HomeMy WebLinkAboutAGENDA - 02/10/2009 - VILLAGE BOARD Next ORD: 3191 (3192)
Next RES. 7-09 (10-09)
Recess: 8 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
February 10, 2009
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Reverend Ho, Light Bearer Community Church)
3. Approval of Minutes of January 27, 2009
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: January 31, 2009/ S 111,481.39
February 10, 2009/ S2,095,314.74
6. CONSENT AGENDA
A) Consideration to hold the July 14, 2009 Regular Village Board meeting at 4:00 p.m.
(The Village is sponsoring the Midsummer Classic Concert Series on the Village
Green at 6:00 p.m. on Tuesday, July 14, 2009.
(This schedule follows the past practice of the Village Board to only. hold one
meeting during the months of June, July, August, November, and December).
B) Consideration to award a Balancing Change Order credit in the amount of$4,039.00 for
eight (8) Change Orders per MTI's memo dated January 31, 2009 to Elk Grove Village.
(The January 31, 2009 memo provided for eight (8) Change Orders to four (4)
different contractors for various projects.
(A report from the Chief of Police, recommending approval, is attached.)
C) Consideration to award a professional service contract to CivilTech Engineering, Inc. of
Itasca, IL for engineering services for development of contract plans and the preparation
of design plans and contract documents for the repair of the Arlington Heights Road
retaining wall in an amount not to exceed S 13,761.00, M
(The estimated construction and engineering cost for the project is $70,250.00.
(CivilTech has successfully completed construction supervision for numerous ICRC
projects, and they have an excellent reputation in construction engineering and are
knowledgeable in Federal, State, and Village standards.
(Adequate funds for the project have been budgeted and are available in the
Industrial Commercial Revitalization budget.
Agenda for VB Meeting 02-10-09 2
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
D) Consideration to award a sole source contract to Applied Concepts, Inc. of Plano, Texas
for the purchase of nine (9) Stalker II radars and three (3) radars with rear antenna
assembly in an amount not to exceed $25,176.00.
(Funds were budgeted in the current fiscal.year to replace the twelve (12) radars.
(The Stalker II MDR radar exceeds other radars when the total combination of
features and options offered were compared.
(It is critical that the Police Department have radars that will operate without radio
frequency interference (RFI).
(A report from the Chief of Police, recommending approval, is attached.)
E) Consideration to award a contract to Chicago Running and Special Events Management
Inc., d/b/a Chicago Special Events Management (SEM) to manage and produce the 2009
Alexian Brothers Tour of Elk Grove International Bike Race in an amount not to exceed
$125,000.00.
(Resolution 3-07 executed the initial agreement on January 9, 2007.
(This agreement will be the third year of a three-year contract with Chicago Special
Events.
(The Village's out-of-pocket costs will remain limited to $125,000.00. The balance
of the costs will be borne by sponsors, entry fees, and 1% of the Hotel/Motel Tax.
F) Consideration of the following:
• To award a professional services contract to MTI Construction Services for
preconstruction services for the Village Green Rehabilitation Project in the amount of
S 10,000.00 from the Grove Tax Increment Financing Fund;
• To award a professional services contract to MTI Construction Services for
construction services for the Village Green Rehabilitation Project in the amouni of
575,000.00 from the Grove Tax Increment Financing Fund; and
• To increase the FY 08-09 Grove Tax Increment Financing Fund by $300,000.00 for
anticipated expenditures this fiscal year associated with the rehabilitation of the
Village Green.
(MTI is the construction manager for the Village's new Administration & Public
Safety. Complex construction project and the Council Chambers renovation project.
(MTI has provided exceptional services during these projects.
(It is anticipated that the construction work will begin in March and be completed by
the end of June.
(The proposed Village Green rehabilitation was presented to the Village Board at the
October 14, 2008 Committee of the Whole.)
G) Consideration to adopt Resolution No. 7-09 (attached) determining the appropriateness for
Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate property located at 46 Lively Boulevard.
Agenda for VB Meeting 02-10-09 3
(Meisystem Inc. intends to purchase and establish the property at 46 Lively
Boulevard as their United States headquarters, including a major warehouse and
distribution center.
