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HomeMy WebLinkAboutVILLAGE BOARD - 04/25/2017 - Village Board Minutes E ti MINUTES REGULAR VILLAGE BOARD MEETING April 25, 2017 7:00 PM 1. CALL TO ORDER- 7:37 PM Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno A Quorum was present. Also present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker and Village Clerk Loretta M. Murphy 2. INVOCATION - Reverend Maryann Okubo, Shinnyo-en Temple PLEDGE OF ALLEGIANCE 3.APPROVAL OF MINUTES OF APRIL 11, 2017 - Motion to approve the Minutes of the Regular Village Board Meeting held on April 11, 2017 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR& BOARD OF TRUSTEES' REPORT - Mayor Craig Johnson attended the following meetings: April 13 - Rotary Club Meeting with a guest speaker from the DuPage County Coroner to discuss and bring awareness to the Opioid issue. The Village is working to have a program in place within the next year to assist people with addictions. April 24 - Customer Service Planning Meeting at the Tollway where they approved the $4 billion renovation of the widening of 294,the 22-mile stretch from Balmoral down to I-55. They are moving forward with the full opening of Elmhurst Road. Most of it will be done by July 4th and finished completely by November. There was an incident today with a natural gas problem causing some delays but everything is now open with no injuries reported. April 25 - Senior Center Meeting to deliver State of the Village Address. The next visit will be again in the Fall. April 25 - Several board members joined me at a ribbon cutting for Leona's Grand Opening today. Mayor Johnson reported that Pace representatives were at the board meeting tonight to answer any questions. Anyone that uses the Pace bus service has probably noticed that the service is nowhere near the type of service that the Village expects for the residents. We are required like every governmental agency to bid out when contracts come up for renewal. We have to work with the lowest and most responsive bidder and that is what happened with Pace and their dispatch service. Pace is well aware of our dissatisfaction and they are working to resolve this issue. If you continue to have problems, reach out to Pace to file a complaint but also let the Village know so we can keep track of the occurrences. We have no hesitation to talk with the Pace Directors to make sure that this is resolved quickly. Please be patient but if you continue to have problems, do not hesitate to contact the Village. The newly elected officials will be sworn in at the May 23, 2017 Village Board Meeting. The officials will say a few words to the residents and we will invite the spouses and family members to the board meeting. We thank everyone for the support over the past twenty years and the Board will continue to work hard for the community going forward. The 2025 newsletter will arrive in the mail very soon to explain all of the changes that are planned for the future. Page 1 of 6 Mayor Johnson apologized to the community for the occurrences that took place at the recycling event on Saturday. This was the first recycling event coordinated solely by the Village and the intention was well meaning but unfortunately, our execution was not as well as it could have been. The Mayor apologized for those people that were turned away and for the long wait times that occurred. The Mayor stated that the next one would run much more efficiently. Trustee Franke - No Report. Trustee Lissner- No Report. Trustee Petri - There was a GOA Meeting on April 19 at the Belvedere with Governor Rauner as the guest speaker. Trustee Czarnik- The Kenneth Young Center is having their 16th annual 5K run/walk Hustle for Health to support the mental health and older adult services on Saturday, May 6. The check in is at 8:00 AM and starts at 9:00 AM over at Busse Woods. Please call Fran Geraci at 847-524-8800 x103 or email at fran kenneth oun .or for more details. On Friday,April 21, there was a Blessing and Dedication of the new Amita's Foglia Family Foundation Residential Treatment Center for treatment of addictions, chemical dependency, anxiety, PTSD and OCD disorders. This was previously the Alexian Brothers residence on Gloucester Drive. It was a beautiful service and an added service for the people of the community. Mayor Johnson also noted that this is a great-added benefit for the community. This facility will provide a safe environment for the community and we applaud Alexian Brothers for making this state of the art treatment center available to help people. There are 48 beds and employees monitor the facility 24 hours a day, seven days a week. The Police Department has done a background and everyone is comfortable that it is a safe environment to help those in need of assistance. The next Coffee with the Board is on Saturday, May 6 from 9:00 AM to 11:00 AM and