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Home My WebLink AboutAGENDA - 04/25/2017 - Village Board Agenda C �""710NAL Cd r AGENDA `REGULAR VILLAGE BOARD MEETING April 25, 2017 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (REVEREND ISHIZAKA, SHINNYO-EN TEMPLE) 3.APPROVAL OF MINUTES OF APRIL 11, 2017 4. MAYOR&BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: APRIL 25, 2017 $1,317,411.23 6. CONSENT AGENDA a. Consideration of a request from Mikerphone Brewery to waive the fee for a temporary Class D liquor license ($2,100) for the Pale Pauper Day fest, benefiting the Elk Grove VFW on May 13, 2017. (The fee for a Class D Liquor License is $2,100. (Mikerphone Brewery is partnering with the Village to help raise funds for the Elk Grove VFW Hall. (Proceeds from the event will help fund the installation of an elevator at Elk Grove VFW Post 9284.) b. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2017/18 vehicle sticker fees in the amount of$2,250. (The Elk Grove Park District is seeking a waiver of FY 2017/18 vehicle sticker fees for 5 passenger vehicles ($125), 13 Class-B trucks ($650), 17 Class-D/F trucks ($1,275), and 2 Class-H/J/K trucks ($200) for a total waiver of$2,250. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) Page 1 of 7 c. Consideration to waive the formal bidding process and award a purchase contract to On Time Embroidery, Inc. of Elk Grove Village, IL for Fire Department uniforms and accessories, in the amount of$34,290 from the General Fund. (On March 21, 2017, the Village opened sealed bids for the purchase of Fire Department uniforms and accessories. (A legal bid notice was published in the Daily Herald on March 6, 2017. (The current vendor was provided a bid packet and chose not to re-bid. (One bid was received, from On Time Embroidery, Inc. of Elk Grove Village, IL. (The Fire Department has purchased items from On Time Embroidery, Inc. and has a good working relationship with the firm. (The initial term of the contract is from May 1, 2017 through April 30, 2018. (Adequate funds are budgeted for this contract in the FY 18 Fire Department General Fund Budget. (The Fire Chief recommends approval.) d. Consideration to waive the formal bidding process and award a service contract to JG Uniforms of Chicago, Illinois for the purchase of police officer uniforms in an amount not to exceed $45,000. (The Police Department has purchased uniforms and equipment from JG Uniforms for the last 3 years. (For the 2018 budget, JG Uniforms has agreed to extended our contract with no price increase from the current year. (Some of the benefits provided by JG include: they offer hand measured and sewn ballistic vest carriers; they have the ability to work with several manufacturers of uniform specialty items which hold costs down; they provide uniforms to approximately 100 other police departments which allows JG to provide discounts due to high volume and also provides acceptable delivery expectations as most of the uniform items are in stock; they possess all of the Department's specialty embroidery set ups; and they do not charge for delivery or restocking fees. (The Chief of Police recommends approval.) e. Consideration to contract with Victorin/Heartland Business Systems of Lisle, IL in the amount of$45,548 for the purchase of the Hewlett Packard desktop computers contained in the Village's FY 2018 budget. (The Village previously established a four year rotating replacement cycle for its PC hardware. (The Village also previously standardized on a hardware vendor(HP) whose units have been proven to handle the demands of our increasingly complex networks. (Each desktop will come with a 256 gb solid state hard drive, Windows 10, and a 3- year warranty, while each laptop will come with a similar configuration but a 4-year warranty. (The favorable price of these units is available to the Village by virtue of Hewlett Packard's contract with the State of Illinois (contract number MNNVP-133). Page 2 of 7 (The Director of Information Technology recommends approval.) f. Consideration of the following for fiscal year 2017-18: - to award a professional services contract to Gallagher Bassett for the administration of the Village's self-insured liability plan in an amount not to exceed$52,551; and - to approve the Liability Insurance