HomeMy WebLinkAboutAGENDA - 08/15/2017 - Village Board Agenda AGENDA
REGULAR VILLAGE BOARD MEETING
August 15, 2017
7:00 PM
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR STEFAN POTUZNIK,CHRISTUS VICTOR LUTHERN CHURCH)
3.APPROVAL OF MINUTES OF JULY 18,2017
4.MAYOR&BOARD OF TRUSTEES' REPORT
S.ACCOUNTS PAYABLE WARRANT: July 31, 2017 $2,289,853.23
August 15, 2017 $2,662,895.17
6.CONSENT AGENDA
a. Consideration of a request from Elk Grove Baptist Church, 801 Beisner Road,to
waive permit fees in the amount of$107 for roof replacement.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration of a request to contribute dues to the Chicago Metropolitan Agency for
Planning for Fiscal year 2018 in the amount of$1,249.73.
(The Chicago Metropolitan Agency for Planning(CMAP)provides a regional approach
toward the development of strategies pertaining to the growth in transportation,housing,
economic development,and natural resources.
(CMAP receives the majority of its funding through Federal sources which require a local
match.
(Adequate funds are budgeted in the General Fund.)
c. Consideration to award a purchase contract to Joseph Del Balzo Associates, Inc. of
Bethesda,MD for the purchase of a runway rotation optimization program to assist with
noise monitoring for the Suburban O'Hare Commission in an amount not to
exceed$26,100.
(The Board of Directors of the Suburban O'Hare Commission(SOC) approved a contract
Page 1 of 9
with aviation consultants, Joseph Del Balzo Associates (JDA),on July 21, 2017 to continue
with a comprehensive study of aircraft noise on the region, to determine effective strategies
for reducing aircraft noise, and for advocating the implementation of those noise reduction
strategies.
(The runway rotation optimization program will be able to identify arrival and departure
combinations to fairly distribute noise and provide the Village with data necessary to make
informed decisions about future strategies and impacts for realistic and achievable noise
remediation measures.)
d. Consideration to award a purchase contract through the Suburban Purchasing Cooperative
(SPC)Joint Purchasing Contract to Roesch Ford of Bensenville,IL for the purchase of a
2017 Ford F-150 in the amount of$31,362.
(The Police Department is replacing squad 256,a 2007 Chevrolet Impala due to age and
mileage.
(The Ford F-150 is available through the Suburban Purchasing Cooperative(SPC)Joint
Purchasing Contract from Roesch Ford of Bensenville, Illinois in the amount of$31,362.
(Adequate funds are budgeted in the General Fund.
(The Police Chief recommends approval.)
e. Consideration to award a purchase contract through the National Purchasing Partners
(NPP) government purchasing cooperative Fire/Rescue GPO contract to Municipal
Emergency Services(MES) of Deer Creek, IL for the purchase of forty(40) sets of custom
turnout gear from the General Fund in the amount of$92,000.
(The Fire Department budgets annually to purchase custom turnout gear.
(Due to reliability issues and declining customer service from our previous vendor,the Fire
Department began researching alternative manufacturers that could meet our custom
specifications.
(Globe Manufacturing turnout gear is a leader in the protective clothing industry and offers
a wide variety of custom options.
(Municipal Emergency Services,Inc. (MES) of Deer Creek, IL is a local Globe distributor
and holds a joint purchasing contract through National Purchasing Partners (NPP)
government purchasing cooperative Fire/Rescue Government Purchasing Organization.
(The Fire Department placed an initial turnout gear order with MES during the last fiscal
year with excellent results.
(Adequate funds are available in the Fire Department General Fund budget.
(The Fire Chief recommends approval.)
f. Consideration to award a construction contract to the lowest responsive and responsible
bidder Martam Construction, Inc. of Elgin,IL for the Ditch Improvements - Bennett Road
project in the amount of$188,555 from the Water& Sewer Fund.
(On Tuesday, August 1, 2017,the Village opened sealed bids for the Ditch Improvements—
Bennett Road project.
(The project consists of 0.8 acres of tree clearing along ditch banks, 0.5 miles of grading
and shaping ditches, landscape restoration, and all incidental and collateral work necessary
to complete the project.
(A total of four(4)contractors obtained contract documents,with two (2) submitting bids
Page 2 of 9
on the project.
(The lowest bid was received from Martam Construction,Inc. of Elgin, Illinois in the
amount of$188,555.
(Adequate funds are available in the Water& Sewer Fund.
