HomeMy WebLinkAboutAGENDA - 09/09/2008 - VILLAGE BOARD Next ORD: 3184 (3184)
Next RES. 44-08 (46-08)
Recess: 8 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
September 9, 2008
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Deacon Ted Czarnecki, Queen of the Rosary Church)
3. Approval of Minutes of August 19, 2008
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: August 31, 2008 / S 835,436.35
September 9, 2008 / $2,832,320.27
6. CONSENT AGENDA
A) Consideration of a request (attached) from Elk Grove Youth Football to waive fees in
the amount of$50.00 to-hold a youth homecoming parade on Saturday, September 13;
2008.
(The parade will take place on Saturday, September 13 and will last
approximately one hour. The route will start at the Queen of the Rosary Church parking
lot and move west on JFK Boulevard. It will proceed southwest on Brantwood Avenue,
then south on Carlisle Avenue, crossing Devon Avenue into the Community Athletic
Fields.
(There will be no floats and all participants will be walking.
(It has been the past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval,
is attached.
B) Consideration to award a purchase contract to B&H Photo Video Pro-Audio of New
York, NY for the purchase of three (3) HD camcorder packages in the amount of
$35,172.00.
(B&H Photo Video Pro-Audio was determined to be the most responsive and
responsible of the two bidders.
(The bid amount is on target with the budgeted amount.
(These units will be used by EGTV staff for HD programming production. The
units will perform triple duty as portable engineering newsgathering units, suitcase
studio cameras for sports coverage, and as studio cameras when EGTV's new studio is
completed.
Agenda for VB Meeting 09-09-08 2
(A report from the Cable Production Coordinator, recommending approval, is
attached.)
C) Consideration to award a purchase contract off the Illinois State Contract Pricing to
Landmark Ford of Springfield, Illinois for the purchase of one 2009 Ford F-550 4 X 4
in the amount of$68,995.00 from the Capital Replacement Fund.
(The Fiscal Year 2008-2009 budget includes the replacement of unit#712.
(Funds are available in the amount of$60,000.00. No vehicle will be traded in, as
the Village will put the old unit for sale online at www.aovdeals.com.
(This vehicle is currently on the State of Illinois Purchasing Contract through the
lowest bidder, Landmark Ford of Springfield, IL,.
(Once approved, a budget transfer in the amount of $8,955.00 will be made to
make up for the increase in unit costs since the original budget figure was submitted
and approved.
(The increase was caused by Federal mandates for emission requirements on
diesel engines manufactured after January 1, 2007 and the rise in steel prices.
(This vehicle has a diesel engine automatic transmission with all routine
equipment, and a mild steel dump body to include a stainless steel tailgate salt spreader,
poly snowplow with specialized electric/hydraulic controls and enhanced emergency
lighting.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
D) Consideration of the following:
• to concur with the prior authorization to waive the formal bidding process and
award purchase contracts for 2,000 tons of road salt directly to National Salt
Supply, Inc. of Huntley, IL and Arlington Power for 400 tons, and to order 1,110
tons of road salt from the State CMS contract at a cost of$114,097.00 and to order
another 1,400 tons of salt from the State CMS contract at a.cost of $220,500.00,-
and
220,500.00;and
• to increase the Fiscal Year 2008-2009 General Fund budget by$495,000.00.
(A shortage of road salt has emerged throughout the Snow Belt. The
aforementioned contracts allow the Village of Elk Grove to refill its salt stockpiles
prior to the winter season at competitive market rates.)
E) Consideration of the following:
• To award a balancing change order crediting Elk Grove Village in the amount of
$11,303.00 for 14 change orders per MTI's memo to Elk Grove Village dated
August 9, 2008; and
• To award a balancing change order in the amount of$86,334.00 for nine (9) change
orders per MTI's memo to Elk Grove Village dated September 3, 2008.
