HomeMy WebLinkAboutAGENDA - 04/11/2017 - Village Board agenda AGENDA
REGULAR VILLAGE BOARD MEETING
April 11, 2017
7:00 PM
1.CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (DEACON LARRY SMITH,QUEEN OF THE ROSARY CHURCH)
3.APPROVAL OF MINUTES OF MARCH 28,2017
4. MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: MARCH 31, 2017 $1,504,128.13
APRIL 11, 2017 $ 205,169.70
6.CONSENT AGENDA
a. Consideration to award a professional service contract to Civiltech Engineering of Itasca,
IL for Conceptual Design Study for the rehabilitation and modification of Arlington
Heights Road from Turner Avenue to Brantwood Avenue in the amount of$24,389 from
the Capital Projects Fund.
(A proposal was solicited from Civiltech Engineering,Inc. of Itasca, IL for Conceptual
Design Study for the rehabilitation and modification of the Arlington Heights Road from
Turner Avenue to Brantwood Avenue.
(These professional services include investigation into widening Arlington Heights Road
to a continuous five lane cross section, providing preliminary engineering estimate of cost,
identify potential utility conflicts,retaining wall locations, coordination with Cook County
Department of Transportation and Highways, and preparing funding applications.
(The Director of Public Works recommends approval.)
b. Consideration of a request to renew a professional service contract with Lechner and Sons
Inc. of Mount Prospect, IL for the Uniform, Linen, Floor Mat Services Contract in the
amount$26,142.48.
c. Consideration of a request to renew a custodial service contract with Crystal Maintenance
Services of Mount Prospect, IL for the annual Cleaning and Custodial Service Contract in
the amount of$36,950.32 from the General Fund.
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(On March 24, 2015,the Village Board awarded a contract to Crystal Maintenance
Services of Mount Prospect, IL for the Cleaning and Custodial Services contract.
(The contract provided for an option of four(4) additional renewals through April 30,
2020.
(Crystal Maintenance Services performed satisfactorily throughout the first year of the
contract.
(The contract period is from May 1, 2017 through April 30,2018.
(The contract amount reflects a 1.9%increase over the previous year's contract.
(The Director of Public Works recommends approval.)
d. Consideration award a professional services contract to Nicholas&Associates, Inc. of
Mt. Prospect, IL for a total contract amount of$46,580 to act as Construction Manager
and Constructor for design, architectural drawings,trade bidding,permitting, and
supervision of demolition and construction for various rehabilitation project in the
Municipal Complex in the amounts designated as follows:
• Pre-construction services at no charge;
• 6.5%of the actual construction cost for construction services($19,305);
• 7.5%of the actual construction cost for architectural&engineering services
($22,275); and
• A Fixed General Conditions and Reimbursable General Conditions budget
($5,000).
e. Consideration to award a professional service contract with Engineering Resource
Associates, Inc. for the Rohlwing Road Median Landscaping and Gateway
Enhancement in the amount of$81,041.53 from the Capital Project Fund.
(A proposal was solicited from Engineering Resource Associates, Inc. of Warrenville, IL
for Phase II Engineering Services the Rohlwing Road Median Landscaping and Gateway
Enhancement.
(These professional services include finalizing the design, providing contract plans and
specifications, and obtain all permits and approvals from the State.
(Engineering Resource Associates has successfully completed design of various roadway
enhancements throughout the northeastern Illinois and are qualified to perform the
proposed scope of services.
(The Director of Public Works has recommended approval)
f. Consideration of a request to renew a contract with Dynamic Heating&Piping Company
of Crestwood, IL for the annual HVAC Maintenance Services contract in the amount of
$82,963.54.
(On May 27, 2014,the Village Board awarded a contract to Dynamic Heating&Piping
Company of Crestwood, IL for the HVAC Maintenance Services contract.
(The contract provided for an option of four(4) additional renewals through April 30,
2019.
