HomeMy WebLinkAboutAGENDA - 10/14/2008 - VILLAGE BOARD Next ORD: 3184 (3188)
Next RES. 47-08 (50-08)
Recess: 8 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
October 14, 2008
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Senior Pastor, Dr. Godfrey Catanus, Northwest Filipino Baptist Church)
3. Approval of Minutes of September 23, 2008
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: September 30, 2008 /$ 619,506.15
October 14, 2008 / $2,271,619.67
6. CONSENT AGENDA
A) Consideration of a request from Queen of the Rosary (attached) to waive the temporary
Class D Liquor License and a Food Caterer License for the annual Turkey Raffle event
to be held on Saturday,November 22, 2008 in the amount of$3,000.00.
(It has been past practice of the' Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Village Clerk, recommending approval, is attached.)
B) Consideration to award a service contract to Holiday Designs, Inc. of Plainfield, IL for
the annual holiday lighting service in a total contract amount not to exceed $44,428.00.
(In 2005, the Village went out to bid for holiday decorating services. Upon
review of the submitted bids, Holiday Designs was determined to be the lowest
responsive and responsible bidder.
(This would be the fourth year of a five-year contract.
(Holiday Designs has provided excellent service for the past eight (8) years.
(The base price is $29,805.00, based on installing 1,700 sets of lights on available
landscaping due to the building construction.
(If additional trees are installed in a timely manner, additional lighting may be
installed to a maximum of 2,600 sets of lights in an amount not to exceed $44,428.00.
(A report from the Superintendent of Building and Fleet Services, recommending
approval, is attached.)
C) Consideration to award a balancing change order in the amount of $82,577.00 for 15
change orders per MTI's memo to Elk Grove Village dated October 7, 2008.
Agenda for VB Meeting 10-14-08 2
(The October 7 memo provided for a change order in the amount of$59,733.00
for the installation of a booster system for the Police Department's radios and cellular
phones in the basement/garage of the new facility. This system will allow the Police
Department to maintain communication while in areas of the new facility that would
otherwise create dead zones for radio communication.
(A report from the Chief of Police, recommending approval, is attached.)
D) Consideration to award a construction contract to the lowest responsive and responsible
bidder John Neri Construction Company of Addison, IL for work .to be performed as
,part of the Devon Avenue Sanitary Sewer Rehabilitation in the amount of
$1,291,754.00 from the Water/Sewer Fund.
(The Village opened bids for the Devon Avenue Sanitary Sewer Rehabilitation
project on October 1, 2008. A total. of fourteen (14) contractors received contract
documents and five (5) bids were received.
(The project consists of the installation of 240 feet (240') of 21-inch (21")
sanitary sewer by open-cut method and 200 feet (200') of directional boring
construction. Two (2) boring pits with temporary sheeting will be constructed in the
westbound traffic lane on Devon Avenue. The boring pit excavation will require
extensive dewatering operations. The westbound traffic lane will be closed to traffic
for several months. Traffic will be protected at the boring pits with a concrete barrier
wall and impact attenuators.
(The project was unsuccessfully attempted within an easement north of Devon
Avenue in 2007 resulting in the need to redesign the project as bid.
(The project has several unique construction operations, which are complicated by
the existing soil conditions as well as the need to maintain a safe travel way for regional
motorists.
(A Lamp Concrete Contractors, Inc. was the apparent low bidder. Following a
detailed review of their bid documents and reference checks, their bid was rejected.
(The second lowest bidder was determined to be the lowest responsive and
responsible bidder. John Neri Construction has successfully completed similar type
projects for the DuPage County Water Commission and the Village of Lombard.
(Neri Construction has successfully completed projects for the Village and is
knowledgeable in Village and County standards. In addition, the subcontractors for the
project have also completed similar projects and are IDOT prequalified.
(A report from the Deputy Director of Public Works, recommending approval, is
attached.)
E) Consideration to concur with prior approval to hold a Public Hearing before the Plan
Commission to consider a Petition for Rezoning submitted from Lee Brandsma of
GROOT Industries, Inc. requesting the zoning be changed from B-3 to I-2 to allow for
a truck wash and storage of small waste receptacles at the property at 2451 Landmeier
Road.
(It is Mr.. Brandsma's intention to purchase the property subject to clearance of
any environmental issues as well as proper zoning with regard to planned activities for
this site.)
Agenda for VB Meeting 10-14-08 3
7
F) Consideration to adopt Resolution No. -08 (attached) determining the
appropriateness for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located
at 221 Lively Boulevard.
(Mac 6, LLC is in the process of purchasing the site at 221 Lively Boulevard and
intends to refurbish the entire property for Benchmark Imaging & Display(Benchmark)
to use for its operations and production house.
(The facility is in need of improvements and Mac 6, LLC intends to invest
approximately$800,000.00 to purchase and renovate this property.
(This project is expecting to create 10 permanent full-time positions.
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This
qualifies as the building will undergo substantial renovations and although vacant for
approximately one year, has met the requirements for 6B classification under Special
Circumstances.
(The 6B property tax incentive allows a property tax assessment reduction from
36% to 16% of fair market value for a twelve-year period.
(A report from the Economic Development Coordinator, recommending approval,
is attached.)
G) Consideration to adopt Resolution No. 4;08 (attached) rescinding Resolution No. 20-
08 and adopting a Resolution determining the appropriateness for Class 6B status
pursuant to the Cook County Real Property Classification ordinance as amended
February 15, 2006 for certain real estate located at 680 Fargo Avenue.