Premiums for fiscal year 2017-18 submitted by Arthur J. Gallagher Risk Management Services at a premium level as determined for the following coverage: General Liability Package (Liability, Auto, Building/Contents, EMT/Paramedic, Nurse, Police, Professional, Public Officials, Boiler & Machinery Property General $141,633 Property $95,346 Work Comp Excess $91,327 Fed Flood $10,000 Underground Storage Tank $26,393 Crime, Money& Security $4,495 Fiduciary $11,166 Cyber Liability $25,388 Admin/Brokerage Service Fee $90,846 HELP $138,000 Total $687,145 (The contract with Gallagher Bassett fluctuates based on the amount of claims over a three year period. (This year's total premium renewal represents an increase of 4.9%. (High Excess Liability Pool (HELP) provides excess liability coverage in the amount of $13 million in excess of the Village's underlying $2 million coverage. (The Director of Finance recommends approval.) g. Consideration to adopt Ordinance 3491 designating the representative to the Northwest Suburban Municipal Joint Action Water Agency (JAWA) for the Village of Elk Grove Village. (This Ordinance designates and appoints Craig B. Johnson as Director of the Agency and Jeffrey C. Franke and Samuel L. Lissner as its Alternate Directors for a two-year term expiring on April 30, 2019.) Page 3 of 7 h. Consideration to adopt Ordinance No. 3492 amending Title 3. Chapter 2, Section 3-2-8, Simplified Municipal Telecommunications Tax, of the Village Code of the Village of Elk Grove Village, by increasing the Simplified Telecommunications Tax by 1% for a total Simplified Telecommunications Tax Rate of 6%. (The Village Board authorized the increase of the Simplified Telecommunications Tax in the amount of 1%, for a total tax rate of 6% as part of the Elk Grove 2025 long range construction program. (The 1% increase will be earmarked for the Capital Projects Fund. (This Ordinance amends a portion of Ordinance 3488 duly passed and approved on February 28, 2017, amending the start date to July 1, 2017.) i. Consideration to adopt the following: • Ordinance No. 3493 amending Chapter 2, Section 12, Municipal Gas Use Tax of Title 3 Business and License Regulations of the Village of Elk Grove Village. • Resolution No. 22-17 authorizing the Mayor and Village Clerk to Execute a Tax Collection Agreement between Northern Illinois Gas Company (Nicor) and the Village of Elk Grove Village. (The Village Board authorized the increase of the Municipal Gas Use Tax in the amount of $0.010 per therm for a total tax rate of$0.020 per therm as part of the Elk Grove 2025 long rage construction program. (The $0.010 per therm increase will be earmarked for the Business Leaders Fund. (The Tax Collection Agreement formalizes the necessary procedures for the tax collection process and is an update to the existing agreement for the collection of the Municipal Gas Use Tax by Nicor.) j. Consideration to adopt Ordinance No. 3494 granting a variation of Section 3-7-:1)(3) of the Zoning Ordinance to permit the construction of a six (6) foot high wood fence extending approximately seventeen (1 T) beyond the nearest front corner of the principal structure located on the adjacent single-family residential lot for property located at 520 Montego Drive, Elk Grove Village. (This item was previously discussed at the April 11, 2017 Village Board Meeting and currently appears under Unfinished Business.) k. Consideration to adopt Resolution 23-17 designating a Director and Alternate Directors to the Northwest Municipal Conference for the Village of Elk Grove Village. (This Resolution designates and appoints Craig B. Johnson as Director to the Northwest Municipal Conference; and James P. Petri, Raymond R. Rummel, Matthew J. Roan, and Maggie A. Jablonski as Alternate Directors to the Northwest Municipal Conference.) 