(Dynamic Heating& Piping has performed satisfactorily throughout the contract.
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(The contract period is from May 1, 2017 through April 30,2018.
(The contract amount reflects 1.9%increase over the previous year's contract.
(The Director of Public Works recommends approval.)
g. Consideration of a request to renew a maintenance contract with Lyons&Pinner Electric
Company, Inc. of LaGrange, IL for the annual Residential Street Lighting Maintenance
Contract in the amount of$113,361.77 from the General Fund.
(On April 8, 2014 the Village Board awarded a contract to Lyons & Pinner Electric
Company, Inc. of LaGrange, IL for the Residential Street Lighting Maintenance contract.
(The contract provided the option of four (4) annual renewals through April 30, 2019.
(Lyons & Pinner Electric Company has performed satisfactorily throughout the contract.
(The contract period is from May 1, 2017 through April 30, 2018.
(The contract amount reflects a 1.9% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
h. Consideration to award a professional service contract with Lyons Electric Company, Inc.
of LaGrange, IL for the Arterial &Business Park Street Light Maintenance contract in the
amount of$143,921.12 from the BLF Fund.
(On Tuesday, March 28, the Village opened sealed bids for the Arterial & Business Park
Street Light Maintenance contract.
(The contract provides for the routine maintenance,non-routine work, emergency work,
locating underground streetlight cables and group re-lamping of streetlights along arterial
roadways and throughout the Business Park.
(The initial term of the contract is from May 1, 2017 through April 30,2018, with the
option of four(4) annual renewals in one-year increments through April 30, 2022.
(The lowest responsive and responsible bid was received from Lyons Electric Company,
Inc. of LaGrange,IL in the amount of$143,921.12.
(Funds for the contract have been allocated in the BLF Fund.
(The Director of Public Works recommends approval.)
i. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Fox Excavating, Inc. of Batavia, IL for the 2017 Residential Drainage
Improvements project in the amount of$166,260 from the Capital Projects Fund.
(On Tuesday, March 28, 2017,the Village opened sealed bids for the 2017 Residential
Drainage Improvements project. A total of five (5)contractors obtained bid documents,
with four(4) submitting bids on the project.
(The lowest responsive and responsible bid was received from Fox Excavating, Inc. of
Batavia, IL in the amount of$166,260.
(Adequate funds are available in the Capital Projects Fund.
(The Director of Community Development recommends approval.)
j. Consideration to award a professional service contract to Reef LLC of Chicago, IL to
perform interior renovations at the Village Hall in the amount of$ 297,000 from the
Capital Projects Fund.
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(On Thursday March 30, 2017 sealed bids for the renovation of several bathrooms and
kitchen areas and addition of casework to the mail room.
(Nicholas &Associates,the Village's Construction Managers, have reviewed the bids and
discussed the project with the lowest responsive and responsible bidder,Reef LLC of
Chicago, IL.
(Nicholas &Associates recommends that a contract be awarded to Reef LLC based upon
their bid submitted.
(The Director of Public Works recommends approval.)
k. Consideration to award a professional service contract to Swanson Contracting Co., Inc. of
Alsip, IL for the improvement of twelve (12)railroad crossings in the amount of
$1,150,000 from the BLF Fund.
(The Village requested a proposal from the rail spur line operator, Chicago Terminal
Railroad, for improvement of twelve(12) separate rail crossings within the Business
Park. The crossing are located on Greenleaf Avenue, Lunt Avenue,Pratt Boulevard(east
and west of Busse Road) and Arthur Avenue,with the remaining seven(7) railroad
crossings located along Lively Boulevard between Devon Avenue and Landmeier Road.
(The rail spur line operator, Chicago Terminal Railroad,has provided the Village with an
estimated cost proposal from their construction company, Swanson Contracting Co.,
Inc., for the improvement of the crossings.
(The Director of Public Works recommends approval.)