(The Director of Public Works recommends approval.)
g. Consideration to award a professional services contract with Civiltech Engineering, Inc. of
Itasca,IL for design engineering for Brummel-Howard-Louis Drainage Improvements in
the amount of$252,30495 from the Water& Sewer Fund.
(A proposal for professional design engineering services was solicited from Civiltech
Engineering,Inc. of Itasca,IL to develop contract plans, specifications, and complete
permitting tasks for the Brummel-Howard-Louis Drainage Improvements.
(The scope of the improvements will include; clearing and regrading of the ditches within
the project limits,installation of a relief sewer(box culvert) under Louis Avenue,and
installation of a retaining wall along the east side of the drainage ditch north of Brummel
Avenue.
(Adequate funds are available in the Water& Sewer Fund.
(The Director of Public Works recommends approval.)
h. Consideration to award a construction contract to the lowest responsive and responsible
bidder Swallow Construction Corporation of Downers Grove, IL for the Crossen Avenue
Water Main Improvement project in the amount of$757,251.15 from the Water& Sewer
Fund.
(On Thursday,August 4, 2017,the Village opened sealed bids for the Crossen Avenue
Water Main Improvement project.
(The project consists for the installation of approximately 2,000 linear feet of 16",
installation of 7 new fire hydrants with valves, installation of 6 valves in vaults,the
connection of 29 business water services to the new main,HMA pavement and PCC
concrete restoration, and all incidental and collateral work necessary to complete the
project.
(A total of fifteen(15) contractors obtained contract documents,with ten(10)submitting
bids on the project.
(The lowest bid was received from Swallow Construction Corporation of Downers Grove,
Illinois in the amount of$757,251.15.
(Adequate funds are available in the Water/Sewer Fund.
(The Director of Public Works recommends approval.)
i. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Congdon Sewer Service, Inc. of Carol Stream, IL for the Cypress Lane
& Clearmont Drive Water Main Improvement project in the amount of$1,523,495.10 from
the Water& Sewer Fund.
(On Thursday,August 4, 2017,the Village opened sealed bids for the Cypress Lane&
Clearmont Drive Water Main Improvements project.
(The project consists for the installation of approximately 5,700 linear feet of 12", 150
linear feet of 8"and 260 linear feet of 6"ductile iron water main, installation of 19 new fire
hydrants with valves, installation of 20 valves in vaults,the connection of 87 residential
Page 3 of 9
water services to the new main, HMA pavement and PCC concrete restoration, and all
incidental and collateral work necessary to complete the project.
(.A total of fifteen(15)contractors obtained contract documents, with eight(8)submitting
bids on the project.
(The lowest bid was received from J. Congdon Sewer Service,Inc. of Carol Stream,IL in
the amount of$1,523,495.10.
(_Adequate funds are available in the Water/ Sewer Fund.
(The Director of Public Works recommends approval.)
j. Consideration to adopt Ordinance No. 3506 granting variations of Section 3-7:D.4 of the
zoning ordinance to permit the construction of a fifteen(6)foot diameter pool located
entirely within the required side yard and approximately eleven(I F) feet off of west side of
property line for property located at 522 Brynhaven Street,Elk Grove Village.
(This item was previously discussed at the July 18,2017 Village Board Meeting and
currently appears under Unfinished Business.)
k. Consideration to adopt Ordinance No. 3507 granting variations of Section 3-7:D.3 of the
zoning ordinance to permit the construction of a six (6)foot high fence which will extend
approximately seventeen and one-half(173)feet beyond the nearest front corner of the
principal building for property located at 1279 Diane Lane,Elk Grove Village.
(This item was previously discussed at the July 18, 2017 Village Board Meeting and
currently appears under Unfinished Business.)
1. Consideration to adopt Ordinance No. 3508 granting an Administrative Variation of
Section 3-3:13-2 of the Zoning Ordinance to allow thirty(30)coin-operated amusement
device licenses at Elk Grove Bowl, 53 S. Arlington Heights Road,Elk Grove Village.
(This item was discussed at the June 20, 2017 Village Board Meeting and currently appears
under Unfinished Business.)
in. Consideration to adopt Ordinance No. 3509 granting variations of Section 3-7:1)(3)of the
zoning ordinance to permit the construction of a six(6) foot high fence which will extend
approximately fifteen(15')feet beyond the line extended from the nearest front corner of
the principal building located on the adjacent single-family lot for property located at 171
Basswood Drive,Elk Grove Village.
(This item was previously discussed at the July 18, 2017 Village Board Meeting and
currently appears under Unfinished Business.)
n. Consideration to adopt Resolution No.43-17 authorizing the Mayor and Village Clerk to
Execute an Intergovernmental Agreement with the Major Case Assistance Team(MCAT)
and the Village of Elk Grove Village.
