HomeMy WebLinkAboutAGENDA - 04/28/2009 - BUDGET/SELF-INSURED LIABILITY PLAN Next ORD: 3204 (3205)
Next RES. 21-09 (25-09)
Recess: 8 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
April 28, 2009
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Rodney Pickett, Wesleyan Community Church)
3. Approval of Minutes of April 14, 2009
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: April 28, 2009/$1,196,335.84
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Elk Grove Lions Club to waive the fee for
use of a fire hydrant for non-firefighting purposes for their 4th of July celebration in the
amount of$75.00.
(The fee requested to be waived is Fire Hydrant Deposit and Connection ($75.00).
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Village Manager, recommending approval, is attached.)
B) Consideration of a request from High School District 214 (attached) to waive the Vehicle
Sticker fees for the period of June 1, 2009 through May 30, 2010 in the amount of
$280.00.
(District 214 is seeking a waiver of two (2) Class B trucks ($80.00), and four (4)
school buses ($200.00) for a total waiver of$280.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assistant Director of Finance, recommending approval, is
attached.)
C) Consideration to award a service contract to Applied Ecological Services, Inc. of Dundee,
IL to prepare an assessment report for the current conditions of the Salt Creek Stream
Bank Stabilization in an amount not to exceed $6,300.00.
(Part of the TEPA Section 319 Grant Agreement holds the Village responsible for the
maintenance of Sali Creek improvement for a ten-year period following the IEPA's
acceptance of the project.
(Applied Ecological Services successfully completed the stream bank maintenance
for the Village last year.
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Agenda for VB Meeting 04-28-09 2
(Applied Ecological Services has an excellent reputation, is knowledgeable and has
experience in stream bank stabilization.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
D) Consideration to award a service contract to Piazza Masonry, Inc. of Lockport, IL to
provide masonry work to the Village Green Rehabilitation Project in an amount not to
.exceed $38,000.00 from the Grove Mall Tax Increment Financing Fund.
(MTI solicited six (6) prequalification packages for trade bidders of which, the
Village received four(4) bid proposals.
(Piazza Masonry, the lowest bidder, was interviewed to verify the scope of work
included in their bid proposal.
(Piazza Masonry was found in compliance with the plans, specification and contract
documents.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
E) Consideration to award a blanket purchase contract on an as needed basis to the lowest
responsive and responsible bidder, Beverly Materials of Elgin, IL to supply and deliver the
Grade 9 gravel and #2 torpedo sand to the Village in the amount not to exceed $44,707.50.
(On April 19, 2006 bids were opened to furnish and deliver various grades and types
of granular backfill with an option to renew annually.
(Beverly Materials has agreed to extend the contract without an increase.
(Adequate funds are budgeted for this purpose.
(A report from the Director of Public Works, recommending approval, is attached.)
F) Consideration to award a service contract to Sebert Landscaping, Inc. of Bartlett, IL to
provide landscape bed maintenance in the amount not to exceed $49,847.00..
(This contract was originally awarded for the period of April 1, 2006 through
November 15, 2006.
(This will be year four of a five-year optional contract.
(Sebert Landscaping has requested no Chicago Area Consumer Price Index (CPO
increase this year.
(The contract requires landscape bed maintenance throughout the Village.
(A report from the Director of Public Works, recommending approval, is attached.)
G) Consideration to award a contract to SunGard HTE, Inc., of Lake Mary, FL for support
and maintenance of our HTE software applications and custom program modifications.for
the period from May 1, 2009 through April 30, 2010 in the amount not to exceed
$47,078.00.
(The Village has used HTE software since 1990:
(Software support from HTE is critical to the continued use of their program.
(Most of the requested funds ($41,478.00) will provide product support and program
updates for the ten (10) HTE applications used by the Village. I
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Agenda for VB Meeting 04-28-09 3
(The represents a 4.0% increase over the cost we incurred to obtain support for these
applications and custom modifications during fiscal year 2008-2009.
