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HomeMy WebLinkAboutVILLAGE BOARD - 06/20/2017 - Village Board Minutes �y�GROV E VIlL9�� TIQA'AL LO'�v�,t MINUTES REGULAR VILLAGE BOARD MEETING June 20, 2017 1. CALL TO ORDER- 7:11 PM Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Trustee Jeffrey C. Franke, Samuel L. Lissner,James P. Petri, Christine K. Prochno Also Present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker,Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE INVOCATION - PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST CHURCH 3.APPROVAL OF MINUTES OF MAY 29, 2017 - Mayor Johnson noted that the Minutes from the May 23, 2017 Village Board Meeting will not be voted on until the July 18 meeting. Motion to approve the Minutes of the Special Village Board Meeting held on May 29, 2017 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Lissner Trustee Czarnik precluded herself from voting on the minutes from the May 29, 2017 Special Board Meeting since she was not present at that meeting. VOICE VOTE MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT- Mayor Johnson noted the following meetings: May 25 -Tollway Board Meeting- The Tollway approved the EIS for the Route 53 extension and they are also working with the Canadian Pacific Railroad to get the Western Bypass approved and moving forward. May 25 - "In The Grove" taping on EGTV to promote the Mid-Summer Classics Concert Series that begins on the 4th of July. June 8 - Elevator Safety Review Board Meeting in Des Plaines. June 14 - Ribbon Cuttings at MIXX Hair Salon - 53 Turner, MC Machinery- 85 Northwest Point, and Sheraton Suites - 121 Northwest Point. MC Machinery will be donating to the VFW fundraiser. June 14 - Liquor meeting with the new owner of Kostene's, 600 E. Devon to obtain a license. June 15 - Ground breaking for the first 2025 Redevelopment Project at the West Side Public Works garage renovation. The Mayor addressed rumors on Facebook regarding the two contracts on the Consent Agenda this evening. There was a mutual agreement between the Village and the new owner of Berthold's and Don's TV Repair to purchase the property on Devon Avenue for the new Public Works Facility. Next month at the Board Meeting there may be an announcement on the Busse Farm development project. June 20 - SOC Meeting-There are several new Mayors from Roselle, Bensenville, and Schiller Park on the Suburban O'Hare Commission. SOC is working with the Fly Quiet Program and the Runway Rotation Plan with the experts from JDA. The RotaryFest just wrapped up. Mayor Johnson complimented the Public Works Director on the phenomenal job that his department did to keep Rotary Green dry. Presentations: VFW- The VFW and Mike Pallen (Mikerphone Brewery) joined the Mayor at the podium. Mayor Johnson had a ribbon cutting back on March 15th and Mike mentioned that the brewery has a charity event every year to help an organization in the community. Mayor Johnson suggested they consider helping out the veterans for the elevator fundraising campaign. Mikerphone Brewery hosted a "Pale Pauper Day" event on May 131h that was well received by the community. Mike thanked everyone for assisting with planning the Page 1 of 7 event for approximately 500 people. A check in the amount of$10,000 was presented to the VFW. The fundraiser is still going on until the July 25th concert so there is still time to purchase tickets. The VFW presented to Officer Rick Meyer and Police Canine Mack a new ballistic police vest to protect Mack while on duty. Youth Committee Scholarships -Trustee Franke, Trustee Prochno, and Park District Commissioner Bob Biedke announced the recipients of the $1,000 2017 Youth Scholarship Awards. Congratulations to Marissa Smith,Anne Stanislawski, and James Anthony Valentino on their accomplishments. Trustee Prochno - Raffle tickets are still available for the Chevy Corvette that was generously donated by Castle Chevrolet to help raise funds for an elevator at the VFW Hall on Devon Avenue. Tickets can be purchased at the Community Character Coalition website at ccceg.org or through a CCC member. The VFW will also have tickets available at the Farmers Markets. The drawing will be held at the July 25 Mid-Summer Classic Concert. Thank you to the many community organizations that contributed to help make this event so successful. Trustee Feichter-With July 4th approaching quickly, Trustee Feichter gave a historical perspective on the holiday. Trustee Czarnik--The Frank J. Czarnik Memorial Scholarships have been chosen and distributed. The Golf Outing that funds this scholarship program will be at Fox Run Golf Links on Saturday, September 30th at 8:00 AM. Registration can be made at the golf course, through their website, or Trustee Czarnik. Trustee Petri-No Report. Trustee Lissner-Attended DARE Graduation on June 91h at Grove Junior High. Trustee Franke-No Report. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on May 31, 2017 Accounts Payable Warrant in the amount of$1,145,392.46. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on June 20, 2017 Accounts Payable Warrant in the amount of$2,009,882.93. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Elk Grove Park District to waive permit fees in the amount of$60 for catch basin repair at Lions Park located at 180 Lions Dr. b. Authorization of a request from the Salvation Army, located at 1000 Pratt Blvd., to waive permit fees for parking lot maintenance in the amount of$99. c. Authorization of a request from School District 54, to waive FY 2017/18 business license fees in the amount of$100. d. Authorization of a request from Lutheran Church of the Holy Spirit, located at 150 Lions Drive,to waive permit fees for sanitary sewer service repair in the amount of$210. e. Authorization of a request from Alexian Brothers Medical Center, 801 Gloucester Drive,to waive permit fees for sanitary sewer service repair in the amount of$311. f. Authorization of a request from John Moore Vending to waive FY 2017/18 business license fees (for the United States Post Office) in the amount of$900. g. Authorization of a request from the Elk Grove Park District, 1000 Wellington Avenue, to waive permit fees for locker room renovations in the amount of$1,870. h. Authorization of a request from the Elk Grove Park District, located at 499 Biesterfield Page 2 of 7 Road, to waive FY 2017/18 business license fees in the amount of$3,000. i. Authorization of a request from the Elk Grove Park District to waive permit fees in the amount of$738 for sidewalk and curb installation as part of the park improvements at Morton Park located at 957 Brantwood Ave. j. Authorization of a request from Golden Corridor Advanced Manufacturing Partnership for 2017 sponsorship dues in the amount of$10,000. k. Authorization to award a professional service contract to TranSystems Corp. of Schaumburg, IL for Phase 1I Engineering Services for the modernizing and extending to the west the existing lighting system at Devon Avenue and Tonne Road/Wood Dale Road in the amount of$30,648.28 from the BLF Fund. 1. Authorization to award a purchase contract to Currie Motors of Frankfort, IL for one (1) Ford Interceptor Utility in the amount of$32,289 from the General Fund. m. Authorization to award a purchase contract in the amount of$39,083.51 through the National Joint Powers Alliance (NJPA) Joint Purchasing Cooperative to Casey Equipment of Arlington Heights, IL for the purchase of one (1) DynaPac CC 1200 47" Drum Asphalt Roller from the Capital Replacement Fund. n. Authorization to award a purchase contract to Currie Motors of Frankfort, IL in the amount of$70,080 for the purchase of two (2) Ford Pick-Up Trucks with snow plows. o. Authorization to award a purchase contract to LDV, Inc. of Burlington, WI in the amount of$219,011 for the purchase of a 2017 Ford F-550 with custom squad body. p. Authorization to award a contract to the lowest responsive and responsible bidder Landmark Contractors of Huntley, IL for the 2017 Crosswalk Rehabilitation Contract in the amount of$244,906.49 from the Residential Enhancement Fund. q. Authorization to award a contract to the lowest responsive and responsible bidder R.W. Dunteman Co. of Addison, IL for the Leicester Road Rehabilitation Project (Biesterfield Road to Wellington Avenue) in the amount of$1,334,998.51 from the Water and Sewer, and Capital Improvement Funds. r. Authorization to award a professional services contract to Nicholas & Associates, Inc. of Mt. Prospect, IL for a total contract amount not to exceed $ 1,370,000 for Architectural & Engineering Services provided prior to construction and reimbursable non-fixed general expenses related to the design of the new James P. Petri Public Works Facility. s. Authorization of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by Maison Du Val for an Annexation and Resubdivision of the properties at 751 Meacham and 1050 Home Avenue. t. Adopt Ordinance No. 3500 entitled, "AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (SECRETARY-POLICE DEPARTMENT; SENIOR CLERK-POLICE DEPARTMENT; AND ADMINISTRATIVE SPECIALIST-POLICE DEPARTMENT)." u. Adopt Ordinance No. 3501 entitled, "AN ORDINANCE AMENDING TITLE 8, SECTION 8-3C-1-B OF THE VILLAGE CODE, AMENDMENTS TO THE NFPA NATIONAL ELECTRICAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE, BY ADDING MC CABLE AS A CONDITIONAL PERMITTED USE." v. Adopt Resolution No. 31-17 entitled, "A RESOLUTION AMENDING RESOLUTION 36-98 AND AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A FIRST AMENDMENT TO THE WATER TOWER LEASE AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND NEW CINGULAR WIRELESS PCS, LLC AT PROPERTY LOCATED AT 1141 HAWTHORNE." w. Adopt Resolution No. 32-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE VILLAGE OF ARLINGTON HEIGHTS FOR USE OF THE ELK GROVE VILLAGE Page 3 of 7 POLICE DEPARTMENT JAIL FACILITY." x. Adopt Resolution No. 33-17 entitled, "A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES FOR WORKMEN ON PUBLIC WORKS PROJECTS." y. Adopt Resolution No. 34-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REAL