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HomeMy WebLinkAboutVILLAGE BOARD - 07/02/1964 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD CN JULY 2. 1964. President James R. Gibson called the meeting to order at 8:30 p. m. in the Municipal Building is said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, Ralph-A. Lewis, Ralston D. Malonek, George E. Mullen, Charles J. 2ettek, Jr.; "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Mullen that the minutes of the regular meeting of June 25, 1964 be approved as submitted and that the Board dispense with the reading thereof. . The motion was voted upon by acclamation; whereupon the President declared the motion carried. Attorney Hofert reported that the Villages of Arlington Heights and Mount Prospect are appealing the decision of .the Trial Court Judge who ruled in favor of 'the property owner in the .case known as the "Dawn Fresh" case. This relates to a petition. for rezoning for apartments at Algonquin Road and Route 8j._ In the absence of Fire Chief Haar and Water Department Foreman James Clementi, the Village Clerk read the report for the month of May 1964 of Fire Department activities and the June 1964 Water & Sewer Department Operating and Maintenance Report. (These reports will be on file for review at the Clerk's office.) Trustee Malonek presented the Accounts Payable Warrant showing 7 invoices totaling $2,251 .78 payable from the Water & Sewer Department Operating Account and 19 invoices totaling ;1 ,599.35 payable from the General Corporate Account. (Itemization will be on file at the Clerk's office.) It was moved by Trustee Malonek and seconded by Trustee Lewis that the Board authorize the disbursement of $2,251 .78 from the Water & Sewer Department Operating Account and $1 ,599.35 payable from the General Corporate Account in payment of the invoices on the Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek., Mullen, Zettek; "NAY" - none; "ABSENT" -- none. Whereupon the President declared the motion carried. Trustee Malonek reported that he has completed his investigation regarding the request of the Bensenville Yellow Cab Company for a license to operate in Elk Grove Village and he stated he will have a written report on the results at the regular meeting of July 16th. Following is a transcription of the sound tape of that portion of the meeting dealing with the proposed joint venture of the Village Board and School District 59 Board: Trustee Zettek: I would like to report on the meeting that we had with School District 59 last night with regards to the joint venture and recreation build- ing of the school. Last night we had a meeting and those who were present from the Village were Trustees Dillon, Keith, Lewis, myself and Mr. Majoros, from. School District No. 59 were Dr. Bardwell and School Board members Bruba'-::r Bernstein, their business manager, Mr. Mann,and the two members of the School Board whose names have escaped me., (Mrs. Hofer and Joseph Schefter) So those were the ones present to the best of my ability to recall who was there, but 1 the meeting lasted from approximately 8:15 to 11 :30 p.m. at night and to try and relate back in detail all the areas we went into and some of those that we had some differences of opinion over and others which we readily agreed to would take far too long and I probably couldn't relate it that accurately. One of the things that we did accomplish is that Attorney Hofert, representing the Village, and Attorney Hines, representing the School Board, are now in the process of drawing up an agreement, so to speak, as to what would be binding on each of the parties. The other area which took up a great more time was an agreement by the two bodies as to what each would be, bound by financially with regard to the erection of the school building and the recreational facilities. ' The outcome was that the School Board would finance the joint venture at a cost of .$196,164.00, and that the Village would be obligated for a sum of X44,591 . - 1 - Reg. 7-2-64 • • Now as I say, these figures weren't arrived at just in a matter of a few minutes, there was a great deal of discussion. To go back a little bit, at one time the Village Board was obilgated for ;p52,000 and the School Board was obligated for ; 177,000. and then this was contingent on the fact that they would buy from the Village the 2 acres immediately behind the Village Hall and some 2- acres from us over on Elk Grove Boulevard. Later it proved out that Centex would rather in turn take over again the 2 acres behind the Village Hall and give to the Village the 5 acres at Elk Grove Boulevard and Ridge. So as a result of this, .;0412,000. had to be paid directly by the School Board to Centex for the 2 acres behind the Village Hall. So in turn, that reduced the obilgation on the part of the Village, so to speak, down to A0,000.,so we were then speaking about the School