HomeMy WebLinkAboutVILLAGE BOARD - 04/11/2017 - Village Board Minutes �y��gQV E
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MINUTES
REGULAR VILLAGE BOARD MEETING
April 11, 2017
7:00 PM
1. CALL TO ORDER- 7:21 PM
Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno
A Quorum was present.
Also present: Village Manager Raymond R. Rummel,Village Attorney George B.
Knickerbocker and Village Clerk Loretta M. Murphy
2. INVOCATION - Deacon Larry Smith - Queen of the Rosary Church
PLEDGE OF ALLEGIANCE
3.APPROVAL OF MINUTES OF MARCH 28, 2017 - Motion to approve the Minutes of
the Regular Village Board Meeting held on March 28, 2017 as submitted and
dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
4. MAYOR&BOARD OF TRUSTEES' REPORT -
Mayor Craig Johnson attended the following meetings:
March 30-A Tollway meeting to provide an update on Elmhurst Road. Elmhurst Road will
be the new"diverging diamond" which is similar to the road configuration at Route 59 and
88. The configuration is a little confusing at first but will work beautifully to help avoid
congestion. Elmhurst Road will be partially operational by July 4th and should be fully
operational by November 2017.
April 6- The Village issued a liquor license to TaTa's Pierogi located at 554 E. Devon
Avenue.
April 10- The Mayor was on Joe Walsh's radio show (5 60) to discuss the minimum wage
issue. The Board discussed the Cook County Minimum Wage and Sick Leave Ordinance at
tonight's Committee of the Whole meeting and unanimously agreed after reviewing the
public comments to move this item to the next Consent Agenda for consideration.
April 11 -Congressman Raja Krishnamoorthi hosted a meeting to discuss the Elgin O'Hare
Western Access, specifically the bypass road (I-490) on the west side of the airport and the
western access to the airport. The Village has been wanting this for a long time and the
Congressman has agreed to take the lead to make this happen.
Mayor Johnson addressed several recent inquiries from residents:
Water Bills- The Mayor confirmed that his water bill also has increased recently but the
Village has verified that there have not been any changes to the water rates.
Vacancy Rate - The Village received numbers for the current vacancy rate for Elk Grove
Village and the rate has gone down from 3.89% to 3.56%. This confirms that Elk Grove is
the location for your business.
Ambulance Fees- The Mayor reminded residents that the Village bills the insurance
company or Medicare directly and a bill should never be sent to the residents for an
ambulance call. A final statement may be mailed but the total amount should be $0.
Busse Dam - The Busse Dam has been working beautifully with the recent rainfall. There is
only one area that still needs work near Clearmont.
Election - Last week was the election and the County reported that we had the largest voter
turnout for Elk Grove Village since 2009. Once the County approves the official numbers by
the first meeting in May, the Village and Library Trustees will be sworn in at the May 23,
2017 Village Board Meeting.
Reappointments- Mayor Johnson asked the Village Board for approval to reappoint the
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following Board and Commission members:
• Zoning Board of Appeals: Ryan Bookler, Don Childress (Chairman), Larry Dohrer
• Plan Commission: Scott Carlson, Gilbert Schumm
• Youth Committee: Barb Lahtinen
• Police Pension: Allan Ambrose
• Fire Pension: Rich Mikel
• Fire & Police Commission: Stephen C. Scholten
• Parade Committee: Anne Feichter, Fred Geinosky, Rich Keyworth, Marilyn Koss,
Karen Landt, Michelle Lazazzera, Ellen Peacock, Ron Piszczek,Jennifer Rupert, Steve
Santowski, Killeen Tagliere, Sheila Valerio
The Mayor thanked the committee members for all the time and commitment that they give
to the Village serving on the committees.
Motion to concur with reappointment of Board and Commission members.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYES: None
MOTION CARRIED
Board of Trustee Reports:
Trustee Petri - No Report.
Trustee Lissner- The post office is now offering a service called Informed Delivery through
their website at USPS.com. The post office will scan up to 10 envelopes and send a
notification of the mail that is being delivered to your address that day.
Trustee Prochno - Friday,April 7, the Celebration of Culture was held at the Pavilion where
a number of organizations had booths celebrating all the different cultures in the
community.
Monday, April 10, Officer Ed Thomas gave an informative presentation to the Lioness Club
on how we can protect ourselves from crime.
