HomeMy WebLinkAboutAGENDA - 07/18/2017 - Village Board Agenda ��4ogovE VILL9Gcr
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AGENDA
REGULAR VILLAGE BOARD MEETING
July 18, 2017
4:30 PM
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR MANUEL BORG, ST. NICHOLAS EPISCOPAL CHURCH)
3.APPROVAL OF MINUTES OF JUNE 20,2017
4.MAYOR&BOARD OF TRUSTEES'REPORT
S.ACCOUNTS PAYABLE WARRANT: JUNE 30, 2017 $4,821,857.61
JULY 18, 2017 $ 2,164,238.40
6.CONSENT AGENDA
a. Consideration of a request from the Elk Grove Park District to waive permit fees in the
amount of$43 for parking lot maintenance at Huntington Chase Park, 921 Rohlwing Road.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration of a request from the Elk Grove Park District to waive permit fees in the
amount of$264 for parking lot maintenance at Morton Park, 957 Brantwood Avenue.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of a request from the Elk Grove Park District to waive permit fees in the
amount of$267 for new sidewalks associated with the Bocce Court improvements at the Al
Hattendorf Center, 225 E.Elk Grove Boulevard.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration of a request from the Society of St. Vincent de Paul located at 9321 S.
Western Avenue, Chicago, IL to waive FY 2017-18 business license fees for the placement
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of a collection box in the amount of$450.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
e. Consideration of a request from the Elk Grove Park District to waive permit fees in the
amount of$672 for parking lot maintenance and concrete apron replacement in the
Pavilion south parking lot at 1000 Wellington Avenue.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
f. Consideration of a request from the Township High School District 214 to waive permit
fees in the amount of$10,771 for site work associated with the gym addition at Elk Grove
High School, 500 W.Elk Grove Boulevard.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
g. Consideration of a request from Meet Chicago Northwest Convention Bureau for payment
of annual dues for FY 2017-18 in the amount of$106,203.80.
(The annual dues rate is based on 10% of the 4%hotel/motel taxes collected.
(The Village collected$1,593,057 in hotel/motel tax revenues in FY 2016-17.
(Compared to last year,this year's distribution to the Meet Chicago Northwest increased by
$5,934.67.)
h. Consideration to award a professional services contract to Altura Communication Solutions
of Downers Grove, IL for support of the Village's Avaya phone system and ancillary
programs at an annual cost not to exceed$24,402.
(The Village of Elk Grove implemented our Avaya telephone system and ancillary
programs back in 2006.
(Vendor partner technical support of the system is critical as our internal staff has neither
the knowledge nor expertise to support the system's more advanced functions.
(Information Technology staff and the Village's phone consultant determined that Altura
Communication Solutions provided the most responsible and responsive proposal.
(The Director of IT concurs with this recommendation.)
i. Consideration to award a professional service contract to Burns &McDonnell Engineering
Company Inc. of Downers Grove, IL for development of Plans & Specifications for
replacement of a sanitary sewer between Pratt Boulevard and Arthur Avenue in the amount
of$25,000 from the Water& Sewer Fund General Obligation Bonds.
(A proposal was solicited from Burns& McDonnell Engineering Company, Inc. of
Downers Grove, IL for design services related to the replacement of a sanitary sewer
located under a rail spur and along the rear property line of two buildings on Pratt
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Boulevard.
(These professional services include survey, design and preparation of bidding documents,
permit applications to the respective regulatory agencies as well as providing support
during the bidding process.
(The Director of Public Works recommends approval.)
j. Consideration to increase the FY 2017-18 Capital Projects Fund in the amount of
$4,755,000 for the acquisition of land for the new Public Works Administration and
Operations building and Consolidated Fire Station.
(The increase in the Capital Projects Fund is necessary to cover costs associated with the
purchase of land for the new Public Works Administration and Operations building and
Consolidated Fire Station.)
k. Consideration of the following items related to the closing of the Fiscal Year 2017 Budget
and amendments to the adopted Fiscal Year 2018 Budget: Amend the Fiscal Year 2018
Budget for the carryover of bond proceeds and outstanding encumbrances from the Fiscal
Year 2017 Budget for a total amount of$21,944,750;
(This is the eighteenth year that the Village has rolled unfilled purchase orders for goods
and services into the new fiscal year budget. The amount of outstanding purchase orders
and general carryover requests from the Fiscal Year 2017 Budget totals $21,944,750.
(Unexpended 2013 General Obligation Bond proceeds are being carried forward in the
amount of$5,584,158.
(The majority of items being carried forward are ongoing or planned fixed and operating
capital projects in the Water/Sewer Fund and Capital Projects Fund.
(Increasing the budget at this time ensures that the Village's financial operations remain
compliant with Illinois budgetary statutes and generally accepted accounting principles.
(The Director of Finance recommends approval.)
