HomeMy WebLinkAboutAGENDA - 05/26/2009 - VILLAGE BOARD Next ORD: 3206 (3207)
Next RES. 28-09 (31-09)
NO PUBLIC COMMENT
AGENDA
REGULAR VILLAGE BOARD MEETING
May 26, 2009
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Deacon Ted Czarnecki, Queen of the Rosary Church)
3. Approval of Minutes of May 12, 2009
4. Mayor and Board of Trustees' Report—Installation of Elected Officials
5, Accounts Payable Warrant: May 26, 2009/$1,973,700.06
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Elk Grove Village Public Library to waive
permit fees for the installation of low voltage cabling at 1001 Wellington Avenue in the
amount of$48.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration of a request (attached) from the Elk Grove Cornerstone Outreach
Ministries, a division of Calvary Chapel of Elk Grove Village, to waive the permit fee for
a food storage license at 2771 Katherine Way in the amount of$100.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
C) Consideration of a request (attached) from the Prince of Peace United Methodist Church,
on behalf of their Mother's Day Out Preschool, to waive the permit fee for a daycare
center license at 1400 S. Arlington Heights Road in the amount of$325.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
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Agenda for VB Meeting 05-26-09 2
D) Consideration of a request (attached) from Township High School District 214 to waive
the permit fee for vending machines at 500 W. Elk Grove Boulevard in the amount of
$500.00.
(District 214 is seeking a waiver of ten (10) vending machines for a total waiver of
$500.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
E) Consideration of a request (attached) from the Salvation Army to waive the cost of the
2009-2010 vehicle stickers in the amount of$955.00.
(The Salvation Army is seeking a waiver of three (3) Passenger Vehicles ($60.00),
one (1) Class B Truck ($40.00), nine (9) Class D/F Trucks ($585.00), and three (3) Class
H/J/K Trucks ($270.00) for a total waiver of$955.00.
(It has been past practice of the Village Board to grant fee waivers for government
and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
F) Consideration of a request (attached) from the Elk Grove Park District for the following:
• to waive permit fees for the cost of 2009-2010 business licenses in the amount of
$2,950.00; and
• to waive permit fees for the cost of 2009-2010 vehicle stickers in the amount of
$1,930.00.
(The Park District is seeking a waiver of three (3) Fuel Pumps ($75.00), one (1)
Health Club ($100.00), six (6) General Retail ($600.00), one (1) Florist ($100.00), one (1)
Food Dealer ($100.00), one (1) Food Caterer ($100.00), one (1) Daycare ($325.00), four
(4) Restaurants ($800.00), eight (8) Beverage Vending machines ($400.00), one (1) Golf
Course ($100.00), and one (1) Massage Establishment ($250.00) for a total waiver of
$2,950.00.
(The Park District is seeking a waiver of one (1) Passenger Vehicle ($20.00), 14
Class B Trucks ($560.00), 18 Class D/F Trucks ($1,170.00), and two (2) Class H/J/K
Trucks ($180.00) for a total waiver of$1,930.00.
(The total amount being waived is $4,880.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
G) Consideration of a request (attached) from the Queen of the Rosary Parish to_waive the
temporary Class D Liquor License fee for the annual Parish Picnic on Sunday, June 14,
2009 in the amount of$2,100.00.
Agenda for VB Meeting 05-26-09 3
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Village Clerk, recommending approval, is attached.)
H) Consideration of a request (attached) from St. Nicholas Episcopal Church for the
following:
• to waive permit fees for the church building addition at 1072 Ridge Avenue in the
amount of$6,088.00; and
• to waive permit fees for the sprinkler system associated with the church building
addition at 1072 Ridge Avenue in the amount of$304.00.
(The total amount being waived is $6,392.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
I) Consideration to authorize payment in the amount of $16,704.00 for Fiscal Year
2009/2010 membership dues to the Northwest Municipal Conference.
(Membership dues to the Northwest Municipal Conference are based on population
and are assessed at a per capita rate of$0.481. This amount reflects no increase over the
previous year's rate.)
J) Consideration to award a service contract to Triggi Construction, Inc. of West Chicago, IL
to complete the Higgins Road and Oakton Street Median and Island Improvement Project
in an amount not to exceed $74,357.50.
(On Tuesday, May 19, the Village opened sealed bids for the Higgins Road and
Oakton Street Median and Island Improvement Project.
(A total of nine (9) contractors obtained bid documents, of which seven (7)
contractors submitted bids.
(The lowest bid was received from Triggi Construction, Inc.
(Triggi Construction, Inc. holds a current pre-qualification statement from the
Illinois Department of Transportation and the Village received positive recommendations
from their references.
(Adequate funds for this construction project are available in the Industrial
Commercial Revitalization Fund.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
K) Consideration to award a Balancing Change Order in the amount of $146,515.59 for 62
Change Orders per MTI's memo to Elk Grove Village dated May 11, 2009.
(The May I 1 memo provided for 62 Change Orders to eleven different contractors
for various projects.
(A report from the Chief of Police, recommending approval, is attached.)
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L) Consideration to award a service contract to Scurto Cement Construction Ltd. of Gilberts,
IL to provide concrete work associated with the Village Green Project in an amount not to
exceed $156,148.00.
(On March 6, 2009 MTI opened five (5) bid proposals.
(MTI interviewed the lowest bidder and found the bid to be incomplete.
(MTI interviewed the second lowest bidder and verified compliance with the plans,
specifications, and contract documents in the total amount of$149,898.00.
