HomeMy WebLinkAboutAGENDA - 08/18/2009 - VILLAGE BOARD Next ORD: 3209 (3209)
Next RES. 42-09 (47-09)
Recess: 8:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
August 18, 2009
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Pastor Stefan Potuznik, Christus Victor Lutheran Church)
3. Approval of Minutes of July 14, 2009
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: July 31, 2009/S 806,800.25
August 18, 2009/$3,501,813.28
6. CONSENT AGENDA
A) Consideration of a request (attached) from Christus Victor Lutheran Church to waive the
permit fees for the construction of a brick paver patio at 1045 S. Arlington Heights Road
in the amount of$31.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration of a request (attached) from the Elk Grove Park District to waive permit
fees for the following:
• replacement of the concrete walk along the front entrance to the Park District Pavilion,
located at 1000 Wellington Avenue, as well as a new concrete path to the bleachers at
the ball field on the south side of the building in the amount of$375.00; and
• concrete improvements being made at the Al Hattendorf Center, located at 225 E. Elk
Grove Boulevard, in the amount of$262.50.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
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C) Consideration to concur with prior authorization from the Liquor Commissioner for a
request from Queen of the Rosary (attached) to waive the temporary, Class A Liquor
License and the Food Caterer's license for their annual Nocktoberfest in the total amount
of$3,000.00. j
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(The fee for a Class A Liquor License is $2,900.00 and the fee for a Food Caterers
License is $100.00.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Village Clerk, recommending approval, is attached.)
D) Consideration to hold a Public Hearing before the Plan Commission on September 2,
2009, to consider a Petition for Rezoning and Resubdivision from John R. Lass on behalf
of CenterPoint Properties requesting the zoning and subdivision of the property at 1400
Busse Road.
(CenterPoint intends to redevelop the 6.11 acre industriaU retail parcel.
(CenterPoint is proposing to demolish the existing structure and subdivide the
property into two parcels. The rear 4.4 acre parcel would be redeveloped as an industriaU
office warehouse facility. The remaining 1.67 acres would be available for development of
a future retail facility.)
E) Consideration to award a Balancing Change Order, from the Capital Projects Fund, to
Wood Dale Electric of Roselle, IL for electrical modifications as part of the Council
Chambers renovation project in the amount of$17,317.05.
(This Change Order covers additional work performed outside 'of the original
contract. Some of the work included in the Change Order was additional conduit runs,
modifications to the dais electrical connections, and installation of new energy efficient
canned lighting.)
F) Consideration to award a professional services contract to Dixon Engineering Inc. of Hales
Corners, WI for professional inspection services related to cleaning and painting the
reservoir at Pump House No. 9 and the repairs to the roof system and paint coatings at
Pump House No. 11 in an amount not to exceed $34,241.00 from the Water and Sewer
Fund.
(Pump House No. 9 is located at 1400 Brummel Street and Pump House No. 11 is
located at 1689 Virginia Drive.
(Of this amount, $29,775.00 is for specification preparation and inspection at critical
points in the painting and repair process.
(The remaining $4,466.00 or 15% has been budgeted for unexpected contingencies
that would require additional inspections or engineering services.
(The Village selected Dixon Engineering Inc. as their sole consultant for reservoir
and tanks on the water system.
(Dixon Engineering Inc. has successfully performed numerous projects on all Village
owned water reservoirs to the Village's satisfaction.
(Adequate funds are budgeted for this in the Water and Sewer Fund.
(A report from the Director of Public Works, recommending approval, is attached.)
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G) Consideration to award a purchase contract off the Illinois State Contract Pricing to Bob
Ridings Ford of Springfield, IL for the purchase of two (2) 2010 4-wheel drive Ford F-250
extended cab pickup trucks with poly snow-plows in the amount not to exceed $61,278.00, I
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Agenda for VB Meeting 08-18-09 3
of which $30,639.00 will be paid out of the General Fund and $30,639.00 will be paid out
of the Water and Sewer Fund.
(This'type of vehicle is offered through the State of Illinois joint-state purchase
program available to all local municipalities.
(These trucks will replace Village vehicle numbers 706 and 805.
(The base price of$30,639.00 includes the extended cab, 4-wheel drive standard 8'
pickup, and an 8'poly snowplow with basic options.
(The Public Works Street Maintenance Account and the Public Works Water/Sewer
Division have both budgeted $34,000.00 for the replacement of these vehicles.