(Donald J. McDonald of Rebechini Studios, Inc. (RSI) purchased the property at
680 Fargo Avenue on July 14, 2008.
(On April 22, 2008 the Village Board passed Resolution No. 20-08 granting Cook
County 6B Tax Abatement status under Special Circumstances.
(Since closing on the property, RSI has gained access to documents verifying that
the building has been vacant for more than 24 months, thus not requiring 6B Tax
Abatement status under Special Circumstances..
(RSI has been in the Village since 1984 and are now expanding to meet their
growing needs.
(The new facility is in need of improvements and RSI's total investment into
purchasing and renovating the new property is estimated at approximately
$2,000,000.00.
(This project is expecting to create an additional 14 full-time positions.
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This
qualifies, as the building was vacant for over 24 months.
(The 6B property tax incentive allows a property tax assessment reduction from
36% to 16% of fair market value for a twelve-year period.
(A report from the Economic Development Coordinator, recommending approval,
is attached.)
Agenda for VB Meeting 10-14-08 4
H) Consideration of Ordinance 3184 (attached) amending Chapter 1 General Licensing .
Provisions of Title 3 Business and License Regulations of the Village Code establishing
revocation proceedings before the License Review Commission.
(This ordinance empowers the License Review Commission to hear all matters
involving licenses and any potential revocation thereof.
(A report from the Village Attorney, recommending approval, is attached.)
n Consideration of Ordinance 3185 (attached) granting a Special Use Permit to K&K
Diesel Repair, Inc. to permit the operation of an automobile and truck repair garage in
an I-1 Industrial Zoning District on property located at 820 Nicholas Boulevard.
(This item was discussed at the September 23, 2008 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
J) Consideration to adopt Ordinance 3186 (attached) granting a Variation of Section 3-
TD.3 of the Zoning Ordinance to permit the construction of a fence which would
extend approximately twenty-three feet (23') beyond the line extended from the nearest
front corner of the principal building located on an adjacent single-family lot for
property located at 420 Franklin Lane.
(This item was discussed at the September 23, 2008 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
I
K) Consideration to adopt Ordinance 3187 (attached) granting a Variation of Section 7-E-
8-6, Section 7E-9:A and Section 7E-1:F of the Zoning Ordinance to permit the outdoor
storage of flammable liquids and gas storage tanks less than fifty feet (50') from any lot
line, the storage of non-flammable cylinders in the required front yard, and the
construction of a six foot (6') tall fence with one foot (1') of barbed wire at the top in a
required front yard for screening purposes at 1601 Nicholas Boulevard. .
(This item was discussed at the September 23, 2008 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IlVIPROVEMENTS COMMITTEE - Trustee Petri
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
10. PERSONNEL COMMITTEE -Trustee Feichter
Agenda for VB Meeting 10-14-08 5
11. RECYCLING & WASTE COMMITTEE - Trustee Franke
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins Road/Oakton Street Landscaping
b. Devon Avenue& Arlington Heights Intersection Improvements
c. Landmeier& Arlington Heights Road Intersection Improvements
d. Oakton Street & Arlington Heights Road Intersection Improvements
e. Master Plan to Revitalize the Business Park
14. YOUTH COMMITTEE - Trustee Prochno
15. PARADE COMMITTEE -Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
a. P.C. Docket 08-2 — Public hearing for a Special Use Permit for the operation of a
truck repair business in an I-1 Industrial Zoning District at 935 Lee Street, Elk Grove
Village, IL (PH 09-17-08)
b. P.C. Docket 08-3 — Public hearing for a Special Use Permit for installation of a
wireless telecommunications facility mounted on the roof top of the existing Village
on the Lake condominium at 850 Wellington Avenue, Elk Grove Village, IL.
(PH 10-01-08)
c. P.C. Docket 08-4 — Public Hearing to rezone approximately 2.56 acres of property
from B-3, Automotive Oriented Business District to I-2, Industrial District on
property commonly known as 2451 Landmeier Road, Elk Grove Village, IL (PH 10-
15-2008).
17. ZONING-BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 08-10 — Public. hearing for a variation to install an electric security
perimeter fence in the I-2 Industrial Zoning District at 2395 Arthur Avenue, Elk
Grove Village, fL. (CANCELLED BY PETITIONER)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee-Trustees Petri/Lissner
b. Health & Community Services Board- Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. O'Hare Update - Mayor Johnson
f. Tour of Elk Grove Update—Mayor Johnson
g. Administration & Public Safety Complex Construction—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
Agenda for VB Meeting 10-14-08 6
VILLAGE BOARD
None.
VILLAGE ATTORNEY
a. Prepare an Ordinance for a Special Use Permit for the operation of an automobile and
truck repair garage in an I-1 Industrial Zone District at 820 Nicholas Boulevard, Elk
Grove Village, IL (PC Docket #08-1)
b. Prepare an Ordinance for a variation as it pertains to permitted locations for
flammable materials, fences, and outdoor storage in an I-2 General Industrial District
at 1601 Nicholas Boulevard, Elk Grove Village, IL (ZBA Docket#08-7)
c. Prepare an Ordinance to permit the construction of a fence on property located at 420
Franklin Lane, Elk Grove Village, IL (ZBA Docket #08-9)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Walsh (7), Boffice, Cavallim, Cech, Knickerbocker, Miller, Schmidt, Tromp