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HomeMy WebLinkAboutVILLAGE BOARD - 08/15/2017 - Village Board meeting �y��gOVE YfLl9 Ott' "r[ONAL Co' MINUTES REGULAR VILLAGE BOARD MEETING August 15, 2017 1. CALL TO ORDER- 7:10 PM Present: Mayor Craig B. Johnson, Trustees Patton L. Feichter,Jeffrey C. Franke, James P. Petri, Christine K. Prochno Absent: Trustees Nancy J. Czarnik and Samuel L. Lissner A Quorum was present. Also Present: Village Manager Raymond R. Rummel,Village Attorney George B. Knickerbocker, Village Clerk Loretta M. Murphy Mayor Johnson noted that this is the last single board meeting during the summer months. In September, the meetings will continue with the second and fourth Tuesday of the month. 2. PLEDGE OF ALLEGIANCE INVOCATION - PASTOR LINDA THURSTON, CHRISTUS VICTOR LUTHERAN CHURCH 3.APPROVAL OF MINUTES OF JULY 18, 2017- Motion to approve the Minutes of the Regular Village Board Meeting held on July 18, 2017 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Franke VOICE VOTE - Unanimous Approval (4-0) MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson - Mayor Johnson reported the following: The band is confirmed for this year's Holiday Tree Lighting Ceremony on November 24th. Gary Lewis and the Playboys will be performing on the Village Green at 4:30 PM followed by the traditional tree lighting at 5:30 PM with a fireworks display. There will be a Coffee with the Village Board on Saturday, September 2, at the Farmers Market from 9:00 AM -11:00 AM. The Mayor complimented the Police and Fire Departments for doing such a phenomenal job this past week when a contractor working on Leicester hit an 8" gas main. They worked very well with the utility companies and the departments involved securing the area and keeping it safe for everyone. There were no injuries, explosions or fires and very few people needed to evacuate the area during the incident. Great job by everyone involved. The contractor is responsible for all of the expenses incurred that day not the Village. An item on tonight's Consent Agenda pertains to passing a $60,000,000 bond. Please note that there will not be a tax increase to pay for those bonds. This is all part of the 2025 Redevelopment Plan. The building activity is up this year. Last year,the building activity was about$20,000,000 in construction on the private sector side and permit fees were at$330,000. This year, the building activity has increased to $56,000,000 in work being done and permit fees are at about$660,000. The business park is churning and we thank everyone for reinvesting back into the community. Busse Farm Development- Mayor Johnson spoke with Mike Brennan and the response that they are getting for that location far exceeds what they ever expected. CBRE is coordinating the potential companies at that location and they cannot believe the response they are getting. Elk Grove is the place to be for business. Brick Crosswalks - Many residents have asked why it takes so long to replace the bricks at the Page 1 of 7 crosswalks. Mayor Johnson agreed and apologized for the inconvenience. The Village will make modifications for next year to expedite the process. Road Work- Mayor Johnson noted that the Village was trying to save money by patching the sides of the roads that have worn out as opposed to replacing the entire road. The patching generally lasts 2-4 years and gives the Village some time to replace the entire road. Aesthetically,the street patching did not turn out the way we expectetd and the streets will be resurfaced in the fall to fix the stripes. Presentations: Mayor Johnson asked Ross Rowe, EGTV Multimedia Administrator, and his wife Kristen to join him at the podium. Mayor Johnson stated that Ross has been working with the Village for almost 15 years and EGTV has been receiving numerous awards every year. Ross Rowe was presented with the prestigious 2017 Buske Leadership Award from the Alliance for Community Media (ACM). Mayor Johnson spoke about Ross and his commitment to the Village and the great job that he and his department have been doing to keep the community informed. Ross thanked the Village Board and stated that the support from the Village is the reason that EGTV does so well. He and his staff take pride in providing the "what" and "why" things are happening in the Village to the community. A press release went out in June pertaining to this