HomeMy WebLinkAboutAGENDA - 02/24/2009 - VILLAGE BOARD Next ORD: 3192 (3193)
Next RES. 10-09 (10-09)
Recess: 8 P.M.
AGENDA ,
REGULAR VILLAGE BOARD MEETING
February 24, 2009
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Hwa Young Chong, Prince of Peace United Methodist Church)
3. Approval of Minutes of February 10, 2009
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: February 24, 2009/ $1,574,075.11
6. CONSENT AGENDA
A) Consideration to authorize the Network Engineer, Warren Mode to attend a five-day class
entitled Interconnecting Cisco Network Devices held in Schaumburg, IL from March 23 to
March 27, 2009 at an estimated cost of$2,995.00.
(On December 9, 2008 the Village Board approved spending $171,947.00 on a
variety of Cisco infrastructure equipment for the new Administration & Public Safety
Complex.
(This training will better prepare Warren to maintain and support our voice and data
network.
(A report from the Director of Finance, recommending approval, is attached).
B) Consideration of the following:
• Award a sole source contract to Medtronic of Minneapolis, MN for the purchase of
five (5) Medtronic Lifepak, 12 biphasic, 12-Lead defibrillators in an amount not to
exceed $65,045.46, which includes $16,388.95 from the General Fund and $47,656.51
from the Foreign Fire Insurance Board budget; and
• Increase the Foreign Fire Insurance Board budget in the amount of$47,656.51.
(The original purchase price was $82,795.00 but Medtronic is willing to deduct
S 18,750.00 for the trade-in of existing defibrillators.
(Seventy-five percent (75%) of the cost will be paid out of the Foreign Fire
Insurance Board Fund.
(The remaining $16,388.95 will be paid out of the Fire Department's General Fund.
(A report from the Fire Chief, recommending approval, is attached.)
Agenda for VB Meeting 02-24-09 2
C) Consideration to award a Balancing Change Order in the amount of 539,446.55 for 11
Change Orders per MTI's memo to Elk Grove Village dated February 16, 2009.
(The February 16, 2009 memo provided for eleven (11) Change Orders to three (3)
different contractors for various projects in the Council Chambers.
(Several audio-visual and electrical improvements needed to be added to the
contracts as work commenced on the project. It was found that the lighting in the Council
Chambers, which was installed more than 20 years ago, would not interface with the pre-
set controller. Those lights were replaced with energy efficient lights that would interface
with the controller.
(In addition, it was recognized that the stained and damaged ceiling tiles in the
coatroom and EGTV control room were not included in the original scope of work.
(A report from the Deputy Village Manager, recommending approval, is attached.)
D) Consideration to award professional service contracts to the following organizations:
• Artlow Systems, Inc. of Carol Stream, IL as the lowest responsive and responsible
bidder for the concrete floor sealer work on the Administration and Public Safety
Complex in an amount of$116,921.24 from the Capital Projects Fund, and
• ASI Modulex of Chicago, IL as the lowest responsive and responsible bidder as the
provider of signage in-and-around the Administrative and Public Safety Complex in an
amount of 566;915.00 from the Capital Projects Fund.
(MTI solicited and received eleven (11) pre-qualification-packages for trade bidders.
The Village received three (3) bid proposals for Phase VIII work.
(The lowest trade bidders were subsequently interviewed to verify that the scope of
the work included in their bid proposal was in compliance with the plans, specifications,
and contract documents.
(A report from the Chief of Police, recommending approval, is attached.)
E) Consideration to adopt Ordinance No. 3192 (attached) granting a Special Use Permit to
Precision Engine, Inc. to operate an automotive repair shop in an I-1 Industrial Zoned
District.
(This item was discussed at the February 10, 2009 Village Board meeting.
(This item currently appears under the Village Attorney's Unfinished Business.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
.a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
Agenda for VB Meeting 02-24-09 3
9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Adjudication of Certain Offenses
c. Business License Review
10. PERSONNEL COMMITTEE - Trustee Feichter
11. RECYCLING & WASTE COMMITTEE - Trustee Franke
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins Road/Oakton Street Landscaping
b. Devon Avenue & Arlington Heights Intersection Improvements
c. Landmeier & Arlington Heights Road Intersection Improvements
d. Oakton Street & Arlington Heights Road Intersection Improvements
e. Master Plan to Revitalize the Business Park
f. Lighting Improvements on Busse Road from Touhy to Mark Street
14. YOUTH COMMITTEE - Trustee Proch.no
15. PARADE COMMITTEE - Trustee Czarnik
16. PLANT COMMISSION - Village Manager Rummel
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket#08-12 — Public Hearing to consider a petition for a variation to permit an
existing six-foot (6') tall wood privacy fence extending approximately four feet (4')
beyond a line extended from the nearest front corner of the principal building located on
the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04-
08).
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Health & Community Services Board - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. O'Hare Update - Mayor Johnson
f. Tour of Elk Grove Update—Mayor Johnson
g. Administration & Public Safety Complex Construction —Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
r
Agenda for VB Meeting 02-24-09 4
VILLAGE BOARD
None
VILLAGE ATTORNEY
a. Direct the Village Attorney to prepare an Ordinance granting a Special Use permit, with
certain conditions, for the operation of an automotive repair shop in an I-1 Industrial
Zoning District at property located at 101 Kelly Street, Unit B., Elk Grove Village, IL.
21.. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Walsh (7), Knickerbocker, Boffice, Cavallim, Sammarco, Miller, Schmidt, Tromp
Addendum
to
Regular Village Board Agenda
February 24, 2009
7:00 p.m.
6. CONSENT AGENDA (continued)
F) Consideration to increase the professional service contract to Civiltech Engineering of
Itasca, I:L for the engineering services for improvements at the Arlington Heights Road
intersections with Landmeier Road and Oakton Street in an amount not to exceed
S6,320.00 for a total contract of 518,907.00 from the IndustriaUCommercial
Revitalization Fund.
(On October 23, 2008 the Village Board awarded the Phase 1 Engineering
Services to Civiltech Engineering in an amount not to exceed S12,587.00 for
improvements at the Arlington Heights Road intersections with Landmeier Road and
Oak-ton Street.
(The engineering• services consisted of traffic studies, alternative geometric
studies, and the preparation of a design memorandum and intersection design study.
(During the traffic study, it was determined that the northbound right turn lanes at
these locations should be evaluated.
(Additional geometric design plans for each intersection and a technical
memorandum summarizing the study findings became necessary.
(Adequate funds for the project have been budgeted and are available in the
Ind ustriaUCommercial Revitalization budget.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
G) Consideration to award a professional services contract to Planning Resources, Inc. of
Wheaton, IL for the Biesterfield Road and Leicester Road Water Feature in an amount
not to exceed $34,195.00.
(Planning Resources, Inc. successfully completed the design services for
landscape and gateway treatments within the Business Park, as well as Residential
Enhancement projects at the Veteran's Memorial site.
(Adequate funds for the project have been budgeted and are available in the
Residential Enhancement Fund.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Boffice, Cavallim, Miller, Sammarco, Schmidt, Tromp, Walsh (7), Knickerbocker,
Jacobsen