HomeMy WebLinkAboutVILLAGE BOARD - 03/24/2009 - IDOT RALLY/NEW VLG HALL/OPEN HOUSE i
MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD
AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING, 901 WELLINGTON
AVENUE ON TUESDAY MARCH 24, 2009
Mayor Craig B. Johnson called the meeting to order at 7:23 P.M.
1. ROLL CALL:
Present: Mayor: Craig B. Johnson;
Trustees: Nancy J. Czarnik;, Patton L. Feichter; Jeffrey C.
Franke. Samuel L. Lissner, James P. Petri, Chris Prochno
Also Present: Village Manager Raymond R. Rummel; Attorney William
J. Payne; and Village Clerk Ann I. Walsh
A quorum was present.
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES
Motion to approve the minutes of the Regular Village Board Meeting held on March
10, 2009 as submitted and dispense with the reading.
MOVED: Trustee Petri SECONDED: Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. REPORT OF THE MAYOR AND BOARD OF TRUSTEES
St. Baldricks Fundraiser—Mayor Johnson reported he and George Knickerbocker had
participated in the St. Baldricks children's cancer research fundraiser by agreeing to have
their heads shaved to raise money at a March 14, 2009 event. It was noted George
Knickerbocker raised approximately $4000.00 for St. Baldricks.
Attorney— Mayor Johnson introduced Attorney William F. Payne who was filling in for
Village Attorney George Knickerbocker.
IDOT Rally - Mayor Johnson thanked the community for coming out on a bitterly cold
day to participate in the March 11, 2009 rally. The Mayor announced almost 36,000
comment cards in support of the "Option D" Bypass proposal have been presented to
IDOT. Mayor Johnson related IDOT was extremely impressed with the professional,
peaceful and orderly rally.
Mayor Johnson thanked School District 214 and District 59 for their help and support.
Mayor Johnson stated the students were given the choice to participate and were not
coerced to do so as reported by some individuals. A total of 9000 students chose to sign
the comment cards while only 3000 chose not to.
Mayor Johnson extended his appreciation to the Elk Grove Park District; the Elk Grove
Library, Elk Grove Township and members of the business community and Elk Grove
Chamber of Commerce who supported the Village. The Mayor also extended
appreciation to the Village Departments and staff for a job well done. The Mayor
explained the rally and signing of comment cards was organized in three weeks time.
The Mayor noted he was optimistic that IDOT would announce their decision in the near
future.
New Villagye Hall facility - The Mayor took this opportunity to refute a rumor that the
construction of the new Village Hall facility is not actually "on time and on budget"
because various phases of the construction would not be done until after the announced
completion time.
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Mayor Johnson explained staff had worked tirelessly on the Village Hall construction and
several factors contributed to construction costs being under budget.
The Mayor noted many contractors were looking for work due to the state of the
economy. The Village awarded contracts at the best price possible. In addition, the
Village made changes internally on the bid process, more importantly, with a
performance bond. By doing this, the Village was able to get more bidders and was able
to save significant dollars.
The Mayor stated that due to the significant savings acquired, the Village found
opportunities to add on more construction projects than originally planned.
Another rumor going around is the costs to build are under budget because the Village
overbid the price. The Mayor explained when a municipality bonds money for a project,
it must be on target with what it cost to build. The municipality cannot over inflate things
to get more bond money— it is illegal. The Village numbers were correct. Elk Grove has
also stayed under the budget projections due to the efforts of Village staff and the Village
Board. The Mayor asked that, rather than spreading negative rumors, residents be
thankful the Village has saved millions of dollars of tax payers money.
Open House—The community was extended an invitation to attend the open house of the
Administrative/Public Safety Complex on Saturday, April 11, 2009 from 9:00 a.m. to
Noon. Mayor Johnson noted renovation of the older section of Village Hall would not be
completed by that date.
Safetv Measures - The Mayor stated the new facility is being built in compliance of
Federal regulations and rules for security measures that must be put in place. These
measures will not be divulged, but residents can be assured the Village Hall is in
compliance with the safety measures that are needed in today's society.