Board financing the venture at a cost of .x177,000. and the Village Board ; 40,000. Now the ..figures that we have come up with are that the Village Board will pay X44,591 .00 or •x4,591 .00 more than we had anticipated as of a few weeks ago, while the School Board will pay the difference between $196,164. and .x177,000. Now the way we arrived at this was that the bid on the contract rather than coming in et ;5217,000. after all these figures were predicated, came in at 4�234,990. ,plus alternates, so we had to talk about what alternates we would decide we would want and we did. We arrived at five alternates and then we futher arrived that this would be split equally by the School Board and the Village Board, the cost of the alternates. This is again the way we came to the X44,591 , and -5196,164. . Now we were concerned about other things: (1 ) that the Village will lose a door that would close off the multi-purpose room, a door that we had estimated would cost about ;562000. . This has been removed from the building. The School Board will remove or omit meal storage cabinets as well as wood storage cabinets and this amounts roughly to about $1 ,500. or .4*041 ,600., so there was an equal releasing, so to speak, to some of the things we want in the building. Now on further discussion it was agreed that in the event there were any additional expenses occured because of change orders as the building is being erected that the School Board would obligate themselves to pay the entire cost, any additional expenses that might occur as the building is being erected. In the event of any credits that might occur or there might be lesser monies expended this will be split between the School Board and the Village Board. So if we were in fact to save ten dollars each of us would get 15.00, if in fact that there were ;510.00 more in cost involved this would be taken care of entirely by the School Board. We got into the area of who was going to pay the architect's fees. The architect's fees will amount to close to ;046,000. . In the initial discussion, as it. started off would be that the Village Bcard would have paid some ;52,675. and the School Board some 43,341 . . After much discussion it was agreed that the School Board would incur the entire expense of the architect's fees. So they are picking up close to :;56,000. architect's fees and they are picking up again any additional cost incurred as the building is being erected. The other area that we also talked about was the cost of this door, •;56,000. , which is the figure we have arrived at. Now if it should happen that the architect comes in and says, 'Well this door in fact does not cost :x6,000. but rather . 3,000., ' here again the School Board will pick up the additional monies that they thought would be reduced by letting out the door. In other words they are assuming that 06,000. less will be paid for the building because of the o,misslon of the dividing doors . If in fact it only amounts to say e'0 ,000. , they will in _ turn provide the additional difference of ; 5,000. , so they pick up any difference between the X62000. that we estimate and any lesser figure. I don't know really much more that I can comment on. It might be better: if there uere any questions that anyone would want to raise or if any of the other members who were there, any comments- you might make. Trustee Dillon: I think you might throw in that the additional four or five thousand dollars we have to come up with would be lent to us by* the School District. Trustee Zettek: Yes. The other point that was raised, and as you can tell by the length of the meeting, we did everything and within we thought was reasonable in our ability to negotiate to keep the figure at $40,000.00. -2- Reg. 7-2-64 At the end of the meeting we did think it was fair that the Village would obligate themselves to the additional ;x.4,591 . . Again we were concerned about our budget, so at this time. the School Board said, 'Well, if because of 14,591 . this whole ventdre might very well be stopped, be prevented from going ahead with it' , they said, 'we will loan you the ,„4,591 . at no interest to be payable at May. 15th of next year: ' So this is another thing, if we so wish can take them up on. I do think that based on the fact that we are getting most every- thing that we had wanted in the building, in fact some additional things that we had not contemplated in getting, the fact that the School Board is willing to, incur any additional expenses and to split any additional credits, the fact that they may very well have to pay additional money if the door does not come out of -;?6,000., the door that we are going to remove or the folding partition door, the fact that they are going to pick up architect's fees at some ;P6,000., I do think that they are being more than fair. I say this after 2' to 3 hours of talking to them. I think that they are being