it is an open forum for public comment. Everyone is welcome to stop by to visit with the Village Board. Trustee Feichter-Attended the Makers Day Event at the Elk Grove Public Library where there were many exhibits based on the idea of Earth Day. The exhibits provided helpful information on a variety of topics such as gardening as well as changing a flat tire on a bicycle. The Fallen Soldier Memorial Scholarships will be presented at the May 91h Village Board Meeting by the Community Character Coalition. Trustee Prochno -Attended an event on Saturday,April 22, entitled "We Challenge You to 22" and was sponsored by the Heart Of A Marine Foundation, the Daily Herald and hosted at the Elk Grove Park District Pavilion. It was not a fundraiser but an event to bring awareness to the fact that 22 veterans commit suicide every day. Participants received a passport to bring to each station and do 22 repetitions of the activity displayed at that station. The Community Character Coalition is having a raffle to benefit the VFW Post#9284 on Devon Avenue. Castle Chevrolet has donated a $70,000 Chevy Corvette for the VFW win a "Vette for a Vet" program and all proceeds will go towards an elevator at the VFW Hall Post #9284. Tickets are available online at ccceg.org for$10/1 ticket or$20/3 tickets or you can contact a Board member to purchase tickets. The drawing will take place at the July 25 Summer concert on the Village Green. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the April 25, 2017 Accounts Payable Warrant in the amount of $1,317,411.23. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYES: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to award a request from Mikerphone Brewery to waive the fee for a temporary Class D liquor license ($2,100) for the Pale Pauper Day fest, benefiting the Elk Page 2 of 6 Grove VFW on May 13, 2017. b. Authorization to award a request from Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2017-18 vehicle sticker fees in the amount of$2,250. c. Authorization to waive the formal bidding process to award a purchase contract to On Time Embroidery, Inc. of Elk Grove Village, IL for Fire Department uniforms and accessories, in the amount of$34,290 from the General Fund. d. Authorization to waive the formal bidding process and award a service contract to JG Uniforms of Chicago, Illinois for the purchase of police officer uniforms in an amount not to exceed $45,000. e. Authorization to award a contract with Victorin/Heartland Business Systems of Lisle, IL in the amount of$4,548 for the purchase of the Hewlett Packard desktop computers contained in the Village's FY2018 budget. f. Authorization to award the following for fiscal year 2017-18: - A professional services contract to Gallagher Bassett for the administration of the Village's self-insured liability plan in an amount not to exceed $52,551; and - The Liability Insurance Premiums for fiscal year 2017-18 submitted by Arthur J. Gallagher Risk Management Services at a premium level as determined for the following coverage: General Liability Package (Liability, Auto, Building/Contents, EMT/Paramedic, Nurse, Police, Professional, Public Officials, Boiler and Machinery Property. General $141,633 Property $ 95,346 Work Comp Excess $ 91,327 Fed Flood $ 10,000 Underground Storage Tank $ 26,393 Crime, Money & Security $ 4,495 Fiduciary $ 11,166 Cyber Liability $ 25,388 Admin/Brokerage Service Fee $ 90,846 HELP $138,000 Total $687,145 g. Consideration to adopt Ordinance 3491 entitled, "AN ORDINANCE DESIGNATING THE REPRESENTATIVE TO THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY (JAWA) FOR THE VILLAGE OF ELK GROVE VILLAGE." h. Consideration to adopt Ordinance 3492 entitled, "AN ORDINANCE AMENDING TITLE 3. CHAPTER 2, SECTION 3-2-8, SIMPLIFIED MUNICIPAL TELECOMMUNICATIONS TAX, OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, BY INCREASING THE SIMPLIFIED TELECOMMUNICATIONS TAX BY 1% FOR A TOTAL SIMPLIFIED TELECOMMUNICATIONS TAX RATE OF 6%." i. Consideration to adopt the following: - To adopt Ordinance No. 3493 entitled, "AN ORDINANCE AMENDING CHAPTER 2, SECTION 12, MUNICIPAL GAS USE TAX OF TITLE 3 BUSINESS AND LICENSE REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE." - To adopt Resolution No. 22-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A TAX COLLECTION AGREEMENT BETWEEN NORTHERN ILLINOIS GAS COMPANY (NICOR) AND THE VILLAGE OF ELK GROVE." j. Consideration to adopt Ordinance No. 3494 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX (6') FOOT HIGH WOOD FENCE EXTENDING APPROXIMATELY SEVENTEEN (17') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE LOCATED ON THE ADJACENT SINGLE- FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 520 MONTEGO DRIVE, ELK GROVE VILLAGE." Page 3 of 6 k. Adopt Resolution No. 23-17 entitled, "A RESOLUTION DESIGNATING A DIRECTOR AND ALTERNATE DIRECTORS TO THE NORTHWEST MUNICIPAL CONFERENCE FOR THE VILLAGE OF ELK GROVE VILLAGE." 