( MCAT is a Task Force made up of agencies primarily from Cook County's 3rd District
Court District and was formed in the wake of the Brown's Chicken Massacre. The Task
Force which initially focused on homicides and abductions and has since expanded to
include a forensics unit, a Serious Traffic Accident Response(STAR)team, a surveillance
unit and an Officer Involved Death/Shooting(OID) Team.
Page 4 of 9
(The last By-laws and Intergovernmental Agreement in regards to MCAT was approved in
2006 and participating members reviewed and updated IGA to the current mission of
MCAT.
(The Chief of Police recommends approval.)
o. Consideration to adopt Resolution No. 44-17(attached)authorizing Village Officials to
sign a work permit from the Department of Transportation of the State of Illinois on behalf
of the Village of Elk Grove Village.
(The State of Illinois requires that any person, firm or corporation desiring to do work on
State maintained rights-of-way must first obtain a written permit from the Illinois
Department of Transportation and a surety bond is required with each permit.
(The State will accept a resolution in lieu of a surety bond from municipalities.
(This resolution should be enacted for a period of two years.
(The Village is still required to obtain permits for the emergency work and repairs we
perform and to restore the Right-of-Way to State specifications.
(The Director of Public Works recommends approval.)
p. Consideration to adopt Resolution No.45-17 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended February 15, 2006 for certain real estate located at
1550 Greenleaf Avenue.
(The Law Offices of Crane and Norcross on behalf of their client AMB-SGP CIF-Illinois,
L.P. (Applicant)are applying for a Cook County Class 613 property tax exemption for
1550 Greenleaf Avenue.
(The Applicant currently owns the property that has been vacant since October of 2016.
(The Applicant intends to lease the building to Legacy Foods Manufacturing LLC
(Legacy). Legacy began operations in Elk Grove Village in 2006 and they currently operate
out of a 21,600 square foot building on Katherine Way.
(Legacy is a contract manufacturer of barbecue sauces, salad dressings, and other food
related items.
(Legacy has experienced tremendous growth and will more than double its size with the
relocation.In anticipation of the expansion,Legacy has purchased approximately $150,000
of new equipment and has been ramping up its workforce. Legacy currently employs thirty-
two (32)people with plans to bring its total workforce to over fifty(50). In addition,
Legacy's moving costs will be approximately$150,000.
(The Applicant has spent approximately $319,074 to improve the building to make it more
attractive to an industrial user. Improvements include;roof replacement,exterior painting,
parking lot resurfacing, new signage and landscaping,and overhead and pedestrian door
replacement.
(The subject property consists of an approximately 50,965 square foot building.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for more than twelve (12)months without a
purchase for value, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
Page 5 of 9
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15%in the eleventh year and 20%in the twelfth year.
Industrial property is currently assessed at 25%of fair market value in Cook County.
(Upon approval,the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
q. Consideration to adopt Resolution No. 46-17 (attached)authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15,2006 for certain real estate
located at 1160 Greenleaf Ave.
(Biesterfield Partners LLC (Applicant) is seeking a Cook County Class 6B Property Tax
Exemption for 1160 Greenleaf Ave.
(The subject property consists of an approximately 16,000 square foot building that has
been vacant for over two years.
(The Applicant intends on spending approximately $101,000 to improve the building.
Improvements include; fagade, landscaping and signage improvements;repaving and
striping of the parking lot and other exterior improvements.
(The Applicant intends to lease the building to Worthouse. Worthouse is a manufacturer of
metal roofing material for the residential housing market. Worthouse is a new company to
Elk Grove Village having recently begun operations in the United States with origins in
Poland. Worthouse intends to employ approximately ten to fifteen employees and generate
sales tax through the sale of material and services.
(The eligibility requirements for 6B status are new construction,substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for more than twenty-four(24)months without a
purchase for value, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15%in the eleventh year and 20%in the twelfth
year. Industrial property is assessed at 25%of fair market value in Cook County.
(Upon approval,the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
a. Consideration of the following:
+� to adopt Ordinance No. 3510 authorizing the issuance of General Obligation
Bonds,Series 2017,of the Village of Elk Grove Village, IL not to exceed
Page 6 of 9
$60,000,000; and
• to increase the Capital Projects Fund in the amount of$60,000,000.
(The Ordinance allows for the issuance of General Obligation Bonds in the amount of
$60,000,000.