fair and it would be my recommendation and I would make a motion but I'll hold off making a motion,in case there may be some questions) that we do incur an obligation of A4,591 . . Before I make the motion there may be comments by others that were there. Trustee Lewis: I think it is worthy to mention Chuck (Zettek), that the Village is receiving a building that is worth approximately $55,000 to 1x56-,000-. which is a considerable amount of building if you cost it out in a square foot basis. Trustee Mullen: When the line is drawn, I think this was my question, just what are we getting for the $44,600? When the line was drawn separating our property from the School District property, that portion of the building that is on our property will amount to roughly .; 56,000.. Trustee Zettek: This is as we costed it out, making it so to speak on '-square footage and what have you. Trustee Mullen; Sounds like you made a good deal. ' Trustee Zettek: Well, I think it is a .good thing for the children of the Village, good thing for the park program, I'm sure of that, and I think, in all honesty, it benefits both the School Board and the Village Board. The School Board is certainly gaining many things, many advantages and saving money in going into this venture. We, I think, are saving money and being in the position to provide some recreational activities much sooner than we may have contemplated or hoped for, by making this joint venture. If there are no questions, again I would remind you that Ed (F6fert) and Attorney Hines are drawing up an agreement. There are some 12 points, are there not Ed? Attorney Hofert: Yes . Trustee Zettek: Would you want to remark, comment on some of those, Ed? Attrrney Hofert; Well, I think basicly the first part, Mr. Hines wrote me a letter, as we discussed previously, then we went through in detail as to the various points, a definite and definitive amount of property will be conveyed to the School District. The line of this property is such as to go, to follow the line of the walls of the multi-purpose room. Also the contribution that was talked about and finally tentatively agreed to was the amount of .;;[,4,000. as heretofore discussed. The question of lease-backs, they to have the use of facilities which we are providing funds for, for certain school periods of the day and we are to take over not only the multi-purpose room but about 8 or 9 subsidiary rooms which are allied and part of the program over there, including the washrooms, storage area, etc. . These will all be provided. The lease will run for a period of 10 years for the use of the facilities, their facilities and vice versa, 10 years for the use of our facilities. The management of the building will be in the control of four persons, two to designated by the Village and two to be designated by the School District. The gas, heat and light for the building will be paid by the School District, as well as custodial services except for the summer period beginning through June, July and August, during which time we will pay the school to compensate them for custodial services for this portion of the building. - 3- Reg. 7-2-64 , i I 1 Trustee Zettek: I think one thing is, you can comment cn more intelligently t-an I, is that in the event either party wants to buy the other out, the agreement we reached there: Attorney Hofert; In the event that either party would wish to sell, they have a duty to make an offer to the other municipality to sell to them and they in turn have the right to purchase at a price equal to the historical price or the cost price of what they have in it and what has been added to it. The land will be given an arbitrary amount or figure of $6,000. per acre so either pz:.rty would have the duty before they sell their part of the property to some- one else, to offer on the basis indicated. Trustee Zettek; I think this will be a tremendous advantage to the Village because I think, history will prove that in a given amount of years the School District will not need that building for educational facilities and we will be able to purchase it and Embelish upon the recreational facilities there and we will do it at the construction cost of the building now, plus the '6,000. per acre.. Where wouldn't be as is usually the case, the land going up in value and in replacement value associated with the building, so this agreement that is going to be there will prove to be advantageous to the Village. Trustee Zettek: I would move then that the Board authorize an expenditure of .;44,591 . said funds to be the Village's obligation toward the recreational facilities to be put in the erecting of a recreational and school site in an area approximating Elk Grove Boulevard and Ridge Avenue. Trustee Dillon: Second . President Gibson: You've heard-the motion and the second. Is there discussion? President Gibson; I have the following statement to make regarding the