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HomeMy WebLinkAboutVILLAGE BOARD - 01/13/2009 - VILLAGE BOARD MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY,JANUARY 13 2009 Mayor Craig B. Johnson called the meeting to order at 7:12 p.m. I. ROLL CALL: Present: Mayor: Craig B. Johnson; Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Ann I. Walsh A quorum was present. 2. INVOCATION Reverend Meghan Johnston Aelabouni, Christus Victor Lutheran Church delivered the invocation. PLEDGE OF ALLEGIANCE—Mayor Johnson led the audience in the Pledge of Allegiance to the Flag. 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on December 09, 2008 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czamik a VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES The Mayor announced the ribbon cutting ceremony for the new municipal addition would be held on April 9, 2009. An Open House for the community would be held on Saturday, April 11, 2009. The construction of the building is on time and three million dollars under budget. Mayor Johnson reported two separate auto accidents recently took place on the corner of Biesterfield Road and Wellington. It was noted that the first accident was somewhat minor and the elk statue withstood damage. The second incident was more serious and resulted in a fatality. The Village Board would study ways to mitigate further incidents at that site. The Mayor announced that Dobson Entertainment Inc., in collaboration with Chicago Special Events Management, would be awarded the Ava Gold Statuette by the Association of Marketing and Communication Professionals in the category of TV Programs/Sports for the TV show"The 2008 Alexian Brothers Tour of Elk Grove which aired nationally on Comcast Sport Net (CSN) and aired monthly last fall. They were chosen over 2200 entries. O'Hare Report—The Illinois Appellate Court 2nd District reversed an August decision by DuPage Judge Popejoy and lifted a ban on teardowns, to make way for the O'Hare expansion, of Bensenville homes and businesses. Mayor Johnson noted residents of Park Ridge are complaining about the airplane noise since the new runway was opened and some have indicated they would like Park Ridge to rejoin the Suburban O'Hare Commission(SOC). 1 VBM 1-13-09 Willis Johnson. owner of the Elk Grove Classic Cinema, attended the Village Board meeting to announce plans to expand the theatre. Mr. Johnson stated he would add two more stadium style theaters and would also replace the old seats in the remaining four theaters with stadium style seats. It is anticipated this project will begin in about two months. Six theaters will stay open during the construction. There will be a total of 10 theaters and approximately 1700 seats. The Mayor thanked Mr. Johnson on behalf of the community and Village Board for re-investing in Elk Grove Village. Mr. Johnson presented the Mayor and Board with containers of popcorn. Trustee Prochno reported she, Trustees Czarnik and Feichter attended the Wednesday, January 7, 2009 dinner meeting hosted by the Elk Grove Village Clerks Office for the Municipal Clerks of Cook County North and Northwest Suburbs. The dinner meeting was held at the TOPA restaurant in Elk Grove Village. A representative from the Cook County Elections Department was the guest speaker that evening. Trustee Feichter reported on the Community Character Coalition meeting that was held on Tuesday, January 6, 2009. Several plaques were presented to businesses and individuals who have been very helpful to the organization. Mentioned were Porte Brown, Tasty Catering, Ray Toney, Manager of Walmart, and Dr. Greenberg. Trustee Feichter noted Mr. Toney would soon be transferred from the Elk Grove location to a Walmart in Naperville. Trustee Feichter received a request from the Elk Grove Township Supervisor for assistance in providing food for the Township food pantry, specifically jars of jelly that would be handed out with peanut butter donated to the food pantry. Donations can be dropped off at the Township offices. Trustee Feichter also mentioned there was a need for food donations at the Presbyterian food pantry in Elk Grove Village. Mayor Johnson noted that the next Village Board meeting would be held in the new Council Chambers (901 Wellington Avenue) on January 27, 2009. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the December 31, 2008 Accounts Payable Warrant in the amount of 5879,120.31. MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the January 13, 2009 Accounts Payable Warrant in the amount of 52,720,537.01. MOVED: Trustees Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA It was moved and seconded that the Consent Agenda of the January 13, 2009 Regular Village Board Meeting be approved as presented. Mayor Johnson asked for comments or questions from the Village Board, staff or members of the audience. Trustee Petri noted that Item 1. of the Consent Agenda adopted a Resolution authorizing the 2009 Street Maintenance Program (MFT). 