HomeMy WebLinkAboutAGENDA - 09/22/2009 - VILLAGE BOARD Next ORD: 3212 (3215)
Next RES. 48-09 (51-09)
Recess: 8:00 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
September 22, 2009
7:00 p.m.
1. Call to Order
2. Pledge of Allegiance
Invocation (Reverend Curt Hansen, Lead Pastor, Elk Grove Baptist Church)
3. Approval.of Minutes of September 8, 2009
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: September 22, 2009/ $ 311,267.98
6. CONSENT AGENDA
A) Consideration of a request (attached) from Elk Grove High School to waive fees in the
amount of$50.00 to hold their annual Homecoming Parade on Thursday, October 1, 2009,
at 6:00 p.m.
(The parade will take place on Thursday, October 1, 2009, at 6:00 p.m.
(The route will start on Lions Drive. Lions Drive to Middlebury Lane and turn right.
Middlebury Lane to Victoria Lane and turn left. Victoria Lane to Ridge Avenue and turn
left. Ridge Avenue to Tower Lane and turn left. Tower Lane to Elk Grove Boulevard and
turn left. Elk Grove Boulevard to Lions Drive and turn right.
(It has been- the past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
B) Consideration of a request (attached) from Elk Grove Park District to waive fees in the
amount of$252.50 for second floor interior renovations at the Pavilion Recreation Center
at 1000 Wellington Avenue.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached:)
C) Consideration of a request(attached) from the Prince of Peace United Methodist Church to
waive the following:
• a general retail license fee for their annual Pumpkin Patch event from October 2, 2009
until October 31, 2009 in the amount of$100.00;
• a temporary food caterers license for a PumpkinFest to be held on October 3, 2009 in
the amount of$100.00; and
Agenda for VB Meeting 09-22-09 2
• a one-day carnival license for a PumpkinFest to be held on October 3, 2009 in the
amount of$100.00.
(Prince of Peace United Methodist Church is seeking a waiver in the total amount of
$300.00.
(It has been past practice of the Village Board:to waive these fees for governmental
and non-profit organizations.
(A report from the Assistant to the Director of Finance, recommending approval, is
attached.)
D) Consideration of a request (attached) from Shinnyo-En USA Temple to waive the
Village's vehicle sticker fee for the period May 1, 2009 through April 30, 2010, and the
prior year's stickers and late fees in the amount of$600.00.
(The Shinnyo-En USA Temple is seeking a waiver of one (1) Class B truck sticker
($40.00), and one(1) Passenger vehicle sticker($20.00) for 2009-2010.
(The prior year's stickers totaled $360.00, and late fees totaled $180.00.)
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assisiant to the Director of Finance, recommending approval, is
attached.)
E) Consideration to increase the service contract originally awarded to Trig 91 Construction,
Inc. of West Chicago, IL on May 26, 2009 for the Higgins Road and Oakton Street
Median and Island Improvement Project in an amount of$23,415:50, for a total amount of
$97,773.00.
(The original service contract was awarded to Triggi Construction, Inc. of West
Chicago, IL on May 26, 2009 in the amount of $74,357:50.
(As construction has proceeded, it became apparent that the existing curb, gutter, and
median are in far worse condition than was originally identified during design plan
preparation.
(Engineering staff has investigated alternative solutions to resolve this issue and have
determined that the removal and replacement of additional-curb, gutter, and reconstruction
of more median area is the most cost effective, permanent solution.
(Triggi Construction, Inc. was the lowest bidder for the project and the cost
associated with the additional concrete work is very competitive.
(Adequate funds for this project are available in the ICRC Construction Projects
Fund.
(A report from the Director. of Engineering and Community Development,
recommending approval, is attached.)
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F) Consideration to adopt Resolution No. 4 -09 (attached) authorizing the release/retention
of Executive Session minutes of the Village of Elk Grove Village Board.
(As required by the Illinois Open Meetings Act, the Village has kept written minutes
of all Executive Sessions.
Agenda for VB Meeting 09-22-09 3
(This Resolution allows the release of minutes dated January 8, 2008 through July
15, 2008.
(A report from the Village Clerk, recommending approval, is attached.)
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G) Consideration to adopt Resolution No. x"09 (attached) determining the appropriateness
for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as
amended February 15, 2006 for certain real estate property located at 1301 Estes Avenue.
(Grecian Delight Foods intends to purchase the 123,316 square foot building.
