HomeMy WebLinkAboutAGENDA - 12/08/2009 - VILLAGE BOARD Next ORD: 3221 (3223)
Next RES. 61-09 (66-09)
Recess: 8:00 p.m.
AGENDA
REGULAR VILLAGE BOARD MEETING
December 8, 2009
7:00 p.m.
1. Call to.Order
2. Pledge of Allegiance
Invocation(Reverend Hon Ho Lam, Light Bearer Community Church)
3. Approval of Minutes of November 10, 2009
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: November 30, 2009/$ 845,854.19
December 8, 2009/$1,313,793.77
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Elk Grove Instrumental Association to
waive fees for a nursery license in the amount of$200 for a Christmas tree sale to be held
at Elk Grove High School November 27, 2009 through December 23, 2009.
(The sale is a fundraiser for band and orchestra programs-at Elk Grove High School.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Assistant to the Finance Director, recommending approval, is
attached.)
B) Consideration of a request (attached) from Elk Grove Lions Club to waive fees for a
temporary one-day Class D Liquor License in the amount of$2,100 for their annual Trivia
Night Contest on January 16, 2010.
(A Class D Liquor License allows for beer and wine only.
(It has been past practice of the Village Board to grant fee waivers for governmental
and non-profit organizations.
(A report from the Village Clerk, recommending approval, is attached.)
C). Consideration of a request (attached) from the Elk Grove Park District at 499 Biesterfield
Road to waive the building and permit fees for the renovation of the existing maintenance
facility in the amount of$73,709.
(It has been past practice of the Village Board to grant fee Waivers for governmental
and non-profit organizations.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
Agenda for VB Meeting 12-08-09 2
D) Consideration to authorize the Village's Network Engineer to attend a training class titled
"Updating your Network Infrastructure and Active Directory Skills to Windows Server" in
the amount of$2,795.
(This class is offered through a firm named Directions Training, and is being held in
Oakbrook, IL.
(Adequate funds have been budgeted for this training.
(A report from the Director of Finance, recommending approval, is attached.)
E) Consideration to increase the professional service contract with Civiltech Engineering of
Itasca, IL for preparation of an intersection design study, traffic analysis, and additional
field survey work in the amount of$16,169 from the Industrial/Commercial Revitalization
Fund.
(On July 14, 2009 the Village Board awarded a contract for Phase I engineering
services for improvements along Biesterfield Road at its intersections with Interstate 290
in the amount of$57,615.
(The contract consisted of data collection, field survey, coordination and alternative
geometric studies for operational improvements associated with the turn storage lanes and
turning movements on Biesterfield Road.
(The Illinois Department of Transportation (IDOT) has advised that additional
engineering analysis is required for work associated with their ramp and has requested the
preparation of an intersection design study, traffic analysis and additional field survey
work in order to proceed with the project.
(The contract will be increased in the amount of$16,169 for a total contract amount
of$73,784.
(Adequate funds for the project have been budgeted and are available in the
Industrial/Commercial Revitalization Fund.
(A report from the Director of Engineering and Community Development,
recommending approval, is attached.)
F) Consideration to award a professional services contract to Ayers Associates Inc. of
Madison, WI for aerial photography, digital ortho-imagery, and LiDAR contour mapping
as part of the GIS Consortium purchasing agreement in an amount not to exceed $49,843
from the Water/Sewer Fund.
(On April 8, 2008, the Village adopted a resolution accepting membership into the
GIS Consortium.
(The GIS Consortium (GISC) is a group of local communities that have worked
together to develop a cost-effective solution for implementing geographic information
systems (GIS) and related technologies.
(One of the cost-effective solutions is to purchase aerial photography in bulk through
the Consortium's 16 municipalities.
(The GIS Consortium Board of Directors appointed a Base Mapping Committee to
initiate a selection process for a photogrammetric mapping consultant. In the Spring of
2008, that committee sent out a request for qualifications and recommended back to the
Board of Directors a recommendation in the Fall of 2008 to award a contract to Ayers
Associates.
