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Home My WebLink AboutAGENDA - 05/12/2009 - VILLAGE BOARD i Next ORD: 3205 (3206) Next RES. 26-09 (27-09) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING May 12, 2009 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Pastor Timothy Manwell, Lutheran Church of the Holy Spirit) 3. Approval of Minutes of April 28, 2009 4. Mayor and Board of Trustees' Report 5. . Accounts Payable Warrant: April 30, 2009/$ 580,879.11 May 12, 2009/$1,069,980.28 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Park District to waive permit fees for the replacement of concrete sidewalk and asphalt in the amount of$1,502.50. (The request is for replacement of asphalt for the basketball and tennis courts at Osborn Park, as well as the concrete walks and pads for portable toilets at Huntington Chase Park, Burbank Park, and Lindbergh Park. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering & Community Development, recommending approval is attached.) B) Consideration of a request from the Rotary Club of Elk Grove Village (attached) for the following: • to authorize a $15,000.00 contribution to the 2009 RotaryFest event to take place from June 17, 2009 to June 21, 2009; • to authorize the Rotary Club to host a fireworks display on Saturday, June 20, 2009; • to waive the temporary Class D Liquor License fee in the amount of$2,100.00; • to waive the Carnival License fee, and the Food Caterer's License fee in the total amount of$600.00; and • to waive the permit fee for use of a fire hydrant for non-firefighting purposes in the amount of$75.00. (It has been past practice of the Village Board to waive fees and provide services for this annual event. The fees requesting to be waived are the Class D Liquor License ($2,100.00), Carnival License ($500.00), Food Caterers License ($100.00), and Fire Hydrant Deposit and Connection ($75.00). Agenda for VB Meeting 05-12-09 2 (It has been past practice of the Village Board to approve these requests for the annual RotaryFest event. The Village provides street sweeping services for the parking lots utilized by the Rotary Club at the conclusion of the RotaryFest. (Adequate funds are budgeted and available for this purpose. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) C) Consideration to reject all trade bidders for the HDV Capable Non-Linear Edit Systems for Channel 6 in the new Charles J. Zettek Municipal Complex. (On March 31, 2009 the Village opened bids for the HDV Capable Non-Linear Edit Systems for Channel 6. (The Village received two (2) bid proposals. Upon review of the bid proposals it was discovered that there was confusion over the specifications and the bid prices came in significantly higher than anticipated. (The Purchasing Agent recommends the rejection of the HDV Capable Non-Linear Edit Systems so the specifications may be modified and rebid. (A report from the Director of Finance, recommending approval, is attached.) D) Consideration to award a service contract to Midwest Brick Paving, Inc. of Antioch, IL to provide architectural brick paver work associated with the Village Green Rehabilitation Project in an amount not to exceed $33,000.00 from the Grove Tax Increment Financing Fund. (On March 6, 2009 MTI opened three (3) bid proposals. (MTI interviewed the lowest bidder and; Midwest Brick Paving, Inc. was found in compliance with the plans, specification and contract documents. (Adequate funds are available in the Grove Tax Increment Financing Fund for this expenditure. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) E) Consideration to award a service contract to Piazza Masonry, Inc. of Lockport, IL for the masonry work associated with the Village Green Rehabilitation Project in an amount not to exceed $38,000.00 from the Grove Tax Increment Financing Fund. (On Friday, March 6, MTI and the Village received four(4) bid proposals. (MTI interviewed the lowest bidder 'to verify compliance with the plans, specifications and contract documents and recommends approval of the contract with Piazza Masonry, Inc. (Adequate funds are available in the Grove Tax Increment Financing Fund for this expenditure. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) F) Consideration to award a service contract to the most responsive and responsible bidder, O'Donovan & Sons of Naperville, IL, for the landscape work associated with the Village Agenda for VB Meeting 05-12-09 3 Green Rehabilitation Project in an amount not to exceed $86,979.00 from the Grove Tax Increment Financing Fund. (On Friday, March 6, MTI and the Village received four(4) bid proposals. . (MTI interviewed the lowest bidder and found that they did not include all of the landscaping and irrigation work that was specified in the bidding documents. (MTI then interviewed the second lowest bidder, of which MTI recommends approval. (Adequate funds are available in the Grove Tax Increment Financing Fund for this expenditure. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) G) Consideration to award a balancing change order in the amount of $437,625.43 for 61 Change Orders per MTI's memo to Elk Grove Village dated April 26, 2009. (The April 26, 2009 memo provided for 61 Change Orders to eight (8) different contractors for various projects. (Included in these Change Orders was work that had to be done as the result of the flooding that took place in September of 2008. The Village qualified for reimbursement funds to cover these costs through FEMA's disaster declaration. (A report from the Chief of Police, recommending approval, is attached.) H) Consideration to authorize Police Sergeant Michael Gaspari to attend the Northwestern University Center for Public Safety's School of Police Staff and Command from June 1, 2009 to October 3, 2009 at an estimated cost of$4,649.50. (Northwestern University provides a 10-week training program for law enforcement employees entering management and supervisory positions. Elk Grove Village Police has a standard policy on sending Police Sergeants to this training program.) (Sergeant Gaspari will attend his program through the DuPage Sheriff's Office allowing him to still provide supervision to the SSD personnel during his time away.) (A report from the Chief of Police, recommending approval, is attached.) I) Consideration to concur with the Mayor's re-appointments of the following Boards and Commissions: • Police Pension Board—term ending April 30, 2011 Allan R. Ambrose • Fire Pension Board—term ending April 30, 2012 Hilda H. Ingebrigtsen • Fire and Police Commission—term ending April 30, 2012 Elroy "Butch" Ehrke • Plan Commission—terms ending April 30, 2012 John R. Glass, Frederick C. Geinosky • Youth Committee—term ending.April 30, 2013 Barbara L. Lahtinen Agenda for VB Meeting 05-12-09 4 • Industrial/Commercial Revitalization Commission—terms ending April 30, 2013 Scott C. Golbeck, Giovanni Gullo, George Johnson, Robert J. Kleckauskas, Frank E. Lateano, Thomas J. Porte, Alex Prochno, Edward Ruszkowski, Thomas Farrell, John J. Connelly, Jr., Ronald L. Behm • Health & Community Services Board—terms ending April 30, 2013 Georgia A. Landt, James P. Morrill, Salvatore Pace, Mary Paliganoff, Richard Scholten, Teresa E. Anesinis, Ryan Bookler, James Christie, Anne L. Feichter, Dr. John Kelly, Dr. Harold Labinsky, William Beaupre • Parade Committee—term ending April 30, 2013 Anne L. Feichter, Frederick C. Geinosky, Richard J. Keyworth, Marilyn J. Koss, Ellen Peacock, Jennifer Rupert, Ronald Piszczek, Stephen J. Santowski, Karen J. Szull • Zoning Board of Appeals—terms ending April 30, 2014 John Walz, Scott D. Carlson J) Consideration to adopt Resolution No. 26-09 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2206 Lively Boulevard. (No Boundaries, Inc. purchased the 10,000 square foot property and is planning significant renovations. (No Boundaries, Inc. will be investing approximately $775,000.00 into this property. (This development is expected to employ ten (10) full-time employees. (No Boundaries, Inc. is seeking a Class 6B status with special circumstances because the property has not been vacant for over two years. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building has met the requirements for 6B classification under Special Circumstances because it has been vacant for less than two years. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Village Manager, recommending approval, is attached.) K) Consideration to adopt Ordinance No. 3205 (attached) amending Section 4-2-2 Specific Nuisances Enumerated of Chapter 2 of Title 4 Public Health by adding provisions with respect to rain barrels and with respect to foreclosed property. (It was determined at the April 14, 2009 Committee of the Whole that nuisance provisions, such as location and maintenance, needed to be made for rain barrels. (It has also been determined that nuisance provisions need to be adopted to remedy the increase in problems associated with home foreclosures. (This amendment sets forth an administrative fee schedule for property owners or lenders who do not abate such nuisances.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS Agenda for VB Meeting 05-12-09 5 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program c. Environmental Evaluation of Facilities 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE - Trustee Feichter 11. RECYCLING & WASTE COMMITTEE - Trustee Franke a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins Road/Oakton Street Landscaping b. Devon Avenue & Arlington Heights Intersection Improvements c. Landmeier& Arlington Heights Road Intersection Improvements d. Oakton Street& Arlington Heights Road Intersection Improvements e. Master Plan to Revitalize the Business Park f. Lighting Improvements on Busse Road from Touhy to Mark Street 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket #08-12—Public Hearing to consider a petition for a variation to permit an existing six-foot (6') tall wood privacy fence extending approximately four feet (4') beyond a line extended from the nearest front corner of the principal building located on the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04- 08). 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health & Community Services Board - Trustee Czarnik c. Liquor Commission - Mayor Johnson d. Special Events Committee - Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson f. Village Green Rehabilitation—Mayor Johnson Agenda for VB Meeting 05-12-09 6 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Walsh (7), Knickerbocker, Boffice, Cavallini, Sammarco, Miller, Schmidt, Tromp