(The property at 1301 Estes Avenue has been vacant for less than 24 months and is
in need of significant renovations.
(Excluding the purchase, Grecian Delight Foods will be investing approximately
$8,400,000.00 into this facility and will employ up to 77 employees.
(Eligibility requirements for.613 status are new construction, substantial renovation or
the purchase of buildings that have been vacant for a period of time. This building has met
the requirements for 6B classification under Special Circumstance because at the time of
purchase, the property will have been vacant for less than two years. .
(The 6B property tax incentive allows a property tax assessment reduction from 36%
to 16% of fair market value for a twelve-year period.
(A report from the Deputy Village Manager, recommending approval, is attached.)
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H) Consideration to adopt Resolution No.,50-09 designating "Alternative 203" as the.locally
preferred selection for the construction of the Elgin O'Hare-West Bypass with
corresponding North and South Connections.
(The Illinois Department of Transportation has studied multiple options over the past
two (2) years to facilitate the movement of traffic through the heavily congested area west
of O'Hare Airport.
(Elk Grove Village is home to 3,800 businesses employing over 100,000 people
within the area under study by the Illinois Department of Transportation and holds a
significant investment in terms of businesses, jobs, tax base, infrastructure, and public
safety activities within the study area.
(For the past two (2) years Elk Grove Village has actively participated and has been
fully involved in meetings with the Illinois Department of Transportation and
transportation consultants concerning alternatives to facilitate the flow of traffic
(The regional community has provided over. 40,000 comments to the Illinois
Department of Transportation supporting Alternative 203 as the locally preferred
alternative.
(Elk Grove Village has determined that one (1) alternative, Alternative 203, is
strongly preferred locally.and that preference is to be conveyed to the State of Illinois
Department of Transportation and the United States Department of Transportation.
(A copy of this Resolution will be made available prior to the September 22, 2009
Village Board meeting.)
I) Consideration to adopt Ordinance No. 3212 (attached) amending Section 7-2-5-4-C of the
Village Code pertaining to termination of water service for non-payment and
administration fees associated therewith.
Agenda for VB Meeting 09-22-09 4
(The Village currently charges $75.00 as a disconnect/reconnection fee for non-
payment of water services.
(The shut-off of water service is the final step in the administrative process related to
non-payment. Prior to shutting off the water, the Finance Department has spent
considerable time and effort with respect to the delinquent accounts.
(The purpose of this Ordinance is to permit the Village to assess the fee once the
disconnection process has commenced.
(A report from the Village Attorney, recommending approval, is attached.)
J) Consideration to adopt Ordinance No. 3213 (attached) amending Section 7-1 of the
Zoning Ordinance as it pertains to the location of permanent structures in a required side
yard to permit the construction of a third car attached garage that would encroach a
maximum of eleven feet, seven inches (11' 7") of the required nineteen foot, seven inches
(19' 7") side yard on property located at 1463 Hodlmair Lane.
(This item was discussed at the September 8, 2009 Village Board Meeting and
currently appears under Unfinished Business of the Village Attorney.)
K) Consideration to adopt Ordinance No. 3214 (attached) amending Section 3-7:D.3 of the
Zoning.Ordinance to permit the construction of a six foot (6') high aluminum open-type
fence that would encroach twenty-eight feet, eleven inches (28' 11") beyond the nearest
front corner of the adjacent property on property located at 472 Potomac Lane.
(This item was discussed at the September 8, 2009 Village Board Meeting and
currently appears under.Unfini shed Business of the Village Attorney.)
7. REGULAR AGENDA
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
b. Water Meter Replacement Program
c. Environmental Evaluation of Facilities
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business License Review
10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLING & WASTE COMMITTEE - Trustee Feichter
a. No-Idle-Zone Ordinance .
12. INFORMATION COMMITTEE - Trustee Prochnd
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
Agenda for VB Meeting 09-22-09 5
13. INDUSTRIAUCOMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Higgins Road/Oakton Street Landscaping
b. Devon Avenue & Arlington Heights Intersection Improvements
c. Landmeier & Arlington Heights Road Intersection Improvements
d. Oakton Street &Arlington Heights Road Intersection Improvements
e. Master Plan to Revitalize the Business Park
14. YOUTH COMMITTEE -Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION- Village Manager Rummel
a. PC Docket #09-2 '— Public Hearing to consider a petition for the demolition of an
existing structure, subdivision of the property from one parcel into two and rezoning of
property located at 1400 Busse Road, Elk Grove Village, IL(Continued to 09-16-09).