(The September 3 memo provided for a change order in the amount of$76,000.00
for_the replacement of the Firelight fire sprinkler system. The removal of the Firelight
Agenda for VB Meeting 09-09-08 3
system results in an approximate cost savings to the Village of 575,000.00, as the result
of the installation of an alternate system.
(A report from the Chief of Police, recommending approval, is attached.)
F) Consideration to adopt Resolution No. 44-08 (attached) determining the
appropriateness for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate Jocated
at 123 King Street.
(Gullo International purchased this property on October 31, 2007 and the building
has been vacant since January 1, 2006.
(Resolution No. 9-08 was passed on February 12, 2008 for this property, although
only one property index number was listed. As requested by the County, this resolution
includes both property index numbers 08-22-300-036-000 and,08-22-300-035-0000.
(The existing office building will be completely renovated. Substantial repairs
will be made to the roof, the foundation, and the mechanical systems. Two additional
loading docks will also be constructed. In addition, the driveways and parking lots will
be resurfaced, the masonry exterior will be tuck-pointed and additional landscaping will
be added.
(Gullo International will be investing over $175,000.00 into the improvements of
this property.
(The targeted industries typically offer approximately 20 full-time and 10 part-
time employment opportunities.
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This
qualifies as the building has been vacant since October of 2006 and substantial
renovations are planned for the existing building.
(The 6B property tax incentive allows a property tax assessment reduction from
36% to 16% of fair market value for a twelve-year period.
(A report from the Economic Development Coordinator, recommending approval,
is attached.)
G) Consideration to adopt Resolution No. 45-08 (attached) determining the
appropriateness for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located
at 2299 Busse Road.
(ProLogis plans to demolish this 316,000 square foot structure and construct two
state-of-the-art facilities totaling approximately 227,000 square feet.
(ProLogis will invest over S 14,000,000.00 into the improvements of this property.
(This project is expected to create approximately 200 new full-time positions.
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This
qualifies as demolition and new construction.
(The 6B property tax incentive allows a property tax assessment reduction from
36% to 16% of fair market value for a twelve-year period.
(A report from the Economic Development Coordinator, recommending approval,
is attached.)
Agenda for VB Meeting 09-09-08 4
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
10. PERSONNEL COMMITTEE - Trustee Feichter
11. RECYCLING & WASTE COMMITTEE - Trustee Franke
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins Road/Oakton Street Landscaping
b. Improvements to Street Signs
c. Devon Avenue & Arlington Heights Intersection Improvements
d. Landmeier & Arlington Heights Road Intersection Improvements
e. Oakton Street & Arlington Heights Road Intersection Improvements
f. Master Plan to Revitalize the Business Park
14. YOUTH COMMITTEE - Trustee Prochno
15. PARADE COMMITTEE - Trustee Czarmk
16. PLAN COMMISSION - Village Manager Rummel
a. P.C. Docket 08-1 — Public hearing for a Special Use Permit for the operation of an
automobile and truck repair garage in an I-1 Industrial Zone District at property
located at 820 Nicholas Boulevard, Elk Grove Village, IL. (PH 09-03-08)
b. P.C. Docket 08-2 —Public hearing for a Special Use Permit for the operation of a truck
repair business in an I-1 Industrial Zoning District at 935 Lee Street, Elk Grove
Village, IL (PH 09-17-08)
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 08-7 —Public Hearing to consider a variation as it pertains to permitted
locations for flammable materials, fences, and outdoor storage in the I-2 General
Industrial District. (PH 08-07-08 —Continued to 09-04-08)
b. ZBA Docket 08-8 —Request for variance at property located at 33 Ridgewood Road
was withdrawn. (PH—Cancelled)
Agenda for VB Meeting 09-09-08 5
c. ZBA Docket 08-9—Variation to permit the construction of a six foot (6') tall wood
privacy fence extending approximately twenty-three feet (23') beyond a line extended
from the nearest front corner of the principal building located on the adjacent single
family lot on property located at 420 Franklin Lane, Elk Grove Village, IL. (PH 09-
11-08)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Health & Community Services Board - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. O'Hare Update - Mayor Johnson
f. Tour of Elk Grove Update—Mayor Johnson
g. Administration & Public Safety Complex Construction—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
None.