Trustee Czamik announced applications for the Frank J. Czarnik Memorial
Baseball/Softball College Scholarships are available at Elk Grove High School, Conant
High School, and the Elk Grove Park District Pavilion. A high school student residing on
the west side of Elk Grove, and one residing on the east side of Elk Grove, will each be
awarded a $750.00 scholarship. Residents may also contact Trustee Czarnik at (847)
891-5072 for an application or further information.
Trustee Feichter reported the Community Character Coalition would host the Celebration
of Cultures on Friday, April 3, 2009 from 6:00 p.m. to 8:00 p.m. at the Elk Grove Park
District Pavilion.
Trustee Feichter reported the Youth Recognition and Celebration event would be held on
Tuesday, May 12 2009, at the Charles J. Zettek Municipal Building.
Trustee Prochno announced applications were available for three $1000.00 scholarships
being offered by the Elk Grove Lions and Lionesses organizations. Scholarships would
be awarded to three Elk Grove high school seniors residing in Elk Grove Village.
Applications are available at Elk Grove High School, Conant High School or interested
parties may call Trustee Prochno at 847-593-8738.
5. APPROVAL OF WARRANT
Motion to authorize payment of invoices as shown on the March 24, 2009 Accounts
Payable Warrant in the amount of 51,190,614.27
MOVED: Trustee Petri SECONDED: TrusteeCzarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
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6. CONSENT AGENDA
The following corrections were made to Item M. - Mayor Johnson stated corrections i
were required for the HMO Illinois Medicare Supplement rates listed under Consent
Agenda M.:
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• coverage for one person should read $418.41 rather than $480. 1;
• coverage for two persons should read $836.82 rather than $961.02.
It was moved and seconded that the Consent Agenda of the March 24, 2009 Regular
Village Board Meeting be approved as corrected and presented.
(Mayor Johnson asked for comments or questions from the Village Board, staff or
members of the audience. There were none)
A. Administration & Public Safety Complex - Award a balancing change order in
the amount of$3;719.00 for eight (8) Change Orders per MTI's memo to Elk
Grove Village dated February 17, 2009.
B. Sikich LLP. Aurora. IL - Award a professional service contract to perform the
Village's annual audit in a total contract amount not to exceed $43;020.00.
C. Avalon Petroleum Company. Tinley Park. IL—Authorization to renew a
professional service contract for one year in an amount not to exceed
$471,000.00.
D. Avers Associates. Madison. WI - Concur with prior authorization and award a
professional services contract for color aerial photography and planimetric
mapping as part of the GIS Consortium purchasing agreement in an amount not
to exceed $97;620.00 from the Water/Sewer Fund.
E. Village Green rehabilitation project—Authorization of the following:
• To award a construction contract to Fountain Technologies Ltd. of Wheeling.
IL for the construction of a fountain as part of the Village Green
rehabilitation project in the amount of$416,183.00 from the Grove Mall TIF
Fund;
• To award a construction contract to Lenny Hoffman Excavating Inc. of
Wilmette. IL for excavation and site utilities work in conjunction with the
Village Green rehabilitation project in the amount of$100,782.00 from the
Grove Mall TIF Fund: and
• To award a construction contract to C.A. Riley Electrical Construction
Corporation of Elk Grove Village. IL for electrical work performed as part of
the Village Green rehabilitation project in the amount of$296,000.00 from the
Grove Mall TIF Fund.
F. Lampignano & Son Construction Company. Arlington Heights. IL - Award a
service contract as the lowest responsive and responsible bidder for concrete
maintenance in an amount not to exceed $428.000.00:
• Arrow Road Construction. Mount Prospect. IL - Award a service contract as
the lowest responsive and responsible bidder for street resurfacing in an
amount not to exceed $879, 28.00;
• Arrow Road Construction. Mount Prospect. IL - Award a service contract as
the lowest responsive and responsible bidder for street maintenance
material in an amount not to exceed $127.100.00.
