HomeMy WebLinkAboutVILLAGE BOARD - 05/29/2017 - Village Board Minutes - Special Meeting v�GgpVE
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MINUTES
SPECIAL VILLAGE BOARD MEETING
May 29, 2017
10:00 AM
1. CALL TO ORDER- 10:02 AM
Present: Mayor Craig B.Johnson,Trustees Patton L. Feichter,Jeffrey C. Franke,
Samuel L. Lissner,James P. Petri, Christine K. Prochno
Absent: Trustee Nancy J. Czarnik
A Quorum was present.
Also present: Village Manager Raymond R. Rummel, and Village Clerk Loretta M. Murphy
2. CONSENT AGENDA
a. Authorization to award a request from Elk Grove Park District to waive fees for a
temporary Class AB Liquor License in the amount of$150 for an event at the Fox Run
Golf Links to be held on Friday, June 2, 2017.
b. Authorization to award a request from Elk Grove Park District, located at 1000 Wellington
Avenue, to waive the FY 2017-18 business license fee for the June 11 Art in the Park event
in the amount of$135.
c. Authorization to award a contract with Johnny Rockets Fireworks Display Corporation of
Chicago, IL to design and produce fireworks displays in an amount not to exceed $62,000.
d. Authorization to award a request from the Rotary Club of Elk Grove Village for the
following:
• to authorize a$15,000 contribution to the 2017 RotaryFest event that takes place
from June 14, 2017 to June 18, 2017;
• to authorize the Rotary Club to host a fireworks display on Saturday, June 17,
2017;
• to waive the fee for a temporary Class A liquor license ($2,900), a carnival license
fee ($500), and a food caterer's license fee ($100) for a total amount of$3,500; and
• to waive the permit fee for the use of a fire hydrant for non-firefighting purposes in
the amount of$75.
e. Authorization to award a contract with Nicholas & Associates, Inc. of Mt. Prospect, IL
for a total contract amount not to exceed $ 892,727 to act as Construction Manager
and Constructor for design, architectural drawings, trade bidding, permitting, and
supervision of demolition and construction for renovations at the Public Works
Biesterfield Facility in the amounts designated as follows:
• Pre-construction services at no charge;
• 4.0% of the actual construction cost for construction services ($253,100);
• 6.75% of the actual construction cost for architectural &engineering services
($427,107); and
• A fixed General Conditions budget ($212,520).
f. Authorization to award a contract with Nicholas & Associates of Mount Prospect, IL
to administer various construction contracts with the lowest responsive and responsible
bidder in each of eleven(11) trades packages and reimbursable expenses for the
Renovation of the Public Works Biesterfield Facility in an amount not to exceed
$6,563,161 from the Capital Projects Fund.
g. Authorization to increase the FY 2017-18 Capital Projects Fund in the amount of
$10,000,000.
h. Consideration to adopt Resolution No. 30-17 entitled, "A RESOLUTION AUTHORIZING
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THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY (ILLINOIS
TOLLWAY) AND THE VILLAGE OF ELK GROVE VILLAGE FOR
IMPROVEMENTS OF ILLINOIS ROUTE 390 FROM IRVING PARK ROAD
(ILLINOIS ROUTE 19) TO MEACHAM ROAD/MEDINAH ROAD UNDER THE
ILLINOIS TOLLWAY CONTRACTS I-13-4603, 1-13-4604, 1-13-4605, AND I-14-4647."
Mayor Johnson asked if there were any questions or comments about the Consent Agenda.
Trustee Feichter asked where the money was coming from on item g on the Consent
Agenda. Mayor Johnson stated that the item is referring to the $10,000,000 loan from
Wintrust Bank that was approved at the May 9, 2017 Village Board meeting to secure the
lower interest rate.
Motion to approve Consent Agenda items"a through h".
Moved by Trustee Petri Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno
NAYES: None
ABSENT: Trustee Czarnik
MOTION CARRIED
At 10:20 AM, Trustee Prochno left the meeting.
3. PUBLIC COMMENT - 10:30 AM Anthony Logsdon and Madeline Mitsch, 745 Wellington
Avenue, approached the podium to address the Mayor and Board of Trustees about the
Township property located at 711 Chelmsford. They stated that a Bulgarian Organization
was claiming to have purchased the property from the Village and the neighbors had some
concerns. Mayor Johnson stated that the Village did have some discussions with a
Bulgarian Organization that currently operates a day care facility in another part of Elk
Grove Village but no formal agreement is in place at this time. The Village's intent is to
have the property continue to operate in the same manner as in the past with having one
section as parkland and the other section as a day care facility.
The residents brought in articles from a Bulgarian newspaper and asked the Village Board
to review them prior to making any final decisions. The Board agreed that it will review
the articles and take their comments and concerns into consideration.
Ms. Mitsch asked if the Board would be willing to meet with the neighbors to hear their
comments and Mayor Johnson stated that they are welcome to attend the June 20th Village
Board Meeting. Mayor Johnson reassured the residents that the Village Board is always
looking into the best interest for the community and whatever group purchases the
property will need to follow the rules and regulations of the Village. The residents thanked
the Village Board for their time.
4.ADJOURNMENT - Motion to adjourn the Village Board Meeting at 10:30 AM.
Moved by Trustee Feichter Seconded by Trustee Franke
AYES: Trustees Franke, Lissner, Petri, Feichter
NAYES: None
ABSENT: Trustee Czarnik
MOTION CARRIED
Loretta M. Murphy, age Clerk
Mayor Craig B.Johnson
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