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MINUTES
REGULAR VILLAGE BOARD MEETING
September 12,2017
1.CALL TO ORDER-7:09 PM
Present: Mayor Craig B.Johnson,Trustees Nancy J.Czarnik,Patton L.Feichter,Jeffrey C.Franke,
Samuel L.Lissner,James P.Petri,Christine K.Prochno
Absent: None
A Quorum was present.
Also Present:Village Manager Raymond R.Rummel,Village Attorney George B.Knickerbocker,Village
Clerk Loretta M.Murphy
2.PLEDGE OF ALLEGIANCE
INVOCATION-Father Fred C.Pesek,Queen of the Rosary Church,delivered the invocation.
3.APPROVAL OF MINUTES OF AUGUST 15,2017-Motion to approve the Minutes of the Regular
Village Board Meeting held on August 15,2017 as submitted and dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE-Unanimous Approval (6-0)
MOTION CARRIED
APPROVAL OF MINUTES OF AUGUST 29,2017-Motion to approve the Minutes of the Special
Village Board Meeting held on August 29,2017 as submitted and dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE-Unanimous Approval(6-0)
MOTION CARRIED
4.MAYOR&BOARD OF TRUSTEES'REPORT-
Mayor Johnson-Mayor Johnson attended the following meetings:
August 16,2017-Meeting with Congressman Raja Krishnamoorthi along with Mayors from
surrounding communities to discuss high priority issues for each community. Elk Grove Village is
pushing Tax Reform to provide relief to the businesses as well as the residents. The Congressman was
very receptive to Elk Grove's concerns.
August 24,2017-Attended a Tollway Board Meeting and everything is moving along quickly on the I-
390 project. On October 281h,there will be a grand opening to kick off the opening with a Sk Run and a
Bike Ride.
August 31,2017-Attended a ribbon cutting with Trustees Czarnik and Lissner at Nutphree's Bakery
located at 480 Lively.
September 2,2017-The Coffee with the Village Board at the Farmers Market went very well. There
was a nice turnout.
September 12,2017-Bill O'Malley from West Shore Pipeline did a safety presentation to the board
regarding the gas lines running through Elk Grove Village prior to tonight's meeting.
The Mayor noted that Elk Grove Village and the Elk Grove Park District will be hosting the 3rd annual
Schaumburg Township Intergovernmental Reception to give elected officials in the neighboring
communities a chance to discuss common issues and share ideas.
Tonight the Village Board inducted a new member to the Rotunda of Recognition for people who have
served in the community. Nanci Vanderweel was the first woman trustee in the Village back in 1971,
and then she became an Elk Grove Township Trustee and then the first woman Supervisor in Elk Grove
Township. Nanci also started the Community Blood Drive,helped to formulate the Community
Character Coalition,and helped to get the interchange on Biesterfield Road. She really did a lot for the
community and we congratulate her on her induction to the Wall of Recognition.
In light of the anniversary of the 9/11,Mayor Johnson acknowledged the first responders that were
standing in the back of the room and thanked them for their services with a round of applause from the
audience.
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Presentations:
Mayor Johnson asked Trustee Czarnik to join him at the podium to present the Parade Awards. Awards
were given out to the following:
➢ Cub Scout Pack 190 for"Most Creative Award"with a theme of Willy Wonka and the Chocolate
Factory;
➢ Girl Scout Service Unit 406 for the"Spirit Award"with a theme of Dr.Seuss,Peter Pan and 101
Dalmatians;
➢ Elk Grove Village Public Library for the'Best Theme Award"with a theme of Harry Potter.
Mayor Johnson asked the Fire Chief to join him at the podium. Chief Mikel asked Matt Reidy to join him
at the podium to receive his oath of office as a newly appointed Fire Lieutenant.
Trustee Reports:
Trustee Franke-Oktoberfest will be on Friday,September 29,and Saturday,September 30,from 6:00
PM to 11:00 PM at Rotary Green. Tickets are available at a 20%discount on the Village website if you
pre-purchase. The pre-purchase ticket sales will stop on September 26th but you will still be able to
purchase tickets at the fest.
Trustee Prochno-Lutheran Church of the Holy Spirit had a dedication service on Sunday,September
101h for the newly remodeled alter and sanctuary.
The Sister Cities students will be visiting the week of Columbus Day. There are ten students coming
from Termini Imerese that will stay with their counterpart families for about 10 days. They will
participate in the homecoming activities at the high school,the Columbus Day parade downtown,as well
as attend the October 101h Village Board Meeting. At the same time,a business delegation will be coming
in from Termini to visit the hospital and tour some of the businesses. There may also be a delegation
coming from Zihuatanejo,Mexico during that same week.