1. Adopt Resolution No 24-17 entitled, "A RESOLUTION ADOPTING THE FISCAL YEAR 2017-18 BUDGET FOR THE VILLAGE OF ELK GROVE VILLAGE, COUNTIES OF COOK AND DUPAGE, IL." in. Adopt Resolution No. 25-17 entitled, "A RESOLUTION APPROVING AND AUTHORIZING THE APPOINTMENT OF A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY, A MUNICIPAL JOINT ACTION AGENCY (SWANCC)." n. Adopt the following items for Fiscal Year 2017-18: - To authorize a 2.25%market adjustment plus a .25% equity adjustment to non- union step and specific rate plan positions; - To authorize a 2.25% market adjustment plus a .25% equity adjustment to the merit pay plan positions; - To continue the additional open merit pay eligibility features of 0%to 2% merit based adjustment for open merit employees and 0%to 2% general wage adjustment; - To adopt Ordinance No. 3495 entitled, "AN ORDINANCE AMENDING WAGE BY 2.5% FOR PART-TIME POSITIONS OF CUSTODIAN, PORTER, HEALTH CODE ENFORCEMENT OFFICER, FIRE INSPECTOR, AND WATER METER READER; TEMPORARY PART-TIME ADMINISTRATIVE INTERNS AND SUMMER SEASONAL EMPLOYEES THIRD YEAR; AND SCHOOL CROSSING GUARDS OF THE VILLAGE OF ELK GROVE VILLAGE;" and - To adopt Ordinance No. 3496 entitled, "AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND SALARY PLANS: THE CLASSIFICATION PLANS: AND SALARY RANGE FOR MERIT PAY PLAN POSITIONS, STEP PAY PLAN POSITIONS, AND SPECIFIC PAY PLAN POSITIONS OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE." o. Consideration to adopt the following: - Adopt Resolution No. 26-17 entitled, "A RESOLUTION APPROVING THE PLAT OF VACATION IDENTIFIED AS 225 BOND STREET L.L.L., 225 BOND STREET;" and - Adopt Resolution No 27-17 entitled, "A RESOLUTION APPROVING THE PLAT OF RESUBDIVISION IDENTIFIED AS 225 BOND STREET L.L.L., 225 BOND STREET." Mayor Johnson asked if there were any questions or comments about the Consent Agenda. There were none. Motion to approve Consent Agenda items"a through o". Moved by Trustee Czarnik Seconded by Trustee Petri AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYES: None MOTION CARRIED 7. REGULAR AGENDA a. Adopt Ordinance No. 3497 entitled, "AN ORDINANCE AMENDING TITLE 3, BUSINESS AND LICENSE REGULATIONS OF THE VILLAGE CODE BY ADDING THERETO A NEW SECTION WITH REGARD TO CONFLICTS WITH CERTAIN HOME RULE COUNTY ORDINANCES." Mayor Johnson stated that the item under the Regular Agenda pertains to the Minimum Wage/Sick Leave Ordinance that is being offered by Cook County. Mayor Johnson thanked the Village Board for taking the time to review and listen to the comments from the business owners. Many business owners have expressed their appreciation of the Village for hosting public meetings, a round table, email notifications, phone calls, etc. to gather input on this important topic prior to making Page 4 of 6 any rush decisions. 7-Eleven was present this evening but declined public comment after they discovered that this item was on the Consent Agenda to opt out. Mayor Johnson stated that our hope is that Springfield will make adjustments but protect the sanctity of home rule municipalities and government authorities. Therefore,the Village is looking to opt out both the Minimum Wage and the Sick Leave requirements. Motion to approve the item under the Regular Agenda. Moved by Trustee Lissner Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYES: None MOTION CARRIED 8. PLAN COMMISSION -Village Manager Rummel - No items under Plan Commission. 9. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report. 10. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- Thank you to Joe Bush and the high school Leadership Academy for the great job that they did on the spring clean-up day on April 20th. Approximately twenty-four residents had their yards cleaned up, bushes trimmed and windows washed. This is the third season for a very well received program. Watch the newsletter for the Fall clean up date that will be announced in the late summer. Thank you to all the kids that participated. The Interfaith Council is also having the annual Prayer Breakfast on Thursday, May 4th at Christus Victor Lutheran Church. Breakfast begins at 7:00 AM and the service begins at 7:45 AM in the sanctuary. The cost of the breakfast is $10 at the door but the service is free. Representatives of the local churches offer prayers and everyone is welcome to attend the National Day of Prayer. 11. RECYCLING&WASTE COMMITTEE - Trustee Feichter- The response was overwhelming at the recycling event on April 22. 402 cars participated between 8:00 AM and 11:00 AM at Elk Grove High School. We recycled 4,650 gallons of latex paint, 2,100 gallons of oil based paint, 400 gallons of motor oil, 100 gallons of antifreeze, 4 boxes of CFL lightbulbs, a pallet of household batteries 12 bicycles, a number of old American Flags that were turned in for the VFW, eyeglasses for the Lions Club. It was a larger turnout than we anticipated. The next recycling event will be the regular electronics and document destruction event that the Village has had for several years on June 3rd at the Oakton Fire Station. That includes televisions and computers for this event. 