HomeMy WebLinkAboutAGENDA - 07/14/2009 - VILLAGE BOARD Next ORD: 3208 (3209)
Next RES. 37-09 (41-09)
Recess: 5:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
July 14, 2009
4:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Rev. Young Shin, Northwest Presbyterian Church)
3. Approval of Minutes of June 16, 2009
4. Mayor and Board of Trustees'Report
5. Accounts Payable Warrant: June 30, 2009/$ 870,688.71
July 14, 2009/$1,398,955.56
6. CONSENT AGENDA
A) Consideration of a request (attached) from Elk Grove Presbyterian Church to waive permit
fees for a food storage license to maintain a food pantry at 600 E. Elk Grove Boulevard in
the amount of$100.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
B) Consideration of a request (attached) from the Fraternal Order of Police Lodge #35 to
waive permit fees for a vending machine license for a beverage machine located at 901
Wellington Avenue within the Elk Grove Police Department in the amount of$50.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
C) Consideration of a request (attached) from the Elk Grove Park District to waive permit
fees for the installation of parking lot lighting at 225 E. Elk Grove Boulevard in the
amount of$144.00.
(It has been past practice.of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
Agenda for VB Meeting 07-14-09 2
D) Consideration of a request (attached) from St. Julian Eymard Church to waive permit fees
for the replacement of a concrete walkway along the front entrance to the church at 601
Biesterfield Road in the amount of$286.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
E) Consideration of a request from the District '59 Education Foundation to authorize the
hosting of a circus event and provide associated fee waivers for the Kelly Miller Circus on
the property adjacent to the Pirates' Cove Theme Park located at 901 Leicester Road for
an event to be held on Friday, September 25 and Saturday, September 26, 2009 in the
amount of$375.00.
(The District 59 Education Foundation receives a portion of the proceeds from ticket
sales for the circus.
(The Foundation is planning to hold the circus on property adjacent to the Pirates'
Cove Theme Park, and is planning two (2) performances on two (2) days.
(The Kelly Miller Circus operates a one-ring circus under a big-top tent. The Friday
shows will be scheduled at 4:30 p.m. and 7:30 p.m. The Saturday shows will be scheduled
at 2:00 p.m. and 5:30 p.m. The circus will arrive and set-up on Thursday, September 24.
(The operating Departments reviewed the request and have no objection.
(The District 59 Education Foundation is a non-profit organization. It has been past
practice of the Village Board to waive fees for non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
F) Consideration of a request (attached) from St. Nicholas Episcopal Church to waive permit
fees for the new water service for the church building addition at 1072 Ridge Avenue in
the amount of$464.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
G) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, Easements,
to permit the construction of a shed which will encroach five feet (5') into the seven and
one-half foot (7.5') public utility easement along the rear property line at 742 Home
Avenue.
(The property owners are seeking a variation to construct a shed within a public
utility easement. ComEd, AT&T, Nicor Gas, and Comcast have written letters granting
permission to encroach upon the easement.
Agenda for VB Meeting 07-14-09 3
(The Engineering staff has field checked this location for conflicts with Village-
owned utilities within the easement, found no Village-owned utilities in the easement, and
have no indication that the Village will be utilizing this easement in the future.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
H) Consideration to grant a variation from the Village Code, Section 8-1213-1-1D, Easements,
to permit the construction of a shed which will encroach three feet (3') into the ten-foot
(10') public utility easement along the rear property line at 1445 William Clifford Lane.
(The property owners. are seeking a variation to construct a shed within a public
utility easement. ComEd, Nicor Gas, AT&T, and Comcast have written letters granting
permission to encroach upon the easement.
(The Engineering staff has field checked this location for conflicts with Village- .
owned utilities within the easement, found no Village-owned utilities in the easement, and
have no indication that the Village will be utilizing this easement in the future.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
1) Consideration to award a service contract to Lyn Norstad and Associates Inc. of Arlington
Heights, IL for the purchase of three (3) HD Editing System Packages in an amount not to
exceed $23,867.00 from the Cable Television Fund.