G. Administration & Public Safety Complex —Authorization of the following:
• To waive the formal bidding process and accept the quotation received from
Illinois Lighting of North Aurora, IL for luminaires and poles;
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• Approve the issuance of a purchase order to Illinois Lighting of North Aurora;
IL for forty (40) lights and poles in the amount of$75,960.00.
H. State of Illinois Department of Transportation (IDOT)—Adopt Resolution No.
14-09 entitled. "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE STATE
OF ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) AND THE
VILLAGE OF ELK GROVE VILLAGE FOR THE IMPROVEMENT OF
TRAFFIC SIGNALS AT THE IL 72 (HIGGINS ROAD) AND ARLINGTON
HEIGHTS ROAD INTERSECTION.-
1. Northwest Central Dispatch System (NWCDS)—Adopt Resolution No. 15-09
entitled. "A RESOLUTION AUTHORIZING ENTRY INTO AN AMENDED
AGREEMENT FOR NORTHWEST CENTRAL DISPATCH SYSTEM."
• Northwest Central 9-1-1 System—Adopt Resolution No. 16-09 entitled; "A
RESOLUTION APPROVING AN ADDENDUM OF NEW
MEMBERSHIP IN THE NORTHWEST CENTRAL 9-1-1 SYSTEM.'
J. RedSpeed Illinois. LLC—Adopt Resolution No. 17-09 entitled, "A
RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE A SECOND AMENDMENT TO THE AGREEMENT BETWEEN
REDSPEED ILLINOIS. LLC AND THE VILLAGE OF ELK GROVE
VILLAGE PREVIOUSLY ADOPTED BY RESOLUTION NO. 50-07 AND
AMENDED BY RESOLUTION NO. 22-08 FOR A TRAFFIC LAW
ENFORCEMENT SYSTEM."
K. Official Zoning Map—Adopt Resolution No. 18-09 entitled, "A RESOLUTION
ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ELK
GROVE VILLAGE AS OF DECEMBER 31, 2008.,-
L.
008."L. Illinois Department of Transportation "Alternate 203-Option D"—Adopt
Resolution No. 19-09 entitled. "A RESOLUTION AMENDING RESOLUTION
NO. 9-09 AND DESIGNATING THE CONSTRUCTION OF THE WEST
BYPASS NORTH CONNECTION "ALTERNATE 203 —OPTION D" AS
THE LOCALLY PREFERRED ALTERiNATIVE AND REJECTING ANY
PLANS TO WIDEN BUSSE ROAD.'
M. Village health insurance programs—Authorize the Village Manager to execute
contracts renewing the Village's health insurance programs as of May 1, 2009:
• To execute a contract with Blue Cross/Blue Shield to provide medical services
and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield
Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $702.13
Employee Plus One Dependent $1,474.52
Employee Plus Two Dependents $1,604.29
Medicare Supplement Rates
One Person $411.15
Two Persons $822.30
• To execute an agreement with Blue Cross/Blue Shield for claims
administration at a cost of$67.68 per participant per month;
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• To execute a new Blue Cross/Blue Shield High Deductible Plan to provide
medical services and to establish the Monthly Premium Rates for the Blue
Cross/Blue Shield Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $563.01
Employee Plus One Dependent $1;182.34
Employee Plus Two Dependents $1;286.40
Medicare Supplement Rates
One Person $329.69
Two Persons $659.38
• To execute an agreement with Blue Cross/Blue Shield for claims
administration at a cost of$67.68 per participant per month;
• To execute a contract with HMO Illinois to provide HMO medical benefits at
the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $495.38
Employee Plus One Dependent $955.05
Employee Plus Two Dependents $1;471.10
Medicare Supplement Rates
One Person $418.41
Two Persons $836.82
• To renew a contract with Guardian/First Commonwealth Dental HMO to
provide HMO Dental benefits at the following monthly premium rates:
Participation Level Monthly Premium Total
Employee Only $28.70
Employee Plus One Dependent $53.34
Employee Plus Two Dependents $80.29
• To establish the following Monthly Premium Rates for the Village's Self-
Insured Dental Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependents $190.26
• To renew an agreement with HealthSmart (formerly American Administrative
Group) to administer the Village's Self-Insured Dental Plan at a cost not to
exceed $5.20 per participant; per month; for Dental Claims;
• To renew a contract with Symetra Financial to provide Specific Stop Loss
Re-Insurance at a cost not to exceed $642.670.00:
• To renew the Flexible Spending Plan administered by HealthSmart at a cost
of$4.65 per participant per month.
