HomeMy WebLinkAboutVILLAGE BOARD - 10/28/2008 - GREENWAY PROJECT/PRESS CONFERENCE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD
AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON
' AVENUE ON TUESDAY OCTOBER 28, 2008
Mayor Craig B. Johnson called the meeting to order at 7:05 p.m.
1. ROLL CALL:
Present: Mayor: Craig B. Johnson;
Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri, Chris Prochno
Also Present: Village Manager Raymond R. Rummel; Village Attorney
George B. Knickerbocker; and Village Clerk Ann I. Walsh
A quorum was present.
2. INVOCATION - Pastor Rodney Pickett, Wesleyan Community Church, delivered the
Invocation.
PLEDGE OF ALLEGIANCE —Mayor Johnson led the audience in the Pledge of
Allegiance to the Flag.
3. APPROVAL OF MINUTES
Motion to approve the minutes of the Regular Village Board Meeting held on
October 14, 2008 as submitted and dispense with the reading.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES
KinderCare—Mayor Johnson reported he had participated at the Read to the Children
event today, October 28, 2008.
Leaf Collection—Mayor asked residents not to put leaves out in the street until the night
before the scheduled leaf pick up.
O'Hare Update - Attorney Karaganis attended the Washington D.C. Circuit Court hearing
regarding the St. Johannes Cemetery and Chicago's O'Hare expansion plan. A
decision should be announced by December of this year.
IDOT/Roadway—A meeting was held with the Illinois Department of Transportation last
week. IDOT has been working with the Village to find options and alternative locations
for the roadway planned for the O*Hare Expansion Project. The Mayor stated we might
be able to come to a solution with minimum impact on Elk Grove Village and that would
be beneficial to the area and this community. The Mayor stated residents would be kept
informed.
Municipal Improvements—Mayor Johnson announced he had received three inquiries
from residents regarding the Greenway Project in the Town Center.
As clarification, the Mayor explained the Village Board had approved the Greenway
improvements last week and they are currently waiting for formal votes and approval on
the bids needed for the work.
The community would have had to invest $250,000 to $300,000 to repair the existing
fountain and replace the honey locust trees that were originally planted in the Greenway
area. The Board felt improvements should be made so that the Greenway could be more
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utilized by the community; therefore; there was a consensus that the fountain should be
replaced rather than repaired and new trees planted that would be better suited to the
environment. The Greenway would be expanded by eliminating the roadway located at
the east end of the area; which would double the size of the Greenway.
Mayor Johnson related this project is TIF eligible, meaning it would be paid for through
the TIF District. The Village will put the money up front and will be paid back by the
TIF District.
Mayor Johnson said the Village is looking to move forward on projects now as this is the
best time to follow through with projects since the Village is in the financial position to
proceed. The Village has been doing well during these tough economic times unlike
some of the neighboring communities. The Board recognized the project must be done.
Developers and construction companies are looking for work due to the slow down in
home and commercial building. The Village is getting a lot of work for much less cost
during this economic time and experiencing significant savings on the Village Hall
projects.
Mayor Johnson went on to say that the Village is using monies from the Capital Project
Fund, which must be used for building or rebuilding within the Community. No new
taxes would be utilized to get the projects done. The funds are earmarked by law and are
to be used specifically for that purpose.
Press Conference—Mayor Johnson reported a press conference was held in the Council
Chambers last Wednesday. The Mayor had called the press conference in order to
discuss false statements sent out by Mark Walker in his campaign literature and TV
advertisements. Candidate Mark Walker is running for State Representative in the
November 2008 General Election.
Walker had implied the Village Board passed a gasoline tax and that the Village Board
had a projected $8 million budget deficit in the late 1990's. The Mayor called on Mr.
Walker to apologize and retract the statements. Mayor Johnson thanked the press for the
good coverage.
The Mayor reported the Village had received a Freedom of Information Request from
candidate Mark Walker and that M. Walker had notified the press of the request before
the Village had received it.
The Mayor stated the Village had compiled the requested response in letterform and
stated copies would be made available to the press.
The Mayor then read the response in its entirety. (A copy of which is on file in the
Village Clerk's Office).
The candidate will be notified that the letter can be picked up at the Village Hall
tomorrow, Wednesday, October 29, 2008.
Proclamation—Mayor Johnson issued a Proclamation proclaiming the week of
November 3 through November 9, 2008 as "Marine Week" in the Village of Elk Grove
Village.
