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Home My WebLink AboutAGENDA - 06/16/2009 - VILLAGE BOARD Next ORD: 3208 (3208) Next RES. 31-09 (37-09) Recess: 8:00 p.m. AGENDA REGULAR VILLAGE BOARD MEETING June 16, 2009 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Senior Pastor Dr. Godfrey Catanus, Northwest Filipino Baptist Church) 3. Approval of Minutes of May 26, 2009 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: May 31, 2009/$ 573,481.41 June 16, 2009/$1,521,539.12 6. CONSENT AGENDA A) Consideration of the request (attached) from Gullo International Development Corporation of 1100 Landmeier Road, to hold a Warehouse Office Furniture/Miscellaneous Items Surplus Sale at 2315 Landmeier Road from 9:00 a.m. to 4:00 p.m. on Wednesday, June 17, 2009 and Thursday, June 18, 2009. (This item was originally approved at the May 26, 2009 Village Board meeting. (Gullo International is seeking another waiver to extend the sale for two additional days. (Items for sale include copy machines, filing cabinets, office furniture, kitchen equipment, appliances, tiles, and other miscellaneous items. (A portion of the sales will be donated to the Kenneth Young Center. (Village Board approval is required because more than 20% of the_ floor area of this industrial building will be used for retail sales open to the general public. (Approval of this item is contingent on Gullo International providing the Fire Department with the safety information that has been requested. B) Consideration of a request (attached) from Vital Bridges to waive a fee to maintain a food pantry facility in the amount of$100.00. (The fee requested to be waived is a food storage license in the total amount of - $100.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) C) Consideration to approve an extension of the HVAC service agreement with Amber Mechanical Contractors of Alsip, IL in an amount not to exceed $35,148.00. Agenda for VB Meeting 06-16-09 2 (The existing contract with Amber Mechanical Contractors expired on April 30, 2009. (The extension is requested due to the time needed to solicit bids, which will include the new Administration&Public Safety Complex. (The new contract period would be May 1, 2009 through October 31, 2009. (The Village has experienced a very favorable business relationship with this firm in the first year of their contract. (Amber Mechanical Contractors is not requesting an increase for the next period. (A report from the Director of Public Works, recommending approval, is attached.) D) Consideration to renew a professional services contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in a contract amount not to exceed $35,200.00. (This renewal confirms the third year, of a five-year contract extension initiated with Johnny Rockets in 2006. (An increase of 5%, to an annual total of $36,800.00 will take affect in the fourth year of the contract in 2010. (The Village administers three (3) fireworks displays each year including a display at RotaryFest (Saturday before Father's Day), the Fourth of July, and the Tree Lighting Ceremony (Friday after Thanksgiving). (The company's performance over the past five (5) years has been satisfactory. (The contract cost will be offset each year depending on the contribution of funds by residents through utility billing for the July 4`h display.) E) Consideration to award a service contract to Kale Uniforms, Inc of Chicago, IL to purchase Police Department uniforms in an amount not to exceed $45,000.00. (Kale Uniforms is the industry leader for law enforcement uniforms. (The Police Department has standardized their uniforms to the "Flying Cross" brand; a brand made by Fechheimer Uniforms, the parent company of Kale Uniforms. (Kale is the only company-owned retailer in the area and they are able to provide greater availability and minimal lead-time on deliveries. (Adequate funds have been budgeted for in the Fiscal Year 2009- 2010 budget for this service contract. (A report from the Chief of Police, recommending approval, is attached.) F) Consideration to award a Balancing Change Order in the amount of$33,575.10 to OEC Business Interiors of Elmhurst, IL for miscellaneous office furniture modifications and additions as part of the Administration & Public Safety Complex project. (OEC Business Interiors is the provider of Kimball Office Furniture through the NIPA purchasing contract. (After moving into the facility, furniture additions and modifications were needed for the Police, Health & Community Services, and Administrative Offices. A number of modifications and additions were required for items such as office desks, work cubicles, file and storage cabinetry, dry-erase boards, tack-boards, and keyboard trays. Agenda for VB Meeting 06-16-09 3 (OEC was initially awarded by the Village Board on August 19,2008.) I G) Consideration to award a Balancing Change Order in the amount of $97,881.45 for 34 Change Orders per MTI's memorandum to Elk Grove Village dated June 2, 2009. (The June 2 memorandum provided for 34 Change Orders to seven (7) different contractors for various projects. Included in the list of changes is a number of security and j information technology related items. (A report-from the Chief of Police, recommending approval, is attached.) H) PP Consideration to approve an increase to the FY 2010 Budget for the rollover of outstanding encumbrances from FY 2009 Budget in a total amount of$7,589,415.00. (This is the tenth year that the Village has rolled unfilled purchase orders from the previous year into the new fiscal year budget. The amount of outstanding orders for goods and services from the FY 2009 budget totals $7,589,415.00, for a total FY 2010 budget of $93,061,631.00. (The majority of the increase is attributed to major on-going projects in Water/Sewer and ICRC Funds, as well as continued implementation of long-range technology plans. (Increasing the budget at this time ensures that the Village's financial operations remain compliant with Illinois budgetary statutes and generally accepted accounting principles. (A report from the Director of Finance, recommending approval, is attached.) I) Consideration to adopt Resolution No. 31-09 (attached) ascertaining the prevailing rate of wages for workers on Public Works projects. (The State of Illinois requires the Village to adopt this Resolution each year to determine the prevailing rate of wages for laborers performing construction of Public Works projects. