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Home My WebLink AboutVILLAGE BOARD - 02/10/2009 - 0'HARE RING ROAD/HOLIDAY DEC CONTEST MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON AVENUE ON TUESDAY, FEBRUARY 10, 2009 Mayor Craig B. Johnson called the meeting to order at 7:09 p.m. I. ROLL CALL: Present: Mayor: Craig B. Johnson.- Trustees: ohnson;Trustees: Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Chris Prochno Also Present: Village Manager Raymond R. Rummel; Village Attorney George B. Knickerbocker; and Village Clerk Ann I. Walsh A quorum was present. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES Motion to approve the minutes of the Regular Village Board Meeting held on January 27, 2009 as submitted and dispense with the reading. MOVED: Trustee Petri SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES Oath of Office—Mayor Johnson administered the Oath of Office to newly appointed Firefighters, Joseph M. Hamilton, Michael S. Foster and Luke M. Titre. Fire Chief David Miller introduced the new firefighters and presented a brief profile of each new employee. Elk Grove Village Jaycees' Holiday Decorating Contest—Members of the Jaycees Club joined the Mayor at the podium. Their spokesperson stated the Jaycees organization participates in many community activities and social events. A plaque was then presented to the winner of the 2008 Holiday Decorating contest's "Fantasy Theme" category. The Suchocki Family, 159 Wildwood, accepted their award and disclosed this was the fourth year in a row they won an award in the contest. The Smith Family, 1017 Florida Lane, won the "Musical Composition" category, however, they were unable to attend the meeting for presentation of their plaque. The Jaycee's announced they would hold the annual Easter Egg Hunt on April 4, 2009 at Lindberg Park (near Link School) and the Best Pizza contest on May 8, 2009 at the Holiday Inn. 7:26 p.m. Recess 7:28 p.m. Resume Meeting Mayor Johnson welcomed two Boy Scouts and their parents from Troop 196 who were present in the audience. The Scouts were in attendance to earn a citizenship merit badge. A brief question and answer period ensued. Trustee Czarnik reported she had just returned from a Florida trip. Trustee Feichter announced the Community Character Coalition would again be involved with the Celebration of Cultures event. The event would take place at the Elk Grove Park 1 VBM 2-10-2009 District Pavilion on Friday, April 3, 2009, from 6:00 p.m. to 8:30 p.m. Individuals or groups interested in participating in the event may contact Trustee Feichter at the Village Hall or visit the Community Character Coalition website. Trustee Feichter referenced the recent "Letters to the Troops" campaign sponsored by the Coalition last fall. Air Force TSGT Thomas M. Ryan received one of the letters from an Elk Grove High School student and arranged to fly the United States Flag in appreciation of their efforts and in the school's honor. The flag was flown on December 7, 2008 at the forward Operating Base Shield in Iraq. Elk Grove High School held a ceremony to dedicate the flag flown in the schools' honor on February 5, 2009. Trustee Feichter further reported the Elk Grove Township food pantry is in need of food donations specifically jars of jelly. 5. APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the January 31, 2009 Accounts Payable Warrant in the amount of$111,481.39 MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES: Trustees Feichter; Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the February 10, 2009 Accounts Payable Warrant in the amount of$2,095,314.74. MOVED: Trustees Petri SECONDED: Trustee Czarnik AYES: Trustees Franke, Lissner, Petri, Prochno, Czarmk, Feichter NAYS: None MOTION CARRIED 6. CONSENT AGENDA Item I. Mayor Johnson pointed out that Item I. on the Consent Agenda was a Resolution by the Board supporting the roadway option that would be east of Elmhurst Road, bordering the west side of the airport and the east side of our community. Mayor Johnson announced a March 11, 2009 public hearing would be held at the Belvedere Banquets in Elk Grove Village. Mayor Johnson stressed the public hearing is vitally important to the Village's future. The options to be introduced are: Option #1 - Busse Road would be built as a major 8 lane expressway which would devastate the community and divide the Business Park in half; or Option # 2—Places the planned roadway east of Elmhurst Road and bordering the west side of the airport. On February 24, 2009 the Village Board will make a special presentation to the community regarding the roadway options and how people can get involved on behalf of Elk Grove Village. Motion - It was moved and seconded that the Consent Agenda of the February 10, 2009 Regular Village Board Meeting be approved. (Mayor Johnson asked for comments or questions from the Village Board, staff or members of the audience. Item C. - Village Manager Rummel stated the professional service contract to CivilTech Engineering, Inc. under Consent Agenda Item C. would not be funded from the Industrial/Commercial Revitalization (ICRC) budget and requested removal of that wording from the Agenda Item.) 2 VBM 2-10-2009 The changes were made and the motion, as amended was adopted. A. Village Board Meeting - Authorization to hold the July 14, 2009 Regular Village Board meeting at 4:00 p.m. B. Administration & Public Safety Complex -Award a Balancing Change Order credit in the