Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 07/09/1964 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 9. 1964. President James R. Gibson called the meeting to order at 8:18 p. m. in the Municipal Building in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Eugene V. Keith, Ralph A. Lewis, Ralston D. Malonek, George E. Mullen, Charles J. Zettek, Jr. ; "ABSENT - Francis J. Dillon. Following a discussion on the portion of the minutes of the July 2nd meeting concerning the joint use of park and school property, the Clerk asked if the Bojr wised tranm ipt of the entire conversation at the July 2nd meeting re a ing o tris su pec . resident Gibson so directed. Trustee Dillon arrived 8:25 P. m. . It was moved by Trustee Lewis and seconded by Trustee Mullen that the Board waive the acceptance of the minutes of the regular meeting of July 2, 1964 until they have been resubmitted. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Attorney Hofert reported that he has prepared various deeds and resolutions in connection with the proposed aereement with the School Board relating to joint use of park and school properties. Mr. Hofert also reported that he has had converstions with representatives of McLennan & Company (regarding annexation of land at the southwest corner of Devon & York) but that there is nothing final at this point on which to report. Mr. George Majoros, Village Administrator, reported that on July 7th; together with President Gibson and Trustee Dillon, he represented the Village at a meeting - with the Board of Directors of Centex Industrial Park Association, at which meeting the discussion centered around the following: traffic control at quitting time in the Park; maintenance of private drainage easements; the possibility of the Village's scheduling in its road improvement progam the paving of inverts on Pratt and Nicholas Boulevards; the paving of turn-arounds in the parkways. for the use of those plants who wish to use them; and the possibility of.. another turn-around on Pratt Boulevard. Mr., Albert Walla, Building Inspector, read a Building Department report for the month of June 1964 showing a total of 33 permits issued, construction value of '$571 ,725.00, and inspection fees collected for the month totaled 42,808.70. Mr. bJalla also reported that during the months of May and June the Building Department inspected 229 various signs within the Village and invoices for sign fees totaling x4,921 .55 were mailed by the Clerk's office to the owners of these signs. Mr. Walla said that on June 25th, Mr. Tom Rettenbacher, Building Inspector, was elected Second Vice Chairman of the Suburban Chapter of the International Association of Electrical Inspectors, and that this reflects the confidence of the membership in Mr. Rettenbacher's abilities as an electrical inspector. Trustee Malonek presented the Accounts Payable Warrant showing 20 invoices totaling X7,455.71 payable from the Water & Sewer Department Operating Account, and 27 invoices totaling ;x5,915.56 payable from the General Corporate Account. (Itemization will be on file in the Clerk's office. ) It was moved by Trustee Malonek and seconded by Trustee Keith that the Board authorize the disbursement of ;7,455.71 from the Water & Sewer Department Operating Account and .; 5,915.56 from the General Corporate Account in payment of invoices listed on the aforementioned Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, �,Blonek, Mullen, Zettek; "NAY" - none; "ABSENT"- hone; . . Whereupon the President declared the motion carried. - 1 - Reg. 7-9-64 It was moved by Trustee Malonek and seconded by Trustee Mullen that the Board authorize the disbursement of ,;ti446.50 from the Water and Sewer Department Operating Account in payment for title insurance on the "Hotpoint" well site and easement, payable to the Chicago Title and Trust Company. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek Mullen-, Zettek, ''N Y"-none; "ABSENT" - none; Whereupon the President declared the motion carried. Mr. Tom Rettenbacher, Chairman of the Electrical Commission, reported that they have made some changes to the proposed amendment to the Municipal Code regarding electricity, and they wish to meet with the Board to discuss these changes-and answer any questions. A meeting time will be arranged through Mr. Majoros. The Clerk read a letter dated July 9, 1964 from Mr. Evan W. Stebbins, Centex Construction Company, Incorporated, enclosing two plats of Section 11 and advising that the construction of pavement, curbs and gutters, sidewalks and storm drainage has now been completed in a portion (Lonsdale Road from Kennedy Boulevard to Eden Road, Brantwood Avenue from Kennedy Boulevard to Eden Road, and Eden Road from Brantwood Avenue to- Lonsdale Road) of Section 11 . This was referred to the Village Administrator and Village Engineer. A proposed agreement was presented which Trustee Mullen explained as follows: there is an electric line from Chase Avenue and Tonne Road to the "Hotpoint" well pump house and transformers which will supply only the pump house, these installations are on a private easement and in keeping with Public Service Company policy, the customer is to pay for line and for the use of the transformers. It was moved by Trustee Lewis and seconded by Trustee Malonek that the Board authorize the President to enter into an Electric Service Station Agreement between the Xillage of Elk Grove Village and Public Service Company, Division of Commonwealth Edison Company, for supplying electric service at Chase Avenue and Tonne Road. The Presidait directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" -Dillon, �teith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. . Whereupon the President declared the motion carried. It was moved by Trustee Mullen and seconded by Trustee Keith that the Board authorize the President to sign a contract between the Village of Elk Grove Village and Public Service Company, a Division of Commonwealth Edison Company, authorizing the addition of the 300 HP deep well pump at the "Hotpoint" well to the Municipal Pumping and Street Lighting Service Contract entered into on March 20, 1963. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" -Dillon, Keith, Lewis,Malonek, iullen, Zettek; ''iN.'.Y"- none; "ABSENT"-none. Whereupon the President declared the motion carried. Mr. Majoros reported that he has received the following quotations for supplying, in accordance with plans and specifications, the tie-in of the "Hotpoint" well with the Public Service line and also the installation of other necessary accessory facilities such as heating, ventilating, electric outlets and lighting: C. A. Riley Corporation x3,486.00 Elk Grove Village, Illinois Maron Electric Company 0,664.00 Chicago, Illinois Mr. Majoros said that it is his recommendation and the recommendation of the Committee that prepared the plans and specifications, that the contract be awarded to C. A. Riley Corporation. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board award the aforementioned contract to C. A. Riley Corporation, Elk Grove Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" -Dillon, H;eith, Legis; Malonek, i--iullen, Zettek; "NAY"-none. "ABSa-.1 "-none.Whereupon the President declared the motien carried. - 2 - Reg. 7-9-64 • Mr. Majoros reported that the Village Treasurer, Mr. George Coney, in examining his records of anticipated expenses and revenue for the present fiscal year, has discovered that he will be handling a considerably larger amount of cash than has been anticipated. Mr. Coney feels he should be bonded for -a700,000. rather than p500,000. . Mr. Majoros said that Mr. [Marren Edwards has consulted with the low bidder on the Treasurer's bond, the Ohio Casualty Insurance Company, and they have quoted a price of . 242.00 for the additional coverage. President Gibson asked Mr. Majoros to bind the insurance and to check the statutory requirements, consult with Attorney Hofert, and present a report at the next regular meeting. Trustee Dillon stated he was contacted by a resident who inquired whether or not the Village intended to give a name to the recreational facility planned in conjunction with the school building to be erected on the corner of Elk Grove Boulevard and Ridge Avenue. Trustee Dillon asked that Trustee Malonek, Chairman of the Public Relations Committee, give the Board a recommendation. Trustee Dillon suggested, if the facility is to be named, that it be given the nerve of a thing or an event rather than a person. President Gibson asked if there was other new business to come before the Board at this meeting. Following is a transcription of the sound tape of that portion of the meeting dealing with the proposed joint venture of the Village Board and School District 59 Board: Trustee Zettek: Ed, (Hofert) do we have to take some action on this agreement tonight? �^ Attorney Hofert: Yes, we do, if you want to act on it. Trustee Zettek: I raise one question regarding the agreement. We now have a sum of X44,503. I thought it was $44,591 . ?sir. Frank Hines (School Board Attorney who was present in audience) : It's one more elimination of the draftsman. Trustee Zettek: Then this is the proper figure? Right? Mr. Hines: Yes. Trustee "Zettek: And the only other point I have Ed, and I don't know if it makes that much difference but in Section 8 we mention the District shall absorb all architect fees and costs possible on change orders. Is it important that we mention that any credits be split between the Village and School District? We don't mention that. Mr. Hines: (Indistinguishable) Trustee Zettek: Well, the only, and I'm not going to argue the point, the only point is that I know that it was our agreement that if there were credits as such on the building of this, it would be split between the two Boards, and if there were additional costs it would be_. completely absorbed by the School District. Now this mentions your (School District) absorbing all additional costs but we don't mention splitting of credits. Attorney Hofert: (to Mr. Hines) Is that your understanding? Mr. Hines: I don't recall it specifically but I think it's inferentially covered by predicating ------- Attorney Hofert: No, I'd like to get my question. Is the statement that Mr. Zettek has made your understanding of the agreement? Mr. Hines: No, I didn't recall it. Trustee Dillon: It's my understanding. - 3 - Reg. 7-9-6G. Trustee Keith: It was. Nr. Hines: I didn't recall it. Trustee Lewis: (to Mr. Hines :'.It was, .Frank. Mr. Hines: I'm sure it was. But I still think it's covered by virtue of the' factthat we have to get your approval before we can cut out anything. ------ ----(Indistinguishable) . President Gibson: There's a specific requirement for the Village to pay .;44,503. This is the contractural arrangement according to this document. So Mr. Zettek' s point is that the Village is committed to ;p4,503 and if change orders, to make it ridiculous, reduce the total cost of the theori:ical Village's portion by ten thousand dollars (P0,000) , the Village is still on the hook for 444,503. Mr. Hines: The contract, as I understand it, one cannot eliminate any item without the consent of the other. Trustee Zettek: But it doesn't mention the fact that the credit will be spli�_ Mr. Hines: No, this is true. Trustee Zettek: It does mention the fact that you (School District 59) will absorb additional costs. I just ask for the two of you lawyers' opinions. If you feel that we will split all credits without it being so contained in the document. Mr. Hines: This is one thing -------(Indistinguishable). Trustee Lewis: Frank, this was discussed at length at the meeting we had on a Tuesday night, I believe, a week ago and Mr. Bardwell and Mr. Brubaker agreed to that. Mr. Hines: No problem, if you want------(Indistinguishable). Trustee Lewis: So I think it might be wise to add that into the contract. Trustee Zettek: It was one of the negotiating factors. Attorney Hofert: Let's get the exact language of the addition, paragraph ----. President Gibson: Who entered this? (Indicating proposed agreement) . Attorney Hofert: Mr. Hines. President Gibson: Well, let him present then a revision. Right? Attorney Hofert: Anyway the Board wishes. Trustee Lewis: Can't we just revise this and approve it this evening? Trustee Zettek; By motion? Attorney Hofert: No, the agreement, it should be written into the agreement right now, if you desire action tonight. It should be written in ink and then it will have to be initialed at a subsequent time by the Board of Education. Trustee Zettek: I 'd sort of like to pass the agreement tonight. I wonder Frank, (Hines) in your position, would you want to make a phone call to Mr. Brubaker and Mr. Bardwell to substantiate what I said? Trustee Keith: This was agreed upon. Trustee Zettek: And then you could co-sign? - 4 - Reg. 7-9-64 Mr. Hines: Well., if you want me to -------(Indistinguishable) . Trustee Zettek: In order to make your position better. Trustee Dillon: We'd like to pass it tonight. Mr. Hines: -----(Indistinguishable) (Mr. Hines left the room) . President Gibson: Well, I think that he left a little bit prematuraly. Maybe there are other comments. Trustee Dillon: Let's go on. Or should we wait until he gets back? Trustee Lewis: Pardon? Trustee Dillon: Jim has other comments, he says,on this