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HomeMy WebLinkAboutAGENDA - 04/14/2009 - VILLAGE BOARD Next ORD: 3196 (3201) Next RES. 20-09 (21-09) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING April 14, 2009 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Stephen Somogye, Shinnyo-En Temple) 3. Approval of Minutes of March 24, 2009 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: March 31, 2009/$ 482,094.44 April 14, 2009/$2,506,983.60 6. CONSENT AGENDA A) Consideration to concur with prior approval to waive the Village's sign variation and fee waiver for the Park District sign across from the Clock Tower. (The Elk Grove Village Ordinance permits one identification sign not to exceed forty-five (45) square feet in area. The variation is for additional sign, and an additional 120 square feet beyond the code. (A variation was previously granted for the area of the existing illuminated monument sign located at the southwest corner of Biesterfield Road and Wellington Avenue seventy (70) square feet per face, 140 square foot total. (The sign variation fee is $31.00. (It has been past practice of the Village Board to grant fee waivers for non-profit and government organizations. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) B) Consideration of a request (attached) from the Children's Advocacy Center of Northwest Cook County for a payment of dues in the amount.of$4,000.00. (The Children's Advocacy Center assists and supports children and families victimized by sexual abuse. The center works in conjunction with law enforcement agencies to provide technical assistance. (The Police Department has used this service in the past and finds it to be beneficial to the Village. During the 2008 calendar year, the Police Department utilized 1 l9 hours of service time from the Children's Advocacy Center for eleven (11) victims and family members. (A report from the Chief of Police, recommending approval, is attached.) Agenda for VB Meeting 04-14-09 2 C) Consideration to concur with prior authorization regarding the following items: • The issuance of an emergency sewer lining contract to Insituform in the amount not to exceed $165,125.00 to perform immediate repair work on the Devon Avenue sewer at Arlington Heights Road; • The sale of five (5) surplus LifePak Medtronic Physio-Control units to Progressive Medical International (PMI) of Vista, CA in the total amount of $18,750.00 with a total purchase contract for Medtronic Physio-Control 12 units in an amount of $82,795.46. (The sewer lining was scheduled to take place after May 1. However, uppn investigation, it was determined that the sewer line was in a deteriorated condition and needed to be repaired prior to the road construction at Devon Avenue and Arlington Heights.Road. The road construction was scheduled for April 4. (The sale of the LifePak Medtronic units was arranged by the manufacturer after certification of the used units and needed to be completed on a timely basis.) D) Consideration to award a purchase contract to Syn Tech Systems Inc. of Tallahassee, FL for the purchase, installation, and delivery of an automated fuel management system under the GSA contract pricing in an amount not to exceed $49,981.50 from the Capital Replacement Fund. (This system was bid and offered through the Federal GSA joint state purchase program available to all areas of government and local municipalities. (The Village has viewed the operation of this system at the Commonwealth Edison facility in Mount Prospect and found it to be acceptable to the Village's needs. (The system offered by Syn Tech Systems Inc. is compatible with the security system.being installed in the new Administration and Public Safety Complex, which is essential. (The Capital Replacement Fund will be increased in the amount of $50,000.00 because the replacement of the fuel management system was originally budgeted in the 2008 Fiscal Year. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) E) Consideration to award a service contract to Peters & Associates of Oak Brook Terrace, IL for advanced technical support of the Village's computer networks for the period of May 1, 2009 through April 30, 2010 in an amount not to exceed $62,400.00. (The requested amount would provide an average of one day, per week, of advanced network support during fiscal year 2010. (The role of this consultant is to assist in supporting our Microsoft Server, Active Directory, exchange environments, training our new in-house Network Engineer, and assist with accomplishing our Long Range Technology Plan initiatives. (Peters & Associates personnel provided high-quality implementation and support services for the past 18 months. Agenda for VB Meeting 04-14-09 3 (As in the past, the requested support would only be used and billed on an as-needed basis. (A report from the Director of Finance, recommending approval, is attached.) F) Consideration to award a contract to the lowest responsive and responsible bidder, Arthur Weiler Inc. of Zion, IL to carry out the Perennial Plant Replacement Project in the amount not to exceed $72,100.00 from the Residential Enhancement Fund and the ICRC account. (On March 17, The Village opened bids for our Perennial Plant Replacement Project for the spring of 2009. (The low bid was Alaniz Group, however their bid was rejected due to invalid bid bond. (The next lowest bid was Arthur Weiler Inc. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached.) G) Consideration to award a professional services contract with Municipal GIS Partners of Des Plaines, IL for support services in connection with Elk Grove Village's Geographic Information System (GIS) in an amount not to exceed $140,222.00 from the Industrial/Commercial Revitalization Fund. (In April. of 2008, the Village Board entered into an agreement to join the GIS Consortium (GISC), which is a group of 16 local communities that work together to develop a cost-effective solution for implementing Geographic Information Systems (GIS) and related technologies. (By collaborating, communities create GIS opportunities otherwise unavailable because of complexity and cost. The mission of the.Consortium is to create value by managing cost and risk in a cooperative environment. (The foundation of the Consortium is its innovative staffing approach. To address this issue, the Consortium out sources staffing and shares these resources among its members. (The GIS Consortium's contracted service provider is Municipal GIS Partners (MGP). (Elk Grove Village is an 80% allocation member for support services. This provides for an in-house GIS specialist four days a week. (In addition to the specialist, Elk Grove Village shares the services and receives the benefits of six other GIS staff members who are located off-site. (The Village's contract with MGP will run from May 1, 2009 until April 30, 2010. (A report from the Deputy Village Manager, recommending approval, is attached.) H) Consideration to transfer $200,000.00 from the O'Hare Legal Defense Trust Fund to the O'Hare Legal Defense Fund. I) Consideration of the following items for Fiscal Year 09-10: • To authorize a 2.75% market adjustment to non-union step and specific rate plan positions plus 0.5% equity adjustment: • To authorize the same market adjustment plus equity adjustment to the merit pay plan: Agenda for VB Meeting 04-14-09 4 • To continue the eligibility range for defined merit employees who are within 66% of the pay range; funded at 3.00%; and • To authorize an increase in an amount of$25.00 to each category of MEP allowances to non-union merit pay plan employees. • To adopt Ordinance No. 3196 (attached) amending wages for part-time Water Meter Readers; • To adopt Ordinance No. 3197 (attached) amending wages for School Crossing Guards; • To adopt Ordinance No. 3198 (attached) amending wages for Custodian, Porter, Public Works Industrial Meter Reader, Health Code Enforcement Officer. and Cable Production Assistant, • To adopt Ordinance No. 3199 (attached) amending the hourly salaries for temporary part-time Administrative Interns, Summer Employees, and Temporary Seasonal Employees: • To adopt Ordinance No. 3200 amending the Position Classification and Salary Plan: the Classification Plan, and Salary Range or Merit Pay Plan Position and the Step Pay Plan rates for general Step Pay Plan positions of the Village Code of the Village of Elk Grove Village. (Ordinance No. 3196 through Ordinance No. 3200 will be available in the Village Clerk's Office on Tuesday evening) J) Consideration to adopt Resolution No. 20-09 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2401 Lunt Avenue. (KTR IL, LLC has owned the property at 2401 Lunt for over two years and plan to refurbish the entire site in order to lease it to an industrial user. (KTR IL, LLC is seeking a Class 6B status with Special Circumstances because the building has not sold for value in over two years. (KTR IL, LLC intends to invest over$1,240,000.00 into the facility. (This project is expecting to create 50 to 100 permanent full-time positions. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building has met the requirements for 6B classification under Special Circumstances because it has been vacant for two years and has not changed ownership. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator; recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program c. Environmental Evaluation of Facilities Agenda for VB Meeting 04-14-09 5 9. JUDICIARY. PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Adjudication of Certain Offenses c. Business License Review 10. PERSONNEL COMMITTEE - Trustee Feichter 11. RECYCLING & WASTE COMMITTEE - Trustee Franke a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION–Trustees Lissner/Petri a. Higgins Road/Oakton Street Landscaping b. Devon Avenue & Arlington Heights Intersection Improvements c. Landmeier& Arlington Heights Road Intersection Improvements d. Oakton Street & Arlington Heights Road Intersection Improvements . e. Master Plan to Revitalize the Business Park f. Lighting Improvements on Busse Road from Touhy to Mark Street 14. YOUTH COMMITTEE - Trustee Prochno — 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 908-12 –Public Hearing to consider a petition for a variation to permit an existing six-foot (6') tall wood privacy fence extending approximately four feet (4') beyond a line extended from the nearest front corner of the principal building located on the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04- 08). 18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health & Community Services Board - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update - Mayor Johnson f. Tour of Elk Grove Update– Mayor Johnson g. Administration & Public Safety Complex Construction– Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS Agenda for VB Meeting 04-14-09 6 VILLAGE BOARD None VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Walsh (7), Knickerbocker, Boffice, Cavallini, Sammarco, Miller, Schmidt, Tromp