• To renew the COBRA Administration by HealthSmart at a cost of$1.75 per
participant per month.
• To renew a contract with Arthur Gallagher and Company no longer charging
a consulting fee.
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Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, L and M.
MOVED: Trustee Feichter SECONDED: Trustee Czamik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
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7. REGULAR AGENDA
None
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN PETRI
Trustee Petri pointed out that Consent Agenda Item 6.17. approved contracts for the 2009
street program.
A request was made to add item c.. Environmental Evaluation of Facilities. to the Capital
Improvements Committee agenda; which had been mistakenly listed as item d. under the
JPZ Committee agenda items.
Trustee Petri announced a meeting of the Committee would be called at the next Village
Board meeting.
9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRMAN LISSNER
Trustee Lissner reported the JPZ Committee met on March 17; 2009 for review of
ordinances submitted by Attorney George Knickerbocker. It was pointed out that fines
for"P'' tickets had not changed in over sixteen years and the suggestion was to increase
the fines from $25.00 to $50.00. The Committee concurred with the recommendation.
Additional information is forthcoming.
The second item of discussion was based on a Police Department recommendation and
several ordinances submitted by the Attorney proposing court cases; that involved
juvenile offenses, be heard in Traffic Court rather than Juvenile Court. It was pointed out
that Juvenile Court is often backed up with major cases and it is difficult to get on the
docket. The Committee concurred with the recommendation.
The "No Idling Program" was the last item discussed during the meeting. Trustee
Lissner noted Michael Cavallini, Director of Health and Community Services, had
continued to follow up on this project. The JPZ Committee recommended informational
pamphlets be distributed, using artwork submitted by the elementary students, and to seek
artwork from the high school students for signage.
A request was made to remove item d. from the JPZ agenda and add the item to the
Capital Improvements agenda.
10. PERSONNEL COMMITTEE - CHAIRtMAN FEICHTER
No report
11. RECYCLING & WASTE COMMITTEE—CHAIRMAN FRANKE
Rain Barrels - Trustee Franke reported the Recycling and Waste Committee would be
contacting the individuals in the next three weeks who completed interest forms for rain
barrels.
The Yard Waste Collection Program begins on Wednesday, April 1, 2009. Yard Waste
stickers sell for $1.25 each.
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12. INFORMATION COMMITTEE - TRUSTEE PROCHNO
Trustee Prochno reported she had received an inquiry from a resident asking if residents
could still complete an interest form for rain barrels. The Director of Health and
Community Services responded Elk Grove Village residents could contact him and he
would add them to the list.
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION
TRUSTEES LISSNER/PETRI
item f. Lighting Improvements on Busse Road from Touhy to Mark Street—Trustee
Petri reported bases have been installed on the west side area and they are beginning to
work on the east side area. Lighting should be completed in another month.
Trustee Lissner commented on the noticeable progress of the sewer project along
Arlington Heights Road and Devon Avenue. Trustee Lissner commended staff and the
contractor for their efforts.
14. YOUTH COMMITTEE - TRUSTEE PROCHNO
The Youth Committee held a joint meeting on Monday; March 23, 2009; with the Elk
Grove Park District and Elk Grove Police Department at the Park District Administrative
Building; to plan future summer activities.
A June outdoor movie night and two splash parties are being organized. Trustee Prochno
stated it was a very productive meeting.
Scholarship - The Youth Committee; in partnership with the Village of Elk Grove and
Elk Grove Parks Foundation will award three (3) $1000.00 scholarships to recognize high
school seniors, who reside in Elk Grove Village; for their leadership and service in the
community. Applications are available at Elk Grove and Conant High Schools, the
Village Hall, the Park District Administration Building or interested parties can contact
Trustee Prochno. Trustee Prochno talked about scholarships being offered by other
agencies.