(A report from the Director of Public Works, recommending approval, is attached.)
H) Consideration to award a Balancing Change Order in the amount of $245,416.29 to ten
(10) different contractors for various trades working on the new Administration and Public
Safety Complex.
(The July 24, 2009 memo provides for 193 change orders to ten (10) different
contractors for various projects.
(Included in the list of changes are expenditures for the data, phone, and building
electrical work.
(A report from Chief of Police, recommending approval, is attached.)
I) Consideration to award a purchase contract to North American Salt Company of Overland
Park, KS for the purchase of 4,000 tons of rock salt in an amount not to exceed
$253,560.00.
(The State of Illinois bid this purchase, and the Village has the opportunity to obtain
rock salt through this joint purchasing agreement.
(This year's bid from North American Salt Company is $63.39 per ton delivered to
Elk Grove Village.
(The rock salt purchase requirement for the 2009/2010 Winter Season is 4,000 tons.
(Sufficient funds are available in the General Fund for this purpose.
(A report from the Director of Public Works, recommending approval, is attached.)
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J) Consideration to approve an increase to the Fiscal Year 2008-2009 Budget is necessary for
accounting and year-end reporting purposes in a total amount of$1,640,968.00.
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(Increasing the. budget at this time ensures that the Village's financial operations
remain compliant with Illinois budgetary statutes and generally accepted accounting
principles.
(The Foreign Fire Fund will be increased in a total amount of$31,075.00.
(The Legal Defense Fund will be increased in a total amount of$897,466.00.
(The Devon/Rohlwing TIF Fund will be increased in a total amount'of$230,962.00.
(The General Fund will be increased in a total amount of$481,465.00.
(A report from the Director of Finance, recommending approval, is attached.)
Agenda for VB Meeting 08-18-09 4
K) Consideration to adopt Resolution No. 42-09 (attached) authorizing the release/retention
of executive session minutes of the Village of Elk Grove Village Board July 2007 through
December 2007.
(As required by the Illinois Open Meetings Act, the Village has kept written minutes
of all Executive Sessions.
(This resolution allows the release of minutes dated July 2007 through December
2007.
(A report from the Village Clerk, recommending approval, is attached.)
L) Consideration to adopt Resolution No. 43-09 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 1950 Estes Ave.
(Vincent P. Connor Family 1996 Limited Partnership owns this 19,274 square foot
building which has been vacant for 24 months.
(Vincent P. Connor Family is seeking a Class 6B status with special circumstance
because the property has been vacant for over two years and has not changed ownership.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This building has met the
requirements for 6B classification under Special Circumstance because is has been vacant
for more than two years and has not changed ownership.
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year period.
(A report from the Village Manager, recommending approval, is attached.)
M) Consideration to adopt Resolution No. 44-09 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate located at 775-825 Bonnie Lane.
(AMB Property Corporation currently owns this 54,450 square foot building.
(AMB Property Corporation will be investing nearly S1 million dollars into
rehabilitating the facility.
(When renovations are completed this location is estimated to create 28 to 36 new
jobs.
(Eligibility requirements for 6B status are new construction, substantial renovation or
purchase of buildings that have been vacant for a period of time. This building has met the
requirements for 6B classification under Special Circumstance because of substantial i
renovation with added value to property.
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year period.
(A report from the Village Manager, recommending approval, is attached.)
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N) Consideration of the following: j
• Adopt Resolution No. 45-09 (attached) amending Resolution No. 28-98 authorizing
the Mayor and Village Clerk to execute Amendment No. 1 to the Site Agreement
between the Village of Elk Grove Village and SprintCom, Inc.; and
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• Adopt Resolution No. 46-09 (attached) amending Resolution No. 51-94 authorizing
the Mayor and Village Clerk to execute Amendment No. 1 to the Site Agreement
between the Village of Elk Grove Village and Nextel West Corp. D/B/A Nextel
Communications.
(Sprint/Nextel has an exclusive contract with Clearwire allowing them to install
communications equipment inside Sprint/Nextel's existing equipment enclosure.
(These amendments to the existing Ground Lease Agreements at 701 Pratt Boulevard
and 1141 Hawthorne Lane would not necessitate the need for any additional ground space.
(As part of the amendment, Sprint/Nextel will pay an additional $750.00 per month
in rent for both sites, with a 4% annual escalator. In addition, for the Village's
consideration they will provide for a one-time payment of$10,000.00.