amount of$4,039.00 for eight (8) Change Orders per MTPs memo dated January 31, 2009 to Elk Grove Village. C. CivilTech Engineering. Inc.. Itasca. IL - Award a professional service contract for engineering services for development of contract plans and the preparation of design plans and contract documents for the repair of the Arlington Heights Road retaining wall in an amount not to exceed $13,761.00. D. Applied Concepts. Inc.. Plano. TX - Award a sole source contract for the purchase of nine (9) Stalker II radars and three (3) radars with rear antenna assembly in an amount not to exceed $25,176.00. E. Chicago Running and Special Events Management Inc.. d/b/a Chicago Special Events Management (SEM)-Award a contract to manage and produce the 2009 Alexian Brothers Tour of Elk Grove International Bike Race in an amount not to exceed $125.000.00. , F. Village Green Rehabilitation Project-Authorization of the following: • To award a professional services contract to MTI Construction Services for preconstruction services for the Village Green Rehabilitation Project in the amount of$10,000.00 from the Grove Tax Increment Financing Fund; • To award a professional services contract to MTI Construction Services for construction services for the Village Green Rehabilitation Project in the amount of$75,000.00 from the Grove Tax Increment Financing Fund; and • To increase the FY 08-09 Grove Tax Increment Financing Fund by $300,000.00 for anticipated expenditures this fiscal year associated with the rehabilitation of the Village Green. G. Class 6B/46 Lively Boulevard-Adopt Resolution No. 7-09 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 46 LIVELY BOULEVARD, ELK GROVE VILLAGE. ILLINOIS.' H. Industrial Revenue Bonds-Adopt Resolution No. 8-09 entitled, "A RESOLUTION CEDING THE AGGREGATE UNUSED INDUSTRIAL REVENUE BONDS OF THE VILLAGE OF ELK GROVE VILLAGE TO THE ILLINOIS FINANCE AUTHORITY FOR USE WITHIN THE CORPORATE LIMITS OF ELK GROVE VILLAGE." I. 1-90/1-294 Bypass Expressway-Adopt Resolution No. 9-09 entitled, "A RESOLUTION DESIGNATING THE CONSTRUCTION OF AN I-90/1-294 BYPASS EXPRESSWAY EAST OF ELMHURST ROAD AS THE LOCALLY PREFERRED ALTERNATIVE.- J. Variation/217 Wellington Avenue-Adopt Ordinance No. 3191 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-70.3 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A CHAIN LINK FENCE WHICH WOULD EXTEND APPROXIMATELY FIVE FEET (5') BEYOND THE LINE EXTENDED FROM THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING LOCATED ON THE ADJACENT SINGLE FAMILY LOT FOR PROPERTY LOCATED AT 217 WELLINGTON AVENUE, ELK GROVE VILLAGE (BURINS)." 3 VBM 2-10-2009 Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, and J." MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czamik, Feichter NAYS: None MOTION CARRIED 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI No report 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER Trustee Lissner requested the addition of two items to the JPZ Committee agenda: a. Adjudication of Certain Offenses b. Business License Review 10. PERSONNEL COMMITTEE - CHAIRMAN FEICHTER No report 11. RECYCLING & WASTE COMMITTEE — CHAIRMAN FRANKE Rain Barrels—Trustee Franke reported 375 requests for rain barrels had been received as of this date. Meetiniz Schedule - A meeting of the Recycling & Waste Committee will be held on Tuesday, February 24, 2009 at 4:00 p.m. in the Chernick Conference Room to decide what model rain barrel would be offered for sale. Residents who completed an interest form will be notified once a decision has been made. Leaf Pickup—Trustee Franke informed residents that the Village's grass/leaf pickup program would not be in effect again until April 1, 2009. Residents were asked to refrain from putting old grass cuttings or leaves out for pick up until that date. 12. INFORMATION COMMITTEE - TRUSTEE PROCHNO Heart of a Marine Foundation—A patriotic evening will be held in celebration of Armed Forces personnel and Veterans on Saturday, February 28, 2009 from 6:00 p.m. to 12:00 a.m. at the Meridian banquets. Registration is $75.00 per person and all proceeds will support charitable works of the Heart of a Marine Foundation. The foundation is a non-profit organization that provides support, financial assistance, and educational resources to improve the quality of life of military personnel. Applications are available at the Park District Pavilion, on the foundation's website www.heartofamarine.org or individuals may contact B. Matsukes at 847-452-5519. 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION TRUSTEES LISSNER/PETRI i Item G. Trustee Petri pointed out Consent Agenda Item G. adopted a Resolution for a Class 6B at property located at 46 Lively Boulevard. The new owners, Meisystem Inc., 4 VBM 2-10-2009 intend to establish the property as their United States headquarters and will invest over $800,000.00 to purchase and renovate the building. 14. YOUTH COMMITTEE - TRUSTEE PROCHNO Scholarships - The Elk Grove Youth Committee; in partnership with the Village of Elk Grove and the Elk Grove Parks Foundation will award three (3) $1000.00 scholarships for high school seniors going on to college this fall. Applications are available at Village Hall, Elk Grove and Conant High Schools and on the Village web site AN"v.elkgrove.org under "current news". A short essay is required in which the student describes how they have impacted the community in a positive way. The deadline is March 27, 2009. Winners will be notified by April 20, 2009. 