(The remaining ($5,600.00) portion of the requested funds reflect the maintenance
costs associated with the Accounts Receivable application that the Finance Department
purchased and implemented earlier this fiscal year.
(A report from the Director of Finance, recommending approval, is attached.)
H) Consideration to award a professional service contract to the lowest bidder, Hoy
Landscape, of Melrose Park, IL for planting trees in the Village parkways, in an amount
not to exceed $55,961.00, of which $19,586.35 will be paid for by the General Fund and
$36,374.65 will be paid for by the Recycling Fund.
(Hoy Landscape's references were complimentary and positive.
(The account payments will be split between the corporate account and the recycling
account.
(A report from the Director of Public Works, recommending approval, is attached.)
I) Consideration to award a service contract to Northwest Landscape Contractors Inc., of
Cary, IL to provide annual turf and landscape maintenance throughout the Village in the
amount not to exceed $84,500.00, of which $24,500.00 is paid for by the General Fund
and $60,000.00 is paid for by the Water/Sewer Fund.
(The bid opening was held on April 8, 2009 for restoration of Village parkways at
which only two bidders responded.
(Northwest Landscape Contractors Inc. come highly recommended and they have
performed for the Village in the past in an admirable manner.
(The contract work requires turf and landscape maintenance service for the
Municipal Complex, Public Works facilities, Fire Stations, medians, and other public
areas.
(Reports from the Director of Public Works and Director of Finance, recommending
approval, are attached.)
J) Consideration of the following:
• Award a professional service contract to Lyons & Pinner. Electric Company, of
LaGrange, IL as the lowest responsive and responsible bidder to maintain and repair
Village-owned residential traffic signals and streetlights in an amount not to exceed
$76,945.60 from the General Fund; and
• Award a professional service contract to Meade Electric Company, Inc. of Lake Villa,
IL as the lowest responsive and responsible bidder to maintain and repair Village-
owned traffic signals in the Business Park and arterial streetlights in an amount not to
exceed $85,816.86 from the Industrial/Commercial Revitalization Fund.
(On Wednesday April 15, the Village opened sealed bids for street light maintenance i
for the 2010 fiscal year.
(Only two (2) companies submitted bids despite a well-attended pre-bid meeting. '
(Lyons Electric Company, Inc. is the current contractor for streetlight maintenance
and they provide exceptional services.
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Agenda for VB Meeting 04-28-09 4
(Meade Electric Company, Inc. held the maintenance contract prior to Lyons Electric
and also provided-very good service.
(A report from the Director of Public Works, recommending approval, is attached.)
K) Consideration to award a service contract to Landscape Concepts Management of
Grayslake, IL to provide annual turf and landscape maintenance throughout the Village in
the amount not to exceed $117,351.28, of which $76,527.67 will be paid for by the
General Fund and $40,826.61 will be paid for by the Industrial/Commercial Revitalization
Fund.
(This contract was bid and originally awarded for the term of April 15, 2005 through
November 15, 2005 with the option to renew annually for up to four (4) additional one-
year extensions.
(This contract will fulfill the last of four (4) possible renewals from the original
contract.
(The contract requires turf and landscape maintenance service for the Municipal
Complex, Public Works facilities, Fire Stations, medians, and other public areas.
(A provision was included in the specifications that allowed the contractor to
annually adjust the price utilizing the percentage increase in the Chicago Area Consumer
Price Index. Landscape Concepts is requesting a 0.0% CPI increase.
. (Reports from the Director of Public Works and Director of Finance, recommending
approval, are attached.)
L) Consideration to award a professional service contract to the lowest bidder, Lampignano
and Sons Construction, of Arlington Heights,.IL to pour aprons, curbs, and sidewalks as
part of the Private participation Concrete Replacement Program, in an amount not to
exceed $129,750.00.
(Bids-were opened on Apri19, 2009 and a total of twelve(12) bids were received.