2 VBM 1-13-09 A. Annual Alarm License/waive fees—Approve a request from the following entities to waive the Village's annual Alarm License Fee for the period of January 1, 2009 through December 31, 2009: Requesting Entity Number of Alarms Total Waiver Request Elk Grove Public Library 1 25.00 School District 54 3 75.00 School_District 59 7 175.00 Elk Grove Park District 9 225.00 Total 20 $500.00 B. Queen of the Rosary/waive fees—Approve a request to waive the temporary Class A Liquor License and Food Caterer License for the annual St. Patrick's Day Dinner Dance to be held on Saturday, February 21, 2009 in the amount of $3,000.00. C. Planning Resources. Inc.. Wheaton. IL— Award a professional services contract for the design and construction documentation services for the Biesterfield and Leicester Water Feature in an amount not to exceed $34,195.00 from the Residential Enhancement Fund. D. Morton International. Inc.. Chicago. IL—Concur with prior Village Board authorization and award a purchase contract in the amount of$37,004.40 for the purchase of 360 tons of rock salt from the State CMS contract. E. Hewlett-Packard Corporation. Omaha. NE—Authorization to waive the formal bidding process and award a purchase contract in an amount not to exceed $37,866.00 for the purchase of forty-seven (47) desktop personal computers and monitors for the Police Department in the new Administration & Public Safety Complex. F. Administration & Public Safety Complex—Award a balancing change order in the amount of$41,247.00 for 13 Change Orders per MTI's memo to Elk Grove Village dated January 7, 2009. G. SRBL Architects. Deerfield. IL. —Award a professional services contract for Architectural & Engineering Design, Construction Document Preparation, and Construction Administration for the rehabilitation of the Village Green and Fountain in an amount not to exceed $82,000.00 from the Town Center Tax Increment Financing Fund. H. Northern Illinois Municipal Electrical Cooperative(NIMEC)—Adopt Resolution No. 01-09 entitled, "A RESOLUTION AUTHORIZING THE CONTINUED PARTICIPATION IN THE NORTHERN ILLINOIS MUNICIPAL ELECTRIC COOPERATIVE (NIMEC) AND AUTHORIZING THE VILLAGE MANAGER TO APPROVE A CONTRACT WITH THE LOWEST COST ELECTRICITY PROVIDER." I. 2009 Street Maintenance Pro ram— Authorization of the following: • Adopt Resolution No. 02-09 authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1,469,415.00 from Motor Fuel Tax for the 2009 Street Maintenance Program; • Approval for the use of an additional $15,000.00 of General Corporate Funds from Fiscal Year 2009-2010 Budget for the 2009 Program; • Approval for the 2009 Street Maintenance Program as recommended by the Capital Improvements Committee to resurface 6.70 miles of Village streets; and • Authorize Village staff to advertise and accept bids on work included in this program. 3 VBM 1-13-09 J. MTI Construction Services Inc.. Elgin. IL—Authorization to increase an existing purchase order to include previously authorized items from the Owner Allowances & contingency for the Administration & Public Safety Complex in the amount of$2,100,000.00 from the Administration & Public Safety Complex budget. K. Oak Brook Mechanical. Elmhurst. IL—Award a contract to conduct repairs to the air handler units, control panel, and pump motors in the Administration & Public Safety Complex in the amount of$90,000.00 from the Capital Projects Fund. Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, and K." MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czamik NAYS: None MOTION CARRIED 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI Trustee Petri reported the lighting on Rohlwing Road is still being worked on; the lighting project at Meacham and Nerge is completed; and they are waiting to complete the lighting project on Busse Road. It was noted signs have been installed warning drivers that as of Monday the west bound traffic on Devon Avenue is down to one lane. This will continue for approximately two months or through the end of March 2009. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Plat of Resubdivision - Trustee Lissner reported the Plan Commission met on Wednesday, January 7, 2009 and unanimously recommended approval of a resubdivision of property from one lot to two lots at 1225-1331 Greenleaf Avenue. JPZ Chairman Lissner and JPZ Committee members Trustee Prochno and Trustee Franke had reviewed the proposed plat of resubdivision and recommended approval. Motion to direct the Village Attorney to prepare the necessary documents to approve a Plat of Resubdivision for property at 1225-1331 Greenleaf. MOVED : Trustee Lissner SECONDED: Trustee Franke VOICE VOTE MOTION CARRIED 10. PERSONNEL COMMITTEE - CHAIRMAN FEICHTER No Report 11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FRANKE Rain Barrels - Trustee Franke reported 350 individuals had submitted interest forms for rain barrels. A deadline to complete the interest forms has been set for the end of January 2009. Individuals who are interested in obtaining a rain barrel should visit the Village Website and complete a form. The Village will notify those residents when all the details and costs are available. 