joint Village Board-School District #59 venture: I believe that the making available of school property by the School. Board for various Village functions and affairs is commendable. This policy follows the practices by School Boards elsewhere in the County. As a member of the Plan Commission and recently as Village President I have been happy to cooperate with the School District in the planning for school facilities and in requesting the developer to locate school sites adjacent to park sites, so the schools would have the advantage of more play area. One of my first acts as President was to negotiate, with Trustee Keith, an arrangement whereby the Oasis Trailer Park would contribute to the Schciol District for any undue burden imposed by excessive school enrollment emanat- ing from the Park. Therefore, it is with no ill-will that I say that it is my opinion that the proposed joint venture is poorly advised. Such a joint operation will produce jurisdictional and responsibility pro- blems that will continue as long as the joint ownership is in effect. The space for which the Village will pay approximately $50,000 will be available for nori-school purposes for only a limited period of time throughout the day and the year. I have no opinion as to whether or not the Village needs a recreation center. I believe the Residents should have the privilege of deciding if we are to have one. It is my opinion that this proposition should be put to a referendum. Such referendum would be whether or not to build a recreation center which could be used throughout the day, all year long. I assume that such a structure would cost in the neighborhood of $100,000. However, if it is the judgment of our Residents that a center is desireable, it should be theirs and theirs alone, for their use during all reasonable hours. -4- Reg. 7-2-64 Trustee Zettek: Weld the only comment I would make, Jim, is the fact as you point out, it might very well take $100,000, to build this so-called recrea- tional building and I would, just for sheer mathematics of it, we are getting, what I think,is an excellent facility at-a far lesser cost than $60,000. Flzrther the recreational facilities that are going to be over there, we will use it more than the School Board, based on our figure we discussed yesterday. We judged that we would utilize it some 1900 hours whereas the School District would only use it some 1,000-hours; so we will have use of it very nearly double the amount of time that they will. As there to being. some dispute, I have the utmost faith in the agreement that we are drawing up which will reduce any disputes of this nature, plus the fact that I just have to have the faith in thesuc.ceeding members who are going to be on these various bodies, School Board and Village Board to negotiate any problems that may come up in the future that are not covered by the agreement that is going to be signed. I think we have an obligation to provide recreational facilities and I think this has been an excellent opportunity for us to do so. Certainly I would much rather see a $100;000. building and I would much rather see it owned e:cclusively by the Village. I think at the present time this is not the way we want to go, both on the Village Board and I seriously doubt whether a referendum would be approved. So it's just my thought that we 're doing this with less funds than would be suggested by your referendum and the fact that it' s going to be tremendously advantageous to the children, the youth in the Village. President Gibson: When you say that the referendum would be defeated, the proposition would be defeated, then I wonder of the wisdom of the Board's taking action of this type. Trustee Dillon: The only comment I would have is that this type of arrangement or something similar to it has been used and tried in many areas, as close as -Mount Prospect and Park Ridge. President Gibson: This specific type of arrangement? Trustee Dillon: Similar type, I said.-!'Ihen I take from your statement(Gibson), and I think it is a step in the right direction, looking forward to more schools and more parks in the area where something of the same nature can be had at a savings to the tax payer, because regardless whether the School Board puts it up or the Village Board puts it up it comes out of one person's pocket, Johnny Jones who sits out here, and I gather from your statement that you are implying, looking into the future, that we never want to get into anything like this with the School District, that we'll build all the recreational facilities in the Village. ' President Gibson: Well, when you say similar I would like you to be more specific. Mould you cite the exact type of joint ozmership? Trustee Dillon: No, I am not going to quibble words with you tonight, Jim. iI am just saying that School Districts and Park District have joined together in the common use of facilities on a lease-back arrangement or something similar.