1. Consideration to adopt Ordinance No. 3502 granting a Special Use Permit to Rada Auto
Inc.to permit an automotive repair shop in an 1-1 Industrial Zoning District on property
located at 160 Martin Lane, Elk Grove Village.
(This item was discussed at the June 20, 2017 Village Board Meeting and currently appears
under Unfinished Business.)
in. Consideration to adopt Ordinance No. 3503 amending the definition of"Beneficial
Interest" set forth in Section 3-2-5-A of the Elk Grove Village Code.
("Beneficial Interest" in the section of the Village Code that established the Village's Real
Estate Transfer Tax is defined as solely including real estate land trusts. Recently, new
entities have emerged which also provide for a beneficial interest in real estate and it is
necessary to amend the Village code accordingly.)
n. Consideration of an Ordinance No. 3504 granting variations of Section 3-7:1)(3)of the
zoning ordinance to permit the construction of a six foot(6)high fence extending
approximately thirty-four feet (34')beyond the nearest front corner of the principal
structure on an adjacent single-family residential lot and the construction of a six foot(6)
high fence extending four feet(4')beyond the nearest front corner of the principal structure
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for property located at 216 Victoria Lane, Elk Grove Village.
(This item was previously discussed at the June 20, 2017 Village Board Meeting and
currently appears under Unfinished Business.)
o. Consideration to adopt Resolution No. 37-17 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
165 North Lively Blvd.
(The Law Offices of Sarnoff& Baccash, on behalf of 165 North Lively Blvd. Properties
LLC (Applicant) is seeking a Cook County Class 6B Property Tax Exemption for 165
North Lively Blvd.
(The Applicant intends to purchase the building and lease it to their related entity Haas
Factory Outlet.
(Haas currently leases space in Elk Grove Village at 555 Busse Road. Haas is growing and
plans to relocate their entire staff of forty-five to the new site. According to their website,
Haas is the largest machine tool builder in the western world.
(The subject property consists of an approximately 18,670 square foot building.
(The Applicant intends on spending approximately $370,795.00 to improve the building.
Improvements include; update the fagade, landscaping, and signage; repair all concrete
aprons and docks, replace and stripe all asphalt surfaces; install new outdoor lighting; and
clear the property's drainage system.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for less than twenty-four(24)months with a
purchase for value and significant rehabilitation with special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25%of fair market value in Cook County.
(Upon approval,the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
p. Consideration to adopt Resolution No. 38-17 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
200 North Lively Blvd.
(The Law Offices of Sarnoff&Baccash, on behalf of Glass Properties Inc. (Applicant) is
seeking a Cook County Class 6B Property Tax Exemption for 200 North Lively Blvd.
(The Applicant intends to purchase the building and lease it to their related entity Klass
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Electric Company.
(Klass currently leases space at 101 Kelly Street in Elk Grove Village.Due to business
expansion, Klass intends to expand into the new building.
(The subject property consists of an approximately 8,400 square foot building.
(The Applicant intends on spending approximately $200,000 to improve the building.
Improvements include; update the fagade, landscaping, and signage; repair all concrete
aprons and docks, replace and stripe all asphalt surfaces; install new outdoor lighting; and
clear the property's drainage system.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for less than twenty-four(24)months with a
purchase for value and significant rehabilitation with special circumstances.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25%of fair market value in Cook County.
(Upon approval,the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
q. Consideration to adopt Resolution No. 39-17 authorizing the Mayor to declare the Village's
official intent to reimburse certain capital expenditures from the proceeds of future debt
issues.
(The Village in the near future will be issuing debt in accordance with the Elk Grove 2025
Capital Funding plan.)
(The bond council recommends the proposed resolution in order to capture paid monies
prior to the bond issuance.)
(Director of Finance recommends approval.)
r. Consideration to adopt Resolution No. 40-17 authorizing the Mayor and Village Clerk to
execute a Real Estate Sale Contract between the Village of Elk Grove Village and 700
Fargo LLC.
(This property is being purchased for the purpose of constructing a new consolidated Fire
Station.
(The new facility will replace the Village's existing facilities located at 1655 Greenleaf
Avenue and 1000 Oakton Street.
(A copy of the Real Estate Contract will be available at the Village Board Meeting.)
s. Consideration of the following:
• to adopt Resolution No. 41-17 relating to participation by elected officials in the
Illinois Municipal Retirement Fund(IMRF); and
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• to adopt Resolution No. 42-17 relating to the termination of participation by elected
officials in the Illinois Municipal Retirement Fund (IMRF).
(The Village of Elk Grove Village is a participant in the Illinois Municipal Retirement
Fund.
(Elected officials may participate in the IMRF if they are in positions that normally require
performance of duty for 1,000 hours or more per year.
(The governing body can determine what the normal annual hourly requirements of its
elected officials are, and should make such determination for the guidance and direction of
the Board of Trustees of the Illinois Municipal Retirement Fund.