The Farmers Market is still going on every Saturday from 7:30 AM to 1:00 PM with a special activity
planned for families each week. This week,there will be an exhibit called"Panning for Real Gold"on
Saturday,September 161h from 9:00 AM to 1:00 PM.
Trustee Petri-As part of the BLF program,we visited a company in Elk Grove on Friday,September 81h
called eWorks at 1201 Estes Street. All electronics are accepted for recycling at this location during the
hours of 7:30 AM to 3:00 PM,Monday through Friday. There is a small charge for televisions but they
take all forms of electronics. Contact 855-213-8348 for additional information.
Trustee Czarnik-Attended an Eagle Scout Award Ceremony for Jonathan Faughn on Sunday,September
3rd. Jonathan coordinated a landscaping effort involving over 30 people for St.Julian Eymard Church.
The Frank J.Czarnik Memorial Golf Outing is on September 301h at 8:00 AM at Fox Run Golf Links in Elk
Grove Village. Registration is$90,which includes a hot lunch buffet and prizes. Please see the golf
course website at foxrungolflinks.com to register.
Trustee Lissner-The Knights of Columbus will have their annual fundraising drive on Friday&Saturday
this weekend. Please be cautious of people walking at the intersections.
Trustee Feichter-On Saturday,September 9,the Friends of the Cycling in Elk Grove had their 3rd annual
Night Right over at Busse Woods. There were 225 bicyclists that participated in the event
5.ACCOUNTS PAYABLE WARRANT:Motion to authorize payment of invoices as shown on the
August 31,2017 Accounts Payable Warrant in the amount of$2,228,474.49.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES:Trustees Feichter,Franke,Lissner,Petri,Prochno,Czarnik
NAYS:None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the September 12,2017 Accounts Payable
Warrant in the amount of$1,838,963.63.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES:Trustees Feichter,Franke,Lissner,Petri,Prochno,Czarnik
NAYS:None
MOTION CARRIED
6.CONSENT AGENDA
a. Authorization of a request from the Prince of Peace United Methodist Church,located at 1400
Arlington Heights Road,to waive FY 2017-18 business license fees in the amount of$100.
b. Authorization of a request from the Elk Grove High School Instrumental Music Association to waive
permit fees for a holiday tree and wreath sale commencing on November 24,2017 at Elk Grove High
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School located at 500 W.Elk Grove Boulevard in the amount of$200.
c. Authorization of a request from the Elk Grove Lions Club to waive the FY 2017-18 business license
and permit fees associated with the Kelly Miller Circus in the amount of$409.
d. Authorization of a request from Elk Grove Baptist Church,801 Beisner Road,to waive permit fees for
flat roof renovations in the amount of$1,563.
e. Authorization of a request from the Rotary Club of Elk Grove Village to waive the fee for a temporary
Class D liquor license for the Village's 2nd Annual Oktoberfest on September 29 and 30,2017 in the
amount of$2,100.
f. Authorization of a request from the Salvation Army,located at 1000 Pratt Boulevard,to waive permit
fees for parking lot improvements in the amount of$6,088.
g. Authorization to award a professional services contract to Entertainment Management Group of Elk
Grove Village,IL to manage and operate a concert as part of the Village's annual Holiday Tree
Lighting Ceremony in an amount not to exceed$26,500.
h. Authorization to award a professional services contract to ModSpace of Elgin,IL for the rental of
temporary housing trailers to be used for the Meacham Fire Station reconstruction project in an amount
not to exceed$45,000 from the Capital Projects Fund.
i. Authorization to award a professional service contract to Burns&McDonnell Engineering Company
Inc.of Downers Grove,IL for preliminary design workshops,development of a technical
memorandum for design and a skeleton hydraulic model of the water system in the amount of$49,500
from the Water&Sewer Fund.
j. Authorization to award a professional service contract with Temple Display,Ltd.of Oswego,IL for
the Holiday Lighting and Decoration Services contract in the amount of$54,644.00 from the General
Fund.
k. Authorization to adopt Ordinance No.3513 entitled,"AN ORDINANCE AMENDING TITLE 3,
CHAPTER 3,SECTION 3-3-7,NUMBER OF LICENSES OF THE VILLAGE CODE OF THE
VILLAGE OF ELK GROVE VILLAGE BY DECREASING THE NUMBER OF CLASS"A"AND
CLASS"H"LIQUOR LICENSES AND INCREASING THE NUMBER OF CLASS"D"LIQUOR
LICENSES."