prestigious award. Mayor Johnson asked Kitty Weiner and Nanci Vanderweel from the Community Character Coalition, and the veterans from the VFW to join him at the podium. Mayor Johnson shared a story for the need of the fundraiser. It was determined that an elevator was needed for the VFW and Kitty Weiner came to the Mayor with the idea for the fundraiser. An estimated amount of$150,000 was needed to provide the elevator and the actual amount collected was $178,953.58 through the "Vette for a Vet" raffle program. Ms. Weiner stated that she was humbled by the community coming together to participate in such an important fundraiser for our veterans. Castle Chevrolet didn't hesitate to offer the Corvette for the raffle, Mayor Johnson reached out to the business community for donations; and the residents and local businesses all stepped up to the need. Thank you for everyone's support and we now have the money to install the elevator at the VFW Hall. The VFW thanked the community for all their support and they are very much looking forward to having an elevator at the VFW Hall. We appreciate all of the effort that everyone put forth for a successful fundraiser. There was a short recess for the VFW to exit the room after the presentation. Trustee Reports: Trustee Franke- Oktoberfest will be on Friday, September 29, and Saturday, September 30, on the Rotary Green by the high school. The issue with long lines from last year has been resolved so please come out and enjoy some good German food and beer. Trustee Petri - No Report. Trustee Feichter-About 2 1/z weeks ago the annual Bike with the Mayor took place and we had about 75 participants. The route changed due to the recent weather event but everything went very well. Trustee Prochno - Please remember that the Farmers Market is open every Saturday from 7:30 AM to 1:00 PM through October. Each week there is a different theme and on August 121h they had the mirai corn so please come out and enjoy the fresh fruits and vegetables of the season. Trustee Lissner-Absent- No Report. Trustee Czarnik- Absent- No Report. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the July 31, 2017 Accounts Payable Warrant in the amount of$2,289,853.23. Moved by Trustee Petri Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Petri, Prochno NAYS: None ABSENT: Trustees Czarnik, Lissner MOTION CARRIED Motion to authorize payment of invoices as shown on the August 15, 2017 Accounts Payable Warrant in the amount of$2,662,895.17. Moved by Trustee Petri Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Petri, Prochno NAYS: None ABSENT: Trustees Czarnik, Lissner Page 2 of 7 MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from Elk Grove Baptist Church, 801 Beisner Road, to waive permit fees in the amount of$107 for roof replacement. b. Authorization of a request to contribute dues to the Chicago Metropolitan Agency for Planning for Fiscal year 2018 in the amount of$1,249.73. c. Authorization to award a purchase contract to Joseph Del Balzo Associates, Inc. of Bethesda, MD for the purchase of a runway rotation optimization program to assist with noise monitoring for the Suburban O'Hare Commission in an amount not to exceed $26,100. d. Authorization to award a purchase contract through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract to Roesch Ford of Bensenville, IL for the purchase of a 2017 Ford F- 150 in the amount of$31,362. e. Authorization to award a purchase contract through the National Purchasing Partners (NPP) government purchasing cooperative Fire/Rescue GPO contract to Municipal Emergency Services (MES) of Deer Creek, IL for the purchase of forty (40) sets of custom turnout gear from the General Fund in the amount of$92,000. f. Authorization to award a construction contract to the lowest responsive and responsible bidder Martam Construction, Inc. of Elgin, IL for the Ditch Improvements - Bennett Road project in the amount of$188,555 from the Water& Sewer Fund. g. Authorization to award a professional services contract with Civiltech Engineering, Inc. of Itasca, IL for design engineering for Brummel-Howard-Louis Drainage Improvements in the amount of $252,304.95 from the Water& Sewer Fund. h. Authorization to award a construction contract to the lowest responsive and responsible bidder Swallow Construction Corporation of Downers Grove, IL for the Crossen Avenue Water Main Improvement project in the