- Ed can explain it better than I do because he is more familiar i-;ith it. So I'*m not going to quibble over definitions and words. I think it`s an excellent idea and I would have to concur 100% with anything Mr. Zettek has said so far. Trustee Zettek: The other thought, Jim, is that you said that I have said thi-c. the referendum might possibly be defeated. I don't know as it would. I thi.nl: there is certainly a possibility that it would be defeated and i don't know that if in defeating the referendum, if it were defeated, that it would necessarily be that the Villagers would be saying "We don't want recreational facilities". T.hey might be saying "We don't want to incur any additional costs at this time". And again I remind you that since the incorporation of this Village we have had very little in the way of recreational facilities. Just from what I have been able to see of the program of this year and what we had last year the Village has made tremendous strides and this will be another venture in going forth and having a better program. Maybe the referendum would go and be approved by the voters and then again it might be defeated by the voters. I don't know. The fact remains that we are getting something now at I a far lesser cost than it would cost the Village through a referendum. This has advantages to the Village right now and it has ite advantages to the School Board, I.t"s advantageous to both bodies and just to me its something I don t -5- Reg. 7-2-64 think we could intelligently pass up. Trustee Dillon: A notice was supposed to have gone out this week announcing the registration for the summer park program. It did not go out last week, its being sent out this week, in fact it may have gone out today. There was a notice in the paper, but as a result of this, even on an extremely hot day, we had over 500 children registered for the summer program, so there is a need - for it. Trustee Zettek: Without proper publication. Trustee Dillon: Without publication. President Gibson: Well, I'm not debating the need for it. Trustee Dillon: I question your method of raising the money. Trustee Keith: I think we ought to remember that when this Board opposed the formation of a Park District, one of the reasons that we gave was that we did not feel that the Residents should not have any additional taxes imposed upon them. We are providing this additional facility without any increase in taxes which was a part of our original program, an idea for a recreational program, and I think what we are doing is within our promises at that time.. I think by turning around and asking the people to vote for more taxes, as you proposed, would be a change about, turn about. President Gibson: No, I merely say let the Residents decide what they want, just as they did on the park district issue. i4 Trustee Zettek: Well, if you are saying, Jim, let the Residents decide whether, which unfortunately it can't be done, whether they would want us to enter into this kind of an agreement, that would be one thing, but you're saying let them decide whether they want a $100,000 debt incurred by the Village or a $40,000 debt. President Gibson: I'm no architect, I just assumed this figure for purpose cf discussion. Trustee Zettek: There is a $60,000 difference here. I have no doubt in my ,I mind that if you had a referendum for $40,000 it would be approved ten to one, but when you speak about $100,000, an additional debt to the Village and in turn to the Residents, then you have another thing to look at. To me again it is two different things, it's as different as black and white. President Gibson: Well, to get back to Dor. Keith's point, and also collatorally to yours, by the spending of this money,this in effect is an increase in tares because by the not spending of the money there could be a reduction of taxes, Trustee Dillon: This is your assumption. President Gibson: Well, I know of no magical source for this money. Trustee D4ullen: Well, let me, most of my comments have been knocked out, I have just one and that is concerning, I think you mentioned the hours of operation. I think this is one of the big benefits that this joint venture is going to produce in that the children would be in school all day and if rte` we built our own building, would it be used during school hours. I think not. And just the time when the children are not in school, it would be {' available. In addition, this not being our building all by itself, we don't i have to incurr the cost of the heating plant, the electrical distribution system, nor are we furnishing the maintenance for. it. i President Gibson: &,cept for 3 months. Trustee Zettek: The maintenance for 3 months is the custodian, and we control the hours of the custodian. If we can maintain that building just by having a mop-it-out for one hour per day, this is all we are obligated to do. The