Agenda for VB Meeting 12-08-09 3
(As part of the pricing agreement, Ayers uses economies of scale to provide their
services at a reduced price.
(Sufficient funds are budgeted and available in the Water/Sewer Fund.
(A report from the Deputy Village Manager, recommending approval, is attached.)
G) Consideration to increase the 2009 Private Participation Concrete Replacement Program
(PPCRP) contract with Lampignano and Sons Construction, of Arlington Heights, IL in
the amount of$56,000.00, for a total contract amount of$185,750.00.
(On April 28, 2009 the Village initially awarded the PPCRP contract to Lampignano
and Sons Construction, of Arlington Heights, IL. in the amount of$129,750.00.
(The contract included $89,750.00 for construction of private driveway aprons
funded by property owners, and $40,000.00 for the replacement of Village owned
sidewalk and curb funded through the corporation water and sewer funds.
(A total of 119 residents participated in the 2009 PPCRP at a cost of$129,750.00.
(The increase to the PPCRP portion of this contract in the amount of$40,000.00 is
requested based on the level of participation in the program. The PPCRP is fully funded
by property owners.
(The sidewalk and curb replacement quantities were increased due to additional
water and sewer repair restoration needs. The total cost of concrete work required
exceeded the contract by $16,000 which was budgeted for and available in the Water &
Sewer budget.
(A report from the Director of Public Works, recommending approval, is attached.)
H) Consideration to increase the professional service contract with Land Vision, Inc. of
St. Charles, IL for adding two (2) additional study areas to the ICRC Comprehensive
Master Plan Update in an amount not to exceed $191,952.
(On June 17, 2008 the Village Board awarded a professional service contract to Land
Vision, Inc. in the amount of$558,921.50.
(Since the initial award of the Master Plan contract, the Illinois Department of
Transportation has established the pre-final alignment of the West-Bypass and the Elgin-
O'Hare expressway.
(In order to minimize detrimental impacts to the Village associated with the
alignments, and to maximize the potential development of properties adjacent to the
corridors, additional study areas have been identified along Elmhurst Road and between
Devon and Thorndale Avenues.
(Land Vision's additional proposal-provides for a 135% increase in study area with a
corresponding increase in total project cost of approximately 34%.
(On October 29, 2009, Land Vision made a presentation to the
Industrial/Commercial Revitalization Commission (ICRC) and they unanimously
recommended the contract with Land Vision be increased by $191,952 from the
Industrial/Commercial Revitalization Fund.
(Adequate resources for this expenditure are available in the ICRC Fund.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
Agenda for VB Meeting 12-08-09 4
I) Consideration to adopt Resolution No. 61-09 (attached) authorizing the Mayor and the
Village Clerk to execute an agreement between the Village of Elk Grove Village and the
Suburban Bus Division(PACE) of the Regional Transportation Authority (Dial-A-Ride).
(In past years, the terms of the Agreement have not been significantly modified, and
no major changes have been made to this year's Agreement.)
J) Consideration to adopt Resolution No. 62-09 (attached) rescinding Resolution No. 57-07
and authorizing the Mayor and Village Clerk to execute a Letter Center Agreement
between United Parcel Service and the Village of Elk Grove Village.
(Resolution No. 57-07, passed on November 13, 2007 gave the United Parcel Service
(UPS) the right to install ten (10) Letter Centers for the receipt of UPS envelopes and
packages in the Village parkways.
(Recently UPS contacted the Village requesting to eliminate the Letter Centers at
2435 E. Devon Avenue and 1101 Nerge Road.
(This Agreement allows for UPS to have eight (8) Letter Centers for the receipt of
UPS envelopes and packages in Village parkways, as outlined under Attachment "A."
(Said locations are already in service. UPS shall continually notify the Village in
writing of any changes to the locations of the Letter Centers if one should occur.)
