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HomeMy WebLinkAboutVILLAGE BOARD - 12/09/2008 - TAX LEVYFT-IF DISTRICT MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY DECEMBER 09,2008 Mayor Craig B. Johnson called the meeting to order at 7:00 p.m. 1. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner; James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Ann I. Walsh A quorum was present. 2. INVOCATION Reverend Hon Ho Lam, Light Bearer Community Church, delivered the Invocation. .PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on November 11, 2008 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES DARE Graduation -Mayor Johnson reported he had attended the DARE Graduation on December 2, 2008 at Queen of the Rosary School. Trustees Lissner; Petri; Prochno and Deputy Village Manager Matthew Roan were also present. The Mayor explained he was unable to attend the DARE Graduation ceremonies at Stevenson and Link Schools due to a schedule conflict. November 23 2008 —The 11`h annual Holiday Tree Lighting ceremony was well attended. A special fireworks display was presented and this was the first year the Village provided live reindeer as part of the festivities. Mayor Johnson extended his appreciation to the Board of Trustees, the Jewel Food Store, Wal-Mart Store, the Lioness Club, the Elk Grove and Conant High School choir groups, and members of the Village Staff who contributed to the success of the evening. Airport - Mayor Johnson stated recent newspaper articles had featured information about the airlines' reluctance to commit financial backing for the second phase of the O'Hare expansion. Air travel has declined and the airlines have indicated it would be best if Chicago downsized the expansion plan until the economy improves. Tribune Reporter, Jon Hilkevitch, was recognized for his excellent reporting and analysis of the problems facing the airlines and the lack of funding for the O'Hare expansion. Mayor Johnson reported residents of Park Ridge, Des Plaines and Niles have been complaining about airplane noise now that the new northern runway has opened at O'Hare. The Mayor noted the Suburban O'Hare Commission warned those communities years ago that that would be the case. A special newsletter was mailed to Elk Grove residents recently that included the entire Tribune article referenced above. } 1 VBM 12-9-08 2008 Tax Levy - Mayor Johnson reported the Board would approve the 2008 Tax Levy Ordinance under tonight's Consent Agenda and noted the General fund; debt service and emergency management fund would be at a $64.00 decrease. It was also noted last year's property taxes were reduced. There are no fee increases, services would not be cut and there would be no layoffs or job cuts. The Mayor assured everyone the Village is in excellent financial shape. It was noted Elk Grove Village had purchased a sufficient amount of road salt to handle whatever would be needed this winter. Staff was commended for their efforts and for getting us set up for the tough times. The Mayor stated he sympathizes with the communities that are going through tough financial times and reiterated that Elk Grove Village is in good shape. Town Center TIF District - Mayor Johnson reported the Village had announced the special taxing district (TIF District) created for the Town Center at Biesterfield and Arlington Heights Road will be shortened to 20 years instead of 23 years as was initially planned. There is a surplus of$300,000.00 this year. Rebates will be distributed to the participating taxing agents as follows: School District 59 will receive $95,000.00; High School District 214 will receive $86,000.00 and the Elk Grove Park District will receive a $26,000.00 rebate. The Mayor reiterated his assurances that our Village is in good shape and we should be very proud of that fact. Trustee Lissner reported on his attendance on Friday, December 5, 2008 at the annual Elk Grove Chamber and Greater O'Hare Association Volunteer Recognition Luncheon. Trustees Franke, Petri and Prochno also attended the event. Trustee Lissner mentioned that next year would be the -1 anniversary of the Greater O'Hare Association. Trustee Petri reported he attended the DARE Graduations at Queen of the Rosary School and Stevenson School. Trustee Petri complimented the DARE Officers, with special mention of the current DARE Officers, Carl Sabo and Ted Malek. Trustee Czarnik pointed out that the holiday banners have been installed. Trustee Feichter reported that last night a group of twenty to thirty volunteers, spearheaded by the Character Community Coalition, worked for over two hours at the Salvation Army Headquarters, located at 1000 Pratt, packing food boxes as part of the Salvation Army's Christmas Food Pantry project. Volunteers from the Village staff included the Assistant Village Manager, Beth Jacobson, the Deputy Police Chiefs, Dion Zinnel and Michael Kirkpatrick, and Youth Officer Carl Sabo. Trustee Feichter extended gratitude to Village Attorney George Knickerbocker for serving as a Judge in the State Constitution competition held in Chicago, Illinois. Plan Commissioner Fred Geinosky also participated in the event. Trustee Feichter reported he attended the DARE Graduations at Link School and Stevenson School. Trustee Prochno was also in attendance. Trustee Prochno reported she attended the Link, Stevenson, and Queen of the Rosary DARE graduation ceremonies. Trustee Prochno stated the DARE program is a wonderful program and she is glad we support it in our community. Trustee Prochno reported that on December 30, 2008 she and Trustee Franke attended the 50`h Anniversary service for the Lutheran Church of the Holy Spirit. Trustee Prochno reminded residents that it would be appreciated if every homeowner would shovel their sidewalks following snow or ice storms. Residents are not liable contrary to rumors that if you shovel your sidewalk and someone slips and gets hurt the homeowner would be liable. Trustee Prochno thanked all residents who have shoveled and cleared the snow and ice on their property. 