The Community Character Coalition is having a raffle to benefit the VFW Post#9284 on
Devon Avenue. Castle Chevrolet has generously donated a $70,000 Chevy Corvette for the
VFW win a "Vette for a Vet" program with hopes to raise funds for an elevator at the VFW
Hall. The drawing will take place at the July 25 Summer concert on the Village Green and
tickets are available at ccceg.org. The price is $10/1 ticket or$20/3 tickets or you can
contact a Board member to purchase tickets.
Trustee Feichter- Harper College recently appointed Trustee Feichter to a 2-year task
force committee to review and make recommendations on their renovation plan at Harper
College.
Trustee Franke - No Report.
Trustee Czarnik- The Kenneth Young Center is having their 161h annual 5K run/walk
Hustle for Health to support the mental health and older adult services on Saturday, May 6.
The check in is at 8:00 AM and starts at 9:00 AM over at Busse Woods. Please call Fran
Geraci at 847-524-8800 x103 or email at frang@kennethyounori for more details.
The Frank J. Czarnik scholarship award applications are in and the winners will be
announced sometime in May.
Mayor Johnson-As part of the 2025 plan, the Village will expand the rear yard drainage
program to include some of the front yards that flood near the sidewalks.
5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as
shown on the March 31, 2017 Accounts Payable Warrant in the amount of
$1,504,128.13.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYES: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 11, 2017 Accounts
Payable Warrant in the amount of$205,169.70.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYES: None
MOTION CARRIED
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6. CONSENT AGENDA
a. Authorization to award a professional service contract to Civiltech Engineering of Itasca,
IL for Conceptual Design Study for the rehabilitation and modification of Arlington
Heights Road from Turner Avenue to Brantwood Avenue in the amount of$24,389 from
the Capital Projects Fund.
b. Authorization to renew a professional service contract with Lechner and Sons Inc. of
Mount Prospect, IL for the Uniform, Linen, Floor Mat Services Contract in the amount
$26,142.48.
c. Authorization to renew a custodial service contract with Crystal Maintenance Services of
Mount Prospect, IL for the annual Cleaning and Custodial Service Contract in the amount
of$36,950.32 from the General Fund.
d. Authorization to award a professional services contract to Nicholas & Associates, Inc. of
Mt. Prospect, IL for a total contract amount of$ 46,580 to act as Construction Manager
and Constructor for design, architectural drawings, trade bidding, permitting, and
supervision of demolition and construction for various rehabilitation projects in the
Municipal Complex.
e. Authorization to award a professional service contract with Engineering Resource
Associates, Inc. for the Rohlwing Road Median Landscaping and Gateway
Enhancement in the amount of$81,041.53 from the Capital Project Fund.
f. Authorization to renew a contract with Dynamic Heating & Piping Company of
Crestwood, IL for the annual HVAC Maintenance Services contract in the amount of
$82,963.54.
g. Authorization to renew a maintenance contract with Lyons & Pinner Electric Company,
Inc. of LaGrange, IL for the annual Residential Street Lighting Maintenance Contract in
the amount of$113,361.77 from the General Fund.
h. Authorization to award a professional service contract with Lyons Electric Company, Inc.
of LaGrange, IL for the Arterial & Business Park Street Light Maintenance contract in the
amount of$143,921.12 from the BLF Fund.
i. Authorization to award a professional service contract to the lowest responsive and
responsible bidder Fox Excavating, Inc. of Batavia, IL for the 2017 Residential Drainage
Improvements project in the amount of$166,260 from the Capital Projects Fund.
j. Authorization to award a professional service contract to Reef LLC of Chicago, IL to
perform interior renovations at the Village Hall in the amount of$ 297,000 from the
Capital Projects Fund.
k. Authorization to award a professional service contract to Swanson Contracting Co., Inc. of
Alsip, IL for the improvement of twelve (12) railroad crossings in the amount of
$1,150,000 from the BLF Fund.
