The URL can be used to link to this page

Home My WebLink AboutAGENDA - 05/09/2017 - Village Board Agenda y�G�OYE 41 41tppFtUti AGENDA REGULAR VILLAGE BOARD MEETING May 9, 2017 7:00 PM 1.CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (DEACON TED CZARNECKI,SAINT JULIAN EYMARD CATHOLIC CHURCH) 3.APPROVAL OF MINUTES OF APRIL 25,2017 4. MAYOR&BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: APRIL 30, 2017 $1,553,223.74 MAY 9, 2017 $ 573,132.29 6.CONSENT AGENDA a. Consideration of a request from Northwest Presbyterian Church, located at 301 Ridge Avenue,to waive FY 2017/18 Vehicle License fees in the amount of$50. (Northwest Presbyterian Church is requesting a fee waiver for FY 2017/18 Vehicle License fees for two passenger vehicles ($25 each)for a total waiver of$50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration of a request from The Salvation Army, located at 1000 Pratt Blvd., to waive FY 2017/18 vehicle sticker fees in the amount of$1,325. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) c. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington Avenue,to waive permit fees for interior renovations of the Adult Services Department in the amount of$3,208. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) Page 1 of 5 d. Consideration to authorize payment in the amount of$16,895.00 for FY 2017-18 membership dues to the Northwest Municipal Conference(NWMC). (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of$0.510. The dues amount is the same as the previous year's rate.) e. Consideration to award a professional service contract to GuideStar,Inc. of Batavia, Illinois to implement the Business Leaders Forum Program for fiscal year 2017 in contract amount of$24,999.00 through the Business Leaders Fund. (The goal of the Business Leaders Forum(BLF) is to provide business operators located in Elk Grove Village an opportunity to share business knowledge and grow their business acumen. (Central to the program are live seminars covering a variety of business related topics. These seminars are fully interactive and will be facilitated by GuideStar, Inc.,a professional business coaching company. Under the program guidelines, Guidestar will work with the BLF's steering committee to identify topics and prepare all presentation material. (The BLF is the reformulated version of the Industrial and Commercial Revitalization Commission(ICRC). Building on the ICRC's significant past achievements;the BLF is a nimble and flexible group offering local business leaders the opportunity to directly impact the future of the Village. (At this time, the proposal is to approve the implementation of the Business Leaders Forum program for the 2018 fiscal year under the direction of GuideStar, Inc. at a cost of $24,999.00. (Adequate funds are available in the Business Leaders Fund. (The Director of Business Development& Marketing recommends approval.) f. Consideration to award a professional service contract with WBK Engineering, LLC for the Clearmont Pedestrian Bridge Over Salt Creek Conceptual Design Study in the amount of$28,163.58 from the Capital Projects Fund. (A proposal was solicited from WBK Engineering, LLC of St. Charles, IL for Preliminary Engineering Services the Clearmont Pedestrian Bridge Over Salt Creek Conceptual Design Study. (This professional service consists of three main tasks: hydraulic design of a proposed replacement bridge structure that meets permitting requirements while eliminating flooding of the path, conceptual design of an aesthetically pleasing bridge structure, and analysis and identification of project funding. (WBK Engineering has successfully completed design of various pedestrian enhancements throughout northern Illinois and are qualified to perform the proposed scope of services. (The Director of Public Works has recommended approval) g. Consideration to award a contract with Lucas Landscaping and Design of Deerfield,IL for the Parkway Tree Maintenance Program contract in the amount of$89,770 from the General Fund. Page 2 of 5 (On Tuesday, April 25, 2017 the Village opened sealed bids for the Parkway Tree Maintenance Program contract. Four(4) contractors obtained bids and three(3)bids were submitted. (This contract provides for annual tree trimming and pruning,tree and stump removal, stump grinding, and woodchip disposal. (The initial term of the contract is from May 1,2017 through April 30,2018,with the option of four(4)annual