4 vBM 1-13-09 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO Channel 6 - Trustee Prochno reported Channel 6 announced that tonight we were moving forward with digital advances and this Village Board meeting was being televised in wide screen. If residents have a wide screen TV the program would now show as a full picture. Smoking Cessation Program - Trustee Prochno announced Elk Grove Village would offer a smoking cessation program beginning on January 26, 2009. The program would take place at the Charles J. Zettek Municipal Building in the lower level meeting rooms from 7:00 p.m. to 8:30 p.m. It was noted the fee for the 8-week class is $25.00, which would cover all materials. The fee would be refunded to all individuals who attend all sessions and complete the course. This program is offered through "Smoke Free Elk Grove" and is open to Elk Grove Village residents only. Interested parties should contact the Department of Health & Community Services. The deadline to register is January 22, 2009. This is the 4`h class offered to the residents. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI Trustee Petri reported all items on the ICRC agenda are being worked on. It was noted a meeting before the Committee of the Whole would be called in February to discuss item e. Master Plan to Revitalize the Business Park. 14. YOUTH COMMITTEE - TRUSTEE PROCHNO Scholarship Program—Trustee Prochno stated details would be announced at the next Village Board meeting regarding this year's Youth Committee scholarship program. The Youth Committee will award three $1,000 scholarships to Elk Grove Village High School seniors. The Youth Committee will provide two of the scholarships and the Elk Grove Park Foundation will provide one. Mayor Johnson and Trustee Prochno talked about the source of the scholarship money awarded each year. It was noted that one $1000 scholarship from the Youth Committee is funded through the $11,000 donated to the Youth Committee from the 50`h Anniversary house raffle. The remaining two scholarships are offered through funds from the Youth Committee and Park Foundation. Trustee Prochno noted the house raffle funds given to all the organizations have provided educational opportunities to many students. Mayor Johnson stated the bike race now provides funds for a scholarship, as well as the Lions and Rotary Clubs. Trustee Czarnik stated the scholarships provided are helpful to students in these tough economic times. 15. PARADE COMMITTEE - TRUSTEE CZARNIK 2009 Hometown Parade—The parade theme this year will be "Star-Spangled Salute to America." The parade will be held on Saturday, June 20, 2009. Applications have been sent out. If anyone is interested in participating in the parade and did not receive a letter and application, please contact the Parade Committee at (847) 357-4038. Meeting Schedule—The next meeting of the Parade Committee will take place on Monday, February 2, 2009 at 5:30 p.m. in the Ronald L. Chemick Conference Room. 16. PLAN COMMISSION - VILLAGE MANAGER No Report 5 vaM 1-13-09 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER ZBA Docket#08-12 (781 Penrith) The Manager reported a public hearing was duly held before the Zoning Board of Appeals to consider a zoning variation request for a fence at 781 Penrith. The Zoning Board of Appeals unanimously recommended "DO GRANT" the variation. The petitioner. Herbert Boes, was present. The Mayor invited the petitioner to approach the podium. A question and answer period took place between the Mayor and the petitioner regarding the placement of the fence and if proper procedures were followed by the petitioner and/or the contractor. The contractor had applied for a permit and had installed the section of the fence in compliance with the Village Code and according to the permit issued. A final inspection by the Village was conducted and the project was approved. Several weeks later a Village inspector noticed additional sections of the fence had been replaced with new fencing. A series of specific questions were asked based on the information provided to the Mayor. Subsequent to that discussion, Mayor Johnson advised the petitioner the Village would proceed with further investigation to determine if the contractor knowingly violated the laws when he proceeded to build the additional fencing without a permit. In view of the present concerns, the Mayor stated the Board would delay discussion on the recommendation of the Zoning Board. The variation request would remain on the agenda to be considered by the Village Board at a later date. 