contract. President Gibson: Does anybody else have any other comments? Trustee Lewis: Let's continue on. Trustee Zettek: Well, the only other one I have is that the use of the additional rooms No. 125 through 138, I didn't know that we would, it wasn't my under- standing that we would have use of these during school year, but apparently we do. Trustee Lewis: We do. Trustee Zettek: So there's no question there. President Gibson: Well, under Item 17, excuse me, 18, I have this question. It reads, 'Responsibility for breakage and or damage to the leased properties should be that of the party in control at the time of the occurrence, provided by paragraph 14 hereof.' I merely suggest the question, how do we establish the time of the occurrence9 Trustee Dillon: School hours or non-school hours. President Gibson: But if a window is broken, .for example, and the broken window was discovered at 8:00 A.M. in the morning, how do we establish the time that the window was broken? Trustee Zettek: Well, when we discussed this particular paragraph at our meeting, it was our thought that if the Village facility were being used by those partaking of the recreational activities , something was broken, we would of course pay for it. If it were being used by the School District, something was broken, to everybody's knowledge they would pay for it. Now, upon finding something broken, where you can't ascertain when it was broken or who broke it, then depending on what portion of the building it is, the School District's, they pay for it, in the multi-purpose room, we would. In another words, if you can't ascertain ;aho broke it and when, then it's who owns the building, period, who pays the damage. But if something is broken and it can be acknowledged as to when it was broken, and who broke it and who was using the facilities, then it would be taken care of by that particular body. President Gibson: All right then, under Item No. 23, it provides for the selling and purchase, selling by the one part and purchase by the other part. The price to be determined by the actual cost of construction, plus land of 1,'"6,000. an acre. I think you mentioned improvements, too, if I recall. Presiddnt Gibson: I raise the question: Don't school buildings deteriorate, ;depreciate. Trustee Zettek: I imagine they do. Trustee Lewis: Certainly. President Gibson: A case in point would be Higgins School. I'm certain that the value of Higgins School today, as a marketable item, would be considerably less than the cost of the construction of the original building. - 5 - Reg. 7-9-64 i Trustee Dillon: This was discussed and felt that trying to determine what method of depreciation might be used would be complicated or cumbersome. So we set the original price of the building at the construction cost, and the original site of the acreage of the land at ,66,000. The land could appreciate in value, too, or depreciate, either way. Trustee Zettek: The thought was, that within ten years, there will be little depreciation of any appreciable amount and the thought was also that the land would appreciate in value rather than depreciate. So after ten years when the lease were again to come up for renewal, there shouldn't be any great conflict over prices. President Gibson: Well, no, I am talking about the building. Since this is public land, I question whether you can take into consideration the appreciation of the land values? Trustee Zettek: Well, you know we do state that we also not only make reference to the construction cost of the building but also to-'the cost per acre. President Gibson: Yes, and that is what I was getting at, that as public land, I question whether there would be a value appreciation or depreciation of the land itself. Trustee Dillon: The School District is just selling land and the building at Higgins School. That's public land. They're selling it, at a. profit or loss. President Gibson: Well, I think cost or market, whichever is lower, is a common phrase in circumstances of this type. Trustee Lewis: The market might be considerably greater than what the actual cost was at the time of construction. President Gibson: The cost or market, whichever is lower, is what I just said, Ralph. i Trustee Lewis: Cost or market. Trustee Zettek: [-Jell, I think we can debate the point all night long, probably. The only thing I, this was the agreement we had reached and unless either of the two Attorneys ---- . President Gibson: Well, the