1. Authorization to adopt Ordinance No.3514 entitled,"AN ORDINANCE GRANTING A
VARIATION OF SECTION 3-7:1)(1)AND SECTION 3-7:1)(5)OF THE ZONING ORDINANCE
TO PERMIT THE CONSTRUCTION OF THREE(3)ARCHITECTURAL ENHANCEMENT
ELEMENTS WHICH WILL PROJECT APPROXIMATELY TWO(2)FEET INTO THE FRONT
TWENTY-FIVE(25')FOOT SETBACK ALONG THE NORTH FACE OF THE BUILDING AND
CONSTRUCT A SIX FOOT,SIX INCH(6-6")CANOPY AT THE NORTH ELEVATION OF THE
BUILDING THAT WILL EXTEND THREE FEET,SIX INCHES(3'-6")BEYOND THE
PERMITTED THIRTY-SIX INCH(36")ENCROACHMENT INTO THE FRONT YARD AREA ON
PROPERTY LOCATED AT 1055 ARTHUR AVENUE,ELK GROVE VILLAGE."
m. Authorization to adopt Resolution No.48-17 entitled,"A RESOLUTION AUTHORIZING THE
MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN
AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 613 PROPERTY
TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED FEBRUARY 15,2006 FOR CERTAIN REAL
ESTATE LOCATED AT 40 NORTH LIVELY BLVD."
n. Authorization of a request from Saint Julian Eymard Church to waive fees for a temporary Class D
Liquor License in the amount of$2,100 for hosting a Parish Fall Fest on Sunday,September 17,2017
at 601 Biesterfield Road.
o. Authorization to award a professional service contract to Energenecs Inc.of Saukville,WI for
replacement of the two PCs that interface to the Water&Sewer SCADA systems,updating software
versions and licenses,integrating both SCADA systems to provide redundancy and modifying end user
screens in the amount of$37,680 from the Water&Sewer Fund.
p. Authorization to adopt Ordinance No.3515 entitled,"AN ORDINANCE GRANTING AN
ADMINISTRATIVE SPECIAL USE TO THE VILLAGE TO PERMIT THE CONSTRUCTION,
REMODELING AND LOCATION IN SEVERAL ZONED DISTRICTS AS WELL AS RELATED
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VARIATIONS WITH RESPECT TO SIGNAGE,STORAGE,SIZE OF DETACHED ACCESSORY
STRUCTURE AND PRINCIPAL STRUCTURES FOR THE BIESTERFIELD ROAD PUBLIC
WORKS GARAGE AND THE NEW JAMES PAUL PETRI PUBLIC WORKS FACILITY ON
DEVON AVENUE."
q. Authorization to adopt Ordinance No.3516 entitled."AN ORDINANCE ANNEXING CERTAIN
PROPERTY TO THE VILLAGE AND REZONING THE SAME IN ACCORDANCE WITH THE
VILLAGE'S COMPREHENSIVE PLAN AND ZONING MAP."
r. Authorization to adopt Resolution No.49-17 entitled,"A RESOLUTION APPROVING THE PLAT
OF RESUBDIVISION IDENTIFIED AS BERTHOLDS SUBDIVISION(426 AND 434 E.DEVON
AVENUE)."
Mayor Johnson asked if anyone would like to address the Board on any of the Consent Agenda items
tonight. No response.
Motion to approve Consent Agenda items"a.through r."
Moved by Trustee Czarnik Seconded by Trustee Lissner
VOICE VOTE-Unanimous Approval(6-0)
MOTION CARRIED
7.REGULAR AGENDA-There were no items under Regular Agenda.
8.PLAN COMMISSION-Village Manager Rummel
There were no items under the Plan Commission for discussion this evening.
9.ZONING BOARD OF APPEALS-Village Manager Rummel
ZBA Docket 17-9 pertains to a fence variation at 1031 Gloria Drive. The Zoning Board of Appeals is
recommending approval for the fence variation to install of a six foot(6)high fence,which will extend
approximately five feet(5')from the nearest front corner of the principal building,located on an adjacent
single-family lot. Mr.Mundi was in the audience to answer any questions. There were none. Mayor Johnson
thanked Mr.Mundi for working with the neighbors on the line of sight for the fence.
Motion to direct the Village Attorney to prepare the necessary documents for the fence variation at 1031
Gloria Drive.
MOVED: Trustee Lissner SECONDED: Trustee Franke
VOICE VOTE-Unanimous Approval(6-0)
MOTION CARRIED
Mayor Johnson instructed the petitioner to work with Community Development to secure the necessary permits
to start the installation of the fence.This item will be formally adopted at the September 26,2017 Village
Board Meeting and it is not necessary for the petitioner to be present.
10.YOUTH COMMITTEE-Trustee Franke
The annual Bon Fire for junior high and high school students will take place on Friday,October 20th at
Lions Park,Field 1.
11.BUSINESS LEADERS FORUMS-Trustee Petri-No Report.
12.CABLE TELEVISION COMMITTEE-Trustee Lissner-They are starting to review the franchise
agreement with Comcast that expires in 2019. Trustee Lissner stated that he will report back to the
Village Board as more information becomes available. Mayor Johnson noted to make sure that we
protect EGTV-Channel 6.