ESTATE SALE CONTRACT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE BERTHOLD LAND TRUST DATED MARCH 5, 2015." z. Adopt Resolution No. 35-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A REAL ESTATE SALE CONTRACT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND WEST SUBURBAN BANK, AS TRUSTEE U/T/N 10875, DATED APRIL 2, 1999." aa. Adopt Resolution No. 36-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY (ILLINOIS TOLLWAY) AND THE VILLAGE OF ELK GROVE VILLAGE FOR ROADWAY IMPROVEMENTS UNDER ILLINOIS TOLLWAY CONTRACT 1-13-4616, ELMHURST ROAD SOUTHBOUND BRIDGE OVER I-90, CONTRACT I-13-4617, ELMHURST ROAD/OAKTON STREET INTERSECTION, AND CONTRACT 1-13-4618, ELMHURST ROAD AND 1-90 INTERCHANGE." Mayor Johnson asked if there were any questions or comments about the items on the Consent Agenda. There were none. Motion to approve Consent Agenda items "a through aa." Moved by Trustee Czarnik Seconded by Trustee Franke VOICE VOTE MOTION CARRIED 7. REGULAR AGENDA a. Authorization of a request from Elk Grove Bowl, 53 S. Arlington Heights Road, to allow a maximum of thirty (30) coin operated amusement device licenses per year. b. Authorization to approve sign variations for Brown Commercial Group Inc. located at 1400 E. Higgins Road. Elk Grove Bowl was present to answer any questions regarding the request to increase the number of machines for the arcade at the bowling alley. There were no additional comments. Mayor Johnson asked if there was a Motion to approve Regular Agenda item"a". Moved by Trustee Czarnik Seconded by Trustee Petri VOICE VOTE MOTION CARRIED Brown Commercial Group was present to answer questions for the sign variation. Brown Commercial Group agreed to follow all Village requirements. There were no additional questions. Motion to approve sign variations for Brown Commercial Group located at 1400 E. Higgins Road. Moved by Trustee Franke Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED 8. PLAN COMMISSION -Village Manager Rummel a. PC Docket 17-2 - A Public Hearing for a Special Use Permit to allow the operation of an automotive repair center in an I-1 Industrial District for the property located at 160 Martin Lane. (PH 6-19-2017) b. PC Docket 17-3 - A Public Hearing for a Special Use Permit to allow an Administration Building in an R-3 Single Family Residential District for the property located at 1001 Leicester Road. (PH 6-26-2017) Page 4 of 7 There will be a Plan Commission hearing for the District 59 Administration Building on Monday, June 26th in Council Chambers at 7:00 PM. The Plan Commission will bring recommendations to the full board at the July 18th Village Board Meeting for a final vote. 9. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 17-2 - Public Hearing to consider a petition for a variation from the provisions of Zoning Ordinance 2410 as it pertains to permitted locations for fences in residential zoning districts on property located at 216 Victoria Lane. (PH 5-25-2017) b. ZBA Docket 17-3 - A Public Hearing for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences in residential zoning districts for the property located at 171 Basswood Drive. (PH 7-6-2017) c. ZBA Docket 17-4 - A Public Hearing for a variation from the Elk Grove Zoning Ordinance as it pertains to permitted locations of structures and canopies in the industrial zoning districts for the property located at 1055 Arthur Avenue. (PH 7-6-2017) The ZBA had a hearing for a multiple variation request at 216 Victoria Lane. The first variation was to replace an existing fence in the rear yard area and the hardship was due to an existing pool. The Zoning Board of Appeals recommended due grant that variation. The second variation pertained to a location of a gate associated with the fence on the side yard at that location. The recommendation was to allow the gate back at its current location,which is 4' back from the neighbor's fence. Petitioner stated that when the original fence was put in it was following code,but the code has since changed and they would like to keep the gate in the same location. Now that the code has changed, it becomes a hardship to move it to a different location. The petitioner was present to answer any questions from the Village Board. Motion to approve the first fence variation by the pool location. Moved by Trustee Lissner Seconded by Trustee Petri AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Motion to grant the second variation for the existing fence for the gate portion and to direct the attorney to prepare the documents. Moved by Trustee Lissner Seconded by Trustee Petri AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Trustee Czarnik asked the petitioner if according to the plat of survey the concrete walk and stoop is right where the gate would be. The Petitioner stated that it was further down. Mayor Johnson advised the Petitioner that the variation will be formally adopted at the next Village Board meeting. The Petitioner does not need to be present. 