School Board will pick up the cost of the lighting, and of course I guess heat is out of the picture, but if there were any heating to occur during the summer months, they would pick that up. So it will be a very minimum of cost -6- Reg. 7-2-64 as far as custodian service is concerned during the summer months. The thought is that we might very well utilize some of the directors and some of the young- sters we're hiring in this. program, to'help us out but we're going to have a minimum of custodian expense during those three months. President Gibson: This may be a question of semantics, but whatever we are going to call this room or this building or whatever, I certainly have no contemplation that this is a-facility that is limited to school age children. Trustee Zettek: It is not. President Gibson: I am under the impression that there are a number of organizations in town, the Women's Club, the Nurses, the Women's Auxiliary and so forth, that have no place to .hold.-their meetings. Trustee Zettek: Well, this will not be relegated only to school children. President Gibson:. Well, I think that they might have a difficulty between the hours of nine and four in having any meetings in that room. Trustee Zettek: Well, we have it every evening, all evenings, all during the year. President Gibson: Nine and four I said. Trustee Dillon: I don't think they meet in those hours anyway, Jim. Trustee Keith: I'm not familiar with any that meet during the day. President Gibson: There is always the question of availibility, too. Trustee Zettek: The availability of the multi-purpose room and the adjoining combination-canteen room and the art & crafts room, and during the summer months, these additional nine offices, so to speak, will be determined by the Village Board and the Park Director and, it was out thought, the Village Administrator. The School Board will never interfere in our assignment of time in that build- ing. The only time they have asked to use it is during school hours and if they should have some function, say a P.T.A, where they would want to use that facility, then they will come to us and ask if they may use it. Trustee Malonek: I would like to point out one thing. I basically don't approve of joint ventures such as this and the reason I don't approve of it is this: there are countless areas where problems can arise, irrespective of the fast that Attorney Hof ert and Attorney Hines is going to look into this. I can see all sorts of problems which can occur. On the other hand I think that the .need and the desire for recreational facilities and the promise of this Board to the community for recreational facilities in the future, I think we should proceed. President Gibson: Other comment? Trustee Keith: I think that we also ought to point out that this particular site is extremely convenient to the Village and the general recreational area of the Village. If this were-out in some area which was not easily accessible, why I might feel differently, but I feel this is in a very good area for such a venture. President Gibson: But the site would not.change under either the municjPa.11:r controlled building or this joint venture. Trustee Keith: No. President Gibson: Geographically it stays in the same place. I think we agree to that. -Trustee Keith: Right. President Gibson: Other co=eut? Trustee Lewis: None. _ 7 _ Reg. 7-2-64 i • President Gibson: Call the roll, please. Upon the roll being called the following Trustees answered "AYE" -Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY".- none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk read the 5th annual rgZort dated July 2, 1964,.from Mr. Robert Fleming, President of the Board of UbrAsy Directorsof the Village of Elk Grove Village, reporting statistical information regarding the use of the Library, and requesting an appropriation of $98,475 for the fiscal year 1964/65. (This report will be on file in the Clerk's office.) Copies were distributed of a progress information report dated July 2; 1964 from Chicago Magnet Wire Corporation. Copies were distributed of a proposed ordinance amending the Municipal Code to provide. .that there shall.be no sprinkling of lawns or shrubbery with water distributed by the Village.. It was moved by Trustee Dillon and seconded by Trustee Malonek that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Following its .reading, it was moved by Trustee Dillon and seconded by Trustee Malonek that -the Board adopt Ordinance No. 344 entitled "AN ORDINANCE ESTABLISHING A WATER SPRINKLING BAN IN THE VILLAGE OF ELK GROVE VILLAGE AMENDING SECTION 22A.701 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE. " The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Mr. Majoros, Village Administrator, read a letter dated June 25, 1964 from Mr. E. N. Fletcher stating that his office has inspected the sidewalk, curb and gutter and 'streets-ln the south half of Section 1 East and recommended that these improvements be accepted by the -Village subject to a 1 year Maintenance Bond in the amount of � 20,000. and also sub'ect to the following corrections: (1 ) replace 51 .of broken curb at-'.'Lo't!