1. Authorization to award a professional service contract with Civiltech Engineering, Inc. of
Itasca, IL to provide the necessary construction engineering services for various roadway
improvements throughout the Village Business Park and Residential areas for the 2017
construction season in the amount of$346,645 from BLF and Capital Project Funds.
in. Authorization to award a purchase contract to Roesch Ford of Bensenville, IL in the
amount of$66,860 for the purchase of Two (2) Ford Explorers.
n. Authorization to renew a contract with Avalon Petroleum of Kankakee, IL for the annual
Gasoline and Diesel Fuel Supply Contract in an amount not to exceed $474,000.
o. Authorization for the Village Manager to execute contracts renewing the Village's health
insurance programs as of May 1, 2017:
• To execute a contract with Blue Cross/Blue Shield to provide medical services and
to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-
Insured Medical PPO as follows:
Participation Level Monthly Premium Total
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Employee Only $947.53
Employee Plus One Dependent $1,828.47
Employee Plus Two $2,235.51
Dependents
Medicare Supplement Rates
One Person $618.60
Two Persons $1,237.20
• To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of$51.48 per participant,per month;
• To execute a Blue Cross/Blue Shield High Deductible Plan to provide medical
services and to establish the Monthly Premium Rates for the Blue Cross/Blue
Shield Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $761.46
Employee Plus One Dependent $1,469.79
Employee Plus Two Dependents $1,796.15
Medicare Supplement Rates
One Person $497.73
Two Persons $995.46
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$51.48 per participant, per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical
benefits at the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $695.67
Employee Plus One Dependent $1,342.91
Employee Plus Two Dependents $2,058.76
Medicare Supplement Rates
One Person $561.25
Two Persons $1,122.50
• To execute a contract with Blue Cross/Blue Shield to provide medical services and
to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-
Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $912.28
Employee Plus One Dependent $1,760.52
Employee Plus Two Dependents $2,152.28
Medicare Supplement Rates
One Person $595.70
Two Persons $1,191.40
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$51.48 per participant, per month;
• To execute a Blue Cross/Blue Shield High Deductible Plan to provide medical
services and to establish the Monthly Premium Rates for the Blue Cross/Blue
Shield Self-Insured Medical PPO as follows:
Participation Level Monthly Premium Total
Employee Only $733.20
Employee Plus One Dependent $1,415.30
Employee Plus Two Dependents $1,729.41
Medicare Supplement Rates
One Person $479.37
Two Persons $958.74
• To execute an agreement with Blue Cross/Blue Shield for claims administration at a
cost of$51.48 per participant, per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical
benefits at the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $677.60
Employee Plus One Dependent $1,308.08
Employee Plus Two Dependents $2,005.11
Medicare Supplement Rates
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One Person $546.72
Two Persons $1,093.44
• To execute a contract with The Hartford/Express Scripts/Benistar Fully-Insured
Program to provide base plan Retirement medical benefits at the following monthly
rates by age banded:
Age Banded: Individual Monthly Premium Total:
65-69 $474.95
70-74 $499.59
75-79 $530.67
80-84 $559.24
85+ $572.18
Age Bracket: Two Individuals Monthly Premium Total:
65-69 $949.90
70-74 $999.18
75-79 $1,061.34
80-84 $1,118.48
85+ $1,144.36
*Assumes retiree and spouse in same age banded
• To renew a contract with Guardian Dental HMO to provide HMO Dental benefits at
the following monthly premium rates:
Participation Level Monthly Premium Total
Employee Only $33.92
Employee Plus One Dependent $63.04
Employee Plus Two Dependents $94.89
• To establish the following Monthly Premium Rates for the Village's Self-Insured
Dental Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependents $190.26
• To renew an agreement with HealthSmart (formerly American Administrative
Group) to administer the Village's Self-Insured Dental Plan at a cost not to exceed
$5.50 per participant, and an additional 1.50 per participant for network access per
month, for Dental Claims at $25,191 annually;
• To enter into a new contract with Optum to provide Specific Stop Loss Re-
Insurance at $124.59 per employee per month for an annualized stop loss cost of
$439,549 at a stop loss level of$125K;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of
$4.65 per participant, per month, adding $1.25 for a debit card;
• To renew the COBRA Administration by HealthSmart at a cost of$1.75 per
participant, per month.
