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HomeMy WebLinkAboutVILLAGE BOARD - 09/09/2008 - SALT PURCHASE/NO IDLE ZONE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, SEPTEMBER 09, 2008 Mayor Craig B. Johnson called the meeting to order at 7:51 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik„ Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Ann L Walsh A quorum was present. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on August 19, 2008 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES Mayor Johnson reported: Red Light Program—Information provided by the Elk Grove Police Department indicates there has been no increase in incidents at the intersections with redlight cameras. In 2007 there were a total of 5 incidents at Busse and Devon, which remains the same this year. In 2007, the Police department stated 16 incidents occurred at Busse and Oakton but to date, only 12 accidents have occurred. While it is still somewhat early, the facts show a trend that the redliaht cameras have made the intersections safer. Salt Purchase—The Mayor referenced Consent Agenda Item D. would approve the purchase of road salt for the upcoming winter season. The Mayor noted the Village used more salt last year than in the history of the Village due to the inclement winter weather. Salt is now in short supply and the purchase price has skyrocketed. Last year the Village paid $40.00 per ton and this year the cost has increased to the $200 to $300 per ton range. Staff has worked very hard and has obtained enough salt to equal the output of last year. Mayor Johnson pointed out that last year the Village was one of only a few municipalities that did not vary in the normal salting operations. This year's purchase will provide enough road salt for the entire winter and if this winter proves to be mild, the salt will be stored and used the next year. The Mayor noted that Village Manager Rummel had attended a meeting of the Northwest Municipal Conference on Tuesday and the lowest price they found for the 50 communities was $265 a ton. The Village was able to obtain salt at an average price of $120 per ton. The Mayor thanked the Village Manager and Deputy Director of Public Works for their efforts on behalf of the Village Board. The increased funds will be drawn from excess revenues. Trustee Feichter reported he and Trustee Prochno attended the Community Character Coalition meeting today. Goal setting was discussed. It was announced that the annual foot rally would take place in October. The Committee and students plan to participate on Make a Difference Day by working outside stores and handing out flyers with lists of items needed for the food pantry. 1 VBM 9-9-2008 Trustee Lissner reported he attended the JAWA meting on August 27, 2008. It was a rather routine agenda and everything passed unanimously. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the August 31, 2008 Accounts Payable Warrant in the amount of$83 ,436.25. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the September 9, 2008 Accounts Payable Warrant in the amount of$2,832,320.27. MOVED: Trustees Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA It was moved and seconded that the Consent Agenda of the September 9, 2008 Regular Village Board Meeting be approved as presented. (Mayor Johnson asked for comments or questions from the Village Board, staff or members of the audience. There were none) A. Elk Grove Youth Football/waive fees - Authorize a request to waive fees in the amount of$50.00 to hold a youth homecoming parade on Saturday, September 13. 2008. B. B&H Photo Video Pro-Audio. New York. NY - Award a purchase contract for the purchase of three (3) HD camcorder packages in the amount of$35,172.00. C. Landmark Ford. Springfield. IL - Award a purchase contract off the Illinois State Contract Pricing for the purchase of one 2009 Ford F-550 4 X 4 in the amount of $68,995.00 from the Capital Replacement Fund. D. National Salt Supply. Inc./Arlington Power—Authorization of the following: • To concur with the prior authorization to waive the formal bidding process and award purchase contracts for 2,000 tons of road salt directly to National Salt Supply, Inc. of Huntley, IL and Arlington Power for 400 tons, and to order 1,110 tons of road salt from the State CMS contract at a cost of $114;097.00 and to order another 1,400 tons of salt from the State CMS contract at a cost of $220,500.00; and • To increase the Fiscal Year 2008-2009 General Fund budget by $495,000.00. E. Administration & Public Safety Complex—Authorization of the following: • To award a balancing change order crediting Elk Grove Village in the amount of$11,303.00 for 14 change orders per MTPs memo to Elk Grove Village dated August 9, 2008; and • To award a balancing change order in the amount of$86,334.00 for nine (9) change orders per MTI's memo to Elk Grove Village dated September 3, 2008. 