agreement that we had reached or the draft of an agreement? Trustee Zettek: Well, the drafting of this particular agreement was contingent on the fact that both the School District and the Village Board had agreed to it. President Gibson: Not to this agreement. I Trustee Zettek: Yes, to this agreement. We had four Trustees there that night who all indicated ------- - 0 ------ . President Gibson: I remind you that there are seven members of the Board. Trustee Zettek: Yes, but four control the vote. President Gibson: All right, I don't dispute this. Trustee Zettek: And four members ------- - President Gibson; I'm raising the question for the consideration of the entire Board, including those three members who were not there. Trustee Mullen: Are you suggesting what, that an appraiser come in and "appraise this? President Gibson: Cost or market, whichever is lower, I think would be an appropriate insertion in this. - 6 - Reg. 7-9-64 Trustee Mullen: All right now, let' s talk about the market. How do you determine the market? Three appraisers averaging? Trustee Zettek: This is the very thing that we wanted to avoid. If and when one body or the other wants to purchase the land and the building, you get into this kind of a hagglingover what is the proper price. So we thought we would set the price, and this would elimate this type of negotiating or haggling over what is a fair price for the property. Trustee Dillon: The owner is the same person in either case: the taxpayers. President Gibson: This is true, this is true, .but up to a certain point the tax— payer is paying twice for the same thing. Trustee Mullen: I don't think he is paying twice, he's shifting pockets. President Gibson: I disagree. And I'll point out why'I make the statement. The Residents of Elk Grove Village are putting in their portion of the funds and the Residents of Elk Grove Village will be buying the entire property at its initial cost. 4hereas the School District is not determinate with the corporate limits of the Village. Therefore, the money that comes from this property could go, to a certain extent, outside of the Village. Trustee Zettek: This, this could very well happen. President Gibson: My interest is in the Village and not outside of the Village. Trustee-- Zettek: Well, my interest is in the Village, too. President Gibson: I.'m sure it is. Trustee Zettek: This will be a good agreement. T i Trustee Keith: I would like to point out that this is only an option, first option to purchase and is not a requirement that we purchase. If the price were not right at the time the suggestion were brought up, we would not have to pur- chase it. Trustee Zettek: In. other words, if some individual wants to come in and buy the School site, say, at a higher figure than we're willing to pay, let him buy it. If we don't feel it's worth while to incorporate the entire site into an recreational area or the School Board doesn't feel it's wise to incorporate the entire area into a School site, then let a private party come in and buy it.. President Gibson: For what use? Trustee Keith: That's the question.. .. Trustee Zettek: I can't imagine anyone coming iri and trying to buy it. President Gibson: Well, as I recall the Zoning Ordinance, this land will be de- signated as Special Use. Is this correct, according to your recollection? Trustee Zettek: I would imagine so. Trustee Mullen: Oh, why is that--------? Trustee Zettek: Well, it's in a residential area. President Gibson: School sites require Special Use. Is this correct? Trustee Mullen: No, .I don't think so. Trustee Zettek: Why would they come in on a residential area? Trustee Mullen: These schools aren't all rezoned Special Use. President Gibson: Well, I can't remember. Trustee Mullen: No. Trustee Zettek: No, they're allowed in a residential area. 7 - Reg. 7-9-64 Trustee Lewis: Churches, schools, are all permitted, public buildings, they're all permitted in residential R-1 ,2,3 . uses. President Gibson: (Examing Zoning Ordinance. ) I guess that's what I was thinking of, Special Use for recreational --- Schools are just under. R<;sidential'. Trustee Dillon: (To Mr. Hines, who returned to room) Frarnk, w e're on No. 23. President Gibson: So then, the prospective purchaser would have to use this for residential use or go for a rezoning. Trustee Mullen: Let's face it, who would buy it except someone who would use it as a private school. Who else would buy a school? President Gibson: It's like a