amount of$757,251.15 from the Water& Sewer Fund. i. Authorization to award a professional service contract to the lowest responsive and responsible bidder Congdon Sewer Service, Inc. of Carol Stream, IL for the Cypress Lane & Clearmont Drive Water Main Improvement project in the amount of$1,523,495.10 from the Water& Sewer Fund. j. Authorization to adopt Ordinance No. 3506 entitled, "AN ORDINANCE GRANTING VARIATIONS OF SECTION 3-7:D.4 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A FIFTEEN (6) FOOT DIAMETER POOL LOCATED ENTIRELY WITHIN THE REQUIRED SIDE YARD AND APPROXIMATELY ELEVEN (I P) FEET OFF OF WEST SIDE OF PROPERTY LINE FOR PROPERTY LOCATED AT 522 BRYNHAVEN STREET, ELK GROVE VILLAGE." k. Authorization to adopt Ordinance No. 3507 entitled, "AN ORDINANCE GRANTING VARIATIONS OF SECTION 3-7:13.3 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX(6) FOOT HIGH FENCE WHICH WILL EXTEND APPROXIMATELY SEVENTEEN AND ONE-HALF (17.5') FEET BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING FOR PROPERTY LOCATED AT 1279 DIANE LANE, ELK GROVE VILLAGE." 1. Authorization to adopt Ordinance No. 3508 entitled, "AN ORDINANCE GRANTING AN ADMINISTRATIVE VARIATION OF SECTION 3-3:13-2 OF THE ZONING ORDINANCE TO ALLOW THIRTY (30) COIN-OPERATED AMUSEMENT DEVICE LICENSES AT ELK GROVE BOWL, 53 S. ARLINGTON HEIGHTS ROAD, ELK GROVE VILLAGE." m. Authorization to adopt Ordinance No. 3509 entitled, "AN ORDINANCE GRANTING VARIATIONS OF SECTION 3-7:13(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A SIX (6) FOOT HIGH FENCE WHICH WILL EXTEND APPROXIMATELY FIFTEEN (15') FEET BEYOND THE LINE EXTENDED FROM THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING LOCATED ON THE ADJACENT SINGLE-FAMILY LOT FOR PROPERTY LOCATED AT 171 BASSWOOD DRIVE, ELK GROVE VILLAGE." Page 3 of 7 n. Authorization to adopt Resolution No.43-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH THE MAJOR CASE ASSISTANCE TEAM (MCAT) AND THE VILLAGE OF ELK GROVE VILLAGE." o. Authorization to adopt Resolution No. 44-17 entitled, "A RESOLUTION (ATTACHED) AUTHORIZING VILLAGE OFFICIALS TO SIGN A WORK PERMIT FROM THE DEPARTMENT OF TRANSPORTATION OF THE STATE OF ILLINOIS ON BEHALF OF THE VILLAGE OF ELK GROVE VILLAGE." p. Authorization to adopt Resolution No. 45-17 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1550 GREENLEAF AVENUE." q. Authorization to adopt Resolution No. 46-17 entitled"A RESOLUTION (ATTACHED) AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15, 2006 FOR CERTAIN REAL ESTATE LOCATED AT 1160 GREENLEAF AVE." Mayor Johnson asked if anyone would like to address the Board on any of the Consent Agenda items tonight. No response. Motion to approve Consent Agenda items"a.through q." Moved by Trustee Petri Seconded by Trustee Franke VOICE VOTE (4-0) MOTION CARRIED 7. REGULAR AGENDA- Mayor Johnson asked if there were any questions regarding the Bond items on the Regular Agenda tonight. No response. a. Authorization to adopt Ordinance No. 3510 entitled, "AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDS, SERIES 2017, OF THE VILLAGE OF ELK GROVE VILLAGE, IL NOT TO EXCEED $60,000,000; AND TO INCREASE THE CAPITAL PROJECTS FUND IN THE AMOUNT OF$60,000,000." Motion to authorize the issuance of General Obligation Bonds, Series 2017 and increase the Capital Projects Fund in the amount of$60,000,000. Moved by Trustee Petri Seconded by Trustee Franke AYES: Trustees Petri, Prochno, Feichter, Franke NAYS: None ABSENT: Trustees Czarnik, Lissner MOTION CARRIED b. Authorization to adopt Resolution No. 47-17 entitled, "A RESOLUTION AUTHORIZING THE RETAINING OF BOND COUNSEL AND FINANCIAL ADVISOR FOR THE SALE OF APPROXIMATELY$60,000,000.00 OF GENERAL OBLIGATION BONDS FOR COSTS ASSOCIATED WITH INFRASTRUCTURE IMPROVEMENTS AND VARIOUS CAPITAL PROJECTS." Motion to authorize Katten Muchin Rosenman LLP to serve as Bond Counsel and Speer Financial, Inc.to serve as Financial Advisor for the sale of General Obligation Bonds. Moved by Trustee Petri Seconded by Trustee Franke AYES: Trustees Franke, Petri, Prochno, Feichter NAYS: None ABSENT: Trustees Czarnik, Lissner MOTION CARRIED c. Authorization to adopt Ordinance No. 3511 entitled, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO COMMUNITY CONSOLIDATED SCHOOL DISTRICT 59 TO PERMIT THE CONSTRUCTION OF AN ADMINISTRATION BUILDING IN AN R-3 RESIDENTIAL ZONED DISTRICT LOCATED AT 1001 LEICESTER ROAD, ELK GROVE VILLAGE." Mayor