(Upon review of the bids submitted, Lampignano and Sons Construction .of
Arlington Heights, IL was determined to be the lowest responsive and-responsible bidder:
(Of the total estimated program cost of$129,750.00, $89,750.00 is estimated as self-
funded by residents as part of the Private Participation Concrete Replacement Program
(PPCRP).
(A report from the Director of Public Works, recommending approval, is attached.)
M) Consideration of the following:
• To award a professional service*contract to Gallagher-Bassett for the administration of
the Village's self-insured liability plan in an amount not to exceed $62,026.00, and
• To approve the Liability Insurance Premiums for Fiscal Year 2009/2010, submitted by
Arthur J. Gallagher at a premium level as determined for the following coverages:
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Workers' Compensation $83,423
General Liability Package $145,481
Liability
Auto Damage
Building/Contents
EMT/Paramedic Liability i
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Agenda for VB Meeting 04-28-09 5
Public Officials
Police Professional
Brokerage Service Fee $90,846
Property $93,308
Federal Flood Coverage $14,700
Excess Liability(HELP) $72,604
Community Nurse/Clinics $5,458
Fiduciary Liability/Pensions $7,818
Underground Storage Tanks $7,031
Crime, Money & Security $5,118
Total $525,787
(The contract with Gallagher-Bassett fluctuates based on the amount of claims over a
three-year period.
(This year's total premium renewal represents a decrease of$2,119.00 (1%) from the
current year.
(Adequate funds are budgeted and available for this purpose.
(A report from the Director of Finance, recommending approval, is attached.)
N) Consideration to adopt Ordinance No. 3204 (attached) adopting the Identity Theft
Prevention Program.
(The Federal Trade Commission (FTC) requires utilities and all other creditors to
develop and implement a written Identity Theft Prevention Program that is designed to
detect, prevent and mitigate identity theft in connection with the opening of a covered
account or any existing covered account.
(The.Village of Elk Grove Village is subject to FTC rules referenced above because
it owns and operates municipal utilities for the provision of water and wastewater services
and bills its customers in arrears for such services.
(This ordinance codifies a Federal mandate.)
O) Consideration to adopt Resolution No. 21-09 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 1230 Louis Avenue.
(Police 429, LLC Awesome Design Contracting plans to purchase and renovate the i
6,000 square foot building at 1230 Louis Avenue.
(Police 429, LLC will be investing approximately$500,000.00 into this property. j
(This development is expected to expand their business from five (5) to ten (10) full j
time employees.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This building has met the
requirements for 6B classification under Special Circumstances because it has been vacant
for less than two (2) years.
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Agenda for VB Meeting 04-28-09 6
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year (12) period.
(A report from the Economic Development Coordinator, recommending approval, is
attached.)
P) Consideration to adopt Resolution No. 22-09 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 850 Pratt Boulevard.
(Malmo Pratt LLC purchased this 63,000 square foot building, which has been
vacant for approximately one year as is needed of significant renovation.
(Malmo Pratt intends to invest over$2,730,000.00 into the facility.
(This development is expected to create approximately 100 employment
opportunities.
(Eligibility requirements for 6B status are new construction, substantial renovation
or purchase of buildings that have been vacant for a period of time. This building has met
the requirements for 6B classification under Special Circumstances because it has been
vacant for less than two (2) years.
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year (12) period.
(A report from the Economic Development Coordinator, recommending approval, is
attached.)
Q) Consideration of the following:
• To adopt Resolution No. 23-09 (attached) accepting a Certificate of Approval and
Initial Acceptance; Deed of Conveyance/Bill of Sale; Maintenance BondlWarranty
Bond No. 1901333 in the amount of $10,000.00 expiring May 1, 2011 guaranteeing
public improvements (off-site sanitary sewer service) 800 Dierking Terrace; and
• To adopt Resolution No. 24-09 (attached) accepting a Certificate of Approval and
Initial Acceptance; Deed of Conveyance/Bill of Sale; Maintenance Bond/Warranty
Bond No. 1901334 in the amount of$42,000.00 expiring May 1, 2011 guaranteeing
public improvements (roadway, sidewalk, storm sewer) 800 Dierking Terrace.