Roy and Georgette Frank of the Heart of a Marine Foundation and two representatives
from the Marine Corps joined the Mayor at the podium for the presentation. Mrs. Frank
introduced Marine Sergeant Anthony Woody and thanked the Village for their support.
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Mrs. Frank announced that the Heart of a Marine Foundation had purchased and installed
the rehabilitation software in all but one of the Level 1 poly-trauma units in VA hospitals
in the United States. The last one will be on board shortly. They are moving on to Level
2 and Level 3 VA hospitals.
Each Marine representative addressed the Mayor and Board and expressed appreciation
for the Village's support.
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Trustee Czarnik announced the Village Halloween trick or treating hours would be
from 1:00 p.m. to 8:00 p.m. on Friday, October 31, 2008.
Trustee Feichter thanked all the students who participated in the Community Character
Coalition food pantry event last Saturday. Students stood outside in the cold weather
for many hours soliciting food donations.
Trustee Feichter reported on the Halloween Party held at the Park District on Friday,
October 24, 2008. Trustee Feichter noted the event was very successful and was attended
by approximately 1100 children and their families.
Trustee Feichter also thanked members of the Village Board who attended the Elk Grove
Lions Club 50`h Anniversary Celebration Dinner held on Saturday, October 25, 2008.
Trustee Feichter reported the annual Foot Rally was a great success and thanked the
Police and Fire Department for their efforts.
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the October 28, 2008 Accounts
Payable Warrant in the amount of S1,142,451.75.
MOVED: Trustee Petri SECONDED: Trustee Czamik
AYES: Trustees Feichter; Franke, Lissner, Petri, Prochno, Czamik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
It was moved and seconded that the Consent Agenda of the October 28, 2008
Regular Village Board Meeting be approved as presented.
(Mayor Johnson asked for comments or questions from the Village Board, staff or
members of the audience. There were none)
A. New York Import (Ambica Import Inc.). 1695 Elmhurst Road - Approve a request
to hold their annual Christmas Warehouse Sale during business hours from
November 1, 2008 through December 31, 2008.
B. Elk Grove Baptist Church. 801 Beisner Road—Approve a request to waive
permit fees for the replacement of two (2) self-contained heating and air
conditioning units at the church at 801 Beisner Road, in the amount of$415.00.
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C. Police Department/traininu - Authorize Police Officer Ted Malek to attend the
D.A.R.E. Officer Training Program held on the campus of Illinois Central
College from December 8, 2008 to December 19, 2008 at an estimated cost of
52.300.00.
D. Easement/588 Maple Lane - Concur with the prior authorization and grant a
variation from the Village Code, Section 8-12B-1-1D, "Easements", to permit
the construction of a detached garage which will encroach four feet (4') in the
ten-foot (10') public utility easement.
E. Wood Dale Electrical Construction. Inc.. Roselle. IL - Award a construction i
contract for electrical work to be performed as part of the Council Chambers
renovation project in the amount of$38,780.00 paid for from the Capital Projects
Fund.
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F. McCann Industries. Addison. IL—Authorize the following contracts to the lowest
responsive and responsible bidder:
• Award a purchase contract for the purchase of a 2009 Case 621 E XT End
Loader per specifications in the amount not to exceed $107,900.00 from the
Capital Replacement Fund; and
• Award a purchase contract for the purchase of a 2009 Case 590SM Series 3
Extend-a-hoe Backhoe, per specifications in the amount not to exceed
$80.677.00 from the Water/Sewer Fund.
G. Project Graphics. New Milford. CT - Award a purchase contract to produce the
street banners in the amount of$28,038.50 from the Capital Projects Fund.
H. Comprehensive Annual Financial Report - Accept the Comprehensive Annual
Financial Report (CAFR) for the Fiscal Year ended April 30, 2008.
I. Cooperative purchasing/Houston-Galveston Area Council (H-GAC)—Adopt
Resolution No. 51-08 entitled. "A RESOLUTION AMENDING RESOLUTION
NO. 50-08 ADOPTED ON OCTOBER 14. 2008 AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE AN INTERLOCAL CONTRACT FOR
COOPERATIVE PURCHASING BETWEEN THE VILLAGE OF ELK
GROVE VILLAGE AND THE HOUSTON-GALVESTON AREA (H-GAC).'-
J.
H-GAC)."J. 2000 Arthur Avenue development—Adopt Resolution No. 52-08 entitled, "A
RESOLUTION ACCEPTING A CERTIFICATE OF APPROVAL AND
INITIAL ACCEPTANCE AND DEED OF CONVEYANCEBILL OF SALE
FOR PUBLIC IMPROVEMENTS (STORM SEWER AND SIDEWALK) AT
THE 2000 ARTHUR AVENUE DEVELOPMENT."
Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, and J."
MOVED: Trustee Czarnik SECONDED: Trustee Petri
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA
Sign Variation—Motion to approve a sign variation for Black Jack's Shell Station
at 1805 Oakton Street as follows:
Item Proposed Permitted by Variation
Ordinance Requested
1 free standing. Located on the NW corner One freestanding sign Additional 6' in
double-faced of the site measuring 24' in 18' maximum height
illuminated sign height.
45 square feet per face Additional 97.5
93.75 square feet per face (90 total square square feet, 208%
(187.5 total square footage) footage) increase
1 double-faced, Located on the NE corner Additional sign
illuminated of the site on Oakton and
monument style Higgins. Additional 78
sign square feet
Sign face areas of 39 square
feet per face
(78 total square footage)
MOVED: Trustee Czarnik SECONDED: Trustee Frank
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
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BOARDS AND COMMISSIONS
7. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI
No Report
9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER
No Report
10. PERSONNEL COMMITTEE - CHAIRMAN FEICHTER
No Report
11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FRANKE
Rain barrels—The Recycling and Waste Committee has received close to 300 interest
form responses for rain barrels. Trustee Franke stated the interest forms are available on
the Village website.
12. INFORMATION COMMITTEE - TRUSTEE PROCHNO
No Report
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION
TRUSTEES LISSNER/PETRI
Trustee Petri reported the lighting on Nerge and Meacham Road is being worked on.
Residents were invited togo see the new lighting on Busse Road and give special
attention to the improvements made at Landmeier Road.
The lighting contract is approved for the Touhy to Mark Street project.
The Mayor stated over 34 million dollars has been expended for the revitalization project,
with over 20 million dollars from grants and other sources of funding.
Mayor Johnson noted the annual audit report had been submitted by the Finance
Department, which included information on the vacancy rate in the Business Park. The
Mayor announced that out of 100 million square feet in the Park, only 6% square footage
is vacant. Mayor Johnson pointed out that even though there may be for sale or for rent
signs located throughout the Park, the businesses may still be active and the buildings
occupied.
14. YOUTH COMMITTEE - TRUSTEE PROCHNO
No Report
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15. PARADE COMMITTEE - TRUSTEE CZARi\TIK
2009 Parade The theme chosen for the Saturday, June 20, 2009 Hometown Parade is
"Star Spangled Salute to America".
Meeting Schedule - The next meeting of the Parade Committee will be held on Monday,
November 3, 2008 at 5:30 p.m. in the Chernick Conference Room.
Coffee with the Mayor and Board - Mayor Johnson announced the "Coffee with the Mayor and
Board' would be held on Saturday, November 1, 2008 from 9:00 a.m. to 11:00 a.m. in the
Council Chambers. This would be the last "Coffee" held in the Council Chambers during the
year 2008. Beginning on Monday, November 3, 2008, the Council Chambers will be renovated
as part of the Village Hall redevelopment project.
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16. PLAN COMMISSION - VILLAGE MANAGER
PC Docket #08-2 —The petitioner, Raj N. Shah, has advised the Village that he would
withdraw the request for a Special Use Permit at 935 Lee Street since the tenant is no
longer located at that location and the special use permit is not needed. The Village
Manager requested removal of this item from the Agenda.
PC Docket#08-3 —Village Manager Rummel noted the Special Use Permit request for a
wireless antenna at 850 Wellington Avenue (Village on the Lake Condominium #2) has
been withdrawn. The Village Manager noted the ownership had not signed the Special
Use petition as required by Village Ordinance. The petitioner requested the ownership
signatures and was informed by the ownership they did not intend to sign the petition.
The Village has received written notice from the ownership that they would not pursue
the request for a special use permit.
PC Docket#08-4—A public hearing was duly held before the Plan Commission to
consider the petition of Lee Brandsma of Groot Industries for the rezoning of property at
2451 Landmeier Road from B-3, Automotive Oriented Business District to I-2, Industrial
District. Village Manager Rummel reported Groot has agreed to purchase the former
Goodyear property and remodel it.
The findine of fact from the Plan Commission included recommendations for
improvements to the property as follows: (1) Groot does not stack anything behind the
fence higher than six feet high. (2) The parking lot must be rehabilitated. (3) A
landscaping plan would be submitted to the Plan Commission prior to occupancy. (4)
Groot would adhere to the Villages 7:00 a.m. curfew for garbage pick-up. The Village
Manager noted the owner had agreed to those conditions.