1. Consideration to award a professional service contract with Civiltech Engineering, Inc. of
Itasca, IL to provide the necessary construction engineering services for various roadway
improvements throughout the Village Business Park and Residential areas for the 2017
construction season in the amount of$346,645 from BLF and Capital Project Funds.
(Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction
engineering services for various roadway improvements throughout the Village Business
Park and Residential areas for the 2017 construction season.
(These improvements include railroad crossings rehabilitation, roadway resurfacing and
reconstruction, landscape enhancement and gateway sign installation.
(The Director of Public Works recommends approval.)
m. Consideration to award a purchase contract to Roesch Ford ofBensenville, IL in the
amount of$66,860 for the purchase of Two (2) Ford Explorers.
(The Village is replacing a 2001 Chevrolet Impala due to mileage and age and Chevrolet
Tahoe unit due to mileage.
(Ford Explorers are available through the Suburban Purchasing Cooperative(SPC)Joint
Purchasing Contract from the lowest determined bidder, Roesch Ford of Bensenville, IL.
(Adequate funds are budgeted in the Capital Replacement Fund.
(The Director of Public Works recommends approval.)
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n. Consideration of a request to renew a contract with Avalon Petroleum of Kankakee, IL for
the annual Gasoline and Diesel Fuel Supply Contract in an amount not to exceed
$474,000.
(On April 8, 2014,the Village Board awarded a contract to Avalon Petroleum of
Kankakee, IL for the annual Gasoline and Diesel Fuel Contract.
(The contract provided for an option of four(4)additional renewals through April 30,
2019.
(Avalon Petroleum performed satisfactorily throughout the contract.
(The contract period is from May 1, 2017 through April 30, 2018.
(The contract amount reflects no economic adjustment over the previous year's contract.
(The Director of Public Works recommends approval.)
o. Consideration to authorize the Village Manager to execute contracts renewing the
Village's health insurance programs as of May 1, 2017:
• To execute a contract with Blue Cross/Blue Shield to provide medical services and
to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-
Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $947.53
Employee Plus One Dependent $1,828.47
Employee Plus Two $2,235.51
Dependents
Medicare Supplement Rates
One Person $618.60
Two Persons $1,237.20
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$51.48 per participant,per month;
• To execute a Blue Cross/Blue Shield High Deductible Plan to provide medical
services and to establish the Monthly Premium Rates for the Blue Cross/Blue
Shield Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $761.46
Employee Plus One Dependent $1,469.79
Employee Plus Two Dependents $1,796.15
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Medicare Supplement Rates
One Person $497.73
Two Persons $995.46
• To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of$51.48 per participant,per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical
benefits at the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $695.67
Employee Plus One Dependent $1,342.91
Employee Plus Two Dependents $2,058.76
Medicare Supplement Rates
One Person $561.25
Two Persons $1,122.50
• To execute a contract with Blue Cross/Blue Shield to provide medical services and
to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-
Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $912.28
Employee Plus One Dependent $1,760.52
Employee Plus Two Dependents $2,152.28
Medicare Supplement Rates
One Person $595.70
Two Persons $1,191.40
• To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of$51.48 per participant,per month;
• To execute a Blue Cross/Blue Shield High Deductible Plan to provide medical
services and to establish the Monthly Premium Rates for the Blue Cross/Blue
Shield Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $733.20
Employee Plus One Dependent $1,415.30
Employee Plus Two Dependents $1,729.41
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Medicare Supplement Rates
One Person $479.37
Two Persons $958.74
To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of$51.48 per participant,per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical
benefits at the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $677.60
Employee Plus One Dependent $1,308.08
Employee Plus Two Dependents $2,005.11