K) Consideration to adopt Resolution No. 63-09 (attached) amending Resolution No. 80-84
and Resolution No. 53-86 and approving and authorizing revised rules and regulations
under the Freedom of Information Act.
(On August 17, 2009, Governor Quinn signed Public Act 96-0542 into law, making
broad changes to the States' public access laws, including the Freedom of Information Act
(FOIA).
(The FOIA presumes that all records are open to inspection or copying, and
emphasizes the access to public records is a fundamental obligation of government and
that compliance with the Act is a primary duty of the public bodies, regardless of fiscal
impact.
(The Act also addresses a formal system for processing FOIA requests and requires
designation and training of a FOIA Officer.)
L) Consideration to adopt Resolution No. 64-09 (attached) in support of Elk Grove High
School obtaining designated aircraft sound insulation funding eligibility from the FAA.
(Elk Grove High School meets one or more of the eligibility criteria to receive
aircraft sound insulation funding from the Federal Aviation Administration (FAA) as part
of the School Sound Insulation Program.
(Elk Grove High School students and faculty continue to experience disruptive
aircraft noise impacts on a daily basis.)
M) Consideration of the following:
• to adopt Resolution No. 65-09 (attached) approving Plat of Subdivision identified as
First Resubdivision of the Taco Bell Resubdivision; and
Agenda for VB Meeting 12-08-09 5
(This item was discussed at the November 10, 2009 Village Board Meeting and
currently appears under Unfinished Business of the Village Attorney.)
• to adopt Ordinance No. 3221 (attached) rezoning approximately 6.11 acres of
property located at 1400 Busse Road from B-2/I-2 split zoning to two (2) separate
parcels with 4.44 acres zoned I-2 and 1.7 acres zoned B-2.
(The Mayor and Board of Trustees, after having.reviewed the recommendations and
findings of the Plan Commission, including a two-year (2) sunset provision, find and
believe it is in the best interest of the Village to grant the rezoning as requested.)
N) Consideration to adopt Ordinance No. 3222 (attached) authorizing the 2009 Property Tax
Levy for Fiscal Year 2010-2011, for the Village and Library in the amount of
$17,920,030.
(The portion of the levy controlled by the Village Board including the General
Corporate, Emergency Management, and Debt Service show no additional dollars have
been levied. The total is $8,755,230, which represents a $9,626 decrease in comparison to
the 2008 extended tax levy.
(In accordance with State statute, this tax levy ordinance must be filed with the
County Clerks of Cook and DuPage Counties no later than the last Tuesday in December.
(A report from the Director of Finance, recommending approval, is attached.)
7. REGULAR AGENDA
A) Consideration to approve a sign variation for Des Plaines Office Equipment at 1020
Bonaventure Drive.
Item Proposed Permitted by Variation
Ordinance Requested
1 Freestanding, 128 sq. ft. per face, 45 sq. ft. per face, Additional 166
double-faced 256 sq. ft. total 90 sq. ft. total sq. ft.,
illuminated (284% increase)
identification sign
1 Full-color 64 sq. ft. per face, 45 sq. ft. per face, Additional 38
message center, 128 sq. ft. total 90 sq. ft. total sq. ft.,
double-faced, (142% increase)
changeable copy
Agenda for VB Meeting 12-08-09 6
Item Proposed permitted by Variation
Ordinance Requested
1 Freestanding Measuring 27.5' in 1 Freestanding Additional 9.5' in
ground sign height double-faced height
consisting of a identification sign
business 18' maximum
identification sign
and a full color
electronic 384 total sign area 45 sq. ft. per face, Additional 294
message center sq. ft. 90 sq. ft. total sq. ft.,
(327% increase)
Full-color, double- Prohibits flashing Allow flashing
sided message signs which are signage
center defined as consisting of an
"illuminated signs on L.E.D. message
which such center display
illumination is not
kept stationary or
constant in intensity
and color at all times.