1. Consideration to adopt Resolution 24-17 adopting the Fiscal Year 2017-18 Budget for the Village of Elk Grove Village, counties of Cook and DuPage, IL: Page 4of7 General Fund $65,984,110 Motor Fuel Tax Fund $1,492,800 Asset Seizure Fund $44,515 Foreign Fire Insurance Fund $122,300 Business Leaders Forum Fund $5,631,526 Cable Television Fund $589,289 Green Fund $838,202 Capital Projects Fund $7,250,000 Residential Enhancement Fund $300,000 Grove Mall TIF $1,117,000 Devon Rohlwing TIF $640,000 Busse Elmhurst TIF $415,000 Debt Service Fund $4,135,685 Water Sewer Fund $28,328,029 Capital Replacement Fund $1,037,500 Fire Pension Fund $6,680,500 Police Pension Fund $5,756,000 Elk Grove Public Library $5,608,750 Total $135,971,206 (The Director of Finance recommends approval.) m. Consideration to adopt Resolution No. 25-17 approving and authorizing the appointment of a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County, a Municipal Joint Action Agency (SWANCC). (This Resolution designates Craig B. Johnson as the Director on the Board of Directors of the Agency; and appoints James P. Petri and Raymond R. Rummel as Alternate Directors, for a two-year term expiring April 30, 2019 or until his or her successor is appointed.) n. Consideration of the following items for Fiscal Year 2017-18: • To authorize a 2.25% market adjustment plus a .25% equity adjustment to non- union step and specific rate plan positions; • To authorize a 2.25% market adjustment plus a .25% equity adjustment to the merit pay plan positions; • To continue the additional open merit pay eligibility features of 0%to 2% merit based adjustment for open merit employees and 0%to 2% general wage adjustment; • To adopt Ordinance No. 3495 amending wages by 2.5% for part-time positions of Page 5 of 7 Custodian, Porter, Health Code Enforcement Officer, Fire Inspector, and Water Meter Reader; Temporary Part-Time Administrative Interns and Summer Seasonal Employees third year; and School Crossing Guards of the Village of Elk Grove Village; and • To adopt Ordinance No. 3496 amending the Position Classification and Salary Plans: the Classification Plans: and Salary Range for, Merit Pay Plan Positions, Step Pay Plan Positions, and Specific Pay Plan Positions of the Village Code of the Village of Elk Grove Village. (The Ordinances above update salary ordinances for Fiscal Year 2017-2018.) (Ordinance No. 3495 and Ordinance No. 3496 will be available in the Village Clerk's Office.) o. Consideration to adopt the following Resolutions: • Resolution No. 26-17 approving the Plat of Vacation identified as 225 Bond Street L.L.L., 225 Bond Street; and • Resolution No. 27-17 approving the Plat of Resubdivision identified as 225 Bond Street L.L.L., 225 Bond Street. (This item was discussed at the JPZ Committee Meeting on April 7, 2017. (The purpose of the resubdivision is to facilitate the connection of two existing buildings into one for use by Jackson Spring& Mfg. Company. (The JPZ Committee recommends approval of the Vacation and Resubdivision.) 7. REGULAR AGENDA 8. PLAN COMMISSION -Village Manager Rummel 9. ZONING BOARD OF APPEALS -Village Manager Rummel 10. HEALTH &COMMUNITY SERVICES -Trustee Czarnik 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter 12.YOUTH COMMITTEE -Trustee Franke 13. BUSINESS LEADERS FORUMS -Trustees Lissner/Petri a. Update Zoning Regulations 14. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri 15. INFORMATION COMMITTEE -Trustee Prochno Page 6 of 7 a. Providing Information to Community 16. PARADE COMMITTEE -Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Telecommunication Facilities 19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri 20.AIRPORT UPDATE 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a fence variation for the property located at 520 Montego Drive. 27. NEW BUSINESS 28. PUBLIC COMMENT 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7 �y�G4pVE V[LLgG' FxCEPrrONAI.r-O ADDENDUM REGULAR VILLAGE BOARD MEETING April 25, 2017 7:00 PM 7.REGULAR AGENDA a. Consideration to adopt Ordinance No. 3497 amending Title 3, Business and License Regulations, of the Village Code by adding thereto a new section with regard to conflicts with certain Home Rule County Ordinances. (Pursuant to Home Rule authority, the Village of Elk Grove finds it in the best interest of the Village to amend the Village Code to clearly define the sick leave and minimum wage regulations that apply to employers located in the Village of Elk Grove Village. (This item was discussed at the April 11, 2017 Committee of the Whole Meeting.) 18. JUDICIARY, PLANNING AND ZONING COMMITTEE- Trustee Lissner b. Consider the petition of MC Machinery for a Resubdivision at 85 Northwest Point from two (2) lots into one(1) lot. In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1