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Home My WebLink AboutAGENDA - 09/23/2008 - VILLAGE BOARD Next ORD: 3184 (3184) Next RES. 46-08 (47-08) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 23, 2008 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Isaac Siprian, First Baptist Church) 3. Approval of Minutes of September 9, 2008 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: September 23, 2008 /$1,016,644.75 6. CONSENT AGENDA A) Consideration to hold the Regular Village Board meetings in 2009 on the 2nd and 4th Tuesdays of the month except as follows: • March - Add March 17, 2009 Committee of the Whole Meeting for Budget Purposes. • June - Hold one Regular Village Board Meeting to convene on June G • July- Hold one Regular Village Board Meeting to convene on July 14. • August - Hold one Regular Village Board meeting to convene on August 18. • November - Hold one Regular Village Board meeting to convene on November 1'0. • December- Hold one Regular Village Board meeting to convene on December 8.. (This schedule follows the past practice of the Village Board to only hold one meeting during the months of June, July, August, November, and December). B) Consideration of a request (attached) from Elk Grove High School to waive fees in the amount of $50.00 to hold their annual homecoming parade on Thursday, October 2, 2008, at 6:00 p.m. (The parade route will begin on Lions Drive to Middlebury Lane; right on Middlebury Lane to 'Victoria Lane, left on Victoria Lane to Ridge Avenue, left on Ridge Avenue to Tower Lane, left on Tower Lane to Elk Grove Boulevard, and left on Elk Grove Boulevard towards Lions Drive and turn right. Agenda for VB Meeting 09-23-08 2 (It has been the past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) I C) Consideration to award a purchase off the State of Illinois purchasing contract to Bradford Systems Corporation of Bensenville, IL for the purchase of three (3) high- density mobile shelving systems to be used in the new Administration & Public Safety Complex in the amount of S 122,790.26. (The location of the three (3) systems will be the Village Clerk's vault, the Police . Department's evidence storage area, and the general file storage area to be located in the lower level. (The Village was able to purchase a partially used system for the lower level, which will result in a cost savings of 512,848.16. (The addition of the high-density mobile shelving systems will increase the file/storage capacity within all three (3) locations. It is estimated that these systems can provide up to three (3) times the capacity of conventional filing and shelving systems in the same amount of floor space. (A report from the Deputy Village Manager, recommending approval, is attached. (Funds are included in the budget for the new Administration & Public Safety Complex for this purchase.) D) Consideration of the following: • to award a purchase contract to Advent Systems, Inc. of Elmhurst, IL for the installation of audio/video equipment for the Council Chambers renovation project in the amount of $270,532.00, of which $110,000.00 is funded by the Cable Television Fund and $160,532.00 is funded by the Capital Projects Fund; and • to increase the Cable Television Fund budget in the amount of S25,000.00. (MTI solicited and received six (6) pre-qualification packages for trade bidders. The Village received three (3) bid proposals for renovation work. (The lowest bidder was subsequently interviewed to verify that the scope of work included in their bid proposals was in compliance with the plans, specifications, and contract documents. (Included in this scope of work is the replacement of the current EGTV camera system in the Council Chambers. (It is anticipated that work on this project will begin following the last October Village Board meeting. (The increase in the Cable Television Fund covers the video production upgrades for the Elk Grove Park District, as well as the addition.of the 4`h camera in the Council Chambers. (A report from the Deputy Village Manager, recommending approval, is attached.) Agenda for VB Meeting 09-23-08 3 E) Consideration to adopt Resolution No. 46-08 (attached) authorizing the Mayor and Village Clerk to execute a Ground Lease Agreement between the Village of Elk Grove Village and Denali Spectrum Operations, LLC (Cricket Communications Inc.). (This item authorizes the execution of a ground lease with Cricket Communications to co-locate cellular antennas onto the existing Sprint monopole located at the Meacham Fire Station. The antenna and lease follows all Village guidelines, policies and standards. (Terms of this agreement include a one-time contribution of $10,000.00 and a $25,500.00 annual payment increased 4% per year over the twenty-year term of the agreement. (A report from the Deputy Village Manager, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONE TG COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance 10. PERSONNEL COMMITTEE - Trustee Feichter 11. RECYCLING & WASTE COMMITTEE - Trustee Franke a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins Road/Oakton Street Landscaping b. Devon Avenue & Arlington Heights Intersection Improvements c. Landmeier & Arlington Heights Road Intersection Improvements d. Oakton Street & Arlington Heights Road Intersection Improvements e. Master Plan to Revitalize the Business Park 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik Agenda for VB Meeting 09-23-08 4 16. PLAN COMMISSION - Village Manager Rummel a. P.C. Docket 08-1 — Public hearing for a. Special Use Permit for the operation of an automobile and truck repair garage in an I-1 Industrial Zone District at property located at 820 Nicholas Boulevard, Elk Grove Village, IL. (PH 09-03-08) b. P.C. Docket 08-2 —Public hearing for a Special Use Permit for the operation of a truck repair business in an I-1 Industrial Zoning District at 935 Lee Street, Elk Grove Village, IL (PH 09-17-08) c. P.C. Docket 08-3 — Public hearing for a Special Use Permit for installation of a wireless telecommunications facility mounted on the roof top of the existing Village on the Lake condominium at 850 Wellington Avenue, Elk Grove Village, IL. (PH 10-01-08) 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 08-7 —Public hearing to consider a variation as it pertains to permitted locations for flammable materials, fences, and outdoor storage in the I-2 General Industrial District, at 1601 Nicholas Boulevard, Elk Grove Village, IL. (PH 08-07-08 —Continued to 09-04-08) b. ZBA Docket 08-9—Variation to permit the construction of a six foot (6') tall wood privacy fence extending approximately twenty-three feet (23') beyond a line extended from the nearest front corner of the principal building located on the adjacent single family lot on property located at 420 Franklin Lane, Elk Grove Village, IL. (PH 09- 11-08) 9- 1l-08) c. ZBA Docket 08-10—Public hearing for a variation to install an electric security perimeter fence in the I-2 Industrial Zoning District at 2395 Arthur Avenue, Elk Grove Village, IL. (PH 09-25-08) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health & Community Services Board - Trustee Czamik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update - Mayor Johnson f. Tour of Elk Grove Update—Mayor Johnson g. Administration & Public Safety Complex Construction—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD None. VILLAGE ATTORNEY None. 21. REPORT FROM VILLAGE MANAGER Agenda for VB Meeting 09-23-08 S 22. NEW BUSYNESS 23. ADJOURNMENT fn compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallim, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh (7)