13.HEALTH&COMMUNITY SERVICES-Trustee Czarnik-Please remember that the service"A Caring
Place"is available at Christus Victor Lutheran Church from 9:00 AM to 3:00 PM on Monday,Wednesday,
and Thursday. This service can provide respite care to those families that need assistance. The program
is organized and supervised by trained and caring staff. Please call 847-437-2666 x24 for more
information.
14.INFORMATION COMMITTEE-Trustee Lissner-There are many door-to-door Solicitors that are
canvassing the neighborhood due to the wind and hail storm in July. The Village conducts a background
check on every solicitor prior to authorizing a permit but that does not mean that the Village promotes
any particular company. Any concerns about a business should be directed to the Better Business
Bureau and the Consumer Protection Division of the Attorney General's Office. Soliciting is allowed
between the hours of 9:00 AM and 8:00 PM,Monday through Saturday. Soliciting is not permitted on
Sundays or holidays. Residents can obtain a No Solicitor decals at the Village Clerk's Office. If a decal is
displayed,a solicitor does not have permission to ring a doorbell or knock on your door. The Village
posts solicitor photos on the website regularly for residents to see those with authorized permits. The
lanyard must be displayed at all times.
Mayor Johnson noted that the residents should make sure that they check into the company before
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signing an agreement with them. Some of these companies are coming from other states to get the
business and the inspectors have mentioned that some of the workmanship is not the highest quality
and they may not always back up the work. The Mayor noted that last year at this point,the Village
processed 129 roof permits. This year,they have are already issued close to 900 roof permits and are
expecting a lot more.
Trustee Prochno stated that some residents have complained that contractors are telling them that the
work is delayed because the Village is backed up on permits. Community Development has noted that
the turnaround time is 2-3 days for a permit so it is not the Village's fault if the work is delayed.
15.RECYCLING&WASTE COMMITTEE-Trustee Feichter
On Thursday,September 14th,the Library will have a SWANCC event from 6:30-7:30 PM to discuss waste
prevention and how to reduce your ecological footprint.
16.PARADE COMMITTEE-Trustee Czarnik-The theme for the 2018 Hometown Parade will be"Music
Through The Ages"and the date is Saturday,June 16,2018 at 2:00 PM. The next meeting will be on
Monday,October 2nd,at 5:30 PM in Room E at the Municipal Complex.
17.PERSONNEL COMMITTEE-Trustee Franke-On September 22nd,the Personnel Committee will
meet for an Executive Session to conduct an exit interview.
18.JUDICIARY,PLANNING AND ZONING COMMITTEE-Trustee Prochno-There will be a JPZ Meeting
on Tuesday,September 19,at 11:00 AM for a rezoning issue.
19.CAPITAL IMPROVEMENTS COMMITTEE-Trustee Czarnik-There are many improvements going
on during this construction season. Leicester Road construction from Biesterfield to Wellington is
ongoing. The contractor will begin saw cutting for pavement removal in preparation of a new water
main on Cypress Lane from Walnut Lane to Reverend Morrison Boulevard,and on Clearmont Drive from
Salt Creek to Westview Drive. This project will also include the replacement of fire hydrants and
residential buffalo boxes as needed. Flaggers will maintain 2-way traffic during the construction.
Ditch clearing from Tonne Road to Busse will continue for a few more weeks. The contractor will begin
construction on the Bennett Road ditch improvements project The first phase will consist of.8 acres of
tree clearing along the ditch banks.
20.AIRPORT UPDATE-Mayor Johnson-We are in the middle of rotation 3 of the Fly Quiet Program.
This is the one that is critical for the next 2 1/2 years and will be utilized by Chicago until the last
Northern runway is operational in 2020. It is critical to notify the Village through the link on our
website to file a complaint so we can keep track of them.
21.MID-SUMMER CLASSICS CONCERT SERIES UPDATE-Mayor Johnson-No Report
22.SPECIAL EVENTS-Mayor Johnson-Oktoberfest is the next special event
23.LIQUOR COMMISSION-Mayor Johnson-No Report
24.REPORT FROM VILLAGE MANAGER-No Report.
25.REPORT FROM VILLAGE CLERK-No Report
26.UNFINISHED BUSINESS-The Unfinished Business appears on the Consent Agenda.
27.NEW BUSINESS-There are no items for New Business.
28.PUBLIC COMMENT-8:15 PM-Mayor Johnson asked if anyone would like to address the Village
Board this evening. No Response.
29.ADJOURNMENT-Motion to adjourn the Village Board meeting and go into Executive Session
at 8:19 PM.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Franke,Lissner,Petri,Prochno,Czarnik,Feichter
NAYS:None
MOTION CARRIED
Loretta M MurphyVillage Clerk
Mayor Craig B.Johnson
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