12.YOUTH COMMITTEE - Trustee Franke - The deadline for the Youth Committee Scholarship Applications is this Friday, May 5th. There are applications available on the website for the three $1,000 scholarships. It was announced that there will be a Youth Committee Meeting in Executive Session on Saturday, May 27, 2017 at 10:00 AM in the Chernick Conference Room to discuss the winners of the scholarships. The winners will be notified by May 31. 13. BUSINESS LEADERS FORUM - Trustees Lissner/Petri - Trustee Petri stated that there was a Business Leaders Forum Meeting on Wednesday,April 19 from 7:30 AM -10:00 AM with 16 companies represented at the meeting. Trustee Lissner stated that the meeting was very well run and everyone participated that attended the meeting. There is a meeting as part of the ambassador program scheduled for May 1St at 10:00 AM with Hale Engineering, a distributor for heating and air conditioning. These meetings have been quite successful. There is also a Steering Committee Meeting on May 3rd at 11:30 AM. 14. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - Trustee Lissner commented that while watching EGTV On Demand, he discovered a good show at approximately 4:00 PM that provides a recap of everything going on in our meetings as well as in the Village. 15. INFORMATION COMMITTEE - Trustee Prochno - No Report. 16. PARADE COMMITTEE - Trustee Czarnik- The Hometown Parade is going to be Saturday, June 17, and the kickoff is 2:00 PM. The theme is Storybook Land and our Grand Marshal is Steve Schmidt to lead off the parade. This year we are inviting everyone with crowd friendly pets to walk in the parade. Our sponsors this year are: A&H Plumbing and Heating,Atlas SN Holding,Audiogram, Chicago Offset, Crosstown Electric, Elk Grove Chamber of Commerce, Grove Memorial Chapel, Jerry Castle &Son Hi Lift Inc., RoccoVino's, the Rotary Club of Elk Grove Village and The Sign Centre. We appreciate their help. The next Page 5 of 6 meeting will be held on May 8 at 5:30 PM in Room E. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner The JPZ Committee met this evening at 5:15 PM regarding a petition submitted by MC Machinery for a Resubdivision from two lots to one for the property at 85 Northwest Point. The consensus of the committee was to recommend the Village Board to place on the next consent agenda for approval. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - The Public Works Department has been working on replacing curbs and gutters in some areas and are getting ready to begin the repaving program. 20.AIRPORT UPDATE- Mayor Johnson -There was a meeting with the CDA today and the O'Hare Noise Compatibility Commission and there will be different options for the upcoming Rotation Program this summer. Chicago is working very well with our team of experts as well as the community. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson We open up the concert series with the following: July 4 -Ambrosia, Orleans, Mitch Ryder and The Guess Who (Rotary Green) July 11 - Credence Clearwater Revisited (Village Green) July 18 - Rodney Atkins (Village Green) July 25 - Kool and the Gang (Village Green) where the corvette will be raffled off. At this time,we do not have a concert lined up for the Tree Lighting Ceremony. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Memorial Day Ceremony will be on Monday, May 29, 2017 at 10:45 AM inside the gymnasium of the Pavilion. There will also be an event on Saturday, May 13th at Mikerphone Brewery. They will be hosting a fundraiser and all of the proceeds will go towards the VFW elevator. The Corvette will also be at the fundraiser as well as the Farmers Market Days. Special thanks for Castle Chevrolet for donating the Corvette for the fundraiser. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER- No Report. 25. REPORT FROM VILLAGE CLERK- No Report. 26. UNFINISHED BUSINESS - No Report. 27. NEW BUSINESS - No items for New Business. It was noted that the Village Board will need to continue the Executive Session meeting after the Village Board Meeting tonight. 28. PUBLIC COMMENT- 8:21 PM - Paul Petzold expressed a thank you to the students from Elk Grove High School that came to his house to clean up the leaves in the yard and clean the windows. They were accompanied by an off-duty firefighter to keep everything under control. 29.ADJOURNMENT - Motion to adjourn the Village Board Meeting at 8:23 PM. Moved by Trustee Feichter Seconded by Trustee Czarnik AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYES: None MOTION CARRIED Loretta M. Murphy,Village Clerk Mayor Craig B. Johnson Page 6 of 6