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Reizional Cable Group—Trustee Petri announced the Regional Cable Group is close to a franchise agreement. Hoffman Estates had a few questions that are being addressed. b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK Community Blood Drive—The Blood Drive will be held on Saturday, January 24, 2009 from 8:00 a.m. to 12:00 Noon at the Charles J. Zettek Municipal Building, Rooms A. B. and C. in the lower level. Walk-ins are welcome. Spirit Award—Nomination forms are available at the Village Hall, Elk Grove Library, the Pavilion or Jarosch Bakery. The January Spirit Award winner, Josephine Acino, will be featured in the coming months on Channel 6's "In the Grove" program. Carrier Alert Program—Trustee Czamik stated citizens could register for this program through the Health and Community Services Department, their local Post Office or the Elk Grove Crime Prevention Section. Once registered, the Post Office will give the resident a non-descript sticker to be placed on their mailbox so the mail carrier can recognize that they are part of the program. The mail carrier will contact the Postal Supervisor who will contact our Health and Community Services Department if they notice an accumulation of the previous day's mail. Health and Community Services and the Police will follow up to check on the welfare of the citizen. Meeting Schedule—The next meeting of the Health & Community Services Board will take place on Wednesday, January 21, 2009 at 7:00 p.m. in the lower level of the Charles J. Zettek Municipal Building. 6 VBM 1-13-09 a C. LIQUOR COMMISSION - MAYOR JOHNSON No Report d. SPECIAL EVENTS COMMITTEE—MAYOR JOHNSON Mayor Johnson commented that in six short months the concerts would take place on the Village Green. e. O'HARE UPDATE —MAYOR JOHNSON No report f. BIKE RACE UPDATE —MAYOR JOHNSON The bike race will take place on July 31, August 1 and August 2, 2009. Mayor Johnson stated additional information is forthcoming. g. ADMINISTRATIVE/PUBLIC SAFETY COMPLEX CONSTRUCTION — MAYOR JOHNSON The Village has applied for a Leeds Certified Gold award for the new building. 19. VILLAGE CLERK The Village Clerk reported candidate nomination petitions for the April 7, 2009 Consolidated Election would be accepted at the Village Clerk's Office beginning at 8:30 a.m. on Monday, January 19, 2009 through 5:00 p.m. Monday, January 26, 2009. 20. UNFINISHED BUSINESS Village Board - none Village Attorney - none 21. REPORT FROM THE VILLAGE MANAGER No Report 22. NEW BUSINESS Emergency Purchase - The Village Manager reported during 2008 the Village used 5400 tons of rock salt due to the inclement weather and stated the 2009 season is turning out to be worse than even last year. Thus far 4000 tons of salt have been used since the beginning of January 2009. Village Manager Rummel requested the Board's approval and authorization to award a contract for the purchase of additional rock salt. The Manager stated competitive quotes were obtained. The Mayor noted several towns were out of their salt supplies and stated the Village is proud that we have made sure the safety of the community is paramount and have continually put down salt on all our streets. The Mayor stated the Village would continue to do so and explained the Village has extra reserves to cover the costs of the salt. The Manager informed the Board any unused salt would be stored and used next year. It was noted this was to be deemed as an emergency matter. Motion to award a contract to National Salt and authorize the purchase of 1200 tons of rock salt at a cost of$148.03 per ton, in an amount not to exceed $177,636.00, with the immediate purchase of 600 tons of salt and for purchase of the remaining 600 tons of rock salt at the end of January 2009 following review of weather conditions; and - To authorize an increase of the Public Works Budget in the amount of$180,000.00. 3 VBM 1-13-09 MOVED: Trustee Czarnik SECONDED: Trustee Lissner AYES: Trustees Franke, Lissner, Petri, Prochno, Feichter, Czarnik NAYS: None MOTION CARRIED The Mayor assured the residents the Village would not short-change the safety issues of the Village and extended his appreciation to the Public Works Department in their efforts to keep the streets cleared of snow and ice. Trustee Prochno thanked all the residents who have been shoveling their driveways and sidewalks to make it safe for pedestrians. The Mayor requested removal of high snow banks that hinder a drivers line of site, particularly at intersections in the Business Park. The Deputy Director of Public Works responded that Public Works employees are currently working on that project. AUDIENCE— 8:11 p.m. No Response 23. ADJOURNMENT Motion to adjourn the meeting at 8:12 p.m. MOVED: Trustee Czamik SECONDED: Trustee Feichter AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Ann I. Walsh Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 8 VBM 1-13-09