HomeMy WebLinkAboutVILLAGE BOARD - 02/28/2017 - Village Board Minutes �y�OgOV E
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MINUTES
REGULAR VILLAGE BOARD MEETING
February 28, 2017
1. CALL TO ORDER- 7:21 p.m.
Present: Mayor Craig B. Johnson,Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno
Also Present: Village Manager Raymond R. Rummel,Village Attorney George B.
Knickerbocker,Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
INVOCATION- DEACON TED CZARNECKI, SAINT JULIAN EYMARD CHURCH
3.APPROVAL OF MINUTES OF FEBRUARY 14, 2017 - Motion to approve the Minutes
of the Regular Village Board Meeting held on February 14, 2017 as submitted and
dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson thanked the Village for
continuing to be 100% compliant on liquor checks that were conducted by the Police
Department.
The Mayor attended Tollway meetings and mentioned that the Tollway is coordinating
with communities around the expressways to alleviate flood mitigation issues. In addition,
Elmhurst Road is set to be opening up some time in the Spring.
The Mayor attended the CERT Volunteer Appreciation Event to thank all of the CERT
members for their continued support through the year at the Village special events.
The Round Table meeting on the Cook County Minimum Wage/Sick Leave was very
informative. It was helpful to receive different perspectives from the Cook County
representatives as well as a variety of businesses in Elk Grove Village. A newsletter will go
out in the next week with details on a proposal and anyone who wishes to address the
Village Board on the Sick Leave/Minimum Wage Ordinance can do so at the March 28th
Village Board Meeting. Information will be available on EGTV-Channel 6 as well as the
Village website at www.elkgrove.org.
The suggested Minimum Wage rates were discussed in comparison to the Cook County
Minimum Wage Ordinance. The Village has three choices for consideration: 1) Adopt the
Cook County guidelines; 2) Reject the Cook County Ordinance and leave everything, as it is
status quo; or 3) Introduce our own standing on the Minimum Wage and Sick Leave
Ordinance. As a Home Rule government entity,the Village has the same authority that
Cook County has. The Sick Leave Ordinance would be simplified to track on a calendar year
basis.
The Mayor stated that he is looking forward to receiving feedback from the Elk Grove
businesses and residents on this proposal over the next 4 weeks. The board will gather,
review, modify, adjust, eliminate, or pass it as it stands after we receive input from
everyone. Depending on the amount of feedback provided, the Board could possibly make
a decision during an April meeting to give the businesses a chance to prepare for the
changes on July 1St.
The Mayor asked if there were any comments from the Village Board or if they should go
ahead and move forward with the proposal. Village Board unanimously agreed to move
forward.
Trustee Czarnik-Attended an event last Sunday for Pastor Curt Hanson at Elk Grove
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Baptist Church on behalf of the Board. Pastor Hanson is going to work with Alexian
Brothers in their Chaplain program. Congratulations to Pastor Hanson and may all your
future endeavors be all you aspire to.
Applications for the Frank J. Czarnik Memorial Scholarships are available online at
czarnikgolf.com and the Village website. There are six$1,000 scholarships available to Elk
Grove residents graduating high school this year and attending college in the fall.
Leadership and volunteerism are the attributes we are looking for. Applications must be in
by April 7th.
Trustee Franke - The Citizen's Fire Academy begins on April 6 and runs on Thursday nights
with the graduation on Sunday, May 7. The Academy will be held at the Oakton Fire Station
at 1000 Oakton from 6:00 PM to 9:00 PM. There are many hands-on activities to see the
workings of the Fire Department and also learn valuable safety tips to assist you in real life
situations. Space is limited so please see the Village website under the Fire Department
section and fill out an application.
Trustee Prochno - The Betty Erickson Memorial Scholarship Award Applications are
available through the Lioness Club. There are two $1,000 scholarship awards in memory of
Betty Erickson, a long time Lioness Club member, who passed away in 2013. The purpose
of the scholarships is to recognize high school seniors for their outstanding leadership,
community participation, and service to the community. The eligibility and selection
criteria is that students are residents of Elk Grove Village, a high school senior attending a
college university or trade school in the fall, service to the school and community and
demonstration of positive leadership qualities. Applications are available at Elk Grove High
School, Conant and St. Viator. The deadline to apply is Saturday,April 1, 2017, and the
winners will be notified by Monday, May 1, 2017.
Castle Chevrolet has donated a 2017 Chevy Corvette to be raffled off to raise funds to put
an elevator in our local VFW Hall. The Veterans are having a difficult time negotiating the
stairs and Castle has graciously donated the Chevy Corvette to be raffled off to raise money
for the elevator. The Community Character Coalition has offered to facilitate the selling of
those tickets through their website at ccceg.org and the price is 1 ticket/$10 or 3
tickets/$20. They are hoping to raise $100,000 through the raffle and the winner will be
announced at the last concert on July 25, 2017.
