet west of Devon Avenue (on the north side) and Arlington Heights Road. In addition they request permission to install three (3) small directional signs (2z x 3 feet) along Arlington Heights Road for the purpose of directing people to the model homes on Arlington Heights and Lonsdale Roads. A drawing of the 8 x 16 foot sign and a map showing the location of the smaller signs was enclosed with the letter and examined by the Board upon the reading of the above letter. I f - 3- Reg, 9-10-64 It was moved by Trustee Dillon and seconded bi Trustee Zettek that the Board authorize pemmission to Centex Construction Coinpanyj Ind..,. to temporarily locate an 8 x 16 foot sign approximately 400 feet west of the north side of Devon Avenue and Arlington Heights Road "and'permission to install three directional signs (2z x 3 feet) along Arlington Heights Road;. -The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answ fired "AYE" - Dillon, Lewis j -rltillehs. Zettek; "NAY" - none; "ABSENT"- Keith-, Malonek. Thereupon the President declared the.motion carried.- The arried:The Clerk read a resolution of appreciati6h. to: Ampek Corporation for the donation of a recorder for the Police Departiienti It was moved by Trustee Lewis and seconded by Trustee Zettek that the Board adopt Resolution No. 38-64 entitled "A .RESOLUT1 ON COMMENDING AMPEX CORPORATICN FOR DONATIal OF RECORDER". The President. directed:the Clerk to call the roll on the motion and upon the "roll being called the following Trusteed answered AYE" - Dillon, :rewis, Nulleni - Zettek; !'NAY" - none; "ABSENT1' ;- Keith; Malonek: Whereupon the president dedlared the motion carried: A first readi.nd was Yield on a proposed ordinance amending Ordinance No. 211 granting the Illinois Bell Telephone Company franchise rights and accepting the furnishing of 35 individual line business telephones during the first 5 years of this ordinance. Mr. Hofert took a copy of this •-rdinance to review for recommendation to the Board. Mr. Majoros stated that the Board of Directors of Centex Industrial Park have requested that the Village Board consider an amendment to the zoning ordinance which would incorporate a portion of the industrial park covenants in regard to parking requirements in yards. A proposed amendment was then read, discussed and agreed upon for referral to the 'Zoning Board of Appeals for public hearing on the question of prohibiting parking within 25 feet of any street. Mr. Majoros reported that Chief Jenkins has requested that the Board authorize an expenditure for transportation and expenses such as lunches, etc. for the purpose of the attendance of Patrolman Rufus Springate at the Northwestern Traffic Institute for a period of three weeks beginning September 14th. The tuition and supplies are being paid for by a scholarship award and it is anticipated that other expenses will be approximately ; 100 for the three weeks. It was mar ed by Trustee Dillon and seconded by Trustee Lewis that the Board authorize an expenditure of '100 toward transportation and miscellaneous expenses of Rufus Springate while attending Northwestern Traffic Institute for three weeks beginning September 14th, 1964. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Lewis, Mullen, Zettek; "NAY" - none; "ABSENT"- Keith, Malonek. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Lewis that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 9:35 p. m. Eleanor G. Turn Village Clerk APPROVED: 16 R. Gibson President 4 - Reg. 9-10-64