(Des Plaines Office Equipment is requesting permission to construct a new
freestanding ground sign consisting of a business identification sign and a full-color
electronic message center at the northeast corner of their property adjacent to Interstate
290.
(Variations are necessary for the identification sign and the electronic sign, the
additional nine and one-half feet (9.5') in sign height, the additional two hundred and
ninety-four (294) square feet of total sign area, and to allow flashing signage consisting of
an L.E.D. message center display.
(The Department of Engineering & Community Development believes that the
unique location of the proposed signage, adjacent to Interstate 290, should not pose a
problem for motorists and surrounding residents.
(The proposed signage has been designed with several safeguards intended to protect
the public including, limited hours of operation, period of time between copy changes, and
an adjustable light intensity control.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
B) Consideration to approve proposed signage for Chipotle in the Elk Grove Town Center.
(Chipotle recently submitted drawings identifying signage for their new restaurant in
the Elk Grove Town Center. They are located in building "A" which was formerly
occupied by Charter One Bank.
(The proposed signage shows an illuminated "Chipotle" sign above the entrance
doors on the south side of the building totaling 24 square feet.
Agenda for VB Meeting 12-08-09 7
(Similar signage is also proposed on the north and east sides of the building along
with the additional words, "MEXICAN GRILL," each totaling 33 square feet.
(The sign is internally illuminated with text having a white face and a dark brown
maroon background.
(Centro NP Holdings, Inc has approved this proposed signage package for Chipotle.
(The total area of the proposed building signage complies with the allowable area
permitted by the Village's sign regulations.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District to be forwarded to the Mayor and
Board of Trustees for final review and approval.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Water Meter Replacement Program
b. Environmental Evaluation of Facilities
c. Biesterfield Road/Leicester Road Water Feature
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. No-Idle-Zone Ordinance
b. Business.License Review
10. PERSONNEL COMMITTEE - Trustee Franke
11. RECYCLING & WASTE COMMITTEE -Trustee Feichter
a. No-Idle-Zone Ordinance
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
b. Committee for Smoke-Free Elk Grove
c. Website Redesign
13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri
a. Landmeier Road & Arlington Heights Road Intersection Improvements
b. Oakton Street.& Arlington Heights Road Intersection Improvements
c. Master Plan to Revitalize the Business Park
d. Busse Road, Greenleaf Avenue & Pratt Boulevard Intersection Projects
e. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue
f. Lighting of Meacham Road from Nerge Road to Biesterfield Road
14. YOUTH COMMITTEE - Trustee Franke
15. PARADE COMMITTEE - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Rummel
I
i
Agenda for VB Meeting 12-08-09 8
17. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 908-12 — Public Hearing to consider a petition for a variation to permit an
existing six-foot (6') tall wood privacy fence extending approximately four feet (4')
beyond a line extended from the nearest front corner of the principal building located on
the adjacent single-family lot at 781 Penrith Avenue, Elk Grove Village, IL
(PH 12-04-08).
b. ZBA Docket #09-6 — Public Hearing to consider a petition for a variation to permit
construction of a pool deck located six feet (6') from the rear lot line at property located
at 1098 Leicester Road, Elk Grove Village, IL(PH 11-19-2009).
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Board of Health & Community Services - Trustee Czarnik
c. Liquor Commission - Mayor Johnson
d. Special Events Committee - Mayor Johnson
e. Tour of Elk Grove Update—Mayor Johnson
19. REPORT FROM VILLAGE CLERK
20. UNFINISHED BUSINESS
VILLAGE BOARD
None
VILLAGE ATTORNEY
a. Prepare necessary documents for the subdivision of property from one parcel into two
and the rezoning of property located at 1400 Busse Road, Elk Grove Village, IL
(PC Docket#09-2).
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,
the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids
and/or services should contact the Village Clerk, preferably no later than five days before the
meeting.
c: Johnson (2), Czamik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Jacobsen,
Keegan (7), Knickerbocker, Boffice, Cavallini, Miller, Sammarco, Schmidt, Tromp