(On Tuesday, June 23, the Village received a bid for the purchase of three (3) HD
Editing System Packages. Only one (1) contractor submitted a bid. The lowest bid was
received from Lyn Norstad and Associates Inc. and adequate funds for this project are
available in the EGTV budget.
(A report from the Cable Production Coordinator, recommending approval, is
attached.)
J) Consideration to award a construction contract to Glander Paving of Palatine, IL for the
paving work on-the Village Green Rehabilitation Project in the amount not to exceed
$29,930.00.
(On Friday, March 6, the Village opened sealed bids for paving work on the Village.
Green Project.
(A total of three (3) bid proposals were opened.
(MTI interviewed the lowest bidder to verify compliance with the plans,
specification and contract documents and recommends that the paving contract be awarded
to Glander Paving.
(Adequate funds are available for this expenditure in the Grove Mall TIF Fund.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
K) Consideration to award a professional service contract to Civiltech Engineering, Inc. of
Itasca, IL for the Phase I engineering study of the improvement of Biesterfield Road and
I-290 intersections in an amount not to exceed $57,615.00 from the Industrial/Commercial
Revitalization Fund.
Agenda for VB Meeting 07-14-09 4
(The Industrial/Commercial Revitalization Commission has authorized the
implementation of the Phase I engineering study for improvements of Biesterfield Road
and I-290 intersections. Elk Grove received a State Grant to fund the construction of this
project. ,
(The improvement proposes the increase of the storage bay lengths for the left turn
lane for southbound I-290 traffic and both right turn lanes onto I-290.
(Civiltech Engineering, Inc. has completed numerous highway projects for the
Village and is currently working on several ICRC projects.
(Civiltech Engineering, Inc. has an excellent reputation in municipal engineering and
is knowledgeable in Village, County and State policies and standards.
(Adequate funds for this project are budgeted and available in the ICRC account.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
L) Consideration to close all accounts associated with the O'Hare Legal Defense Trust Fund
and to return the remaining balance of$67,933.00 to the General Fund.
(The Village Board took action at the June 16, 2009 Village Board meeting to
prepare for the closing of the O'Hare Legal Defense Fund.
(This agenda item will officially close the fund. The Legal Defense Trust Fund was
established to account for expenditures to defend Elk Grove against the incursion of
O'Hare Expansion and associated requirements into Elk Grove Village, as well as to
ascertain alternative solutions for preserving the Village's Business Park. The accounts to
be closed for Elk Grove Village include the Legal Defense Trust Fund, Legal
Defense Fund, Third Airport Fund, and AIP, which carries a total balance of$67,933.00.
Those Funds will be returned to the General Fund.)
M) Consideration of a request from the Woodfield Chicago Northwest Convention and
Visitor's Bureau for payment of dues for FY 2009/2010 in the amount of$84,390.00.
(The annual dues rate is based on 10% of the 4% hotel/motel taxes collected.
(The Village collected $1,265,859.00 in hotel/motel tax revenues in Fiscal Year
2008-2009, a decrease of$146,691.00, or 10% from the prior year.
(Compared to last year, this year's distribution to the Woodfield Chicago Northwest
Convention and Visitor's Bureau decreased by$20,001.00.
(A report from the Director of Finance, recommending approval, is attached.)
N) Consideration to award a Balancing Change Order in the amount of $126,300.00 to five
(5) different contractors for various trades working on the Village Green Rehabilitation
Project.
(C.A. Riley Electric installed twenty-seven (27) concrete bases at a cost of$1,335.00
each for a total cost of$36,370.00. Most of the new light poles were installed in locations
different than the existing concrete bases.
(Piazza Masonry installed Skate Stoppers along the top edge of the finished fountain
walls at a cost of$2,760.00.
Agenda for VB Meeting 07-14-09 5
(Scurto Cement removed and replaced an additional 800 square feet of settled
sidewalk at the cost of$7,200.00.