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage counties.) J) Consideration to adopt Resolution No. 32-09 (attached) authorizing the Mayor and Village Clerk to execute an agreement between the Elk Grove Village Bank and Trust and the Village of Elk Grove Village for the placement of a cash dispensing machine. (This ATM/CDM deployment agreement allows Elk Grove Village Bank and Trust to place a cash dispensing machine (CDM) at the Elk Grove Village Police Department located at 901 Wellington Avenue. (The Village shall have no responsibility for the operation or maintenance of the CDM. (This agreement shall be construed in accordance with the procedural and substantive laws of the State of Illinois, and in the event of any choice of the law issue, in accordance with the substantive laws of the State of Illinois.) K) Consideration to adopt Resolution No. 33-09 (attached) accepting a Certificate of i Approval and Initial Acceptance and Deed of Conveyance/ Bill of Sale for Public Agenda for VB Meeting 06-16-09 4 Improvements (watermain, sanitary sewer, storm sewer, roadway, sidewalk, street lights and parkway trees) at the Castletown Subdivision. (In addition to the above-referenced items, Hardiman Builders, Inc. has submitted one (1) set of as-built (record) Mylar drawings and three (3) sets of as-built (record) blueline drawings. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) L) Consideration to adopt Resolution No. 34-09 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate property located at 850 Lunt Avenue. (A&R First Enterprise, LLC plans to purchase and renovate the 54,060 square foot property at 850 Lunt Avenue. (A&R First Enterprise, LLC will be investing approximately $150,000.00 to $200,000.00 into this property. (This development is expected to create approximately twelve (12) full-time positions. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building has met the requirements for 613 classification under Special Circumstance because it has been vacant for less than two (2) years. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Village Manager, recommending approval, is attached.) M) Consideration to adopt Resolution No. 35-09 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate property located at 1655 Busse Road. (EXW Chicago, LLC has purchased the 27,800 square foot property at 1655 Busse Road, which has been vacant for over two (2) years. (EXW Chicago, LLC will be investing over$2,436,000.00 into this property. (This development is expected to employ ten (10) full-time employees and ten (10) part-time employees. (Eligibility requirements for 613 status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This building has met the requirements for 6B classification because it has been vacant for over two (2) years. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16%of fair market value for a twelve-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) N) Consideration to adopt Resolution No. 36-09 (attached) amending Resolution No. 54-08 by deleting property index number 08-22-102-146-0000 and adopting a Resolution determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate property located at 930 Lee Street. 1 Agenda for VB Meeting 06-16-09 5 (This address was previously granted 6B status on March 11, 2008 under Packing Machines International, Inc. (PMI) who planned to purchase and refurbish the 19,000 square foot building. The building has since been purchased by Larkin Partners, LLC/George Gullo Development Corporation. (This address was also previously granted 6B status on December 9, 2008 listing two (2) property index numbers, one (1) of which was not owned by Larkin Partners, LLC. Therefore Larkin Partners, LLC is requesting this amended Resolution reflecting the correct property index number. (Larkin Partners, LLC and George Gullo Development Corporation are seeking a Class 6B status with Special Circumstances because the building has been vacant and unused for approximately. one and one-half years and is in need of significant rehabilitation. (The estimated investment into renovating the property is approximately $60,000.00. (This project is expecting to create 30-40 permanent full-time positions. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the building has met the requirements for 6B classification under Special Circumstances. (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16%of fair market value for a twelve-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program c. Environmental Evaluation of Facilities 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. No-Idle-Zone Ordinance b. Business License Review 10. PERSONNEL COMMITTEE - Trustee Feichter 11. RECYCLING & WASTE COMMITTEE - Trustee Franke a. No-Idle-Zone Ordinance 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins Road/Oakton Street Landscaping b. Devon Avenue & Arlington Heights Intersection Improvements c. Landmeier& Arlington Heights Road Intersection Improvements I Agenda for VB Meeting 06-16-09 6 d. Oakton'Street&Arlington Heights Road Intersection Improvements e. Master Plan to Revitalize the Business Park f. Lighting Improvements on Busse Road from Touhy to Mark Street 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE- Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket#08-12—Public Hearing to consider a petition for a variation to permit an existing six-foot(6')tall wood privacy fence extending.approximately four feet (4') beyond a line extended from the nearest front corner of the principal building located on the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04- 08). 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees PetrilLissner b. Health & Community Services Board - Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee- Mayor Johnson e. Tour of Elk Grove Update—Mayor Johnson f. Village Green Rehabilitation—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD None VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen, Walsh(7), Knickerbocker, Boffice, Cavallini, Sar marco, Miller, Schmidt, Tromp