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket #08-12 — Public Hearing to consider a petition for a variation to permit an
existing'six-foot (6') tall wood privacy fence extending approximately four feet (4')
beyond a line extended from the nearest front corner of the principal building located on
the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL
(PH 12-04-08).
b. ZBA Docket #09-4 — Public Hearing to consider a petition for a variation to permit the
replacement of an existing fence with a four-foot (4') tall, white vinyl picket fence which
would extend approximately thirteen feet (13') beyond the nearest front comer of the
principal building located on the adjacent'single-family lot at 299 Brookhaven Drive, Elk
Grove Village, IL (PH 09-17-09).
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES .
a. Cable Television Committee - Trustees Petri/Lissner
b. Board of Health & Community Services - Trustee Czarru
c. Liquor Commission - Mayor Johnson
d. Special Events Committee -Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
None
VILLAGE ATTORNEY
a. . Prepare an Ordinance to grant an amended variation to allow construction of a six-foot
(6') high black open-type aluminum fence located twenty-eight feet, eleven inches (28'
11") beyond the nearest front corner of the adjacent house (1760 Gibson) at property
located at 472 Potomac Lane, Elk Grove Village, IL. (ZBA Docket#09-3)
Agenda for VB Meeting 09-22-09 6
b. Prepare an Ordinance to grant a variation for a 13'x 23.65" third-car attached garage that
would encroach into the required side yard and with the condition that the northeast
comer roof ridge must be the same height at the southwest roof ridge and the garage
door must be the same height as the existing garage door at property located at 1463
Hodlmair Lane, Elk Grove Village, IL (ZBA Docket#09-5)'
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Walsh (7), Knickerbocker, Boffice, Cavallim, Miller, Sammarco, Schmidt, Tromp
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Addendum
to
Regular Village Board Agenda
September 22, 2009
7:00 p.m.
6. CONSENT AGENDA (Continued)
L) Consideration to award a professional services contract to Vision Internet of Santa
Monica, CA for website redesign services in an amount not to exceed $60,000.00 of
which $30,000.00 will be paid for from the General Fund and $30,000.00 will be paid
for out of the Industrial/Commercial Revitalization Fund.
(On August 10, 2009 the Village opened proposals for the redesign of the
Village's existing websites. A total of eight (8) firms submitted proposals, of which
three (3)were selected for detailed follow-up interviews.
(Upon completion of the interviews, it is the recommendation of staff to award a
professional services contract to Vision Internet of Santa Monica, CA in an amount not
to exceed $60,000.00, of this $30,000.00 will be paid for from the technology funds in
the General Fund and $30,000.00 will be paid for out of the Industrial/Commercial
Revitalization Fund.
(Vision has been developing government websites for 13 years. In that time, they
have developed more than 200 sites in 35 states.
(Vision has provided web development services to the following local entities:
Hoffinan Estates, Lisle, Crystal Lake, and Mount Prospect. Reference checks with
these municipalities have indicated a very high level of overall satisfaction with the
services provided by Vision Internet.
(The redevelopment of the Village's website was an item identified in the
Village's Long Range Technology Plan.
(A report from the Deputy Village Manager, recommending approval, is attached.)
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M) Consideration to adopt Resolution No. 5109 (attached) rescinding Resolution No. 37-
09 adopted on July 14, 2009 and authorizing the Mayor and Village Clerk to execute a
Grant of Perpetual Easement Agreement between the Village of Elk Grove Village and
the Park Orleans Umbrella Association.
(The Perpetual Easement Agreement is being executed for the construction of a
water feature at the corner of Biesterfield Road and Leicester Road. The Homeowners
Association requested clarification to the easement for electrical power. The requested
changes are acceptable to the Village.
(This item was discussed and approved at the April 28, 2009 Committee of the
Whole meeting.)
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Addendum 09-22-09 2
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N q Consideration to adopt Resolution No. M-09 authorizing the Mayor to execute an
office lease agreement for 321 Bond Street leasing the property to Elk Grove Park
District.
(321 Bond Street was the home of the temporary Police Department.
(Elk Grove Park District desires to use the property on a temporary basis while
constructing a new maintenance facility.
(The lease runs until January 20, 2011. The lease will be available on Monday.)
c: Johnson (2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Walsh (7), Knickerbocker, Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp
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