Trustee Lissner-Attended the Joint Action Water Agency meeting on February 22, 2017
representing the Mayor where a discussion was held regarding a new agreement with the
City of Chicago. The JAWA attorney said that the agreement is about 95% complete and
may be completed within the next few months. They are considering options and more
information should be available by the next meeting.
Trustee Lissner had a meeting with Tim Veenbaas, the Acting Mayor of Rolling Meadows,
that complimented Elk Grove Village on how well they train their employees. Rolling
Meadows is extremely pleased with their new Police Chief John Nowacki (former Deputy
Police Chief of Elk Grove Village).
In regards to the Opioid crisis that was mentioned at the last meeting, the March edition of
the Illinois Municipal Review has about seven different articles regarding this same issue.
It shows that the problem is not just specific to one area but is affecting many communities.
Trustee Petri - No Report.
Trustee Feichter-Attended the Community Character Coalition family event at the
Pavilion where approximately 1,300 people attended. Community groups were present to
provide family games that reflected on the services that the organizations provide to the
community. It was a wonderful turnout.
The Youth Celebration will be held this year at the March 14 Village Board Meeting where
the students display their community projects and receive certificates.
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5.ACCOUNTS PAYABLE WARRANT - Motion to authorize payment of invoices as
shown on the February 28, 2017 Accounts Payable Warrant in the amount of
$1,194,720.10.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization to award a contract for furnishing Hot-Mix Asphalt Materials with Plote
Construction Inc. of Hoffman Estates, IL for the 2017 MFT Hot-Mix Asphalt Material
Purchase Contract in the amount of$83,075.00 from the Motor Fuel Tax Fund (MFT)
and the Water & Sewer Fund.
b. ,
Fund.Builder-s Land, !no. of Arlington Heights, 1L for-the 2017 interior-Renova4iofls at the
c. Authorization to:
• remove the bid item "Topsoil Furnish and Place, 6" (Modified)" to reduce the total
awarded bid by $23,000; and
• award a construction contract to the lowest responsive and responsible
bidder, Mondi Construction of West Chicago, IL for the 2017 Village-Wide
Concrete Replacement Program in an amount not to exceed $545,009.75.
d. Authorization to award a contract to the lowest responsive and responsible
bidder, Orange Crush, LLC. from Hillside, IL for the 2017 Business Park Street
Rehabilitation Project in the amount of$738,197.91 from the BLF Fund.
e. Authorization to award a contract to the lowest responsive and responsible bidder, Arrow
Road Construction Company of Mount Prospect, IL for the 2017 MFT Hot-Mix Asphalt
Resurfacing Contract in the amount of$1,058,275.10 from the Motor Fuel Tax Fund
(MFT).
f. Adopt Ordinance No. 3482 entitled, "AN ORDINANCE AMENDING THE POSITION
CLASSIFICATION & SALARY PLAN OF THE VILLAGE OF ELK GROVE
VILLAGE (POLICE OFFICER-POLICE DEPARTMENT."
g. Adopt t O .1' Ne 3 4 83 titled "AAT O DIN A 4GE DECLARING D TATG TL7R
NECESSITY AND (`(lATVENI>~T10E OTH' T-14E CONVEYANCE AT!''>~ OF CERTAIN
PROPERTY TY T OC A TED 1635 WESTER�FIE DzROAD FROM T17E ELK GROVE
PARK DISTRICT TO T14E VILLAGE OF ELK GROVE VILLAGE (PUBLIC WORKS
WEST GARAGE FACILITY)."
h. Adopt Resolution No. 8-17 entitled, "RESOLUTION FOR MAINTENANCE OF
STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS
HIGHWAY CODE."
i. Adopt Resolution No. 9-17 entitled, "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
JULY 17, 2003 FOR CERTAIN REAL ESTATE LOCATED AT 1125 HOWARD
STREET, ELK GROVE VILLAGE, ILLINOIS."
j. Adopt Resolution No.10-17 entitled, "A RESOLUTION DETERMINING THE
APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK
COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED
JULY 17, 2003 FOR CERTAIN REAL ESTATE LOCATED AT 1111 CHASE
AVENUE, ELK GROVE VILLAGE, ILLINOIS."
k.
development of seeond stage businesses in Northwest Subufban Geek County.
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1. Authorization to:
• award a professional services contract with Nicholas & Associates, Inc. of Mt.
Prospect, IL to act as Construction Manager and Constructor for design,
architectural drawings, trade bidding,permitting, and supervision of demolition
and construction of future Public Works Facilities; and
• award a professional services contract to Nicholas & Associates, Inc. of Mt.