10.YOUTH COMMITTEE -Trustee Franke The first Summer Blast event will be at Rainbow Falls on July 7 from 8:00 PM-10:15 PM. The program is open to Junior High and High School age students. The next event is scheduled for Friday,August 11th. 11. BUSINESS LEADERS FORUMS -Trustee Petri Trustee Lissner attended a Steering Committee Meeting on June 131h on behalf of Trustee Petri. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner No Report. 13. HEALTH &COMMUNITY SERVICES - Trustee Czarnik The Community Paint A Thon will take place on Saturday, September 16. The program will paint the outside of income-qualified homes at no charge. Applications are now available through the Community Services Department. 14. INFORMATION COMMITTEE - Trustee Lissner Congratulations to EGTV's Multimedia Administrator, Ross Rowe, for being awarded the prestigious 2017 Buske Leadership Award by the Alliance for Community Media (ACM). 15. RECYCLING &WASTE COMMITTEE - Trustee Feichter The Recycling Event at the Oakton Fire Station was very successful. A total of 48,000 lbs. of Page 5 of 7 electronics were recycled. Trustee Franke thanked the staff and CERT members that contributed their time to keep things running efficiently. 16. PARADE COMMITTEE -Trustee Czarnik The Hometown Parade, Storybook Land,was a great success. The Grand Marshal Steve Schmidt led off the parade with fabulous floats, bands, and the units that followed. Thank you to all of our sponsors: A&H Plumbing and Heating,Atlas SN Holding,Audiogram, Chicago Offset, Crosstown Electric, Elk Grove Chamber of Commerce, Grove Memorial Chapel, Jerry Castle &Son Hi Lift Inc., RoccoVino's, the Rotary Club of Elk Grove Village and The Sign Centre. The float winners are: EG Girl Scout Service Unit 406 for SPIRIT award; EG Cub Scout Pack 190 for ORIGINALITY/CREATIVITY award; and the EG Library for BEST THEME. Thank you also to the CERT volunteers, police, channel 6 and public works who help to make the parade run smoothly. Thank you also to the parade committee who work so hard planning this event every year. The next meeting will be on Monday, September 11, at 5:30 PM in Room E. 17. PERSONNEL COMMITTEE - Trustee Franke No Report. 18.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno No Report 19. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Czarnik The work at two of the railroad crossings have been completed. The third one will be completed shortly. 20.AIRPORT UPDATE- Mayor Johnson The SOC meeting met to discuss the Runway Rotation Program as previously mentioned. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson Mayor Johnson made note that the meeting on July 18th will take place at 5:00 PM before the concerts. That will be the night for an announcement on the Busse Farm Development. There will be no public comment that night due to time constraints except for the press. Just a reminder that the concerts begin on the 4th of July over at Rotary Green near the high school. Ambrosia, Orleans, Mitch Ryder and The Guess Who (Rotary Green). 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson The 2nd annual Play, Picnic, and Party event is on Sunday, July 16th hosted by the Library, the Park District and the Village. Everything is at family friendly pricing and the hours are from 12:00 p.m. to 5:00 p.m. Oktoberfest will take place on September 30, 2017. 23. LIQUOR COMMISSION - Mayor Johnson No Report. 24. REPORT FROM VILLAGE MANAGER No Report. 25. REPORT FROM VILLAGE CLERK No Report. 26. UNFINISHED BUSINESS No items of Unfinished Business. 27. NEW BUSINESS No items of New Business. 28. PUBLIC COMMENT - 8:32 PM Matthew Milliken, 54 Evergreen Street, addressed the Village Board regarding the planned demolition of the Oakton Fire Station. The 2025 Special Newsletter referenced the Greenleaf Fire Station but did not provide details about the Oakton Fire Station. Mayor Johnson discussed the 2025 plan to set the Village up for future generations. Since Busse Farm is redeveloping, it makes economic sense now to rebuild and consolidate the two fire stations to increase the efficiency level of operations but also with the value of the pro just the land value alone is almost what we spent twenty years ago when we property. built the facility. If you look at the facility value,the Village will actually make money on this development and that money will obviously be used to reincorporate the development of the new station. Mayor Johnson understood Mr. Milliken's concerns but encouraged him to call directly to get the facts as opposed to posting comments on Facebook that may not Page 6 of 7 be true. We may not always agree but at least you will have the correct information. The articles in the newspaper do not always print all of the information and may need clarification. 29.ADJOURNMENT Motion to adjourn the Village Board meeting at 8:49 PM. Moved by Trustee Feichter Seconded by Trustee Lissner AYES: Trustees Petri, Prochno, Czarnik, Feichter, Franke, Lissner NAYS: None MOTION CARRIED Loretta M. Murphy,Village Clerk Mayor Craig B. Johnson Page 7 of 7