(Adoption of this Ordinance authorizes the financing for capital improvements,which
includes the Elk Grove 2025 Program consisting of various road reconstruction and
enhancements, renovations to Fire Station 10 and the Public Works Biesterfield Fleet
Building,land and construction for the new Public Works Administration&
Operations Building and for the consolidation of Fire Stations 8 and 9,and
improvements to residential yard and sidewalk drainage.
(The Ordinance will be available at the Village Board meeting.)
b. Consideration to adopt Resolution No. 47-17 authorizing the retaining of Bond
Counsel and Financial Advisor for the sale of approximately$60,000,000.00 of
General Obligation Bonds for costs associated with infrastructure improvements and
various capital projects.
(The attached Resolution seeks approval for the Village to retain Katten Muchin
Rosenman LLP to serve as Bond Counsel and Speer Financial,Inc.to serve as Financial
Advisor for the sale of General Obligation Bonds for the Elk Grove 2025 capital
program.)
c. Consideration to adopt Ordinance No. 3511 granting a Special Use Permit to Community
Consolidated School District 59 to permit the construction of an Administration Building
in an R-3 Residential Zoned District located at 1001 Leicester Road, Elk Grove Village.
(This item was previously discussed at the July 18, 2017,Village Board Meeting and
currently appears under Unfinished Business)
8. PLAN COMMISSION-Village Manager Rummel
a. PC Docket 17-3 - A Public Hearing for a Special Use Petition for an Annexation,
Rezoning and Resubdivision of the properties at 813-1001 E. Higgins Road.
9.ZONING BOARD OF APPEALS-Village Manager Rummel
a. ZBA Docket 17-6 -A Public Hearing to consider a petition for a variation from the Elk
Grove Village Zoning Ordinance 2410 as it pertains to permitted locations for fences in
residential zoning districts on property located at 861 Debra Lane. (PH 7-13-2017)
b. ZBA Docket 17-8 -A Public Hearing to consider a petition for a variation from the Elk
Grove Village Zoning Ordinance 2410 as it pertains to permitted locations of structures
and canopies in the industrial zoning districts for the property located at 1055 Arthur
Avenue. (PH 7-27-17)
10.YOUTH COMMITTEE-Trustee Franke
I
Page 7 of 9
i
11.BUSINESS LEADERS FORUMS-Trustee Petri
a. Update Zoning Regulations
12.CABLE TELEVISION COMMITTEE- Trustee Lissner
13.HEALTH&COMMUNITY SERVICES -Trustee Czarnik
14.INFORMATION COMMITTEE-Trustee Lissner
a. Providing Information to Community
15.RECYCLING&WASTE COMMITTEE-Trustee Feichter
16.PARADE COMMITTEE-Trustee Czarnik
17.PERSONNEL COMMITTEE-Trustee Franke
18.JUDICIARY,PLANNING AND ZONING COMMITTEE-Trustee Prochno
a.Training Program for Fostering Dogs
b.Telecommunication Facilities
19.CAPITAL IMPROVEMENTS COMMITTEE-Trustee Czarnik
20.AIRPORT UPDATE
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE-Mayor Johnson
22.SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION- Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney -Prepare the necessary documents granting a fence variation for the
property located at 171 Basswood Drive.
b. Village Attorney -Prepare the necessary documents granting an Administrative Variation
of Section 3-3-:13-2 of the Zoning Ordinance for Elk Grove Bowl located at 53 S.
Arlington Heights Road.
c. Village Attorney - Prepare the necessary documents granting a pool variation for the
Page 8 of 9
l
property located at 522 Brynhaven.
d. Village Attorney - Prepare the necessary documents granting a fence variation for property
located at 1279 Diane Lane.
e. Village Attorney-Prepare the necessary documents for the Special Use Permit to permit
the construction of an Administration Building at property located at 1001 Leicester Road.
27. NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
i
I
i
Page 9 of 9
�v��gpVE VILL9ct�
�xceprroYni.co��
ADDENDUM
REGULAR VILLAGE BOARD MEETING
August 15, 2017
7:00 PM
7.REGULAR AGENDA
d. Consideration to approve Municipal Code variations to allow construction of a building
connection link between the properties at 2600 Delta Lane and 2575 American Lane for
North Star Foods.
(Municipal Code variations are required to permit construction of a temporary building
link, which will extend over the rear yard easement to connect the buildings at 2600 Delta
Lane and 2575 American Lane.
(Additionally,the walls will be constructed of cooler panels, which is not a permitted wall
material within the Industrial Zoning Districts.
(The proposed link will enable North Star Foods to move product in an efficient manner
between buildings while maintaining compliance with FDA regulations.
(The Director of Community Development recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
Page 1 of 1