(A report from the Deputy Village Manager, recommending approval, is attached.)
7. REGULAR AGENDA
A) Consideration to approve proposed replacement faces for Walgreen's signage in the Elk
Grove Town Center.
(Walgreen's submitted drawings identifying replacement faces for the existing
signage located in the Elk Grove Town Center.
(The proposed signage shows an illuminated "Walgreen's" sign which includes the
words, "take care clinic" added to the existing monument signs located on Biesterfield and
Arlington Heights Roads.
(Centro NP Holdings, Inc., the current Town Center owner, has approved this
proposed sign package for Walgreen's.
(The total area of the proposed building signage complies with-the allowable area
permitted by the Village's sign regulations.
(Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and
Board of Trustees for final review and approval.
(A report from . the Director of Engineering & Community Development,
recommending approval, is attached.)
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B) Consideration to approve proposed signage for FedEx Kinko's in the Elk Grove Town
Center.
(FedEx Kinko's recently submitted drawings identifying signage for-their store in the
Elk Grove Town Center. They have changed their name to FedEx Office and are
replacing the signage to reflect the new business name.
(The proposed signage shows an illuminated "FEDEX OFFICE" totaling 41 square
feet.
(The sign is internally illuminated with text having a white and blue face.
(Centro NP Holdings, Inc., the current Town Center owner, has approved this
proposed sign package for FedEx Office.
(The total area of the proposed building signage complies with the allowable area
permitted by the Village's sign regulations.
Agenda for VB Meeting 08-18-09 6
(Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and
Board of Trustees for final review and approval.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
c. Environmental Evaluation of Facilities
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins Road/Oakton Street Landscaping
b. Devon Avenue & Arlington Heights Intersection Improvements
c. Landmeier & Arlington Heights Road Intersection Improvements
d. Oakton Street & Arlington Heights Road Intersection Improvements
e. Master Plan to Revitalize the Business Park
f. Lighting Improvements on Busse Road from Touhy to Mark Street
14. . YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik i
16. PLAN COMMISSION - Village Manager Rummel
a. PC Docket #09-2 — Public Hearing to consider a petition for the demolition of an
existing structure, subdivision of the property from one parcel into two and rezoning of
property located at 1400 Busse Road, Elk Grove Village, IL(PH 09-02-2009)
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17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket #08-12 — Public Hearing to consider a petition for a variation to permit an
existing six-foot (6') tall wood privacy fence extending approximately four feet (4')
beyond a line extended from the nearest front corner of the principal building located on
the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL
(PH 12-04-08).
b. ZBA Docket #09-1 — Public Hearing to consider a petition for a variation to permit the
construction of a new four-foot (4') tall chain link fence extending approximately ten
feet, six inches (10'-6") beyond a line extended from the nearest front corner of the
principal building located on the adjacent single-family lot at 212 Holly Lane, Elk Grove
Village, IL (PH 07-16-09—Continued 07-23-09).
c. ZBA Docket #09-2 — Public Hearing to consider a petition for a variation that would
encroach into the required nineteen foot, seven inch (19'-7") side yard for the
construction of a third car attached garage on property located 1463 Hodlmair Lane, Elk
Grove Village, IL (PH 07-23-09).
d. ZBA Docket #09-3 — Public Hearing to consider a petition for three (3) variations to
permit the construction of a new six-foot (6') tall, cedar privacy fence on the property
commonly known as 472 Potomac Lane which would extend beyond the nearest front
corner of the adjacent property located at 1760 Gibson, Elk Grove Village, IL
(PH 08-06-09).
e. ZBA Docket 409-4 — Public Hearing to consider a petition for a variation to permit the
replacement of an existing fence with a four-foot (4') tall, white vinyl picket fence which
would extend approximately thirteen feet (13') beyond the nearest front corner of the
principal building located on the adjacent single-family lot at 299 Brookhaven Drive, Elk
Grove Village, IL (PH 09-17-09).
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Board of Health & Community Services - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
f. Village Green Rehabilitation—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
None
VILLAGE ATTORNEY
None
21. REPORT FROM VILLAGE MANAGER
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22. NEW BUSINESS
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Agenda for VB Meeting 08-18-09 8
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact, the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Walsh (7), Knickerbocker, Boffice, Cavallim, Miller, Sammarco, Schmidt, Tromp
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