(O'Donovan & Son's Landscaping provided additional work on the synthetic
astroturf around the fountain area, removal/storage for tree and shrub plants around the
fountain, and additional soil is needed in the planting beds around the Village Green for a
total cost of$38,970.00.
(Midwest Brickpavers removed the old brick pavers and found them to be in poor
condition. Replacement bricks where ordered and installed at the cost of$41,000.00.
(Adequate funds are available for these increases in the Grove Mall TIF Fund.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
O) Consideration to award a purchase contract to Foster Coach Sales, Inc. of Sterling, IL for
the purchase of one (1) 2009 Ford E-450 Med-Tec Saturn Type III Ambulance in an
amount not to exceed $145,958.00.
(The Northwest Municipal Conference awarded an ambulance contract to Foster
Coach Sales, Inc. of Sterling, IL for the purchase of Type I and Type III ambulances.
(Under the NWMC contract, Foster Coach is allowing the Village to propose minor
variations of the ambulance components to accommodate the Fire Department's
standardization of ambulances.
(The total cost with adjustments for the ambulance is $145,958.00, but with pre-
payment the cost is reduced by$4,919.00 to $140,039.00.
(A report from the Superintendent of Building & Fleet, recommending approval, is
attached.)
P) Consideration to renew a service contract.to Koz Trucking, Inc. of Medinah, IL to haul
and dispose of non-toxic debris from Village properties in the amount not to exceed
$180,730.00; which $150,000.00 will be paid for by the Water/Sewer Fund and
$30,730.00 will be paid for by the General Fund.
(This renewal confirms the second year, of a possible 3-year contract extension
initiated with Koz Trucking in 2008.
(Koz Trucking, Inc. has performed various Village contracts in the past without
incident.
(The renewed rate is the same, as the current CPI Index is zero.
(Adequate funds are budgeted in the Corporate and Water/Sewer Funds for this
purpose.
(A report from the Director of Public Works, recommending approval, is attached.)
Q) Consideration to award a construction contract to Prime Construction Inc. of Hampshire,
IL for the 2009 Drainage Improvement Project in the amount of $199,525.00 from the
Capital Projects Fund.
(On Monday, July 6, the Village opened sealed bids for the 2009 Drainage
Improvement Project.
Agenda for VB Meeting 07-14-09 6
(Bid documents were obtained by seven (7) potential bidders, of which six (6)
submitted bids. Upon review of the submitted bids, it was determined that Prime
Construction Inc. was the most responsive and responsible bidder.
(Prime Construction Inc. completed the Village's 2002, 2003 and 2005 Drainage
Improvement Projects.
(The Engineer's Estimate of Cost for the project was $249,873.75.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
R) Consideration to award a Balancing Change Order in the amount. of $234,064.83 for
sixty-eight (68) Change Orders per MTPs memo to Elk Grove Village dated June 2, 2009.
(The June 2, 2009 memo provided for sixty-eight (68) Change Orders to seven (7)
different contractors for various projects.
(A report from the Chief of Police, recommending approval, is attached.)
S) Consideration of the following:
• to award a construction contract to Schaefges Brothers, Inc. of Wheeling, IL for the
Biesterfield and Leicester Road Water Feature Project in the amount of$250,774.97
from the Residential Enhancement Fund; and
• -to adopt a Resolution No. 37-09 authorizing the Mayor to execute a perpetual
easement for the Village Water Feature between the Village of Elk Grove and Park
Orleans Umbrella Association.
(On Tuesday, June 30, the Village opened sealed bids for the Biesterfield and
Leicester Road Water Feature Project.
(A total of six (6) bid proposals were opened.
(Planning Resources, Inc. reviewed the Schaefges Brothers, Inc. bid to verify
compliance with the plans, specifications and contract documents. References of
Schaefges Brothers, Inc. were also reviewed to attest to their quality of work and client
satisfactions.
(Adequate funds are available for this expenditure in the Residential Enhancement
Fund.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached. A copy of the Easement Agreement will be
distributed at a later date.)
