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HomeMy WebLinkAboutVILLAGE BOARD - 09/23/2008 - FLOOD SUMMIT/2009 MEETING SCHEDULE r i i I MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY SEPTEMBER 23, 2008 I Mayor Craig B. Johnson called the meeting to order at 7:05 p.m. I 1. ROLL CALL: I i Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik; Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Ann I. Walsh A quorum was present. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on September 9, 2008 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES Mayor Johnson reported: September Flood/Summit—A total of 8.95 inches of rain fell in Elk Grove Village between Friday night, September 12 and Sunday; September 14; 2008. Salt Creek rose quickly and there was significant flooding and street closures. The Public Works, Fire and Police Department personnel were mobilized on Saturday through Sunday evening due to the continued rainfall and flooding conditions. Village personnel assisted the public through Monday and provided traffic control due to street closures. The Mayor voiced his concerns and pointed out flooding in the area has occurred too often. A regional summit would be called and hosted in Elk Grove Village. Representatives from the communities south of Elk Grove in DuPage County that border the Creek, State Representatives and Senators, Congressional Representatives and Cook and DuPage County Officials would be invited to participate. The Mayor noted Busse Woods was designated to be a detention area in the early 1970's with lakes developed to hold floodwater in the forest preserve area. Two dams were constructed. The southern dam had a working mechanism to hold the water back, but Cook County sealed the dam open in 1985 so water would continuously flow through. Following the flooding in 1987, the county announced they would install a "weir' system to impede flooding. This Dam Weir was never installed. i In 2003, the County stated they would install a rubber bladder system, which would 1 inflate during peak rainstorms and hold back floodwaters. The County never installed the system due to protests from environmentalists who objected because there may be damage to 100 trees that would be under water for a few days. i i I 1 VBM 9-23-08 i I i Mayor Johnson stated area flooding is a 100% preventable problem if the County would do what they were supposed to do. Any support from businesses and residents would be greatly appreciated. I Sunday. September 14. 2008 —Participated as Bingo Caller at the Elk Grove Library event in celebration of the end of summer adult reading program. I September 19. 2008 — Mayor Johnson and Village Board Trustees attended a Youth Forum at St. Julian Eymard Church for discussion of government and youth involvement. i Staples Dream Park Contest - A contest sponsored by Staples and the Chicago Bears will provide a $2 ,000 prize for improvements to the park with the most votes. Elk Grove's Bartrum Park has been named one of the eligible parks. Residents can vote in the Dream Park Challenge by visiting the website www.staplesdreampark.com/bears or they can pick up a card at Staples. I Property Tax Bills—Mayor Johnson stated the Elk Grove property tax rates have been released. In comparison to surrounding communities, Elk Grove Village remains at the lowest tax rate. Vacancy—Mayor Johnson announced there is a vacancy on the Zoning Board of Appeals. If anyone is interested in serving on this Board they should contact the Mayor's office to obtain an application for consideration. O'Hare Update—On Sunday, September 28, 2008, at 3:30 p.m. a special memorial service and rally in opposition of the airport expansion would be held in Bensenville at St. Johannes Cemetery. Mayor Johnson stated the October 23, 2008 hearing in the Washington D.C. Circuit Court is the bigcase coming forward. Mayor Johnson referenced a September 18, 2008 Tribune Newspaper article stating the FAA announced another airport is needed. The Mayor said the privately funded South Suburban airport could have been up and running by 2009 if the Governor would have kept his promise and signed the paperwork. Transfer Funds - Mayor Johnson asked for a motion for transfer of funds saying that in 2001 the Board had established a $5 million dollar fund to fight the O'Hare Expansion Project. It is almost 8 years later and the fund still has significant dollars available due to the Board's prudent and frugal actions. Motion to transfer$500,000 from the Legal Defense Trust Fund to the Legal Defense Fund. MOVED: Trustee Czarnik SECONDED: Trustee Petri AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno. Czamik NAYS: None MOTION CARRIED i Proclamations— Mayor Johnson issued the following Proclamations: i 1. Fire Prevention Week—October 5 through 11, 2008. ! The Fire Department will host an Open House on Sunday October 12, 2008 from 1:00 p.m. to 4:00 p.m. at the Oakton Station. 