The Village Attorney indicated the Ordinance would include one or two of those items
and would work with Groot's attorney on the remainder of the recommendations.
Motion to concur with the recommendation of the Plan Commission to direct the
Village Attorney to prepare an Ordinance granting approval to rezone property
located at 241 Landmeier Road.
MOVED: Trustee Lissner SECONDED: Trustee Czarnik
VOICE VOTE
MOTION CARRIED
The petitioner's representative, Attorney Lee Garr, was advised it would not be necessary
to attend the next Village Board meeting for the formal approval of the Ordinance.
17. ZONING BOARD OF APPEALS - VILLAGE MANAGER
None
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER
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No Report
b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK
Community Blood Drive—The Blood Drive will be held on Saturday, November
1, 2008 from 8:00 a.m. to 12:00 p.m. in the lower level of the Charles J. Zettek
Municipal Building. Walk-ins are welcome.
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Flu Clinics—The Department of Health & Community Services and Alexian
Brothers Medical Center are sponsoring flu clinics as follows:
Date Location Time
November 4, 2008 — Park District Garden Terrace 4:30 p.m. to 6:30 p.m.
November 13, 2008 —Elk Grove Library 5:30p.m. to 8:00 p.m.
November 19, 2008 —Elk Grove Library 10:00 a.m. to 12:00 p.m.
A $20.00 fee is required. Senior Citizens will be billed directly through Medicare
if they bring a copy of their Medicare card. Anyone 19 years of age and older can
also receive a flu shot. The clinics are only open to Elk Grove Village residents.
The flu clinic hotline is 847-357-407.
Interfaith Council Food Drive—The annual food drive was very successful.
Trustee Czamik thanked the participating schools, organizations and all
individuals involved.
Thanksgiving Holiday Program—Assistance is needed in donations of items for
the Thanksgiving holiday meal program. Trustee Czamik stated they have
received enough turkey donations but could use help in making the rest of the
meal special for the families. Anyone interested should call 847-357-4120.
Meeting Schedule—The next meeting of the Health and Community Services
Board will be held on Wednesday, November 19, 2008 at 7:00 p.m. in the lower
level of the Charles J. Zettek Municipal Building.
C. LIQUOR COMMISSION - MAYOR JOHNSON
No Report
d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON
No Report
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e. O'HARE UPDATE — MAYOR JOHNSON
The O'Hare Update was presented earlier in the evening.
f. BIKE RACE UPDATE —MAYOR JOHNSON
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g. ADMINISTRATIVE/PUBLIC SAFETY COMPLEX CONSTRUCTION— I
MAYOR JOHNSON
The Mayor announced the new building construction is on time and under budget.
The Mayor complimented and thanked the Village Manager, Deputy Village j
Manager and Police Chief for their efforts to keep the costs under budget.
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19. ORDINANCE, RESOLUTIONS AND COMMUNICATIONS—VILLAGE CLERK
Earlv Voting—The Village Clerk announced Early Voting would end Thursday, October
30, 2008. As of this date, over 2700 people had participated in the Early Voting process
at the Elk Grove Village site at Village Hall. Trustee Prochno inquired as to when those
votes would be tallied and was informed they would be counted on election night after
the polls close at 7:00 p.m.
20. UNFINISHED BUSINESS
Village Board - None
Village Attorney -None
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21. REPORT FROM THE VILLAGE MANAGER
Red Light Camera - The Village Manager reminded the community that red light cameras
would be installed at the intersection of Biesterfield and RohhAring Road and urged all
residents to be cautious when they approach the intersection.
22. NEW BUSINESS
None
Trustee Petri commented that when banking at Arlington Heights Road and Higgins he observed
several drivers had turned off their car engines while waiting in line at the bank's drive through
teller station. It was noted residents were responding to the -no idle' information
AUDIENCE— 7:49 p.m.
No Response
23. ADJOURNMENT
Motion to adjourn the meeting at 7:51p.m.
MOVED: Trustee Feichter SECONDED: Trustee Czarnik
AYES: Trustees Franke, Lissner; Petri, Prochno; Czarnik, Feichter
NAYS: None
MOTION CARRIED
Ann I. Walsh
Village Clerk
Mayor Craig B. Johnson
Village of Elk Grove Village
The next scheduled Village Board meeting of the Mayor and Board of Trustees will be held on
Tuesday November 11; 2008 at 7:00 p.m. in Rooms A. B. and C. in the lower level of the
Charles J. Zettek Municipal Building; 901 Wellington Avenue; Elk Grove Village Illinois
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