-3894, .(2� patch_.top of curb at Lot 3915, (3) replace 20' of .curb' on Rockwell,`(.115! east of Shadywood), and (4) remove. and replace asphalt at center of intersection of Cottonwood and Redwood where surface course does -not have the required density.. Mr. Majoros stated that he and Street Department Foreman Jack Andrews made an inspection of the area and concur with the Engineer's recommendations. Accordingly a proposed resolution was prepared which Resolution Mr. Majoros then read. It was .moved by Trustee Malonek and seconded by Trustee Lewis that the Board adopt Resolution No'. 26-64 entitled "A RESOLUTION ACCEPTING STREETS AS SHCWN Cid A PLAT OF SUBDIVISION DESIGNATED AS THE SOUTHERN PCRTION OF SECTICN ONE EAST AND INCLUCING ROCKWOOD DRIVE FRCM THE NORTHWEST RIGHT OF WAY LINE OF THE CCriMONWEALTH EDISON PROPERTY TO REDWOOD AVENUE; REDWOOD AVENUE,CUPTCNWOOD DRIVE AND FLEETWOOD LANE. " The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY " - none; "ABSENT" - none. Whereupon the President declared. the motion carried, At this time (9:50 P. m. ) the President declared a recess to permit residents in attendance at this meeting to address questions and counts to the Board members. President Gibson reconvened the meeting at 10:18 p. m. and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees i answered "PRESENT" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "ABSENT" - none. It was moved-by Trustee Zettek and seconded by Trustee Malonek that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the meeting adjourned at 10:19 p. m. . - 8 - Reg. 7-2-64 Eleanor G. Turner Village Clerk APPROVED: I ' (/James R. Gibson President I � i Reg, 7-2-64 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD CN JULY 2. 1964, President James RT Gibson called the meeting to order_ at 8:30 P. m, in the Municipal Building is said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" Francis J. Dillon, Eugene V. Keith, Ralph A. Lewis, Ralston D. Malonek, George E. Mullen, Charles J. Zettek; Jr.:; "ABSENT" none. It was moved by Trustee Zettek and seconded by Trustee Mullen that the minutes of the regular meeting of June 25, 1964 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Attorney Hofert reported that the Villages of Arlington Heights and Mount Prospect are appealing the decisionof the Trial Court Judge who ruled in favor of the property owner in the case known as the "Dawn Fresh" case. This relates to a petition for rezoning for apartments at Algonguin Road and Route 83. In the absence of Fire Chief Haar and Water Department Foreman James Clementi, the Village Clerk read the report for the month of May 1964 of Fire Department activities and the June 1964 Water & Sewer Department Operating and Maintenance Report. (These reports will be on file for review at the Clerks office. ) Trustee Malonek presented the Accounts Payable Warrant showing 7 invoices tctaling A2,251 .78 payable from the Water & Sewer Department Operating Account and 19 - invoices totaling - 1 ,599.35 payable from the General Corporate Account. (Itemization will be on file at the Clerks office.) It was moved by Trustee Malonek and seconded by Trustee Lewis that the Board authorize the disbursement of .;¢2,251 .78 from the Water & Sewer Department Operating Account and . 1 ,599.35 payable from the General Corporate Account in payment of the invoices on the Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, 'Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Malonek reported that he has completed his investigation regarding the request of the Bensenville Yellow Cab Company for a license to operate in Elk Grove Village and he stated he will have a written report on the results at the regular meeting of July 16th. Trustee Zettek reported on the meeting held on Wednesday, July 1 , 1964 between. Village Board representatives and School District ff59 representatives regarding the joint use of park and school land and property. He said an agreement had been reached whereby the Village would contribute ;44,591 toward the cost of the building to be erected at southeast corner of Elk Grove Boulevard and Ridge Avenue and that Village Attorney Hofert and School District Attorney Frank Hines are drafting a formal agreement. Mr. Hofert commented further on the proposals to be contained in the agreement by stating that the management of the building will be controlled by 2 persons designated by the Village and 2 by the School District; the gas, heat, and lighting costs, as well as custodial services, are to be paid by the School District with the exception -of the months of June, July r and August when the Village will pay the School District for those portions