2 VBM 9-9-2008 F. Class 6B/123 King Street—Adopt Resolution No. 44-08 entitled; "A RESOLUTION AMENDING RESOLUTION NO. 9-08 TO INCLUDE BOTH PERMANENT REAL ESTATE INDEX NUMBERS (P.I.N.) AND DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15. 2006 FOR CERTAIN REAL ESTATE LOCATED AT 123 KING STREET. ELK GROVE VILLAGE. ILLINOIS.- G. Class 613/2299 Busse Road—Adopt Resolution No. 45-08 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 2299 BUSSE ROAD, ELK GROVE VILLAGE. ILLINOIS." H. Chicago Metropolitan Agency for Planning/membership - Authorize payment in the amount of$381.45 for 2008 membership dues to the Chicago Metropolitan Agency for Planning, formerly known as Northeastern Illinois Planning Commission or HIPC. I. Kamp/Synergy LLC. Milwaukee. WI - Award a sole source contract to furnish and install a radio communication system for the Village's Water SCADA system in the amount of$43,500.00 from the Water/Sewer Fund. J. Corporate Concepts. Lombard. IL - Waive the formal bidding process and award a purchase contract for the purchase, installation, and delivery of miscellaneous furniture pieces for the new Administration & Public Safety Complex in the amount of$25,160.18 from the Capital Projects Fund. K. Administration & Public Safety Complex —Authorization of the following: • To reject the lowest bidder Beary Landscaping of Lockport, IL for landscape work to be performed as part of the new Administration & Public Safety Complex; and • To award a contract to Sebert Landscaping of Bartlett, IL for landscape work to be performed as part of the new Administration & Public Safety Complex in the amount of$264,363.00 from the Capital Projects Fund. Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, and K." MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED Mayor Johnson greeted former Fire Chief. James MacArthur, who was present in the audience. 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI No report 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER item a. No Idle Zone Ordinance - Trustee Lissner reported there had been discussion at tonight's Committee of the Whole meeting regarding a No Idle Zone Ordinance. The consensus was to educate the community on the advantages of not idling engines when it is not necessary. The Committee will continue to discuss this issue and noted the item should remain on the agenda. 3 VBM 9-9-2008 10. PERSONNEL COMMITTEE - CHAIRMAN FEICHTER No Report 11. RECYCLING & WASTE COMMITTEE— CHAIRMAN FRANKE Meds/Sharps/CFL Bulbs - Trustee Franke reported old medications and sharps and used CFL bulbs are being collected in the Health and Community Services Department. All medications should be marked and CFL bulbs should be placed in a plastic bag. Residents were reminded to visit the Village website for a rain barrel interest form. The Committee has received forms indicating an interest for 100 rain barrels. Trustee Franke stated he is hoping to receive a total of 200 by the first of the year. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO Smoke Free Elk Grove - Trustee Prochno announced a new smoking cessation class will begin on Monday, September 15; 2008 at the Charles J. Zettek Municipal Complex every Monday from 7:00 p.m. to 8:30 p.m. The deadline to register is September 12, 2008. The fee is $25.00 for the seven week class. That fee will be refunded if all sessions are attended and the course completed. Interested individuals can register by calling (847) 357-4242. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI item b. Improvements to Street Signs—Trustee Petri requested removal of this agenda item. item f. Master Plan to Revitalize the Business Park—A meeting was scheduled on Tuesday, September 16, 2008 at 9:30 a.m. in the Chernick Conference Room for discussion of this item. It was reported the lights have all been installed on Busse Road from north of Howard to Touhy Avenue. All equipment is in and they are just waiting for Com Ed to energize the lights during the week of the 15`h. All underground work for the Meacham/Nerge Lighting is complete and they are waiting for the poles. Trustee Petri pointed out there were two Class 6B approvals on the Agenda. Item 6.G refers to a 14 million dollar project for the demolition of an existing structure and the construction of two new buildings at the former Sanfilippo facility at Busse and Devon. 