15. PARADE COMMITTEE - TRUSTEE CZARNIK 2009 Home Town Parade—'`Star-Spangled Salute to America' is the theme chosen for the 2009 parade. The parade will be held on Saturday, June 20, 2009. Meeting Schedule—A meeting of the Parade Committee will be held on Monday, March 2, 2009 at 5:30 p.m. in the Chernick Conference Room. 16. PLAN COMMISSION - VILLAGE MANAGER PC Docket 909-1 A public hearing was duly held before the Plan Commission to consider the petition of the owner of Precision Engine Inc. for a Special Use Permit to operate an automotive repair shop in an I-1 Industrial Zoning District. Village Manager Rummel reported the Plan Commission voted by a vote of 8 to 1 to recommend approval of the Special Use Permit with four (4) conditions as stipulated in the finding of fact. The Mayor read the conditions: 1. The petitioner will not park vehicles outside overnight; 2. The petitioner will stripe the parking stalls designated for his business; 3. The petitioner will put signs stating the parking is for Precision Engine, Inc.; and 4. The Special Use is being issued to Precision Engine, Inc. and will expire when the company leaves the location. The petitioner was present in the audience and stated he would agree to the stipulations. There being no further questions or comments a motion was made and seconded. Motion to concur with the Plan Commission's recommendation and direct the Village Attorney to prepare an ordinance granting a Special Use Permit to permit the operation of an automotive repair shop in an I-1 Industrial Zoning District at property located at 101 Kelly Street, Unit B. Elk Grove Village Illinois. MOVED: Trustee Franke SECONDED: Trustee Lissner VOICE VOTE MOTION CARRIED The Petitioner was advised it would not be necessary to attend the Village Board meeting for the formal adoption of the ordinance. 17. ZONING BOARD OF APPEALS - VILLAGE MANAGER No Report 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER Regional Cable Group - Trustee Lissner reported the franchise agreement with Comcast is slowly moving along and is in the hands of the Attorney. 5 VBM 2-10-2009 i I b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARi\TIK Spirit Award —Trustee Czamik announced the latest award recipient is Rob McCracken, who was honored for his dedication to PADS. R. McCracken is featured on the Channel 6 ''In the Grove' program this month. Nomination forms for the Spirit Award can be obtained at the Elk Grove Library, Park District Pavilion, the Charles J. Zettek Municipal Building, or Jarosch Bakery. Meetinp, Schedule—The next meeting of the Health & Community Services Board will be held on Wednesday, February 18, 2009 at 7:00 p.m. in the lower level of the Charles J. Zettek Municipal Building. C. LIQUOR COMMISSION - MAYOR JOHNSON No Report d. SPECIAL EVENTS COMMITTEE —MAYOR JOHNSON No Report e. O'HARE UPDATE—MAYOR JOHNSON The Mayor presented this report earlier in the meeting. f. BIKE RACE UPDATE—MAYOR JOHNSON No Report g. ADMINISTRATIVE/PUBLIC SAFETY COMPLEX CONSTRUCTION— MAYOR JOHNSON Members of the Press were invited on a tour of the new facility last week. A ribbon cutting ceremony is scheduled on Thursday, April 9, 2009 and an Open House on Saturday, April 11, 2009. Construction work is progressing nicely. The repair to damage on the wall near the elk statue, caused by the car accident, has been completed. The project is on time and under budget. 19. REPORT FROM THE VILLAGE CLERK No Report 20. UNFINISHED BUSINESS Village Board - None Villap,e Attorney - An Ordinance was prepared by the Village Attorney and adopted by the Village Board under Consent Agenda Item J. for a fence variation at property located at 217 Wellington Avenue, Elk Grove Village, Illinois. 21. REPORT FROM THE VILLAGE MANAGER No Report 22. NEW BUSINESS None 6 VBM 2-10-2009 Salt Order - The Mayor inquired whether more salt would be ordered for this winter season. The Manager stated there are 1400 tons in the Village supply, which should be more than enough to cover the remaining winter months. AUDIENCE — 7:51 p.m. Therese Victory, a resident of Elk Grove Village, addressed the Board on behalf of the Almost Home Foundation, a charitable animal rescue organization located in Elk Grove Village. Therese Victory talked about the need for fundraising to continue the rescue operations. Ms. Victory and a fellow member of the organization, Lisa, 110 Boardwalk, requested the Board's approval and support to hold a 5K run/walk as a fundraising event on the streets of Elk Grove Village. Lisa further discussed the need for donations. Mayor Johnson explained that numerous groups approach the Village with this type of request but it is the policy of the Village to deny permission to do so because those events/groups close down the streets and cause an inconvenience to the community and the businesses. Approval is only issued for a community event. The Mayor and Board members offered several suggestions and alternative locations that the organization could pursue. Lisa described problems experienced during prior walks held in Busse Woods. Mayor Johnson repeated the Board must look at the ramifications and impact on the whole community. 23. ADJOURNMENT Motion to adjourn the meeting at 8:05 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Franke AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Ann I. Walsh Village Clerk Mayor Craig B. Johnson Village of Elk Grove Village 7 VBM 2-10-2009