of the building it is leasing. The lease-back arrangements will cover a period of 10 years and will provide that the School will have the use of the entire facilities for certain school periods and the Village will have the use of the multi-purpose and 8 or 9 subsidiary rooms at other than school hours. In the event that either party wishes -to sell they have the duty to offer to the other party the facilities at cost price plus what has been added and an arbitrary figure of 46,000 per acre for the land will be contained in the agreement.. - 1 - Reg. 7-2-64 • • I i It was moved by Trustee Zettek and seconded by Trustee Dillon that the Village Board authorize an expenditure of X44,591 . said funds to be the Village's obligation toward the recreational facilities to be put into the -erection of the recreational and school building on the site located at the southeast corner of Elk Grove Boulevard and Ridge Avenue. President Gibson read a statement wherein he expressed the opinion that the proposed joint venture' is poorly advised since it will produce jurisdictional and responsibility problems that will continue as long as the joint ownership is in effect and that the space for which the Village will pay will be available for non-school purposes for only a limited period of time throughout the day and the year. The President stated that he felt this proposition should be put to a referendum, such referendum would be whether or not to build a recreation center which could be used throughout the day, all year long. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "NAY" - none ; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk read the 5th annual report dated July 2, 1964 from Mr. Robert Fleming, President of the Board of Library Directors of the Village of Elk Grove Village, reporting statistical information regarding the use of the Library, and requesting an appropriation of X98,475 for the fiscal year 1964/65. (This report will be on file in the Clerk's office.) Copies were distributed of a progress information report dated July 2, 1964 from Chicago Magnet Wire Corporation. Copies were distributed of a proposed ordinance amending the Municipal Code I to provide that there shall be no sprinkling of lawns or shrubbery with water distributed by the Village. It was moved by Trustee Dillon and seconded by Trustee Malonek that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Following its reading, it was moved by Trustee Dillon and seconded by Trustee Malonek that the Board adopt Ordinance No. 34.4 entitled "AN ORDINANCE ESTABLISHPIG A WATER SPRINKLING BAN IN THE VILLAGE OF ELK GROVE VILLAGE AMENDING SECTION 22A.701 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE. " The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "idAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Mr. Majoros, Village Administrator, read a letter dated June 25, 1964 from Air. E. N. Fletcher stating that his office has inspected the sidewalk, curb and Rutter and streets in the south half of Section -1 East and recommended that these improve- ments be accepted by the Village subject to a 1 year Maintenance Bond in the amount of 0'20,000 and also subject to the following corrections: (1 ) rep'-ace 5' of broken curb at Lot 3894, (2) patch top of curb at lot 3915, (3) replace 20' of curb on Rockwell (1151 east of Shadywood), and (4) remove and replace asphalt at center of intersection of Cottonwood and Redwood where surface course does not have the required density. Mr Majoros stated that he and Street Department Foreman Jack Andrews made an inspection of the area and concur with the Engineer's recommendations. Accordingly a proposed resolution was prepared which Resolution Mr. Majoros then read. It was moved by Trustee Malonek and seconded by Trustee Lewis that the Board adopt Resolution No. 26-64 entitled "A RESOLUTION ACCEPTING STREETS AS SHOWN CN A PLAT OF SUBDIVISICN DESIGNATED AS THE SOUTHERN PORTION OF SECTION ONE EAST AND INCLUDING ROCKWOOD DRIVE FRCM THE NORTHWEST RIGHT OF WAY LINE OF THE CGvHCPhJEALTH EDISCN PROPERTY TO RED1400D AVENUE.RWdOOD' AVEiVUE,' COTTOilTw00D DRIVE AND FLEET'. 00D LANE." The- President directed the- Clerk to call the roll on the motion and" "upon -the roll being called the following Trustees answered "AYE" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; " JAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. 2 - Reg. 7-2-64 At this time (9: 50 P. m. ) the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. President Gibson reconvened the meeting at 10:18 p. m. and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Lewis, Malonek, Mullen, Zettek; "ABS0%TT" none. It was moved by Trustee Zettek and seconded by Trustee Nalonek thrt the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the :meeting adjourned at 10:19 p. m. . Eleanor G. Turner Village Clerk APPROVED: James R. Gibson President i - 3 - Reg. 7-2-64