• To renew the VSP Vision plan at the same rates as last year:
Participation Level Monthly Premium Total
Employee Only $ 8.50
Employee Plus One Dependent $18.18
Employee Plus Two Dependents $18.18
p. Authorization to award a professional service contract to Red Caffeine Inc. of Lombard, IL
to continue the implementation of the Makers Wanted Advertising Program in total
contract amount not to exceed $242,130.00 through the Busse/Elmhurst Tax Increment
Financing fund.
q. Consideration to adopt Ordinance No. 3490 amending the Position Classification & Salary
Plan of the Village Code of the Village of Elk Grove Village.
r. Adopt Resolution No. 17-17 entitled, "A RESOLUTION APPROVING THE PLAT OF
RESUBDIVISION IDENTIFIED AS CH REALTY (2080 LUNT AVENUE)."
s. Adopt Resolution No. 18-17 entitled, "A RESOLUTION APPROVING THE PLAT OF
RESUBDIVISION IDENTIFIED AS DCT (2201 ARTHUR AVENUE)."
t. Adopt Resolution No. 19-17 entitled "A RESOLUTION TO RELEASE/RETENTION OF
EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE
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FROM JANUARY 2015 THROUGH JUNE 2016."
u. Adopt Resolution No. 20-17entitled, "A RESOLUTION AMENDING RESOLUTION
NO.1-16 AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A
FIRST AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT BETWEEN
THE COUNTY OF COOK ON BEHALF OF THE COOK COUNTY SHERIFF AND
THE VILLAGE OF ELK GROVE VILLAGE FOR SERVICES PROVIDED BY THE
SHERIFF'S WORK ALTERNATIVE PROGRAM ("SWAP") FOR A PERIOD OF ONE
YEAR IN THE AMOUNT OF $2,000."
v. Adopt Resolution No. 21-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN
AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B
PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY
REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15,
2006 FOR CERTAIN REAL ESTATE LOCATED AT 800 DIERKING TERRACE."
Motion to approve Consent Agenda items "a through v".
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik
NAYES: None
MOTION CARRIED
Mayor Johnson asked if anyone had any questions on the items on the Consent
Agenda. There were none.
7. REGULAR AGENDA
a. Authorization to grant special permission authorizing outdoor seating at Tasty Dawgs
of Elk Grove, LLC, located at 812 E. Higgins Road, in conjunction with the seating
plan approved by the Community Development Department.
Motion to approve the Outdoor Seating at Tasty Dawgs at 812 E. Higgins.
Moved by Trustee Czarnik Seconded by Trustee Petri
VOICE VOTE
MOTION CARRIED
8. PLAN COMMISSION - Village Manager Rummel - No items under Plan Commission.
9. ZONING BOARD OF APPEALS -Village Manager Rummel
ZBA Docket 17-1 - Public Hearing to consider a petition for a variation from the
provisions of Zoning Ordinance 2410 as it pertains to permitted locations for fences in
residential zoning districts on property located at 520 Montego Drive. (PH 04-06-2017)
There is one request for an installation of a fence in the side yard at 520 Montego Drive.
The Zoning Board of Appeals forwarded a Finding of Fact unanimously recommending to
grant the fence variation as long as it was 5' off the sidewalk and address the corner pitch
issue as recommended by the Zoning Board. The petitioners are here tonight and have
agreed to follow the recommendations of the Zoning Board,
Trustee Prochno asked if the homeowners were in contact with the Association to ensure
that they are following the recommendations of the Association prior to submitting to the
Zoning Board. The homeowner stated that they have and everything is within the
guidelines of the Association.
Motion to instruct the attorney to prepare the necessary documents for the
fence variation at 520 Montego Drive.
Moved by Trustee Lissner Seconded by Trustee Petri
VOICE VOTE
MOTION CARRIED
10. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- Thank you to all who donated
at our last blood drive. There were 39 donors at this event.
11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- Elk Grove is having a major
recycling event on April 22, from 8:00 AM to 11:00 AM at Elk Grove High School. This is a
big event to accept a variety of items such as American flags, anti-freeze, batteries, books,
bicycles, cell phones, cooking oils, CFL light bulbs, clothing/household goods, eyeglasses,
fire extinguishers, medications, motor oil, paint, sharps, etc.
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The Village will also have the regular recycling event on June 3rd for electronics and
document destruction. Please check the newsletter or the website for more information.
12.YOUTH COMMITTEE - Trustee Franke - There are only a few weeks left to turn in the
Youth Committee Scholarship Applications. There are three $1,000 scholarships available
and the cutoff date is May 51h. The winners will be notified by May 31.
13. BUSINESS LEADERS FORUMS - Trustees Lissner/Petri - Trustee Lissner stated that
there is a meeting tomorrow at the Enclave facility at 8:30 AM. We also had a meeting and
toured Century Mold and Tool Company located at 855 Touhy Avenue.
14. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report.