(Resolution No. 41-17 states that the position of Mayor does qualify for IMRF
participation and will continue as of May 28, 1985.)
(Resolution No. 42-17 states that the duties and responsibilities of the position of Trustee
have changed and no longer requires performance of duty for at least 1,000 hours per year,
effective July 31, 2017.)
7.REGULAR AGENDA
a. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider a Petition for a Annexation, Rezoning and Resubdivision of the properties at
813-1001 E Higgins Road.
(A date for the Public Hearing has not been established.)
8.PLAN COMMISSION-Village Manager Rummel
a. PC Docket 17-3 -A Public Hearing for a Special Use Permit to allow an Administration
Building in a R-3 Single Family Residential District for the property located at 1001
Leicester Road. (PH 6-26-2017)
9.ZONING BOARD OF APPEALS-Village Manager Rummel
a. ZBA Docket 17-3 -A Public Hearing to consider a petition for a variation from the Elk
Grove Village Zoning Ordinance 2410 as it pertains to permitted locations for fences in
residential zoning districts for the property located at 171 Basswood Drive. (PH 7-6-2017)
b. ZBA Docket 17-6 -A Public Hearing to consider a petition for a variation from the Elk
Grove Village Zoning Ordinance 2410 as it pertains to permitted locations for fences in
residential zoning districts on property located at 861 Debra Lane. (PH 7-13-2017)
c. ZBA Docket 17-5 -A Public Hearing to consider a petition for a variation from the Elk
Grove Village Zoning Ordinance 2410 as it pertains to permitted locations of pools in
residential zoning districts for the property located at 522 Brynhaven Street. (PH 7-13-
2017)
d. ZBA Docket 17-7 -A Public Hearing to consider a petition for a variation from the Elk
Grove Village Zoning Ordinance 2410 as it pertains to permitted locations for fences in
residential zoning districts for the property located at 1279 Diane Lane. (PH 7-13-2017)
e. ZBA Docket 17-8 -A Public Hearing to consider a petition for a variation from the Elk
Grove Village Zoning Ordinance 2410 as it pertains to permitted locations of structures
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and canopies in the industrial zoning districts for the property located at 1055 Arthur
Avenue. (PH 7-27-17)
10.YOUTH COMMITTEE-Trustee Franke
11.BUSINESS LEADERS FORUMS-Trustee Petri
a.Update Zoning Regulations
12.CABLE TELEVISION COMMITTEE-Trustee Lissner
13.HEALTH&COMMUNITY SERVICES-Trustee Czarnik
14.INFORMATION COMMITTEE-Trustee Lissner
a. Providing Information to Community
15.RECYCLING&WASTE COMMITTEE-Trustee Feichter
16.PARADE COMMITTEE-Trustee Czarnik
17.PERSONNEL COMMITTEE-Trustee Franke
18.JUDICIARY,PLANNING AND ZONING COMMITTEE-Trustee Prochno
a.Training Program for Fostering Dogs
b.Telecommunication Facilities
19.CAPITAL IMPROVEMENTS COMMITTEE-Trustee Czarnik
20.AIRPORT UPDATE
21.MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson
22.SPECIAL EVENTS COMMITTEE- Mayor Johnson
23.LIQUOR COMMISSION- Mayor Johnson
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26.UNFINISHED BUSINESS
a. Village Attorney -Prepare the necessary documents granting a fence variation for the
property located at 216 Victoria Lane.
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b. Village Attorney-Prepare the necessary documents granting a Special Use Permit for the
operation of an automotive repair shop located at 160 Martin Lane.
27.NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
July 18, 2017
4:30 PM
6.CONSENT AGENDA
t. Consideration of a request to hold a Public Hearing before the Plan Commission to
consider the petitions submitted by GW Property Group, LLC for the Resubdivision from
one lot to two lots; Rezoning from the I-1 Industrial District to the B-2 General Business
District; and a Special Use permit to operate two drive-through facilities at 1551 South
Busse Road.
(GW Property Group, LLC is seeking to convert the existing building to a multi-tenant
building, constructing an additional building in the existing parking lot, dividing the
property into two parcels, and creating drive-through facilities for both buildings.
(A date for the Public Hearing has not been established.)
u. Consideration of an Ordinance No. 3505 amending Section 6-4-5-1:A of the Village Code
concerning parking restrictions in industrial areas by removing the two-hour parking
restriction on Carmen Drive between Greenleaf Avenue and Coyle Avenue.
(Due to increased occupancy in the business park on Carmen Drive between Greenleaf
Avenue and Coyle Avenue, businesses are requesting elimination of the two-hour parking
restriction.
(This change will accommodate additional street parking for customers, workers, and
visitors.
(The Chief of Police recommends approval.)
7. REGULAR AGENDA
b. Consideration to approve the May 23, 2017 Village Board Meeting Minutes.
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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