15. PARADE COMMITTEE - TRUSTEE CZARiNIK
The Saturday, June 20, 2009 Hometown Parade theme is Star Spangled Salute to
America.
The Parade Committee will honor the Village Service men and women who are currently
serving in one of the five branches of the United States Armed Forces by inviting them to
be the Grand Marshals of the 2009 parade. Trustee Czarnik stated since attendance may
be difficult due to commitments, an invitation would be extended to one member of the
family who would represent them in their absence. Information will be available in the
Village Spring Newsletter or interested families may call the Parade Secretary at 847-
357-4038. v
Meeting Schedule—The next meeting of the Parade Committee will be held on Monday,
April 6, 2009 at 5:30 p.m. in the Chernick Conference Room.
16. PLAN COMMISSION - VILLAGE MANAGER
No report
17. ZONING BOARD OF APPEALS - VILLAGE MANAGER
No report
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18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. CABLE TV COMMITTEE - TRUSTEES PETRI/LISSNER
Regional Cable Group - Trustee Lissner reported the Village Manager had
forwarded word that the Buffalo Grove Village Attorney had reviewed the
franchise agreement and the Regional Cable TV Committee would meet soon to
finalize the cable franchise agreement.
b. HEALTH & COMMUNITY SERVICES BOARD -TRUSTEE CZARNIK
Trustee Czarnik reported Christus Victor Church is hosting the Senior Respite
Care program on Wednesdays; from 9:00 a.m. to 1:00 p.m. Anyone seeking
information can call 847-437-2666.
Community Blood Drive—A Blood Drive will be held on Saturday, April 25,
2009 from 8:00 a.m. to 12:00 noon in the lower level of the Charles J. Zettek
Municipal Building. Walk-ins are welcome.
Spirit Award—The latest Spirit Award winner, Frank Ramljak, will be featured
on Channel 6's "In the Grove" program. F. Ramljak and representatives from
Prudential American Heritage have supplied American Flags on lawns for the
Memorial Day Holiday.
Nomination forms can be obtained at the Village Hall, Elk Grove Library, the
Pavilion or Jarosch Bakery.
C. LIQUOR COMMISSION - MAYOR JOHNSON
No Report
d. SPECIAL EVENTS COMMITTEE— MAYOR JOHNSON
Mayor Johnson talked about the free concert series scheduled in July, the
RotaryFest, the 4`h of July fireworks and the August Alexian Tour of Elk Grove
Bike Race planned for this summer.
e. O'HARE UPDATE— MAYOR JOHNSON
No report
L BIKE RACE UPDATE — MAYOR JOHNSON
The Alexian Brothers Tour of Elk Grove will be held on July 31, August 1, and
August 2, 2009.
g. ADMINISTRATIVE/PUBLIC SAFETY COMPLEX CONSTRUCTION—
MAYOR JOHNSON
The construction is "On time and on budget."
19. Report from the VILLAGE CLERK
No Report
20. UNFINISHED BUSINESS
Village Board - None
Village Attorney—None
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21. REPORT FROM THE VILLAGE MANAGER
No Report
22. NEW BUSINESS
None
Trustee Feichter inquired what was the final date for early voting and was informed
Thursday, April 2, 2009 at 5:00 p.m. was the final day.
Trustee Feichter reminded candidates to remove their campaign signs as quickly as possible
following the April 7, 2009 Consolidated Election.
AUDIENCE— 7:53 p.m.
Mrs. Piscopo addressed the Board to thank the Mayor and Village Attorney Knickerbocker for
their support of the St. Baldrick's fundraising event and to report approximately S 14,000.00 was
raised. Mayor Johnson stated Attorney Knickerbocker had raised $4000.00 in donations.
Mayor Johnson announced the Elk Grove Cheerleaders would attend the April 28, 2009 Village
Board Meeting.
23. ADJOURNMENT �
Motion to adjourn the meeting at 7:59 p.m.
MOVED: Trustee Feichter SECONDED: Trustee Czarnik
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Ann I. Walsh
Village Clerk
Mavor Craig B. Johnson
Village of Elk Grove Village
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