(MTI recommends to award the service contract to include an alternate to furnish
stone sub-base for concrete in the amount of$6,250.00, for the total contract in the amount
of$156,148.00.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
M) Consideration of the following:
• to award a purchase contract to Sewer Equipment of America of Glenview, IL for the
purchase of one (1) cab & chassis with a rear mounted sewer cleaning machine in an
amount not to exceed $178,421.00 from the Water/Sewer Fund; and
• . to award a purchase contract to Northwest Ford Truck of Franklin Park, IL for the
purchase of two (2) cab & chassis with enclosed work body in the total amount of
$132,404.00 from the Water/Sewer Fund.
(Ori Tuesday, March 10, the Village sought bids from sixteen (16) potential truck
dealers for one (1) cab & chassis with a rear mounted sewer-cleaning machine and two (2)
cab & chassis with enclosed work body.
(A total of three (3) companies submitted bids for the cab & chassis with a rear
mounted sewer-cleaning machine of which one bid was incomplete. The lowest bidder of
the remaining two did not meet the Village's technical specifications.
(Sewer Equipment of America of Glenview, IL was found to be the lowest
responsive and responsible bidder meeting all technical specifications.
(A total of two (2) companies submitted bids for the two (2) cab & chassis with
enclosed work body.
(The lowest responsive and responsible bidder is Northwest Ford Truck.
(The bid price for each unit is $63,990.00 with a trade in value of $1,400.00 and
$2,700.00 for existing vehicle numbers #815 and #827 for the total amount of
$123,880.00.
(The extended Premium Care warranty is $2,212.00 per unit.
(The Fiscal Year 2009/2010 Budget includes the replacement of these three (3)
trucks.
(A report from the Director of Public Works, recommending approval, is attached.)
N) Consideration to adopt Resolution No. 28-09 (attached) designating a Director and
Alternate Directors to the Northwest Municipal Conference for the Village of Elk Grove
Village.
(This Resolution designates and appoints Craig B. Johnson as Director to the
Northwest Municipal Conference; and James P. Petri, Raymond R. Rummel, Matthew J.
Agenda for VB Meeting 05-26-09 5
Roan, and Beth A. Jacobsen as Alternate Directors to the Northwest Municipal
Conference.)
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O) Consideration to adopt Res& 4e4-Ne--29 (attached) approving and authorizing the
appointment of a Director and Alternate Directors to the Solid Waste Agency of Northern
Cook County, a Municipal Joint Action Agency (S WANCC).
(This Resolution designates Craig B. Johnson as the Director on the Board of
Directors of the Agency; and appoints James P. Petri and Raymond R. Rummel as
Alternate Directors, for a two-year term expiring April 30, 2011 or until his or her
successor is appointed.)
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P) Consideration to adopt Resolution No. _38-OT(attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate property located at 2501 Landmeier
Road.
(George Gullo Development Corporation owns the building at 2501 Landmeier
Road.
(Gullo Development Corporation intends to reutilize and reoccupy the abandoned
industrial building at this location which has been vacant for a year and a half.
(Gullo Development Corporation intends to rehabilitate approximately 35,700 square
feet and invest over $60,000.00 into this project.
(This development is expected to generate at least 35 jobs while under construction,
and expects to create roughly 45 jobs upon completion.
(Gullo Development Corporation is seeking a Class 6B status with special
circumstance because the property has not been vacant for over two years.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This building has met the
requirements for 6B classification under Special Circumstance because it has been vacant
for less than two years.
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year period.
(A report from the Village Manager, recommending approval, is attached.)
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Q) Consideration of Ordinance No. 3-W(attached) designating the representative to the
Northwest Suburban Municipal Joint Action Water Agency (JAWA) for the Village of Elk
Grove Village.
(This Ordinance designates and appoints Craig B. Johnson as its Director on the
Board of Directors of the Agency and Samuel L. Lissner as an Alternate Director for a
two-year term expiring April 30, 2011.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
Agenda for VB Meeting 05-26-09 6
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
c. Environmental Evaluation of Facilities
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE - Trustee Feichter
11. RECYCLING & WASTE COMMITTEE - Trustee Franke
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins Road/Oakton Street Landscaping
b. Devon Avenue & Arlington Heights Intersection Improvements
c. Landmeier& Arlington Heights Road Intersection Improvements
d. Oakton Street & Arlington Heights Road Intersection Improvements
e. Master Plan to Revitalize the Business Park
f. Lighting Improvements on Busse Road from Touhy to Mark Street
14. YOUTH COMMITTEE - Trustee Prochno
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket#08-12—Public Hearing to consider a petition for a variation to permit an
existing six-foot (6') tall wood privacy fence extending approximately four feet (4')
beyond a line extended from the nearest front corner of the principal building located on
the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04-
08).
18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Health & Community Services Board - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
f. Village Green Rehabilitation—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
Agenda for VB Meeting 05-26-09 7
20. UNFINISHED BUSINESS
VILLAGE BOARD
None
VILLAGE ATTORNEY
None
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Walsh(7), Knickerbocker, Boffice, Cavallini, Sammarco, Miller, Schmidt, Tromp
Addendum
to
Regular Village Board Agenda
May 26, 2009
7:00 p.m.
6. CONSENT AGENDA (continued)
R) Consideration to adopt Resolution No. -34-"- (attached) determining the
appropriateness for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate property
located at 1300 Chase Avenue.
(Abraxis BioScience, Inc. is interested in purchasing the 62,500 square foot
property at 1300 Chase Avenue.
(This property has been vacant for over two years.
(Abraxis BioScience, Inc. will invest approximately $10,000,000.00 into this
project.
(This development is expected to generate 25 employees.
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time. This
building has met the requirement for 6B classification because it has been vacant for
over two years.
(The 6B property tax incentive allows a property tax assessment reduction from
36% to 16% of fair market value for a twelve-year period.
(A report from the Village Manager, recommending approval, is attached.)
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan,
Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp, Walsh (7), Knickerbocker,
Jacobsen