2. Lions Candy Day—Friday, October 10, 2008. 3. Character Counts Week—October 19 through 25, 2008. Mayor Johnson invited Trustee Feichter, and Barb Hengles, of the Character Coalition, to join him for a reading and presentation of the proclamation. B. Hengles spoke of the six t i i 2 VBM 9-23-08 i pillars of character and thanked the Village for its support. It was noted Trustee Prochno was also a great supporter of and member of the Coalition. Oaths of Office - Mayor Johnson administered Oaths of Office to the following newly appointed Firefighters: Chad A. Domin, Carl J. Evert,Jr., Michael J. Liska, Patrick J. Melendy, Steven R. Petersen, Daniel R. Ritchie, Kyle C. Seegers. Mayor Johnson welcomed the firefighters to the Village and thanked them for being part of the community. Fire Chief Miller introduced each firefighter and provided information about each individual. Mayor Johnson administered the Oath of Office to Peter J. Gutzmer and congratulated him on his recent promotion to Fire Lieutenant in the Fire Department. Fire Chief Miller reported Lt. Gutzmer had joined the Fire Department in 1990 and gave a brief history of Lt. Gutzmer's employment with the Village. Police Officers - Mayor Johnson administered the Oath of Office to newly appointed Police Officers William P. Callaghan and Michael T. Jedlink. Chief Schmidt joined the Mayor and introduced each Officer. Recess - 7:49 p.m. Mayor Johnson called for a short recess to allow the Firefighters, Police Officers, and their families to leave the Council Chambers. Reconvene - 7:51 p.m. The meeting resumed with all Trustees present as stated at the beginning of the meeting. Trustee Feichter reported the Elk Grove Lions Club had donated $1000.00 to the Heart of a Marine Organization. Trustee Czarnik reminded everyone that the new banners had been installed. Trustee Petri reported he had attended a Solid Waste Agency of Northern Cook County (SWANCC) meeting and a Northwest Municipal Conference (NWMC) meeting on September 10, 2008. At this time, Mayor Johnson deviated from the Agenda and presented the Consent Agenda for consideration. 6. CONSENT AGENDA Correction/Item A. The Mayor noted the June 2009 Village Board meeting would be held on Tuesday June 16`h, not June 15;2009 as reflected on Item A. of the Consent Agenda. It was moved and seconded that the Consent Agenda of the September 23, 2008 Regular Village Board Meeting be approved as corrected. i (Mayor Johnson asked for comments or questions from the Village Board, staff or members of the audience. There were none) A. Village Board Meetings/2009 Schedule - Authorization to hold the Regular Village Board meetings in 2009 on the 2nd and 4th Tuesdays of the month except as follows: • March - Add March 17, 2009 Committee of the Whole Meeting for Budget Purposes. • June - Hold one Regular Village Board Meeting to convene on June 16. • July - Hold one Regular Village Board Meeting to convene on July 14. I • August - Hold one Regular Village Board meeting to convene on August 18. i I 3 VBM 9-23-08 i November - Hold one Regular Village Board meeting to convene on November 10. • December - Hold one Regular Village Board meeting to convene on December 8. B. Elk Grove High School/Waive fees - Approve a request to waive fees in the amount of$50.00 to hold their annual homecoming parade on Thursday; October 2, 2008, at 6:00 p.m. C. Bradford Systems Corporation. Bensenville. IL - Award a purchase off the State of Illinois purchasing contract for the purchase of three (3) high-density mobile shelving systems to be used in the new Administration & Public Safety Complex in the amount of$122,790.26. D. Council Chambers renovation project—Authorization of the following: • To award a purchase contract to Advent Systems, Inc. of Elmhurst, IL for the installation of audio/video equipment for the Council Chambers renovation project in the amount of$270,532.00, of which $110,000.00 is funded by the Cable Television Fund and $160,532.00 is funded by the Capital Projects Fund: and • To increase the Cable Television Fund budget in the amount of$25,000.00. E. Ground Lease Agreement/Denali Spectrum Operations. LLC (Cricket Communications Inc.)