church. They're not a hot item on the market. Trustee Keith: well, I think the question is purely academic, because I can't see anybody else wanting to buy a school. And what use could they put it? Trustee Zettek: In that particular area----- Trustee Lewis: It depends on the location and area. Attorney Hofert: Mr. Hines , did you ascertain the answer to the question in this regard? Mr. Hines: Yes, it's pertinent. Following a brief discussion, Attorney Hofert wrote, in ink, on the original and two copies of the agreements, the following insertion in paragraph 8, page 3: "all resulting credits to be shared equally between Village and District". The Clerk read a proposed resolution authorizing the President to sign the aforementioned agreement. It was moved by Trustee Zettek and seconded by Trustee Lewis that the Board adopt Resolution No. 27-64 authorizing the President to sign An Agreement Between the Village, School District 59 and Trustees of Schools. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY"- none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk read a proposed resolution authorizing the President and Village Clerk to sign a Deed of Conveyance to Lot , 2256 in Section 7, Elk Grove Village. It was moved by Trustee Zettek and seconded by Trustee Malonek that the Board adopt Resolution No. 28-64 entitled "A RESOLUTION OF THE VILLAGE OF ELK GROVE VILLAGE, GOUNTIES .OF COOK AND DU PAGE, ILLINOIS, AUTHORIZING THE TRANSFER OF CERTAIN REAL PROPERTY TO THE TRUSTEES OF SCHOOLS OF TWP. 41 NORTH, RANGE 11 , EAST OF THE THIRD PRINCIPAL MERIDIAN, COOK COUNTY, ILLINOIS AND THEIR SUCCESSORS IN OFFICE FOR THE USE AND BENEFIT OF CD1MUNITY CONSOLIDATED SCHOOL DISTRICT NO. 59." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk read a proposed Resolution authoriz7rgthe President to sign a "Party Wall Agreement between the Village of Elk Grove Village and School District 59 and Trustees of SchoQls." In reply to Trustee Mullen, Attorney Hofert said that this Agreement provides the manner in which the common wall (of the Village's recreational facilities and the School's portion of the building At Elk Grove Boulevard and Ridge) will be maintained. It was moved by Trustee Zettek and seconded by Trustee Keith that the Board adopt Resolution No. 29-64 authorizing the President to sign "A Party Wall Agreement between the Village of Elk Grove Village and School District 59 and Trustees of Schools." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, 8 - Reg. 7-9-64 Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the moti6n. carried. . . At this time (9:25 P. m. ) the 'President declared a recess to permit residents in attendance at this meeting to'address questions aid comments to the Bca rd members. President Gibson reconvened the meeting at 9:',45 pi m: and directed tlEe Village Clerk to call the roll•. Upbn:the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek: "ABSENT" - none, Mr, Grant .F. Watson, of.the.P.oylicg F�rision.Bq�rd; reported--that they have reached the end .of the 1963-64 fiscal year with no benefits to be paid, fortunately. Iri past years; Mr: Wstaoh also reported, they have confined their investments of the funds to shares in insured savings and loan institutions, First Federal of C�icagb and Bell Savings. However, this past year the total deposits were approaching the 510, 000 limit of Federal insurance and the Police Pension Board chose to begin shifting the investments to U. S. Gov't Bonds. Accordingly, they purchased : 25,000 (maturity value in 1983) in Bonds, coupon of 3 3/4�. Mr. Watson reported that total assets as of April 30, 1064 totaled 0`35,803 con- sisting of -536 cash in the bank, j21 ,813 market value of the Bonds, X12,734 in the two savings and loan institutions. During the year their receipts consisted of X10089 in revenue; X4,574 was received from salary deductions from members of the Police force; and accrued interest was 5757. A total of V56 represented the total refunds made of contributions of Police officers whose services terminated during the year. Mr. Watson also said, that subject to no increases in personnel and salaries, the present rate of assessment is sufficient to cover the annual requirements. It was moved by Trustee Dillon and seconded by Trustee Malonek that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the meeting adjourned at 9:50 P. M. I �I Eleanor G. Turn Village Clerk APPROVED: James R. Gibson President i - 9 Reg. 7-9-64