(Meisystem -Inc. will be investing over S800,000.00 to purchase and renovate the
building.
(Meisystem Inc. is seeking a Class 6B status with special circumstances because the
building has been vacant for less than one year.
(Upon completion, the building will employ six people.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This qualifies as the
building will undergo substantial renovations and although vacant for less than two years,
has met the requirements for 6B classification under special circumstances.
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year period.
(A report from the Economic Development Coordinator, recommending approval, is
attached.)
H) Consideration to adopt Resolution No. 8-09 (attached) ceding the aggregate unused
Industrial Revenue Bonds of the Village of Elk Grove Village to the Illinois Finance
Authority for use within the corporate limits of Elk Grove Village.
(The Village currently has a volume cap through the State of Illinois of
S2,975,000.00 in Industrial Revenue Bond (IRB) financing for use in Elk Grove Village
each year. If the Village does not determine a commercial industrial building use for the
State to use the funds prior to May 1, 2009, the funds automatically turn over to the
Illinois Finance Authority(IFA) for use in another community or capacity.
(By ceding the Village's IRB funds to the IFA now, the Village can stipulate that its
unused funds be distributed among Elk Grove Village companies seeking IRB funds. By
doing so, project rankings and chances for funding improve for Village businesses.
(A report from the Economic Development Coordinator, recommending approval, is
attached.)
I) Consideration to adopt Resolution No. 9-09 (attached) designating the construction of an
I-90/I-294 bypass expressway east of Elmhurst Road as the locally preferred alternative.
(Elk Grove Village holds significant investment in terms of businesses, jobs,
property tax base, sales tax base, roadways, water mains, sewer infrastructure, and public
safety activities within the study.area.
(Elk Grove Village has determined that the North Alignment West Bypass is the
strongly preferred local option and that preference is to be conveyed to the State of Illinois
Department of Transportation and the United States Highway Department.)
J) Consideration to adopt Ordinance No. 3191 (attached) granting a variation of Section 3-
7:D.3 of the Zoning Ordinance to permit the.construction of a chain link fence which
would extend approximately five feet (5') beyond the line extended from the nearest front
corner of the principal building located on an adjacent single-family lot for property
located at 217 Wellington Avenue.
Agenda for VB Meeting 02-10-09 4
(This item was discussed at the January 27, 2009 Village Board meeting and
currently appears as Unfinished Business under the Village Attorney.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
10. PERSONNEL COMMITTEE - Trustee Feichter
11. RECYCLING & WASTE COMMITTEE - Trustee Franke
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins Road/Oakton Street Landscaping
b. Devon Avenue & Arlington Heights Intersection Improvements
c. Landmeier & Arlington Heights Road Intersection Improvements
d. Oakton Street & Arlington Heights Road Intersection Improvements
e. Master Plan to Revitalize the Business Park
f. Lighting Improvements on Busse Road from Touhy to Mark Street
14. YOUTH COMMITTEE - Trustee Prochno
15. PARADE COMMITTEE - Trustee Czamik
16. PLAN COMMISSION - Village Manager Rummel
a. PC Docket #09-1 —Public Hearing to consider a request for a Special Use Permit for the
operation of an automotive repair shop in an I-1 Industrial Zoning District at property
located at 101 Kelly Street, Unit B, Elk Grove Village, IL (PH 2-04-2009)
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket #08-12 —Public Hearing to consider a petition for a variation to permit an
existing six-foot (6') tall wood privacy fence extending approximately four feet (4')
beyond a line extended from the nearest front corner of the principal building located on
the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04-
08).
Agenda for VB Meeting 02-10-09 5
1$. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Health & Community Services Board - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. O'Hare Update - Mayor Johnson
f. Tour of Elk Grove Update—Mayor Johnson
g. Administration & Public Safety Complex Construction—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFFNTISHED BUSINESS
VILLAGE BOARD .
None
VILLAGE ATTORNEY
a. Direct the Village Attorney to prepare an Ordinance granting a variation to permit the
construction of a fence at property located at 217 Wellington Avenue, Elk Grove
Village, IL.
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Walsh (7), Knickerbocker, Boffice, Cavallim, Sammarco, Miller, Schmidt, Tromp