T) Consideration to adopt Resolution No. 38-09 (attached) authorizing the destruction of
audio recordings of closed meeting sessions (2007).
(As required by the Illinois Open Meeting Act, the Village has kept audio recordings
of all closed meetings and gives permission to destroy those records after 18 months of the
meeting date.
(This resolution allows the destruction of seventeen (17) recordings of meetings
dated January 2007 through December 2007 for which written minutes of those closed
meetings had been approved.
(A report from the Village Clerk, recommending approval, is attached.)
Agenda for VB Meeting 07-14-09 7
Ul) Consideration to adopt Resolution No. 39-09 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate property located at 800 Busse Road, Elk
Grove Village, IL.
(AVT HOLDINGS, LLC has purchased the 20,200 square foot building at 800 Busse
Road.
(The building at 800 Busse Road has been vacant for less than 24 months and is in
need of significant renovations.
(AVT HOLDINGS, LLC will be investing over$1,400,000.00 into this property.
(This development is expected to employ up to thirty (30) employees in the next
year.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This building has met the
requirements for 6B classification under Special Circumstance because is has been vacant
for less than two (2) years.
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year period.
(A report from the Village Manager, recommending approval, is attached.)
V) Consideration to adopt Resolution No. 40-09 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
Amended February 15, 2006 for certain real estate property located at 1414 Lunt Avenue,
Elk Grove Village, IL.
(Gullo International Development Corporation purchased the 8,000 square foot
building, which is in need of significant renovations.
(The.building at 1414 Lunt Avenue has been vacant for more than twenty-four (24)
months.
(Gullo International will invest more than $417,500.00 into purchasing and
improving this facility.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This qualifies, as the
building was vacant for over 24 months.)
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year period. .
(A report from the Village Manager, recommending approval, is attached.)
W) Consideration to adopt Ordinance No. 3208 (attached) amending Ordinance Number 3200
Position Classification and Salary Plan of the Village of Elk Grove Village by deleting
four (4) current positions and consolidating them by adding a Public Works Deputy
Director of Operations and Superintendent of Fleet/Street.
(This amendment eliminates four(4) positions, the Deputy Director of Public Works,
the Superintendent of Utilities, the Superintendent of Streets, and the Superintendent of
Fleet/Building.
(This amendment creates the positions of Deputy Director of Operations and the
Superintendent of Fleet/Street.
Agenda for VB Meeting 07-14-09 8
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
c. Environmental Evaluation of Facilities
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE- Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins Road/Oakton Street Landscaping
b. Devon Avenue & Arlington Heights Intersection Improvements
c. Landmeier &Arlington Heights Road Intersection Improvements
d. Oakton.Street &Arlington Heights Road Intersection Improvements
e. Master Plan to Revitalize the Business Park
f. Lighting Improvements on Busse Road from Touhy to Mark Street
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket#08-12 —Public Hearing to consider a petition for a variation to permit an
existing six-foot (6') tall wood privacy fence extending-approximately four feet (4')
beyond a line extended from the nearest front corner of the principal building located on
the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL (PH 12-04-
08).
b. ZBA Docket#09-1 —Public Hearing to consider a petition for a variation to permit the
construction of a new four-foot (4') tall chain link fence extending approximately ten
feet, six inches (10'-6") beyond a line extended from the nearest front corner of the
Agenda for VB Meeting 07-14-09 9
principal building located on the adjacent single-family lot at 212 Holly Lane, Elk Grove
Village, IL (PH 07-16-09).
c. ZBA Docket#09-2—Public Hearing to consider a petition for a variation thatwould
encroach into the required nineteen foot, seven inch(19'-7") side yard for the
construction of a third car attached garage on property located 1463 Hodlmair Lane, Elk
Grove Village, M (PH 07-23-09).
18. REPORTS OF OTHER BOARDS. COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
1. Consideration of Renewing Franchise Agreement.
b. Board of Health & Community Services - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
f. Village Green Rehabilitation—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
None
VILLAGE ATTORNEY
None
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Walsh (7), Knickerbocker, Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp
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