15. INFORMATION COMMITTEE - Trustee Prochno - No Report.
16. PARADE COMMITTEE - Trustee Czarnik- June 17 is the Parade date and the theme is
Storybook Land. The Village Board has decided to do a Harry Potter theme for their float.
The applications need to get in as soon as possible so we can finalize everything for the
event. The next meeting will be held on May 8 at 5:30 PM in Room E. Our sponsors this
year are: A& H Plumbing and Heating,Audiogram, Chicago Offset, Crosstown Electric, Elk
Grove Chamber of Commerce, Grove Memorial Chapel, Jerry Castle &Son Hi Lift Inc.,
RoccoVino's, the Rotary Club of Elk Grove Village and The Sign Centre. The Grand Marshal
will be Steve Schmidt.
17. PERSONNEL COMMITTEE - Trustee Franke - No Report
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
The JPZ Committee met last Friday morning to discuss a request to Resubdivide the property at
225 Bond Street to consolidate from two (2) separate lots into one (1). The consensus of the
Committee was to approve the request with one recommendation. There is a driveway that is not
going to be used for traffic at the end of one building and the Fire Department has requested that
the driveway remain in case there is an emergency situation for access to the back of the
building. The Committee suggests that there be a No Parking Sign placed in front of the
property. There is another parking lot on the other side that is adequate for the building.
Mayor Johnson asked if the petitioner agreed to the No Parking requirement. The petitioners
were present and stated that an Agreement was signed and submitted to the Village.
Motion to instruct the Village Attorney to prepare the necessary documents.
Moved by Trustee Lissner Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
Mayor stated that once Community Development receives the plats the permits would be
approved.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - There are 12 railroad
crossings scheduled for work. The Village is working with the County to provide the
engineering and design work to create turn lanes on Arlington Heights Road from Turner
to Brantwood. The County will build and maintain the road. There are median
improvements planned for Rohlwing Road and the street program will be starting soon.
20.AIRPORT UPDATE - Mayor Johnson - The first 12-week rotation plan has been
approved and will start on April 30th. There will be a special newsletter going out to the
community that explains the rotation schedule and what runways are going to be used.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
We open up the concert series with the following:
July 4 -Ambrosia, Orleans, Mitch Ryder and The Guess Who (Rotary Green)
July 11 - Credence Clearwater Revisited (Village Green)
July 18 - Rodney Atkins (Village Green)
July 25 - Kool and the Gang (Village Green) where the corvette will be raffled off.
At this time, we do not have a concert lined up for the Tree Lighting Ceremony.
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Memorial Day Ceremony will be on
Monday, May 29, 2017 at 10:45 AM inside the gymnasium of the Pavilion.
23. LIQUOR COMMISSION - Mayor Johnson - No Report.
24. REPORT FROM VILLAGE MANAGER- The Village would like to call a special Village
Board Meeting for Monday, May 29, at 10:00 AM for the exclusive purpose of awarding bids
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to the lowest responsive and responsible bidders on the Biesterfield Public Works project.
The Mayor stated that this is for the West Side Public Works garage that is part of the 2025
plan for construction to begin this summer and completed by this calendar year. Then that
allows us to start on the Meacham Fire Station and have that done by the following year.
25. REPORT FROM VILLAGE CLERK- No Report.
26. UNFINISHED BUSINESS - No Report.
27. NEW BUSINESS - No items for New Business.
28. PUBLIC COMMENT- 8:13 PM - Phil Holda, 589 Corrinthia Drive addressed the Mayor
and Board with questions regarding the 2025 Project that appeared in a newspaper article.
Mr. Holden expressed his concerns about the Village tearing down existing buildings
instead of remodeling the inside of the buildings and the costs involved. Mayor Johnson
explained the 2025 Plan to Mr. Holden and that the buildings are between 40 and 50 years
old. It is too expensive to replace everything that needs to be repaired and it will be
cheaper in the long run for the Village to rebuild to prepare the buildings for the future.
The Mayor explained how the Village is planning to pay for the 2025 Project and noted that
a special newsletter will be going out next week to explain the costs to the residents in
more detail.
The Mayor stated that the Board is here to protect the taxpayers and we will do this project
in the most cost effective manner.
29.ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:33 PM.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Petri, Prochno, Czarnik, Feichter, Franke, Lissner
NAYES: None
MOTION CARRIED
Loretta M. Murphy,Village Clerk
Mayor Craig B. Johnson
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