Johnson noted that the School District worked with us in light of the last meeting with concerns about the Commissary. The Village was recently told that the Commissary is not needed for at least 3 years and will not be built for now. The Ordinance tonight will be to pass a Special Page 4 of 7 Use Variation and the Commissary will be removed from the Ordinance. If they want a Commissary in the future,they will need to come back to the Board and propose it again. So we are looking to pass an Ordinance to allow the 8' masonry wall with a gated entry that will somewhat shield the view to the inside, a heavy landscape plan with a berm adjacent to the residents,the parking lot will be done in a way to eliminate any trucks backing into the facility, the photometric (lighting) has to be met with for the Village residents. The Ordinance now states that the Special Use Permit shall not include or permit a commissary to prepare and distribute meals to the schools, provided,however, that the District may petition for an amendment to the Special Use Permit in the future to provide for a commissary to be used to prepare and/or assemble meals to be distributed to the schools through the District. Please remember to read our newsletters and letters to keep the residents informed. We try to keep everyone informed of updates to the Village and we encourage the input from the residents. We will notify residents in advance if the School District comes back to us with a proposal for the Commissary. Public Comment- 8:23 PM Mayor Johnson asked if anyone would like to address the Village Board prior to voting on this item. Bill Christian, 526 Bristol Lane, stepped up to the podium. Mr. Christian stated that he was extremely disappointed that the School District did not notify the residents in advance. He attended the District Board Meeting and the School Board stated that they sent notices to all the student families within the District. Mr. Christian said that he no longer has children in the school district but the school board should have notified all the residents in the area. Mr. Christian stated that he was aware of the Administration Center but the residents were not aware of the Maintenance Building or Commissary. That is why everyone was upset on this issue. Mayor Johnson stated that the Village sent out notification letters and posted information on the website and in Village newsletters after the school district submitted the petition. The Village will send a letter to District 59 to ensure that the residents are notified appropriately going forward. Mr. Christian stated that they mentioned at the District 59 meeting that the plumbing will be done for future growth,which means a Commissary will be coming. He also asked if they could load the salt trucks the day before in advance of a storm prior to coming to the Administration Building to cut down on the noise in the early morning hours. Mayor Johnson stated that the Village Manager will send two letters to District 59 - One to notify the families in advance going forward and the second regarding the salt request. Mayor Johnson asked if anyone else would like to address the board on this particular item. There will be additional time for Public Comment towards the end of the meeting for any other topics. No response. Motion to approve the Ordinance and have the attorney prepare thee necessary paperwork for the Administration Building and Maintenance Facility at 1001 Leicester Road without building a Commissary. Moved by Trustee Petri Seconded by Trustee Franke AYES: Trustees Prochno, Feichter, Franke, Petri NAYS: None ABSENT: Trustees Czarnik, Lissner MOTION CARRIED d. Authorization to approve Municipal Code variations to allow construction of a building connection link between the properties at 2600 Delta Lane and 2575 American Lane for North Star Foods. Trustee Petri asked if the link is a temporary structure. The representatives from North Star Foods responded that it is a temporary structure. Motion to authorize the attorney to prepare the necessary documents for the variation at 2600 Delta Lane and 2575 American Lane for North Star Foods. Moved by Trustee Petri Seconded by Trustee Franke VOICE VOTE (4-0) MOTION CARRIED Mayor Johnson stated that the petitioner does not need to attend the next Village Board Meeting. The vote is just a formality after the paperwork is prepared. Page 5 of 7 8. PLAN COMMISSION -Village Manager Rummel There were no items to discuss under the Plan Commission for this evening. 