14. YOUTH COMMITTEE - TRUSTEE PROCHNO No report 15. PARADE COMMITTEE - TRUSTEE CZARNIK The June 2008 Hometown Parade can now be seen on Channel 6. The Parade Committee met on Monday, September 8, 2008 to discuss next year's parade theme. All ideas are welcome. Meeting Schedule - The next meeting of the Parade Committee will be held on Monday, October 6, 2008, at 5:30 p.m. in the Chernick Conference Room 16. PLAN COMMISSION - VILLAGE MANAGER None 4 VBM 9-9-2008 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER None 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Regional Cable Group - Trustee Petri reported he and Village Manager Raymond R. Rummel attended a meeting in Buffalo Grove on Friday; September 5, 2008 with Comcast Cable and four of the five members of the Regional Cable Group. A new contract agreement was reviewed. There is still a lot of work to do, but it was a very productive meeting. It is anticipated a meeting would be scheduled sometime in the next two weeks. b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK Farmer's Market—There are only three more Wednesdays to shop at the Farmer's Market. Hours are from 7:00 a.m. to 1:00 p.m. Spirit Award—The September Spirit Award recipient is Terri Dale. Ms. Dale teaches the fashion class at Elk Grove High School and has donated her time and efforts for projects that assist military troops and their families as well as sewing items that benefit WINGS. The presentation of the award can be seen on "In the Grove" on Channel 6 Cable TV. Nomination forms can be picked up at Village Hall; the Library, Pavilion or Jarosch Bakery. Trustee Czarnik announced that Merrill Froney, a long time Health and Community Service Board member, has resigned. M. Froney was thanked for his years of dedication and service to the community. Meeting Schedule- The next meeting of the Health & Community Services Board will be held on Wednesday, September 17, 2008 at 7:00 p.m. in the lower level of the Zettek Municipal Building. C. LIQUOR COMMISSION - MAYOR JOHNSON No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON An announcement will be made in the next few weeks. e. O'HARE UPDATE—MAYOR JOHNSON Mayor Johnson reported that on Friday the Illinois Appellate Court issued an injunction protection for Bensenville homes slated for demolition for the O'Hare expansion plan. It will be decided in the next few weeks whether there will be oral arguments or a ruling based on the submitted briefs. The Appellate Court has given further reprieve for those homes in Bensenville and Chicago was not happy with that decision. f. BIKE RACE UPDATE —MAYOR JOHNSON The Mayor talked to professional bike racer Chris Horner and he informed the Mayor the collarbone injury he had received during the Elk Grove bike race has healed and he will soon participate in the Tour of Spain. Chris Horner indicated he would participate in the 2009 Alexian Brothers Tour of Elk Grove. 5 VBM 9-9-2008 g. ADMINISTRATIVE/PUBLIC SAFETY COMPLEX CONSTRUCTION — MAYOR JOHNSON On time and on budget— Ribbon Cutting is set for Friday, April 10, 2009 with open house for the community planned on Saturday, April 11; 2009. New signage is being installed around the building. Residents were assured the Elk statue is still in place. Landscaping work has begun in the Town Center area. 19. REPORT OF THE VILLAGE CLERK Voter Registration - Last day to register to vote prior to the November 4, 2008 General Election is October 7. 2008. Earlv Voting - Elk Grove Village will again be an Early Voting site. Hours are 8:30 a.m. to 5:00 p.m.weekdays and 9:00 a.m. to 5:00 p.m. on Saturdays from October 13 through October 30, 2008. 20. UNFINISHED BUSINESS Village Board - none Village Attorney - none 21. REPORT FROM THE VILLAGE MANAGER No Report 22. NEW BUSINESS None AUDIENCE — 8:16 p.m. No response Trustee Lissner announced that the Knights of Columbus Tootsie Roll collection would take place in the Village on Friday, September 19, 2008 and Saturday, September 20, 2008. Mayor Johnson reminded the community that the Village Board meetings would be held twice a month in September and October. 23. ADJOURNMENT Motion to adjourn the meeting at 8:17 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Ann I. Walsh Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 6 VBM 9-9-2008