—Adopt Resolution No. 46-08 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A GROUND LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND DENALI SPECTRUM OPERATIONS, LLC (CRICKET COMMUNICATIONS, INC.)' Motion to approve Consent Agenda items "A, B, C, D and E. as corrected." MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the September 23, 2008 Accounts Payable Warrant in the amount of S1,016,644.75. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner; Petri, Prochno, Czarnik j NAYS: None MOTION CARRIED I 7. REGULAR AGENDA None BOARDS AND COMMISSIONS i I 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI i No Report i I I 4 VBM 9-23-08 i i 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER i Trustee Lissner stated the Village Manager had reported that so far the registrations for the rental housing licensing program is going well. A second reminder notice has been sent out to those who have not registered by the September 15, 2008 deadline date. a. No Idle Zone Ordinance - Trustee Lissner reported there had been letters sent to the editor regarding the no idling zone that indicated there was some confusion regarding the intent of the Committee. jThe Committee plans to continue to investigate and educate the public of the findings and why it would be more prudent for individuals to turn car engines off. Trustee Lissner had recently witnessed vehicles parked; with engines running; while the owners ran in and did their shopping. 10. PERSONNEL COMMITTEE - CHAIRMAN FEICHTER No Report 11. RECYCLING & WASTE COMMITTEE — CHAIWiMAN FRANKE Rain barrels—A reminder was given to visit the website and complete the rain barrel interest forms. Recycling Event—A recycling event for computers and old electronics will be held on Saturday October 11, from 9:00 to 3:00 p.m. at the Motorola Campus on Algonquin Road. Document Destruction Event—A document destruction event will be held in Wheeling, Illinois on Saturday, September 27, 2008 at the Dundee Road Northgate Parkway Plaza/ Metra Train Station. There is no fee. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO Trustee Prochno reported the latest episode of the "Exceptional Journey" is airing on Channel 6 and features "Elk Grove Village in the 1960's." Residents may phone Channel 6 at (84 7) 357- 4260 or check the Channel 6 program guide for dates and times. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI e. Master Plan to Revitalize the Business Park—Trustee Petri reported a meeting was held to review the master plan with the ICRC special group including Trustee Lissner, the Director of Engineering, and the Consultants. There are 12 areas within the Business Park that are being looked at for upgrades and improvements. There will be monthly meetings held in the future. ! Lighting—The lights on Busse Road from Touhy Avenue, to just north of Howard, have been installed. Commonwealth Edison has not yet activated this lighting. Bids were let out for installation of lighting from Touhy Avenue to Mark Street,just south of Devon, and came in $326,000 under budget. The costs will be shared with other entities and lighting will be installed in the spring of 2009. Lighting on Nerge and Meacham Road is going slowly because of the utility conflicts. The bases and wiring is currently being installed and should be completed within the next two weeks. They are still waiting for the poles. Lighting improvements on the north side of Higgins are progressing. Bases and poles are being installed. 5 VBM 9-23-08 i i Meeting Schedule—Trustee Lissner stated there would be a meeting held to bring the Board up to date on the master plan. A Committee of the Whole meeting would be schedule and a presentation given by the consultants would be scheduled some time in November. 