2 VBM 12-9-08 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the November 30, 2008 Accounts Payable Warrant in the amount of $678,822.05. MOVED: Trustee Petri SECONDED: Trustee Czamik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the December 09, 2008 Accounts Payable Warrant in the amount of 53,781,463.55. MOVED: Trustees Petri SECONDED: Trustee Czamik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED 6. CONSENT AGENDA It was moved and seconded that the Consent Agenda of the December 9, 2008 Regular Village Board Meeting be approved as presented. (Mayor Johnson asked for comments or questions from the Village Board, staff or members of the audience. There were none) A. Clearbrook Group Home, 1833 Bangor Lane/waive fees— Approve a request to waive the permit fees for the installation of a fire sprinkler and alarm system in the amount of$110.00. B Elk Grove Instrumental Music Association/waive fees—Approve a request to waive the fees for the sale of Christmas Trees at 500 Elk Grove Boulevard in the amount of$200.00. C. Elk Grove Lions Club/waive fees—Approve a request to waive the temporary Class A Liquor License for a Trivia Contest to be held at Queen of the Rosary on Saturday, January 17, 2009 in the amount of$2,900.00. D. Watson Furniture Group. Poulsbo. WA - Award a professional service contract for two (2) Watson Dispatch Workstations in an amount not to exceed $46,064.05 from the Houston-Galveston Area joint purchasing contract. E. Administration & Public Safety Complex - Award a balancing Change Order in the amount of$23,343.00 for seventeen (17) Change Orders per MTI's memo to Elk Grove Village dated December 1, 2008. F. Powell Tree Care. Elk Grove Village - Award a service contract as the lowest responsive and responsible bidder for the 2009 Parkway Tree Trimming Program in an amount not to exceed $92,250.00. G. Civiltech Engineering. Itasca. IL - Award a professional service contract for engineering services for the Busse Road Street Lighting Improvement Project in an amount not to exceed $169,949.00. H. CDW-G. Vernon Hills. IL - Waive the formal bidding process and award a purchase contract off the State of Illinois contract for the purchase of Cisco network infrastructure equipment for the Administration & Public Safety Complex in the amount of$171,947.43 from the Capital Projects Fund. I. Civiltech Engineering. Itasca. IL - Award a professional service contract for engineering services for the Arlington Heights Road and Devon Avenue Intersection Improvement Project in an amount not to exceed $322,739.00. 3 VBM 12-9-08 J. MTI Construction Services. LLC. Elgin. IL - Authorization to increase an existing purchase order for construction services performed for the construction of the Administration & Public Safety Complex in the amount of$500,000.00 for a total purchase order in the amount of$3,500,000.00 from the Capital Projects Fund. K. Fiscal Year 2009-2010 Property Tax Levy—Adopt Ordinance No. 3190 entitled, "AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 2009 AND ENDING APRIL 30, 2010." L. Class 6B/890 Lively Boulevard—Adopt Resolution No. 53-08 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15. 2006 FOR CERTAIN REAL ESTATE LOCATED AT 890 LIVELY BOULEVARD, ELK GROVE VILLAGE. ILLINOIS." M. Class 6B/930 Lee Street—Adopt Resolution No. 54-08 entitled, `'A RESOLUTION RESCINDING RESOLUTION NO. 13-08 AND ADOPTING A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDNANCE AS AMENDED FEBRUARY 15. 2006 FOR CERTAINT REAL ESTATE LOCATED AT 930 LEE STREET, ELK GROVE VILLAGE. ILLINOIS." Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L, and M" MOVED: Trustee Czamik SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI No report 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER No report 10. PERSONNEL COMMITTEE - CHAIRMAN FEICHTER No report 11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FRANKE Rain Barrels—Trustee Franke encouraged residents who were interested in getting on the list for the rain barrel program should go to the Village website and complete the interest form. Christmas Trees—During the first two weeks of January 2009, residents can include their Christmas trees with their trash for recycling. Do not put the trees in a bag. 4 VBM 12-9-08 Leaves - Trustee Franke reminded residents that they should no longer put leaves in the curbs or in the street. Residents can bag the leaves and keep them until spring or drop them off in one of recycling bins located at one of the storage buildings behind the Landmeier and/or Meacham public works buildings. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO Trustee Prochno announced the tree lighting ceremony is currently being featured on Channel 6. Residents can phone Channel 6 at 847-357-4260 for the dates and times of the program. Trustee Prochno reported she had been contacted by a resident who had received a red light ticket but did not have computer access and was unable to view the video prior to the set court date. Trustee Prochno passed this information on to the Village Manager who proceeded to come up with a solution to the problem. Village Manager Rummel explained that from now on red light citation recipients would be able to view a"red light video" at the Elk Grove Library or at the Police Department at 321 Bond Street. A notation will be placed on the red light citations informing residents of this service. After viewing the video and violation, the person can make a determination as to whether they want to pay the fine or appeal the citation in court. Trustee Prochno thanked the Village Manager for his efforts and speedy response to the problem. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI b. Devon Avenue & Arlinizton Heights Intersection Improvements - Trustee Petri reported contracts were approved on tonight's Consent Agenda for the Arlington Heights and Devon intersection improvement project. f. Lighting Improvements on Busse Road from Touhy to Mark Street - A professional service contract was awarded on the Consent Agenda for the Busse Road Street Lighting Improvement Project. Additional lighting in the Business Park has been installed and some of the lights have been activated. Commonwealth Edison will complete activation of the remaining lights. That should complete any planned lighting. The Nerge and Meacham light poles should be delivered by December 12, 2008 and will be operational by the end of the year. Consent Agenda Items L. and M. adopted Resolutions determining Class 6B status for two properties in Elk Grove Village. e. Master Plan to revitalize the Business Park—Trustee Petri announced a presentation of the master plan would be scheduled for the Plan Commission and Village Board towards the end of January 2009. 14. YOUTH COMMITTEE - TRUSTEE PROCHNO No report 15. PARADE COMMITTEE - TRUSTEE CZARNIK Hometown Parade—The 2009 parade theme is "Star-Spangled Salute to America." The parade will be held on Saturday, June 20, 2009. Meeting Schedule—The next meeting of the Parade Committee will be held on Monday, January 5, 2009 at 5:30 p.m. in the Chernick Conference Room. 16. PLAN COMMISSION - VILLAGE MANAGER None 5 VBM 12-9-08 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER None 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Regional Cable Group - Trustee Lissner reported he attended a meeting of the Regional Cable Group held in Buffalo Grove on Friday, November 21, 2008 to discuss the renewal of the Comcast franchise agreement. Representatives of Buffalo Grove, Elk Grove Village, Hoffman Estates, Palatine, Rolling Meadows and Comcast attended the November meeting. Meeting Schedule—The Regional Cable Group will meet again in Buffalo Grove on Friday, December 12, 2008. b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK Holiday Family Program — The program is completed and donations will be distributed on December 22, 2008. The Food Pantry is being used more than in the past, and residents were asked to remember to donate, especially in the month of February when the next food drive will take place. Spirit Award—Nomination forms can be obtained at the Village Hall, Elk Grove Library, Pavilion or Jarosch Bakery. The latest spirit award winners will be featured in the coming months on Channel 6's ''In the Grove" program. Josephine Acino, Rob McCracken and Frank Lamoczek are the latest recipients of the Spirit Award. Meeting Schedule—The next meeting of the Health and Community Services Board has been scheduled on Wednesday, January 21, 2009 at 7:00 p.m. in the lower level of the Charles J. Zettek Municipal Building. C. LIQUOR COMMISSION - MAYOR JOHNSON No report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON No report e. O'HARE UPDATE —MAYOR JOHNSON The Mayor presented this report earlier in the meeting. L BIKE RACE UPDATE —MAYOR JOHNSON Further information on the bike race will be presented after the first of the year. g. ADMINISTRATIVE/PUBLIC SAFETY COMPLEX CONSTRUCTION— MAYOR JOHNSON Mayor Johnson reported the construction of the new facility is on time and well under budget. The Mayor stated the renovation of the Council Chambers should be completed in time for the next Village Board meeting in January. 19. VILLAGE CLERK—No Report 6 VBM 12-9-08 20. UNFINISHED BUSINESS Village Board - none Village Attorney -none 21. REPORT FROM THE VILLAGE MANAGER No report 22. NEW BUSINESS None Mayor Johnson asked for any comments from the Board. There were none. The Mayor wished everyone, on behalf of the Village Board; a very Merry Christmas, Happy Holidays and Happy New Year. It was noted the next Board meeting would take place in five weeks. AUDIENCE— 7:31 p.m. - Richard Muck, 146 Essex Road, commented on the following: a. The dog park was built too hastily. The Mayor explained that the dog park was not under the Village's jurisdictional control and all questions should be directed to the park district at the public meeting held each month. b. The plantings around fire hydrants impede the Fire Department from finding the hydrants. The Mayor said it would be so noted and the Village would review the location of the plantings. c. There were no provisions made to protect the trees along Salt Creek during the soil erosion project. Mr. Muck noted that several trees were dead or dying and will eventually end up in the creek. The Mayor noted the Public Works Director would review this in the spring and would inspect and tag the trees. 23. ADJOURNMENT Motion to adjourn the meeting at 7:35 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno Czarnik, Feichter NAYS: None MOTION CARRIED Ann I. Walsh. Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 7 VBM 12-9-08