9. ZONING BOARD OF APPEALS -Village Manager Rummel ZBA Docket 17-6 pertains to a fence variation at 861 Debra Lane. Petitioner is seeking to install a six foot (6) high fence which would extend approximately thirty feet (30') beyond the nearest front corner of the principal building on the lot where the fence is installed. Village Manager Rummel stated that the petitioner has submitted revised documents and staff is respectfully requesting the Village Board to remand this item back to the Zoning Board of Appeals for an additional public hearing or comments and provide a recommendation to the Village Board. Motion to remand the variation for 861 Debra Lane back to the Zoning Board of Appeals. MOVED: Trustee Petri SECONDED: Trustee Franke VOICE VOTE (4-0) MOTION CARRIED ZBA Docket 17-8 (formerly 17-4) pertains to permitted locations of structures and canopies at 1055 Arthur Avenue. Village Manager Rummel noted that the Zoning Board of Appeals has reviewed the canopy variation and has voted due grant for that variation request and is recommending approval. Motion to approve the canopy variation at 1055 Arthur Avenue and direct the Village Attorney to prepare the necessary documents. MOVED: Trustee Petri SECONDED: Trustee Franke VOICE VOTE (4-0) MOTION CARRIED 10.YOUTH COMMITTEE - Trustee Franke The Youth Committee had their 2nd Splash Party for the season and although the weather was cool, there were still 204 participants at the event. The next event will be a Bon Fire in October for the junior high students. Thank you to the Youth Committee, Park District and Lioness Club for assistance with registration for the events. 11. BUSINESS LEADERS FORUMS -Trustee Petri -There was a Steering Committee meeting on August 14 at the Holiday Inn and we made a lot of progress. The program is working out well. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner- No Report. 13. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- No Report. 14. INFORMATION COMMITTEE - Trustee Lissner- No Report. 15. RECYCLING &WASTE COMMITTEE -Trustee Feichter The Village is working on an educational segment with EGTV to inform residents on what happens with the garbage and recycling once it is picked up and the proper way to dispose of items safely. 16. PARADE COMMITTEE - Trustee Czarnik- No Report. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report. 19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Czarnik- Trustee Petri reported that 1/i of the repairs for the railroad crossings are now complete and everything is right on schedule. 20.AIRPORT UPDATE - Mayor Johnson- JDA is working on the analysis for the Runway Rotation Plan. 21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - Concerts are now over and we will keep you informed when next year's lineup is determined. 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson - Oktoberfest will be at the end of September followed by the Tree Lighting Ceremony. It was noted to remove the word COMMITTEE from this heading. 23. LIQUOR COMMISSION - Mayor Johnson- No Report. 24. REPORT FROM VILLAGE MANAGER- No Report.. 25. REPORT FROM VILLAGE CLERK- No Report. 26. UNFINISHED BUSINESS - The Unfinished Business appears on the Consent Agenda and can be removed from the Agenda. 27. NEW BUSINESS- No items under new business. Page 6 of 7 28. PUBLIC COMMENT- 8:45PM - Mayor Johnson asked if anyone else would like to address the Board this evening. Leo Cox, 660 F Versailles Circle, stepped up to the podium. Mr. Cox had some concerns about the security measures in place for residents coming to Village Board Meetings. He felt that it gives the residents an uncomfortable feeling and gives the impression that the Village Board is unapproachable with Police Officers in the room. Mayor Johnson stated that this is a very different world that we live in and there are some very unstable people as we have all seen in the media lately. Security is necessary for the safety and well- being of everyone that attends the Village Board meetings. 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:52 PM. Moved by Trustee Petri Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Petri, Prochno NAYS: None ABSENT: Trustees Czarnik, Lissner MOTION CARRIED Loretta M. Murphy,Village Clerk Mayor Craig B. Johnson Page 7 of 7