14. YOUTH COMMITTEE - TRUSTEE PROCHNO No Report 15. PARADE COMMITTEE - TRUSTEE CZARNIK The 2008 June Hometown parade can be seen on Channel 6. The Parade Committee is exploring parade themes and will apprise the public as soon as a theme is chosen. Meeting Schedule—The next meeting of the Parade Committee will be held on Monday; October 6; 2008 at 5:30 p.m. in the Chemick Conference Room. 16. PLAN COMMISSION—ASSISTANT VILLAGE MANAGER PC Docket 908-1 - Assistant Village Manager; Beth Jacobsen; reported a public hearing was held on Wednesday; September 3, 2008 for consideration of a Special Use permit to operate an automotive repair facility in an I-1 Industrial District at 820 Nicholas Boulevard, Elk Grove Village Illinois. The petitioner; Matthew Keefe, responded to concerns of the Mayor regarding storage of vehicles on the off site area in unincorporated Cook County. The Mayor noted compliance of vehicle storage would be monitored. Discussion ensued regarding the conditions recommended by the Zoning Board of Appeals with a directive given by the Mayor to add specific language to the Ordinance with respect to the storage of the vehicles and, if it is deemed to become a nuisance, the Board would have the authority to revoke the Special Use Permit in the future. The petitioner was in agreement and was advised that he would be given a draft of the Ordinance prior to it being brought before the Village Board for approval at the October 14, 2008 Village Board meeting. Mr. Keefe would contact the Village Attorney if he had concerns with the new language of the Ordinance. Motion to concur with the recommendation of the Plan Commission to direct the attorney to prepare an Ordinance granting a Special Use Permit and to allow the petitioner to review the language of the Ordinance prior to adoption for property at 820 Nicholas Boulevard, Elk Grove Village, Illinois. i MOVED: Trustee Lissner SECONDED: Trustee Feichter VOICE VOTE MOTION CARRIED The petitioner was informed he would not be required to attend the October 14; 2008 Village Board meeting if the wording of the drafted Ordinance was agreeable to him. 17. ZONING BOARD OF APPEALS —ASSISTANT VILLAGE MANAGER ZBA Docket 08-7 - A public hearing was held Thursday, August 7, and was continued to August 21 and September 9, 2008, for consideration a variation as it pertains to - permitted locations for flammable materials, fences, and outdoor storage in the I-2 j General Industrial District at property located at 1601 Nicholas Boulevard, Elk Grove Village, Illinois. A finding of fact and an approved site plan had been distributed to the Village Board. The Zoning Board of Appeals recommended approval of the variation in a vote of 5 to 1. i Eric Peterson, Vice President of Airgas North Central, Inc., approached the podium. Mayor Johnson informed the audience copies of a letter written by Plan Commissioner 6 VBM 9-23-08 I Henrici had been distributed to the Village Board members. It was noted there had been concern regarding the storage of flammable gases by neighboring properties but the owners; in particular, Lawrence Foods; were now comfortable with the proposed variation. The Mayor complimented the Zoning Board for their time and efforts and pointed out the Zoning Board of Appeals explored every option for the safety of all. Mayor Johnson thanked former Elk Grove Fire Chief and current Plan Commissioner, Charles Henrici; for his input. There being no further comments from the Board or the audience the Mayor asked for a motion. Motion to concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare an Ordinance granting a variation to allow the storage of gas cylinders, the construction of a front yard barbed wire fence, and to permit the outdoor storage of gas cylinders in the front yard along Greenleaf Avenue on property at 1601 Nicholas Boulevard, Elk Grove Village, Illinois MOVED: Trustee Petri SECONDED: Trustee Feichter AYES: Trustees Feichter; Lissner; Petri; Prochno, Czamik, ABSTAIN: Trustee Franke MOTION CARRIED The petitioner was thanked for his cooperation and informed it would not be necessary for the Airgas representatives to be present at the October 14, 2008 Village Board Meeting for the formal approval of the variations. ZBA Docket 08-9 - A public hearing was held before the Zoning Board of Appeals on Thursday, September 11, 2008; for a variation for construction of a 6 foot (6') tall wood privacy fence extending approximately twenty-three feet beyond a line extended