Prospect, IL for Construction Management Services for the 2017 Interior
Renovations at the James P. Petri Public Works Facility in the amount of$ 15,110
from the Capital Projects Fund.
m. Authorization to award a professional services contract to MTI Construction Services of
Elgin, IL for the redevelopment of the Meacham Fire Station and Greenleaf Fire Station
including feasibility study, architectural drawings, trade bidding, permitting, and
supervision of demolition and construction in the amounts designated as follows:
• Pre-construction services not to exceed $90,000 for both Fire Stations;
• 5.0% of the final project budget for construction services;
• 8.5% of the final trade budget for architectural services; and
• A General Conditions and Reimbursable budget of$550,000 for both Fire
Stations.
n. Authorization to award a professional services agreement to HR Green of McHenry, IL to
provide owners representative and staff augmentation/plan check services for the Fire
Station and Public Works facility rehabilitation and construction projects associated with
Elk Grove 2025 with a fee and compensation schedule based upon project size as follows:
• $1,000 thru $200,000 at 5%;
• $200,001 thru$1,000,000 at 4%;
• $1,000,000 thru $6,000,000 at 3%; and
• $6,000,001 thru$15,000,000 at 2.75%.
o. Adopt Ordinance No. 3484 entitled, "AN ORDINANCE AMENDING CHAPTER 3,
GENERAL TRAFFIC PROVISIONS, OF TITLE 6 OF THE VILLAGE CODE BY
PROVIDING FOR PERMITS FOR OVERWEIGHT OR OVER-DIMENSION
VEHICLES TRAVELING ON VILLAGE STREETS."
p. Adopt Ordinance No. 3485 entitled, "AN ORDINANCNE AMENDING ORDINANCE
3449 AS IT PERTAINS TO THE HOURS OF OPERATION AND THE SALE OF
BEER OR ALE PRODUCED OFF-PREMISES."
q. Adopt the following:
• Ordinance No. 3486 entitled, "AN ORDINANCE OF THE VILLAGE OF ELK
GROVE VILLAGE, ILLINOIS AUTHORIZING THE ESTABLISHMENT OF
TAX INCREMENT FINANCING "INTERESTED PARTIES" REGISTRY AND
ADOPTING REGISTRATION RULES FOR SUCH REGISTRY"; and
• Ordinance No. 3487 entitled, "AN ORDINANCE OF THE VILLAGE OF ELK
GROVE VILLAGE, ILLINOIS AUTHORIZING AN ELIGIBILITY STUDY
FOR CERTAIN PROPERTY TO DETERMINE ELIGIBILITY OF THE
PROPERTY FOR TAX INCREMENT FINANCING."
r. Adopt Ordinance No. 3488 entitled, "AN ORDINANCE AMENDING TITLE 3,
CHAPTER 2, SECTION 3-2-8, SIMPLIFIED MUNICIPAL
TELECOMMUNICATIONS TAX, OF THE VILLAGE CODE OF THE VILLAGE OF
ELK GROVE VILLAGE, BY INCREASING THE SIMPLIFIED
TELECOMMUNICATIONS TAX BY 1% FOR A TOTAL SIMPLIFIED
TELECOMMUNICATIONS TAX RATE OF 6%."
Mayor Johnson stated that Consent Agenda items b, g, and k will be removed from the
agenda and asked if there were any questions or comments from the Board members.
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There were none.
Motion to approve Consent Agenda items "a through r"with the exception of items b,
g, and k being removed.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter
NAYES: None
MOTION CARRIED
7. REGULAR AGENDA- No items on the Regular Agenda.
8. PLAN COMMISSION -Village Manager Rummel -
PC Docket 17-1 - A Public Hearing for a Special Use Permit for the operation of a vehicle
maintenance and repair shop in an I-1 Industrial Zoning District for the property located at
865 Nicholas Boulevard. (PH 2-13-17)
Renaissance Resources has requested a Special Use Permit to open a new business at 865
Nicholas Boulevard for an automotive maintenance repair shop in the Village. The Plan
Commission had a public hearing on February 13, 2017 and unanimously recommended
granting the permit subject to three conditions: 1) the permit will only be for Renaissance
Resources, 2) the permit will expire if the business is no longer doing business at that
location, and 3) the parking lot shall be repaved, restriped, and the overhead door restored
or replaced.
The Petitioner is here this evening if anyone has any questions prior to authorizing the
Village Attorney to prepare the necessary documents. The Petitioner stated that they are
comfortable with the three provisions. The Plan Commission recommends granting the
approval of the permit with special conditions as stated for a vehicle maintenance repair
shop in an I-1 Industrial Zoning District at the location of 865 Nicholas Boulevard.