VILLAGE ATTORNEY
None.
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (7)
Addendum
to
Regular Village Board Agenda
September 9, 2008
7:00 p.m.
6. CONSENT AGENDA (continued)
H) Consideration to authorize payment in the amount of $381.45 for 2008 membership
dues 'to the Chicago Metropolitan Agency for Planning, formerly known as
Northeastern Illinois Planning Commission or NTPC. .
(The Chicago Metropolitan Agency for Planning works to address regional issues
such as public transit planning, solid waste management, floodplain wetland protection,
traffic and storm water management, as well as a clearinghouse for transportation
grants.
(Adequate funds are budgeted and available for this purpose.)
1) Consideration to award a sole source contract to Kamp/Synergy LLC of Milwaukee, WI
to furnish and install a radio communication system for the Village's Water SCADA
system in the amount of$43,500.00 from the Water/Sewer Fund.
(Funds were budgeted in the current fiscal year to replace the existing telephone
based communications system for Water SCADA (Supervisory Control and Data
Acquisition) system.
(The Sewer SCADA was previously replaced with a radio communications system
and has been extremely reliable.
(The elimination of the telephone based communications lines would result in an
annual savings of approximately$15,000.00.
(Operationally, the polling cycle would be reduced significantly from several
minutes to communicate with the remote facilities to less than one minute.
(Kamp/Synergy hag been the Village's SCADA consultants since 1985. In
addition, the communication conversion will require integration into the existing
communication and SCADA equipment as well as some reprogramming.
(Kamp/Synergy has previously performed this work for the Village's Sewer
SCADA and is best qualified to replace this portion of the SCADA.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
J) Consideration to waive the formal bidding process and award a purchase contract to
Corporate Concepts of Lombard, IL for the purchase, installation, and delivery of
miscellaneous furniture pieces for the new Administration & Public Safety Complex in
the amount of$25,160.18 from the Capital Projects Fund.
Addendum 09-09-08 2
(The Village was previously able to purchase a majority of the furniture for the
new Administration & Public Safety Complex off State and National purchasing
contracts.
(Not all of the furniture for the new Administration &Public Safety Complex falls
under those contracts.
(The Village solicited quotes for miscellaneous furniture pieces from four (4)
distributors, and Corporate Concepts provided the lowest quote for the identified
pieces.
(Some of the miscellaneous furniture pieces to be purchased include desk and
floor lamps, magazine racks, and a lobby bench.
(A report from the Chief of Police, recommending approval, is attached.)
K) Consideration of the following:
• To reject the lowest bidder Beary Landscaping of Lockport, IL, for landscape work
to be performed as part of the new Administration &Public Safety Complex; and
• To award a contract to Sebert Landscaping of Bartlett, fL for landscape work to be
performed as part of the new Administration & Public Safety Complex in the
amount of$264,363.00 from the Capital Projects Fund.
(The Village received three (3) bid proposals for the landscape work.
(Beaty Landscaping, the lowest bidder, was subsequently interviewed to verify
that the.scope of work included in their bid proposal was in compliance with the plans,
specifications, and contract documents. After reviewing their bid, it was determined
that they did not include all items in order to produce a complete job. In addition, they
did not receive a positive reference from a project similar to the Village's.
(The second lowest bidder, Sebert Landscaping, was subsequently interviewed to
verify that the scope of work included in their bid proposal was in compliance with the
plans, specifications, and contract documents.
(Also included in this bid is new lawn irrigation in the south parking island and
north side of the Complex, as well as tree grates and bike racks.
(A report from the Chief of Police, recommending approval, is attached.)
c: Johnson (2), Czarmk, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Boffice, Cavallim, Cech, Miller, Knickerbocker, Schmidt, Tromp, Jacobsen, Walsh (7)