(Attached are copies of the Certificate of Approval and Initial Acceptance; Deed of
Conveyance/Bill of Sale for the acceptance of the public improvements (roadway,
sidewalk, storm sewer) at Dierking Terrace and the off-site sanitary sewer at 800 Dierking
Terrace.
(Separate Maintenance Bonds for each project are on file with the Village to
guarantee maintenance of the public improvements for a period of two (2) years.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
7. REGULAR AGENDA
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BOARDS AND COMMISSIONS
8, CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
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Agenda for VB Meeting 04-28-09 7
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
c. Environmental Evaluation of Facilities
9. JUDICIARY, PLANNING AND ZONING'COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Adjudication of Certain Offenses
c. Business License Review
10. PERSONNEL COMMITTEE - Trustee Feichter
11. RECYCLING & WASTE COMMITTEE - Trustee Franke
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins Road/Oakton Street Landscaping
b. Devon Avenue & Arlington Heights Intersection Improvements
c. Landmeier & Arlington Heights Road Intersection Improvements
d. Oak-ton Street & Arlington Heights Road Intersection Improvements
e. Master Plan to Revitalize the Business Park
f. Lighting Improvements on Busse Road from Touhy to Mark Street
14. YOUTH COMMITTEE - Trustee Prochno
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket#08-12 —Public Hearing to consider a petition for a variation to permit an
existing six-foot (6') tall wood privacy fence extending approximately four feet (4)
beyond a line extended from the nearest front corner of the principal building located on
the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04-
08).
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Health & Community Services Board - Trustee Czarnik j
c. Liquor Commission - Mayor Johnson I
d. Special Events Committee - Mayor Johnson
e. O'Hare Update - Mayor Johnson
f. Tour of Elk Grove Update—Mayor Johnson
g. Village Green Rehabilitation—Mayor Johnson
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Agenda for VB Meeting 04-28-09 8
19. REPORT FROM VI.LLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
None
VILLAGE ATTORNEY
None
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czarnik, Feichter, Franke, -Lissner, .Petri, Prochno, Rummel, Roan, Jacobsen,
Walsh (7), Knickerbocker, Boffice, Cavallini, Sammarco, Miller, Schmidt, Tromp
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Addendum
to
Regular Village Board Agenda
April 28, 2009
7:00 p.m.
6. CONSENT AGENDA (continued)
R) Consideration to adopt Resolution No. (attached) authorizing the Village
Board to adopt the following Budgets for Fiscal Year 2009-2010:
General $43,467,157
Emergency Management $127,100
Motor Fuel Tax $1,469,415
Municipal Purpose -
Recycling/Municipal Waste $860,002
Asset Seizure $86,110
IndustriaUCommercial $7,840,956
Foreign Fire Insurance $216,241
Cable Television $359,969
Legal Defense $500,000
Capital Projects $1,228,750
Grove Mall Redevelopment -TIF $1,532,000
Devon/Rohlwing Redevelopment - TIF $805,000
Residential Enhancement $1,375,000
Capital Projects Debt Fund $3,252,180
Water& Sewer $15,084,792
Capital Replacement $585,144 j
Firefighters Pension Fund $3,923,400
Police Pension Fund $2,759,000
Total $85,472,216
(The Fiscal Year 2009-2010 Budget is $35,003,020 or 29.05%, less than
the Fiscal Year 2008-2009 Budget due to the completion of the new j
Administration & Public Safety Complex.
(The Fiscal Year 2009-2010 General Fund Budget is $551,000, less than
the Fiscal Year 2008-2009 Budget.
(The above amounts include wage and salary adjustments for Fiscal Year
2009-2010.
(A report from the Director of Finance is attached.)
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel,
Roan, Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp, Walsh (7),
Knickerbocker, Jacobsen
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