Motion to direct the Village Attorney to prepare the necessary documents.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke
NAYES: None
MOTION CARRIED
Mayor Johnson advised the Petitioner that the Resubdivision will be formally adopted at
the next Village Board meeting. The Petitioner does not need to attend the meeting.
9. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report
10. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- "The Caring Place" had a booth
at the CCC Carnival at the Pavilion and had the opportunity to inform many people of what
the program has to offer to the community.
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- There will be two recycling
events scheduled this year. On April 22nd from 8:00 AM to 11:00 AM at Elk Grove High
School,we will take in a variety of items for recycling. The second event will be for
electronics on June 3rd at the Oakton Fire Station from 9:00 AM to 12:00 PM similar to what
we did last year. Please read the newsletters and check the Village website for more details
on items that are accepted at these events.
12.YOUTH COMMITTEE - Trustee Franke - The Youth Committee and the Elk Grove Parks
Foundation is offering three $1,000 scholarships. Details are at the high schools and on the
Village website. Applicants must be an Elk Grove resident and enrolled in a trade school,
beauty school or any other type of continuing education. Applications are due by May 5th
and the winners will be notified by May 31St.
13. BUSINESS LEADERS FORUMS - Trustees Lissner/Petri - Trustee Petri and Trustee
Lissner visited PMI Cartoning at 850 Pratt Boulevard with Josh Grodzin on February 22nd.
PMI makes packaging material and they design, engineer and build any kind of packaging
for you. They have two buildings on Pratt and are looking to buy a third building.
There will also be a BLF Steering Committee on March 1St at the Holiday Inn.
14. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report.
15. INFORMATION COMMITTEE - Trustee Prochno - No Report.
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16. PARADE COMMITTEE - Trustee Czarnik- The 2017 Hometown Parade will take place
on Saturday, June 17, 2017 at 2:00 p.m. The Parade theme is "Storybook Land." This year
the Committee is inviting anyone with a crowd friendly pet to participate in walking in the
parade. The Grand Marshal for the Parade is Steve Schmidt. A special thank you to our
sponsors thus far: A&H Plumbing and Heating,Audiogram, Chicago Offset, Crosstown
Electric, RoccoVino's, and The Sign Centre. Applications are available online if anyone
would like to be a sponsor. The next meeting of the Parade Committee is Monday, March 6,
2017 at 5:30 PM.
17. PERSONNEL COMMITTEE - Trustee Franke - The Village is hiring summer seasonal
employees for Public Works and the position runs approximately 10 weeks. The pay is
$11.51 an hour and applications can be found on the Village website. If you have any
questions,you can call 847-357-4020.
18.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner- No Report.
19. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri - The Capitol Projects are
getting started in the Village with the mild weather.
20.AIRPORT UPDATE - Mayor Johnson -JDA and the CDA are currently working on a
new Fly Quiet Runway Plan for this summer. We thank Landrum & Brown and the Chicago
Department of Aviation for working with the Suburban O'Hare Commission.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson -The summer
concert line-up is as follows:
July 4, 2017 -Ambrosia, Orleans, Mitch Ryder and The Guess Who (Rotary Green)
July 11, 2017 - Credence Clearwater Revisited (Village Green)
July 18, 2017 - Rodney Atkins (Village Green)
July 25, 2017 - Kool &the Gang (Village Green)
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next event will be the Memorial
Day Ceremony on Monday, May 29, at 10:45 AM at the Pavilion.
23. LIQUOR COMMISSION - Mayor Johnson- Congratulations again on being 100%
Compliance with the liquor checks. Chief Walsh you are doing a great job.
24. REPORT FROM VILLAGE MANAGER-Village Manager Rummel - No Report.
25. REPORT FROM VILLAGE CLERK- Lorrie Murphy- Early Voting begins on Monday,
March 20, 2017 and runs through Monday,April 3, 2017 here at the Village Hall. The hours
are from 9:00 AM to 5:00 PM on Monday through Saturday. There will be no Sunday hours
for this election. This election is for the Village, Library, Park District and School Boards.
26. UNFINISHED BUSINESS - No items under Unfinished Business.
27. NEW BUSINESS - No items of New Business.
28. PUBLIC COMMENT- 8:17 PM - Nobody addressed the Board.
29.ADJOURNMENT- Motion to adjourn the meeting at 8:20 PM.
Moved by Trustee Feichter Seconded by Trustee Petri
AYES: Trustees Petri, Prochno, Czarnik, Feichter, Franke, Lissner
NAYS: None
MOTION CARRIED
Meeting adjourned.
Loretta M. Murph .Mage Clerk
Mayor Craig B. Johnson
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