renewals in one-year increments through April 30, 2022. (The lowest responsive and responsible bid was received from Lucas Landscape and Design of Deerfield, IL in the amount of$89,770. (Funds for the project have been allocated in the General Fund. (The Director of Public Works recommends approval.) h. Consideration of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by Rada Auto,Inc. for a Special Use to operate an automotive repair center at 160 Martin. (Rada Auto, Inc. is seeking a Special Use for the purpose of operating an automotive repair center at 160 Martin. (A date for the Public Hearing has not been established.) i. Consideration to waive the fee associated with any overweight and/or oversized permits associated with Village construction projects for Orange Crush,Arrow Road Construction, Swanson Contracting, Mondi Construction, Martam Construction or any of their sub- contractors for the entirely of the projects these companies are working on. (Recommendation for waving the fee associated with any overweight and/or oversized permits associated with Village construction projects for Orange Crush,Arrow Road Construction, Swanson Contracting, Mondi Construction, Martam Construction or any of their sub-contractors for the entirely of the projects these companies are working on. (The Director of Public Works has recommended approval.) j. Consideration of Ordinance No. 3498 amending Section 3-3-7,Number of Licenses of the Village code of the Village of Elk Grove Village by increasing the number of Class "A" Liquor Licenses from thirty-four(34)to thirty-five(35). (This Ordinance increases Class "A" Liquor Licenses from thirty-four(34)to thirty-five (35) licenses.) k. Consideration to adopt Ordinance No. 3499 authorizing a$10,000,000 Capital Improvement Loan and Promissory note of the Village of Elk Grove Village. (This item is part of the "Elk Grove 2025" capital program,which was previously discussed at the February 14, 2017 Village Board meeting.) 1. Consideration to adopt Resolution No. 28-17 approving the Plat of Resubdivision identified as MC Machinery Systems, Inc. at 85 Northwest Point Road. (This item was discussed at the Judiciary,Planning and Zoning Committee Meeting on Tuesday, April 25, 2017 and recommends approval. (The purpose of the Resubdivision is to resubdivide the property at 85 Northwest Point Page 3 of 5 from two (2) lots into one (1) lot. (This item was discussed at the Village Board Meeting on April 25, 2017 and currently appears under Unfinished Business.) in. Consideration to approve Resolution No. 29-17 accepting the results of the canvass conducted by the Canvassing Board of the Cook County Clerk's Office of the votes of the Consolidated Election and proclaiming the results for Village Officials held on Tuesday, April 4, 2017. (A Consolidated Election was held in Elk Grove Village on April 4, 2017. (The Cook County Clerk canvassed the results of the Election and as required by Statute Resolution No. 29-17 accepts the results of the votes canvassed by the Canvassing Board of the Cook County Clerk's Office.) 7.REGULAR AGENDA 8. PLAN COMMISSION-Village Manager Rummel 9.ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket#17-2 -Public Hearing to consider a petition for a variation from the provisions of Zoning Ordinance 2410 as it pertains to permitted locations for fences in residential zoning districts on property located at 216 Victoria Lane. (PH 05-25-2017) 10. HEALTH&COMMUNITY SERVICES-Trustee Czarnik 11. RECYCLING&WASTE COMMITTEE-Trustee Feichter 12.YOUTH COMMITTEE-Trustee Franke 13. BUSINESS LEADERS FORUMS-Trustees Lissner/Petri a. Update Zoning Regulations 14. CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri 15. INFORMATION COMMITTEE-Trustee Prochno a. Providing Information to Community 16. PARADE COMMITTEE-Trustee Czarnik 17. PERSONNEL COMMITTEE-Trustee Franke 18.JUDICIARY,PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Telecommunication Facilities Page 4 of 5 19. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri 20.AIRPORT UPDATE 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson 22.SPECIAL EVENTS COMMITTEE- Mayor Johnson 23.LIQUOR COMMISSION-Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a resubdivision of property located at 85 Northwest Point Road from the existing two (2) lots into one (1) lot. 27. NEW BUSINESS 28. PUBLIC COMMENT 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. Page 5 of 5