Medicare Supplement Rates
One Person $546.72
Two Persons $1,093.44
• To execute a contract with The Hartford/Express Scripts/Benistar Fully-Insured
Program to provide base plan Retirement medical benefits at the following monthly
rates by age banded:
Age Banded: Individual Monthly Premium Total:
65-69 $474.95
70-74 $499.59
75-79 $530.67
80-84 $559.24
85+ $572.18
Age Bracket: Two Individuals Monthly Premium Total:
65-69 $949.90
70-74 $999.18
75-79 $1,061.34
80-84 $1,118.48
85+ $1,144.36
*Assumes retiree and spouse in same age banded
• To renew a contract with Guardian Dental HMO to provide HMO Dental benefits
at the following monthly premium rates:
Participation Level Monthly Premium Total
Employee Only $33.92
Employee Plus One Dependent $63.04
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Employee Plus Two Dependents $94.89
• To establish the following Monthly Premium Rates for the Village's
Self-Insured Dental Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78'
Employee Plus Two Dependents $190.26
• To renew an agreement with HealthSmart(formerly American Administrative
Group)to administer the Village's Self-Insured Dental Plan at a cost not to exceed
$5.50 per participant, and an additional 1.50 per participant for network access per
month,for Dental Claims at$25,191 annually;
• To enter into a new contract with Optum to provide Specific Stop Loss Re-
Insurance at$124.59 per employee per month for an annualized stop loss cost of
$439,549 at a stop loss level of$125K;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of
$4.65 per participant,per month, adding$1.25 for a debit card;
• To renew the COBRA Administration by HealthSmart at a cost of$1.75 per
participant, per month.
• To renew the VSP Vision plan at the same rates as last year:
Participation Level Monthly Premium Total
Employee Only $8.50
Employee Plus One Dependent $18.18
Employee Plus Two Dependents $18.18
p. Consideration to award a professional service contract to Red Caffeine Inc. of Lombard,
IL to continue the implementation of the Makers Wanted Advertising Program in total
contract amount not to exceed$242,130.00 through the Busse/Elmhurst Tax Increment
Financing fund.
(The Makers Wanted Campaign ran in 2015 and again in 2016.
(The goal of the campaign was to build awareness around the Village's Beyond Business
Friendly/Makers Wanted brand and to promote the Village as a premier business
location.
(The campaign ran on various media outlets including TV(Comcast Sportsnet and
Comcast Spotlight), radio (WGN, WLS, and WBBM),print media(Crain's),billboards,
and internet marketing.
(Due to its success in reaching the desired audience and producing a number of new
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business leads,the campaign is to be renewed for the calendar year of 2017.
(Media outlets to be used include Chicago Cubs games(during pre-game, in game,post-
game,replays, game flows, and live stream), CNN, Fox News, MSNBC, Fox News
Digital.
(The Director of Business Development& Marketing recommends approval.)
q. Consideration to adopt Ordinance No. 349-0--Cattached) amending the Position
Classification& Salary Plan of the Village Code of the Village of Elk Grove Village.
r. Consideration to adopt Resolution No. approving the Plat of Resubdivision
identified as CH Realty(2080 Lunt Avenue).
(This item was discussed at the Village Board Meeting on March 28, 2017 and currently
appears under Unfinished Business.)
s. Consideration to adopt Resolution No. 18-1.-7-approving the Plat of Resubdivision
identified as DCT(2201 Arthur Avenue).
(This item was discussed at the Village Board Meeting on March 28, 2017 and currently
appears under Unfinished Business.)
t. Consideration to adopt Resolution No. 19-17-authorizing Release/Retention of Executive
Session Minutes of the Village of Elk Grove Village from January 2015 through June
2016.
(As required by the Illinois Open Meetings Act,the Village has kept written minutes of all
Executive Sessions.
(This Resolution allows the release of minutes from January 2015 through June 2016.
(The Village Clerk recommends approval.)
u. Consideration to adopt Resolution No. 20- mending Resolution No.1-16 authorizing
the Mayor and Village Clerk to execute a First Amendment to an Intergovernmental
Agreement between the County of Cook on behalf of the Cook County Sheriff and the
Village of Elk Grove Village for services provided by the Sheriff's Work Alternative
Program ("SWAP") for a period of one year in the amount of$2,000.
