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Home My WebLink AboutAGENDA - 11/11/2008 - VILLAGE BOARD Next ORD: 3188 (3190) Next RES. 53-08 (53-08) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING November 11, 2008 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes of October 28, 2008 4. Mayor"and Board of Trustees' Report 5. Accounts Payable Warrant: October 31, 2008 / S 126,716.67 November 11, 2008 /$1, 927,115.73 6. CONSENT AGENDA A) Consideration of a request (attached) from the Northwest Presbyterian Church to waive permit fees for the installation of a manhole, flapper valve, and a pump system on their sanitary sewer service in the amount of S 125.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) B) Consideration to authorize payment of $1,846.00 in dues to the Illinois Municipal League for Fiscal Year 2008-2009.. (The dues were increased by$76.00 compared to last year's payment. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose.) C) Consideration to award a purchase contract to Canon Business Solutions of Schaumburg, IL for the purchase of one (1) Canon imageRUNNER 7105 copier under the National Intergovernmental Purchasing Alliance in the amount not to exceed $28,158.00. (This machine will be purchased under the National Intergovernmental Purchasing Alliance (National IPA). Agenda for VB Meeting 11-11-08 2 . (On September 23, 2008, County of DuPage as the principal procurement agency for the National IPA, awarded a competitively bid contract to Canon Business Solutions of Schaumburg, IL. (The copier is used by Village employees to do high-volume copy jobs such as agendas and annual budgets. (The current copier is almost ten years old and has surpassed its useful life. (Adequate funds have been budgeted for this item. (A report from the Director of Finance, recommending approval, is attached.) D) Consideration to authorize Deputy Police Chief Michael Kirkpatrick to attend the FBI National Academy in Quantico, VA at an estimated cost of 53,490.00. (The FBI National Academy is a hallmark of continuing education for Police executives around the world.) E) Consideration to award a balancing change order in the amount of $96,279.00 for 12 Change Orders per MTI's memo to Elk Grove Village dated November 5, 2008. (The November 5, 2008 memo provided for a change order in the amount of S55,070.00 for the installation of steel to provide over 1,000 square feet of additional storage space underneath the Municipal Building main entrance. (A report from the Chief of Police, recommending approval, is attached.) F) Consideration to increase the professional service contract with J.F. Edwards Construction Co. of Geneseo, IL for the Local Street Lighting Improvements Project in an amount of 542,160.34, for a total contract amount of S470,432.83 from the ICRC Fund. (On Thursday, May 15, the Village opened sealed bids for the Local Street Lighting Improvements Project. (Bid documents were obtained.by six (6) potential bidders, of which four (4) submitted bids. Upon review of the submitted bids, it was determined that J.F. Edwards Construction Co. was the most responsive and responsible bidder. (On June 17, 2008 the Mayor and Board of Trustees approved a contract in the amount of S428,272.49 with J.F. Edwards Construction Co. of Geneseo,.IL. (After the contract was awarded it was discovered that the Village maintained a portion of Landmeier Road, which has not been included in any of the Business Park streetlight improvement projects. (J.F. Edwards Construction Co. agreed to install the additional lights under the approved unit prices of the current contract. (The increased price will bring the total contract amount to $470,432.83. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) G) Consideration of Ordinance 3188 (attached) amending Section 6-3-12B of the Village Code as it pertains to the setting of bonds for violations of weight and load j requirements set forth in the Illinois Motor Vehicle Code. Agenda for VB Meeting 11-11-08 3 (All persons charged with a violation of Section 6-3-12A of this Code or a violation of Chapter 15 of the Illinois Motor Vehicle Code or Section 5/3-401D of the Illinois Motor Vehicle Code shall post a cash bond in an amount equal to the amount of the minimum fine established by the Motor Vehicle Code, plus administrative costs in the amount of hventy-five dollars ($25.00). (A report from the Village Attorney, recommending approval, is attached.) H) Consideration to adopt Ordinance No. 3189 (attached) rezoning property located at 2451 Landmeier Road from the B-3 Automotive Oriented Business District to the 1-2 Industrial District. (This item was discussed at the October 28, 2008 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance 10. PERSONNEL COMMITTEE - Trustee Feichter 11. RECYCLING & WASTE COMMITTEE - Trust6e Franke a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins Road/Oakton Street Landscaping b. Devon Avenue & Arlington Heights Intersection Improvements c. Landmeier & Arlington Heights Road Intersection Improvements d. Oakton Street & Arlington Heights Road Intersection Improvements e. Master Plan to Revitalize the Business Park f. Lighting Improvements on Busse Road from Touhy to Mark Street 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel Agenda for VB Meeting 11-11-08 4 17. ZONING BOARD OF APPEALS - Village Manager Rummel 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health & Community Services Board - Trustee Czarmk c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update - Mayor Johnson f. Tour of Elk Grove Update—Mayor Johnson g. Administration & Public Safety Complex Construction—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY a. Direct the Village Attorney to prepare an Ordinance to rezone property from B-3 Automotive Oriented Business District to I-2 Industrial district on property commonly known as 2451 Landmeier Road, Elk Grove Village, Illinois (PC Docket #08-4). 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Walsh (7), Boffice, Cavallim, Cech, Knickerbocker, Miller, Schmidt, Tromp Addendum to Regular Village Board Agenda November 11, 2008 7:00 p.m. 6. CONSENT AGENDA (continued) 1) Consideration of the following: • To award a contract to Oak Brook Mechanical of Elmhurst, IL for pump and boiler repairs.in the Administration & Public Safety Complex in the amount of S25,607.00 from the Capital Projects Fund; • To award a contract to Wood Dale Electric of Roselle, IL for repairs to the electric switchgear in the Administration & Public Safety Complex in the amount of 568,434.53 from the Capital Projects Fund; and • To award a.contract to Carey Heating of Tinley Park,.IL for mechanical repairs in the gun range of the Administration & Public. Safety Complex in the amount of $35,814.00 from the Capital Projects Fund. (On the weekend of September 13, the Administration & Public Safety Complex experienced flood damage as a result of the worst 24-hour storm in the history of the Village. (The flooding was the result of the building being under construction not being completely enclosed as well as the temporary pumps not being able to keep up with the flow of water that was entering the building. (The Village has qualified for reimbursement funds through FEMA's disaster declaration. In addition, the Village is exploring a claim through a private insurance carrier.) c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallim, Cech, Miller, Knickerbocker, Schmidt, Tromp, Jacobsen, Walsh(7)