from the nearest front corner of the principal building located on the adjacent single family lot at 420 Franklin Lane, Elk Grove Village, Illinois. The Zoning Board of Appeals recommended to "DO GRANT" the variation. Motion to concur with the Zoning Board of Appeals to grant the request for a fence variation at 420 Franklin Lane and to direct the Village Attorney to prepare an Ordinance. I MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: VOICE VOTE MOTION CARRIED I The petitioner, Mrs. Su Lee, was present in the audience and was advised she did not have to attend the formal approval at the next Village Board meeting. Mrs. Lee was advised she could begin construction of the fence after contacting the Director of Engineering and Community Development for the proper permits. 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES I a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER No Report b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK i Farmers Market— Wednesday; September 24, 2008 is the last day the Farmers Market will be held this year. I I i Paint-a-Thon—This event was held on Saturday, September 6, 2008. Twenty- seven homes throughout the northwest suburbs were painted which included one home in Elk Grove Village. School supplies were distributed to 19 families, with a total of 39 children. i 7 VBM 9-23-08 I The food pantry requests are growing. Fifty-one families were served last month. The Interfaith Council food drive is scheduled for October. I Flu Clinics—Dates for the Flu Clinics will be announced soon. Trustee Czamik advised the public to get their flu shots early with the best time from the middle to the end of October. i Blood Drive—A Community Blood Drive will be held on Saturday, November 1; 2008 from 8:00 a.m. to 12:00 Noon in the lower level of the Village Hall. Spirit Award—The September Spirit Award winner is Terri Dale. Ms. Dale is featured on the `'In the Grove" program on Channel 6. The forms to nominate someone or a group for the award are available at the Village Hall, the Elk Grove Library, the Elk Grove Park District Pavilion and Jarosch Bakery. Meeting Schedule—The neat meeting of the Health and Community Services Board will be held on Wednesday, October 15, 2008 at 7:00 p.m. in the lower level of the Charles J. Zettek Municipal Building. C. LIQUOR COMMISSION - MAYOR JOHNSON No Report d. SPECIAL EVENTS COMMITTEE —MAYOR JOHNSON No Report e. O'HARE UPDATE— MAYOR JOHNSON Mayor Johnson presented the O Hare Update during the Mayor's Report earlier in the meeting. I L BIKE RACE UPDATE—MAYOR JOHNSON No Report t i g. ADMINISTRATIVE/PUBLIC SAFETY COMPLEX CONSTRUCTION — MAYOR JOHNSON The project is on time and on budget. I 19. ORDINANCE, RESOLUTIONS AND COMMUNICATIONS —VILLAGE CLERK Voter Registration—The Village Clerk announced the last day to register to vote before the November 4; 2008 General Election is Tuesday; October 7, 2008. Early Voting— Elk Grove Village will host an early voting site from Monday; October 13, 2008 through Thursday, October 30, 2008. r Mayor Johnson pointed out improvements to the parking areas are in progress and will be j completed prior to the early voting dates. The dates and times are as follows: Monday through Friday— 8:30 a.m. to 5:00 p.m. j Saturday (Oct. 18 and 25`h) - 9:00 a.m. to 5:00 p.m. 20. UNFINISHED BUSINESS r Village Board—None Village Attorney -None I 8 vaM 9-23-08 i i 21. REPORT FROM THE VILLAGE MANAGER No Report 22. NEW BUSINESS None AUDIENCE— 8:21 p.m. No Response Mayor thanked the Department Heads and staff on behalf of the community for their efforts during the recent flooding. The Finance Department is compiling the final costs expended during the flood. A report and the costs incurred by the Village will be submitted to FEMA for reimbursement purposes. The Mayor talked about the Chicago CUBS Baseball team and the possibility of a World Series being held in Chicago this year. 23. ADJOURNMENT Motion to adjourn the meeting at 8:25 p.m. MOVED: Trustee Czamik SECONDED: Trustee Feichter AYES: Trustees Franke, Lissner, Petri; Prochno; Czarnik, Feichter NAYS: None MOTION CARRIED I I Ann L Walsh Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village I The next Village Board meeting of the Mayor and Board of Trustees will be held on Tuesday October 14, 2008 at 7:00 p.m. ! i I I i 9 VBM 9-23-08 i I