(Resolution l o. �uth2ed
s adopted by the Village Board on January 26, 2016.
(The Resolutio the Mayor to enter into an Intergovernmental Agreement with
Cook County for services provided by the Sheriff's Work Alternative Program(SWAP).
(The Village's Department of Public Works has utilized SWAP services routinely and
extensively for the past several years.
(Services for which the Village has used SWAP include picking up trash along roadsides,
cleaning bus shelters in the business park,pulling weeds around Village facilities, and
planting perennials in landscaped beds.
(The initial term of the Agreement was form January 1, 2016 through December 31, 2016.
(An Amendment to the Intergovernmental Agreement with Cook County is required to
renew our SWAP services for the period of January 1,2017 through December 31, 2017.
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(The Department of Public Works seeks a renewal of last year's Intergovernmental
Agreement for eighteen(18) service days at a total cost of$2,000.
(The Director of Public Works recommends approval.)
v. Consideration to adopt Resolution No 2ched)authorizing the Mayor to execute
a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 800 Dierking Terrace.
(Gullo International (Applicant) is seeking a Cook County Class 6B property tax
exemption for property located at 800 Dierking Terrace.
(The Applicant intends to construct an approximately 49,752 square foot new industrial
building.
(The building will include a high image entryway, divisible into four 12,000 square foot
units, include onsite truck maneuvering,twelve exterior docks, onsite automobile and
truck parking spaces. The speculative building will be marketed to industrial users such as
manufacturing and logistics.
(The truck parking will be limited to vehicles associated with the corporate occupants to
whom the occupancy permits have been issued. Additionally,the ratio of truck parking
spaces which may be utilized will be in direct proportion to the percentages of occupancy
of the building.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements for
6B status are new construction, substantial renovation or buildings that have been vacant
for a period of time.
(This site qualifies as it involves new construction.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15%in the eleventh year and 20%in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
County.
(Upon approval,the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
a. Consideration to grant special permission authorizing outdoor seating at Tasty Dawgs of
Elk Grove, LLC, located at 812 E. Higgins Road, in conjunction with the seating plan
approved by the Community Development Department.
8. PLAN COMMISSION-Village Manager Rummel
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9. ZONING BOARD OF APPEALS-Village Manager Rummel
a. ZBA Docket 17-1 -Public Hearing to consider a petition for a variation from the
provisions of Zoning Ordinance 2410 as it pertains to permitted locations for fences in
residential zoning districts on property located at 520 Montego Drive. (PH 04-06-2017)
10.HEALTH &COMMUNITY SERVICES-Trustee Czarnik
11. RECYCLING&WASTE COMMITTEE-Trustee Feichter
12.YOUTH COMMITTEE-Trustee Franke
13.BUSINESS LEADERS FORUMS -Trustees Lissner/Petri
a. Update Zoning Regulations
14. CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
15. INFORMATION COMMITTEE-Trustee Prochno
a. Providing Information to Community
16. PARADE COMMITTEE-Trustee Czarnik
17.PERSONNEL COMMITTEE -Trustee Franke
18.JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner
a. Consider the petition of 225 Bond Street, LLL for a Resubdivision at 225 Bond Street
from two (2) lots into one(1) lot.
b. Telecommunication Facilities
19.CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri
20.AIRPORT UPDATE
21.MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson
22.SPECIAL EVENTS COMMITTEE- Mayor Johnson
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23.LIQUOR COMMISSION -Mayor Johnson
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26.UNFINISHED BUSINESS
a. Village Attorney-Prepare the necessary documents for a resubdivision of property
located at 2080 Lunt Avenue from three(3)lots into one(1) lot.
b. Village Attorney-Prepare the necessary documents for a resubdivision of property
located at 2201 Arthur Avenue from five (5) lots into one(1)lot.
27.NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities.Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
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